Amendment_0001.pdf

M2023016SU00025

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Delete the statement "Be able to maintain SOFA status" in paragraph 2.1.13 and

2. Delete the Status of Forces Agreement clause.

All Other Terms and Conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 10

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 28-Jun-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M67400-16-T-0092

X 9B. DATED (SEE ITEM 11)

14-Jun-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

27-Jun-2016

CODE

MARINE CORPS REGIONAL CONTRACTING OFFICE

MARINE CORPS BASE

CAMP S.D. BUTLER

PSC 557 BOX 2000

FPO AP CA 96379-2000

M67400 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M67400-16-T-0092

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

ROMAN CATHOLIC PRIEST SERVICES

DUTIES AND RESPONSIBILITIES

1.0 BACKGROUND INFORMATION:Marine Corps Installations Pacific-Marine Corps Base Camp Butler (MCIPAC-MCBB) is the base support command for United State Marine Corps (USMC) ground forces on Okinawa. As such, MCIPAC-MCBB provides religious worship opportunities (in accordance with the Free Exercise of Religion) for service members on the various Marine Corps Camps in Okinawa.

Normally, Navy Chaplains would conduct these services, but due to a severe shortage of Roman Catholic Navy Chaplains, many bases (OCONUS and CONUS) must contract Roman Catholic priests to conduct Roman Catholic worship services to provide an adequate level of religious support to their personnel.

1.1 OBJECTIVE: The key objective of this contract to provide minimum requirements for the pastoral care of Roman Catholic Personnel (in lieu of Active Duty Roman Catholic Navy Chaplains) that is characterized by:

(1) Conducting Sunday, Holy Day and daily Mass;

(2) Directing Comprehensive Religious Education and Sacramental preparation, with an emphasis on youth character formation, individual moral development, and military family cohesion and readiness;

(3) Providing the Roman Catholic Comprehensive Sacramental Ministry (to include sacraments of Baptism, First Eucharist, Confirmation, Penance, Marriage, and the Sacrament of the Sick);

(4) Supervising the Rite of Christian Initiation of Adults (RCIA);

(5) Supervising Young Adult Catholic Ministries that focus on the spiritual readiness of (18-29 year old) Active Duty Service Personnel;

(6) Supervising Spiritual Enrichment programs for Catholic Personnel and dependents;

(7) Pastoral Counseling for Catholic Personnel and dependents.

1.2 DEFINITIONS:

(1) Contracting Officer (KO): US Government official authorized to enter into, make changes to, or terminate contracts on behalf of the US Government. Contracting officers are responsible for ensuring performance of all necessary actions for effective contracting, ensuring compliance with the terms of the contract, and safeguarding the interests of the United States in its contractual relationships.

(2) Contracting Officer’s Representative (COR): The Government will evaluate the Offeror’s performance by appointing a representative(s) to monitor performance to ensure services are received.

The COR will evaluate the Offeror’s performance through on-site inspections of the Offeror’s quality control program and receipt complaints from base personnel. The Government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the Government may decrease the number of quality control inspections if merited by performance.

(3) Catholic Program Leader (CPL). The CPL is appointed by the MCB Butler Command Chaplain and will direct the execution of the Command Religious Program in regards to Catholic programs. The CPL will assign the delivery schedule for the contractor (Contract Priest).

(4) The Contractor: Henceforth referred to as the Contract Priest.

(5) The Archdiocese for the Military Services, USA (AMS): This organization serves as the endorser for all Roman Catholic military chaplains. It also serves the same basic function for Contract Priests serving in lieu of chaplains. The policies and statements of this organization will define the ministry and role of the Contract Priest. The ministerial roles, authority, and governance defined by the AMS letter “Minimum Requirements for the Pastoral Care of Catholic Personnel, Most Reverend Timothy P.

Broglio, 01 August 2011” (available upon request) apply to the Contract Priest.

