M67400-19-Q-0032_Amendment_1.pdf

M2023319SUDPF02

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to insert responses to vendor questions. The PWS w ill be changed to accurately reflect the requirement.

All other terms and conditions remain unchanged. Solicition due date is NOT extended. POC: Christopher Weiss DSN: 645-7140 Email:

christopher.d.w eiss1@usmc.mil

1. CONTRACT ID CODE PAGE OF PAGES

S 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 20-Mar-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M6740019Q0032

X 9B. DATED (SEE ITEM 11)

11-Mar-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

19-Mar-2019

CODE

MARINE CORPS REGIONAL CONTRACTING OFFICE

MARINE CORPS BASE

CAMP S.D. BUTLER

PSC 557 BOX 2000

FPO AP CA 96379-2000

M67400 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M6740019Q0032

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ATTACHMENT I

Page Section and paragraph Question Government Response

7 of

1.0, Para. 1

Please provide clarification of what is meant by “subsequent commissioning.”

Also, what types of support do you believe will be required post-design and prior to commissioning?

No commissioning required. (Requirement has been removed from PWS)

7 of

2.1, Para. 1

Is this referring to potential additional scopes of work that are not part of this solicitation?

Coordination to be done only with BFS and

Futenma replacement Facility Project Manager.

(PWS requirement has been revised)

7 of

2.1 para. 1 Is this a single firm fixed price contract or an IDIQ where additional scopes of work may be commissioned on future task orders?

The Government intends to award a single firm fixed price contract in accordance with the terms and conditions stated in the solicitation.

8 of

4.2, Para. 1

4.2.1.2, Paras. 1-5

Is the Basic Criteria Package (BCP) available for review?

Upon award, an electronic copy of the BCP can be provided for reference purposes only.

Designs at 90% have been modified through negotiations/meetings with GOJ.

8 of

2.0, para. 1

4.2, para. 1

4.2.1.2

Para. 1-5

Is the Basic Criteria Package (BCP) available for review?

4.2.1.2 indicates the requirement for design review, but 2.0 and 4.1 indicates the requirement is not intended to be

Architecture and Engineering work.

Please clarify.

See above.

Requirement is to provide support by reviewing

GOJ design documents and ensuring that requirements per design agreements / negotiations between USG and GOJ are met. In addition, support shall be provided to BFS so that proper equipment and operations requirements are met. No Architectural and

Engineering design work is required.

8 of

4.2.1.3, para.1

Please clarify the desired scope of work for this item – is the contractor only reviewing a list of USG furnished/GOJ installed equipment or is the contractor required to develop the list, layouts and specifications?

Contractor will provide review. Layout are at

90% design level and layout changes will not be allowed. Equipment list/specs are at 90% level.

However, BFS requires contractor support to review and reconfirm that the list is valid.

Changes to the list will be made if, and only if necessary, i.e. obsolete equipment.

8 -of

4.2, para. 1

4.2.1.1, Para. 1 5.5.1, para.

7.1, para. 1

What travel should be budgeted for this response (i.e. number of trips and duration)?

Travel is required for the consultant to attend a one day OBR (On Board Review Meeting).

This meeting will be scheduled at a later date.

PERFORMANCE WORK STATEMENT

DEFENSE POLICY REVIEW INITIATIVE PLANNING GROUP

FOOD SERVICE CONSULTANT

MARINE CORPS INSTALLATIONS PACIFIC-MCB CAMP BUTLER

MC0519-T MAIN DINING FACILITY, CAMP SCHWAB

1.0 INTRODUCTION. This is a requirement for the support of the MCIPAC Base Food Services (BFS) in

Okinawa, Japan throughout execution of project #MC0519-T Main Dining Facility during the 90% and 100% design process led by Government of Japan (GOJ). Project MC0519-T is currently under design by the GOJ based on the

Basic Criteria Package (BCP) prepared by the U. S. Government. The contractor shall provide technical expertise in support of BFS by reviewing Japanese architect-engineer submittals to provide justifications and recommendations that ensure BFS and Marine Corps interests are met. MCIPAC BFS in Okinawa, Japan do not possess the technical capability or continuity to perform these functions.