2. CONTRACT PRIEST:

2.1 Contract Priest Requirements:

2.1.1 Be eligible to obtain, or possess certification of current Priestly Faculties granted by the Archdiocese for the Military Services, USA (AMS) and the Diocese of Naha. Such faculties identify an individual as a validly ordained Roman Catholic Priest who is currently in good standing with the Roman Catholic Church officials, who has fulfilled the requirements of the Dallas Charter and who is authorized to represent and celebrate the Sacraments of the Roman Catholic Church.

2.1.2 Obtain from the Navy Chief of Chaplain’s office (NO-971) a written verification of his ecclesiastical endorsement and current standing within the Roman Catholic Church.

2.1.3 Attend Religious Ministry Team staff meetings when requested.

2.1.4 Maintain liaison with the Command Chaplain of Marine Corps Base Camp Butler and the Marine Corps Base Catholic priests to keep them informed of any requirements or problems that may arise during the conduct of ministry.

2.1.5 Become familiar with the basic Navy/Marine Corps instructions which provide guidance for a Command Religious Program, to include but not limited to:

a. SECNAVINST 1730.D Religious Ministry in the Department of the Navy

b. SECNAVINST 1730.8B Accommodation of Religious Practices

c. MCO 1730.6D Command Religious Programs in the Marine Corps

d. Standard Operating Procedures of the Command Religious Program (CRP)

2.1.6 Be able to function comfortably in a religiously diverse environment where people of other denominations and religions share the use of military chapels and worship spaces.

2.1.7 Be able to speak conversational English, preach effectively and articulately, and conduct the Roman Catholic Mass in the English language.

2.1.8 Be responsible and competent in completing and filing all required sacramental records and other ministry, as required. This includes quarterly reports and other such documentations as may be required by the Archdiocese for the Military Services, USA.

2.1.9 Be experienced with computers and software, to include Microsoft Word and e-mail.

2.1.10 Possess a civilian, working e-mail account.

2.1.11 Possess a privately owned vehicle for personal use in commuting among the camps. This includes saying Roman Catholic Masses at the MCB chapels and performing additional sacramental and emergency ministrations.

2.1.12 Possess or able to receive a valid vehicle driver’s license which authorizes driving on Okinawa.

2.1.13 ***

2.1.14 Maintain a professional attitude and professional appearance at all times. During Roman Catholic Mass, the Contract Priest will wear the ecclesiastical clothing appropriate to event. When working in office space, hospital, or around chapels, the Contract Priest will wear clothing appropriate to occasion.

Dress should never be less casual than “office casual.” Office casual Kariyushi shirts (an Okinawan aloha shirt often worn by Okinawan government officials) are acceptable, if these contribute to a clean and professional appearance.

2.1.15 Properly handle all Government supplied materials in accordance with the direction provided by the Command Chaplain and Coordinating Chaplains. Additionally, the Contract Priest shall be responsible for the safety and upkeep of all Government property provided to him under this contract.

2.1.16 Not seek reimbursement from the Government for any work performed for any occasion other than those described in this contract. The Contract Priest has no exclusive rights to perform at any religious services other than those stipulated below, such as weddings or other private ceremonies.

2.1.17 The Contract Priest must have a positive personality and pleasant demeanor when interfacing with the chapel staff, visitors, military and civilian personnel.

2.2 The Contract Priest shall:

2.2.1 Provide ministry Monday through Friday and on weekends as needed at the chapels of Marine Corps Base Camp Butler, Okinawa, Japan in the delivery of ministry to Roman Catholics who are entitled to the pastoral care of the Archdiocese for the Military Services, USA.

2.2.2 Services are defined as but not excluded to daily Roman Catholic Mass, weekend Masses, Rite of Reconciliation (Confessions), Baptisms, Rite of Christian Initiation of Adults (RCIA), Special Feast Day masses, Holy Days of obligations, weddings and funerals. Per the units of service below, scheduling may vary depending upon the pastoral needs of the Command Religious Program.