2.0 SCOPE. The Food Service Officer, Marine Corps Installations, Pacific (MCIPAC) requires Food Service

Consultant Support services to provide technical and advisory support to the staff of BFS located at Camp Kinser, Okinawa, Japan. Contract support shall ensure BFS equities are met in terms of ensuring a structure viable of supporting various food service operations and equipment requirements; the review is limited to consultation regarding food service operational requirements – it is not intended to be Architecture & Engineering work, as all designs and approvals will be conducted by designated GOJ A&E entities.

2.1 Main Dining Facility, Camp Schwab. As defined per each subsequent task order the contractor is to provide consultation for the new Main Dining Facility, in support of food service equipment and coordination during design with FRF PM (Futenma Replacement Facilities Project Manager).

2.2 Associated areas of contractor support are inclusive of logistics, project management, administration, facilities, utilities, and technical support related to the new Main Dining Facility in Camp Schwab, Okinawa.

3.0 APPLICABLE DOCUMENTS.

3.1 DOD Joint Travel Regulations (JTR)

3.2 USMC Security Regulations, including MCIPACO 5512.2

3.3 Department of Defense Instruction (DODI) 5210.8 Information

4.0 Technical Requirements:

4.1 Assist the Government in the review of the 90% and 100% design documents prepared by the Government of

Japan Architect-Engineer, as required according to the Alliance Transformation Implementation Panel (ATIP) timeline guidelines. The purpose of this review is to ensure BFS equities are met in terms of ensuring a structure viable of supporting various food service operations and equipment requirements; the review is limited to consultation regarding food service operational requirements – it is not intended to be Architecture & Engineering work, as all designs and approvals will be conducted by designated GOJ A&E entities. ATIP is the bilateral panel that implements execution of projects funded by GOJ under the Defense Policy Review Initiative (DPRI). Provide input/recommendations for review and subsequent submission of or changes in equipment for purchase by the US

Government through Headquarters, Marine Corps (HQMC), Marine Corps Installations (MCI) for the Main Dining Facility at Camp Schwab, Okinawa, Japan.

4.2 Provide consultation, via email, tele-video conference, and/or reviews where consultant is required to be present at the following milestones:

4.2.1 For Engineering Surveillance i.e. Design

4.2.1.1 The contractor shall represent and support the BSF, Main Dining Facility staff via email or tele-video conference and if required in person in Okinawa, Japan, attend OBR (On Board Review Meeting) and be able to answer any questions by the different engineering disciplines during the review of design documents.

4.2.1.2 The contractor shall assist BSF, Main Dining Facility staff review design for construction documents to ensure that functional requirements stated in the BCP are met for the interest of the USMC at the following design stages:

- During the 90% Architectural design stage

- During the 90% Communications Design

- During the 90% Electrical Design

- During the 90% Fire Protection Design

- During the 90% Mechanical Design

- Back-check 90% Communications Design

- Back-check 90% Electrical Design

- Back-check 90% Fire Protection Design

- Back-check 90% Mechanical Design

- During the 100% Architectural design stage

- During the 100% Communications Design stage

- During the 100% Electrical Design stage

- During the 100% Fire Protection Design stage

- During the 100% Mechanical Design stage.

- Back-check 100% Communications Design

- Back-check 100% Electrical Design

- Back-check 100% Fire Protection Design

- Back-check 100% Mechanical Design

4.2.1.3 The contractor shall assist in reviewing and recommend buy packages for USG furnished/GOJ installed equipment.

5.0 DELIVERABLES

5.1 Ensure deliverables meet professional standards and the requirements as set forth in the Performance Work

Statement (PWS).

5.2 The Government reserves the right to request updates on all deliverables on an as needed basis.

5.2.1 All data, minutes, memorandums, reports, miscellaneous correspondence generated as a result of this contract shall be turned over to Base Food Service and MCIPAC-MCB Camp Butler upon completion of this requirement.

The deliverables are the sole property of the Government and are not subject to disclosure.

5.2.2 Submit written deliverables in hardcopy and electronic form in Microsoft Office, AutoCAD and Adobe compliant format (e.g. Word, Excel, PowerPoint, PDF, etc.) when required.

5.2.3 All deliverables shall be marked in accordance with NMCARS 5237.203-906.3.

5.3 Trip Reports (electronic) shall be in sufficient detail to identify dates, locations, points of contact, attendees, directions received, and areas of concern and salient items of interest identified at meetings for all trips. All minutes or trip reports shall be submitted to the Contracting Officer’s Representative (COR) within three (3) working days of completing the conference, meeting, or trip event.