Service Estimated x's per year Saturday / Sunday Mass 156 Daily Mass 208 Special Feast Day Masses / Holy Days of Obligation 15 Rite of Baptism 15 Rite of Reconciliation (Confession) 52 Weddings / Funerals / Anointing / Last Rites 15 Admin/Meetings/CCD/Pastoral Counseling/Trainings/Retreats 208

TOTALS

2.2.3 A Mass shall be defined as the celebration of the Sacrament of the Eucharist according to the Latin Rite of the Roman Catholic Church. A “weekday” Mass usually lasts about 25-30 minutes. A Saturday or Sunday Mass normally lasts approximately 60 minutes but may extend as long as 90 minutes. The Contract Priest shall conduct the Holy Sacrifice of the Mass using only the official rubric with no innovations. The Contract Priest shall only conduct Roman Catholic Masses under this contract. The Contract Priest shall maintain accurate records of these events. The Contract Priest shall submit accurate invoices to the Supply Technician located at the Foster Chaplains Office. The Contract Priest shall submit ecclesiastical reports and MCIPAC chapel office reports as required.

2.2.4 Be present 20 minutes prior to the start of all services, remain in the Chapel for the duration of the service and inform the Chapel Duty personnel (Religious Program Specialist) prior to departure after the service has concluded.

2.2.5 A unit of admin/meetings/CCD/Pastoral Counseling/Trainings/Retreats shall be defined as a five hour block of time spent on site and performing administrative requirements, counseling, attending meetings and general management of the Catholic religious program. The Contract Priest shall maintain accurate records of these events. The Contract Priest shall submit accurate invoices to the Supply Technician located at the Foster Chaplains Office. The Contract Priest shall submit ecclesiastical reports and MCIPAC chapel office reports as required.

2.2.6 Coordinate and conduct all necessary rehearsals and training of volunteer personnel in support of the conduct of the Masses such as Altar Servers, Lectors and Eucharistic Ministers.

2.2.7 Conduct and effectively oversee the training and certification of worship volunteers as required such as Lectors, Eucharistic Ministers, and Religious Education Volunteers.

2.2.8 In the absence of the active military duty Roman Catholic Priest assigned for MCB Camp Butler, the Contract Priest will supervise Roman Catholic Religious Education, and the Confraternity of Christian Doctrine (CCD) programs in coordination with the Catholic Coordinators of Religious Education (CRE).

2.2.9 Coordinate the Confirmation Retreat and prepare the Confirmation Mass to be celebrated by AMS bishop.

2.2.10 Coordinate the Penance Services for Advent and Lenten Seasons.

2.2.11 Provide Anointing of the Sick (Last Rite) and Funeral Mass / Memorial Services as requested and authorized.

2.2.12 Maintain ministerial faculties and liaison with Archdiocese for the Military Services, USA (AMS).

This includes advising AMS of any change in ecclesiastical status or contact information.

2.3 The Government will:

2.3.1 Provide an office space and ensure that the Chapel space is appropriately set up for the conduct of a Roman Catholic Mass.

2.3.2 Provide notification at least 24-hours in advance regarding any changes in the scheduling of regular work days and/or of any Masses to be celebrated by the Contract Priest. However, Masses and other events may be cancelled within less than 24 hours due to unforeseen circumstances such as power outages, threat conditions and acts of God, i.e. typhoons. The Government is not responsible for compensation under these circumstances.

2.3.3 Provide to the Contract Priest all necessary equipment and materials in good condition and in a timely manner in order to celebrate the Roman Catholic Mass. This may include, but is not limited to Roman Missal, Lectionary, Breaking Bread, sacramental wine and hosts, chalice, purificators, finger towels, palls, linens, set of chasubles, all vestments to include stole & robe, offering baskets, candles, and altar table.

3.0 SUPPLIES/MATERIALS

3.1 The Government will provide all necessary supplies and materials to the Contract Priest.

Nevertheless, the Contract Priest may submit requests for service-related material that he feels will enhance the service. Such requests will be submitted to the appropriate chaplain/Contracting Officer Representative, who will be solely responsible for approving/disapproving them. All requests are subject to availability of Government funds and thus may be disapproved. Failure on the part of the Government to approve any such request does not relieve the Contract Priest from performing his duties under this contract.

3.2 The Government will provide the Contract Priest with a suitably equipped office space in order to conduct pastoral counseling, prepare admin paperwork, return phone calls, etc.