5.4 Prepare a work plan no later than 20 days after contractual award. The work plan shall include a schedule of all activities for all tasks: the content, format and suspense for products to be delivered to the Government. The

Contractor shall update the work plan to reflect current Government requirements, products, as required by or upon request of the COR. The Contractor shall submit updated work plans to the COR and BFS.

5.5 Monthly Status Reports.

5.5.1 The Contractor shall produce Monthly Status Reports (MSRs) to the respective program’s Contracting

Officer’s Representative (COR). Reports shall include at a minimum, an executive summary, identify team personnel, skill levels, schedule tracking, travel conducted, any issues and recommendations and updates/changes and equipment changes and recommendations. The MSR is to provide information on work completed, work in progress and work outstanding, as well as highlight problems encountered and anticipated. The Contractor shall produce Monthly Status Reports but not limited to. Provide monthly status report by 0800 the first Monday of every month (Tuesday if Monday is a holiday).

5.5.2 The contractor shall provide in the (MSR) a thorough analysis of issues that impact Base Food Service Operation of the new dining facility and provide potential solutions, and recommend courses of action. (Reference #

5.4.2)

5.5.3 Draft deliverables for the MSR shall be submitted five (5) working days following the beginning of each month. The Government shall respond within five (5) working days with comments. The Contractor shall incorporate the comments within five (5) working days. For final deliverables, the Government shall either accept or reject them within five (5) working days of submission.

5.5.4 In the event of rejection, the Government shall notify the Contractor in writing of the reasons for such rejection. Absence of notification will be construed as an acceptance.

5.5.5 Generate and provide analysis, reports, and briefings.

6.0 SUPPORTING INFORMATION

6.1 Contractor Qualifications and Specialized Experience:

6.1.1 All contracted employees are required to have the following General Knowledge/Qualifications:

6.1.1.1 Detailed knowledge of, and skills related to the drafting of executive level correspondence following

SECNAV M-5216.5 CH-1 Department of the Navy Correspondence Manual and the management of programs involving executive level participants.

6.1.1.2 Knowledge of the overall mission, organization, functions, capabilities, administration, logistics and operations of the U.S. Marine Corps and U.S. Navy.

6.1.1.3 Knowledge and skill in projects assessment techniques related to resource allocation, risk management, performance metrics and project execution.

6.1.1.4 Advanced skills in all types of effective communication. Must have excellent communication skills, both written and oral, as well as customer service skills due to daily interaction with various levels of rank, authority, positions, both military and civilians.

6.1.1.5 Must be computer literate, skilled in Microsoft Office applications such as Microsoft Word, Excel, and

PowerPoint. In addition to the nature of the work must be able to utilize AutoCAD. Able to develop business correspondence such as memos, letters, and email. Able to develop spreadsheets, slides and various presentations in a highly professional format when needed.

6.1.1.6 An understanding of Japanese Host Nation Funded Construction (HNFC) processes as described in the PWS references is preferred.

6.1.1.7 Experience with Government of Japan representatives by working with and responding to correspondence is preferred.

6.1.1.8 Minimum of 3-5 years previous experience in Food Service Consulting.

6.1.1.9 Extensive knowledge of project and program management principles, especially as they apply to utilities and/or facility design and construction.

6.1.1.10 Experience with the disciplined application of project management processes, tools and techniques in the areas of: project integration, scope management, change management, time management, cost management, quality management, communications management, risk management, and stakeholder management.

6.1.1.11 Professional certifications in project management such as Certified Associate in Project Management

(CAPM) or Project Management Professional (PMP).

7.0 FURNISHED PROPERTY. The contractor shall be responsible to provide all necessary materials to complete the tasking defined in paragraphs 5-6 of the PWS.

7.1 TRAVEL COSTS. The Contractor shall be required to travel. This will be a contract line item number. The only travel reimbursed on this contract is the travel performed by the contractor’s employees assigned to work directly on this contract. All travel shall be pre-approved by the COR in writing. Any travel performed and not pre-approved by the COR, shall not be reimbursed. Any travel performed by the Contractor’s management team, for any purpose, will not be reimbursed. No profit or indirect rates shall be applied to the travel costs. Receipts and supporting documentation must be submitted for payment.