3.3 Reimbursement cannot be made for any items purchased personally by the Contract Priest, even if related to the performance of his duties.

3.4 Items purchased with Government funds at the request of the Contract Priest remain the property of the Government.

3.6 Police and Fire Rescue Support: These services will be provided to the Contract Priest at no cost while aboard USMC installations and working in an official capacity.

3.7 The following telephone numbers are provided to the Contract Priest in support of developing emergency response procedures aboard each camp:

Camp Emergency 911 Provost Marshall 098-893-7911

Fire Protection 645-7441 Security Guard (Main Gate) 645-2488 Camp Foster/Plaza 645-3904

3.9 The Marine Corps Base now has direct dial from off base, including cell phones for many base telephone numbers. Below is a list of the new numbers.

-622, from off base dial 954 -623, from off base dial 969 -645, from off base dial 970 -646, from off base dial 971

Examples:

-If DSN is 622-1234, from off base dial (098) 954-1234.

-If DSN is 623-2345, from off base dial (098) 969-2345 -If DSN is 645-3456, from off base dial (098) 970-3456 -If DSN is 646-4567, from off base dial (098) 971-4567

4.0 LEAVE AND TEMPORARY ABSENCE

4.1 The Contract Priest shall notify the MCIPAC, MCB Camp Butler Command Chaplain or Camp Coordinating Chaplain at least ten (10) working days in advance for all planned absences. In the event of illness/emergency leave, the Contract Priest shall inform the Command Chaplain or Camp Coordinating Chaplain as soon as the situation becomes known.

4.2 Regardless of the reason for his absence, the Contract Priest shall remain solely responsible for ensuring the performance of all work required by this contract is accomplished. Therefore, the Contract Priest shall ensure that a qualified and suitable replacement is provided in a timely manner. Additionally, the Contract Priest shall be responsible for ensuring the replacement is knowledgeable of the requirements of this contract. Finally, the Contract Priest shall be personally responsible for paying the replacement for all services provided. The replacement must be a fully qualified Roman Catholic Priest in good standing with the Church and possessing the Faculties of the Archdiocese for the Military Services, USA.

4.3 The Government will not be responsible for ensuring a replacement is obtained or receives payment for services provided. Further, no one other than the Contract Priest will be paid in performance of this contract or authorized to submit invoices for services rendered.

5.0 PAYMENT

5.1 The Contract Priest shall submit an invoice on the first (1st) Monday of the next month following end of the month in which the services were rendered. If this day is a Federal holiday, the invoice will be submitted on Tuesday. All invoices shall be signed by the Contract Priest and delivered to the Supply Technician located at the Foster Chaplains Office, Building 451, Camp Foster for certification of services received.

5.2 It is the Contract Priest’s responsibility to ensure that all invoices are submitted in a timely manner.

6.0 SECURITY REQUIREMENTS

6.1 Background Checks: Federally mandated background checks will be performed in accordance with Public Law 101-647, Section 231 (Crime Control Act of 1990) and Department of Defense Instruction

1402.5 (dtd 19 Jun 93), Criminal History Background Checks on all individuals working with this contract. The Contract Priest shall initiate all required forms and necessary information for the background check. These forms shall be submitted by the Contract Priest to the required sources for completion. Background checks must be completed prior to personnel assigned duties under this contract.

6.2 The Contract Priest is responsible for obtaining a National Agency Check Plus Written Inquires and Credit Check (NACI) or equivalent for all individuals performing under this contract. This background check will require the completion of the SF-85 or SF-85P forms. The Contract Priest is responsible for all costs associated with these background checks. The Contract Priest shall ensure that these backgrounds checks are completed prior to personnel performing assigned duties under this contract.

6.3 Identification and Base Passes. The Contract Priest shall obtain identification cards and base passes.

Application shall be coordinated through the Contracting Officer or designated representative. At time of application, Security Forces may conduct a background check on the Contract Priest. Upon termination of employment, the Contract Priest shall return identification cards and base passes to Security Forces within 24 hours.

6.4 The Contract Priest may make use of such worship and work spaces as are needed in the conduct of his ministry. Ordinarily such use should be scheduled in advance and exclude hours of the day and night when he would be alone in a building.