7.2 RESUMES. After contract award the contractor shall submit resumes for personnel identified to support this contract. These resumes shall be approved by the Government prior to the contractor’s employees deploying to

Okinawa, Japan. This applies to the initial start of the contract as well as contractor turnover experienced during the contract period of performance.

7.3 HOLIDAYS. All or a portion of the effort under this task order will be performed on a Government installation. For purposes of scheduling personnel, the Contractor is hereby advised that the Government installation will observe the following holidays. The Contractor is further advised that access to the Government installation may be restricted on these holidays:

HOLIDAY OBSERVANCE

Memorial Day Last Monday in May

7.4 PERFORMANCE EVALUATION. The Contractor shall be evaluated in accordance with the Government’s Quality Assurance Surveillance Plan (QASP).

QUALITY ASSURANCE SURVEILLANC PLAN FOR

DEFENSE POLICY REVIEW INITIATIVE PLANNING GROUP INFRASTRUCTURE AND

ENTERPRISE PLANNING SERVICES MARINE CORPS INSTALLATIONS PACIFIC-MCB CAMP

BUTLER COOK CHILL FACILITY

INTRODUCTION

This Quality Assurance Surveillance Plan (QASP) has been developed to evaluate contractor actions while implementing this Performance Work Statement (PWS). It is designed to provide an effective surveillance method of monitoring contractor performance for each listed objective in the PWS in the contract.

The QASP provides a systematic method to evaluate the services the contractor is required to furnish.

This QASP is based on the premise the Government desires to maintain a quality standard in supporting, providing recommendations, addressing planning and budgetary needs, and that a service contract to provide the service is the best means of achieving that objective.

The contractor, and not the Government, is responsible for management and quality control actions to meet the terms of the contract. The role of the Government is quality assurance to ensure contract standards are achieved.

In this contract the work plan and the monthly status report is the driver for quality product. The contractor is required to develop a comprehensive program of activities for all tasks for each management area. The first major step to ensuring a “self-correcting” contract is to ensure that the work plan approved at the beginning of the contract provides the measures needed to lead the contractor to success.

Once the work plan is approved, careful application of the process and standards presented in the remainder of this document will ensure a robust quality assurance program.

Table 1: PERFORMANCE REQUIREMENTS SUMMARY (PRS)

Performance

Objective

PWS

Section

Performance

Standard

Acceptable Quality Level

(AQL)

Surveillance

Method

Incentive

Work Plan per

PWS

6.6

Provide a work plan no later than 30 calendar days after start of performance on the task order.

Updated work plans shall be submitted along with the monthly status report.

Thirty (30) calendar days after start of performance. Accounts for all critical elements and 90% of scheduled work.

100% inspection

CPARS report

(positive or negative)

Monthly status report per PWS

6.5.1

E-mailed to the designated

Government POC within five (5) working days following the beginning of each month. Shall be in electronic form in Microsoft office compliant format.

Five (5) working days following the end of each month.

< 5% rejection rate of all formal deliverables submitted under the performance provisions of the contract;

<10% rejection rate of draft submissions.

Trip Report per

PWS

6.5

E-mailed to the designated

Government POC within three (3) working days of completing the trip.

Shall be in electronic form in

Microsoft office compliant format.

Three (3) working days of completing the trip. Addresses all critical elements and

90% of scheduled/planned work.

Analysis

6.5.2

Thorough identification of the issue(s) impact, with potential solutions and or proposed course of action

< 5% rejection rate of all formal deliverables submitted under the performance provisions of the contract;

<10% rejection rate of draft submissions.

SURVEILLANCE: The Government Contracting Officer’s Representatives (CORs) will monitor the contractor’s work or will receive complaints directly from the designated Government Point of Contact (POC) for that specific management area.

STANDARD: Timeliness of the reports and plans shall not exceed the thresholds cited above for each performance standard. The COR shall notify the Contracting Officer for appropriate action in accordance with FAR 52.212-4, Contract Terms and Conditions-Commercial Items (May 1997) or the appropriate Inspection of Services clause, if any of the above service areas exceed the thresholds.

(End of Summary of Changes)