6.5 The Contract Priest shall establish and implement a method of ensuring that all keys issued to the Contract Priest by the Government are not lost or misplaced, and that they are not used by or loaned to any other person. The Contract Priest shall report immediately the loss of any keys. The Contract Priest shall not duplicate any keys.

6.6 The Government may, at its option, require the Contract Priest to replace lost keys or to reimburse the Government for the re-keying or replacement of locks as a result of keys having been lost by the Contract Priest. In the event that a master key is lost or duplicated, the Contract Priest shall be responsible for the total cost of replacing all locks and keys for that system.

7.0 QUALITY CONTROL

7.1.1 The Contract Priest shall coordinate with the CPL to develop and maintain a quality control program to ensure services are performed in accordance with Roman Catholic ecclesiastical standards.

The Contract Priest shall develop and implement procedures to identify and prevent defective services from reoccurring. As a minimum, the Contract Priest shall develop quality control procedures that address the areas identified in Section 9, Performance Requirement Summary (PRS). The PRS is a living document and may change throughout the life of the contract to ensure contract standards are met.

7.1.2 Should the Contract Priest find a deficiency, he is to immediately notify the CPL and implement the procedures to correct it.

7.1.3 The COR will inspect that the services are rendered in accordance with Roman Catholic ecclesiastical standards by communicating with the CPL and the Contract Priest.

7.2 QUALITY ASSURANCE

7.2.1 The COR shall evaluate the Contract Priest’s performance throughout the duration of this contract.

Inspections shall be conducted with the intent of verifying compliance with contract requirements and performance.

7.2.2 The assessment/evaluation methods, in concert with the Contract Priest quality control procedures, will assure the government of satisfactory Contract Priest performance. The COR may use the Contract Priest’s PRS as the basis for their evaluations. When observations by the COR indicate a defective performance by the Contract Priest, the COR will inform the Contract Priest that they have 30 days to correct the deficiency. Disputes between the COR or CPL and the Contract Priest over performance standards shall be referred to the Contracting Officer for final determination.

7.2.3 Acceptable Performance. Acceptable performance is achieved when performance meets or exceeds the minimum contract performance standard(s).

7.2.4 Unacceptable Performance. Unacceptable performance exists when the Contract Priest does not meet the minimum contract performance standard(s). Unacceptable performance will be discussed by the chaplain with the COR regarding corrective actions for the Contract Priest.

8. TYPHOON READINESS

8.1 The Contract Priest shall depart military bases when Tropical Condition of Readiness 1C (TCCOR 1C) is declared by Military Weather Station authorities and monitor radio/television until the storm passes and to TCCOR Storm Watch (SW) is declared. When TCCOR SW is declared by Military Weather Station authorities, the Contract Priest shall restart the service within 2 hours unless otherwise advised by the Chaplain, the coordinating base chaplain or the COR.

9.0 PERFORMANCE REQUIREMENT SUMMARY

Task Performance Objective

PWS

Reference Performance

Threshold Surveillance

Method Incentive Maintaining records

Ensure accurate records and any additional notes be maintained for future use.

2.2.3, 2.2.5 All record keeping should be completed 7 days after program ends.

100% Inspection

Exercise Option Year

Provide communication

Provide communication and information flow with volunteers, musicians and the congregation.

Maintain constant communication with Coordinating Chaplain.

Maintain consistent correspondence with the Archdiocese

2.2.2

2.1.8, 2.2.12

All communication and information flow with participants should beat a minimum, on a bi-weekly basis, and weekly with the chaplain.

Customer Surveys

Exercise Option Year

Professionalism Contract Priest will be punctual to all rehearsals, services, meetings and programs. Contract Priest will dress appropriately and carry himself as a professional.

2.1.3, 2.1.4, 2.1.6, 2.1.14, 2.1.18, 2.2.4

Contract Priest reflects the chaplain and the service in appearance, language and attitude.

Customer Surveys

Exercise Option Year

The following have been deleted:

H-12 SOFA Status MAY 2008

(End of Summary of Changes)