M67400-20-Q-0057.pdf

SEE ADDENDUM

(No Collect Calls)

M6740020Q0057 24-Jun-2020

b. TELEPHONE NUMBER

011-81-98-970-7140

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 23 Jul 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

M674009. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MR. CHRISTOPHER D. WEISS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MCIPAC REGIONAL CONTRACTING OFFICE

MCB CAMP S.D. BUTLER

OKINAWA 904-0100

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

BASE FOOD SERVICE OFFICE

HEINSOHN, THOMAS J.

SEE SCHEDULE

SEE SCHEDULE AP

TEL: DSN (315) 637-1711 FAX:

FAX:

TEL: 315-645-3607

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

1,000

NAICS:

333318

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF48

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

M6740020Q0057

Section SF 1449 - CONTINUATION SHEET

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 ADDENDUM TO INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2015)

The provision at 52.212-1, incorporated by reference, applies with the following changes/additions:

(a) North American Industry Classification System (NAICS) code and small business size standard. – 333318. Non-

U.S. business concerns of any size are not qualifying entities.

(b) SUBMISSION OF QUOTES.

Submit signed and dated quotes to the office specified in this Request for Quotes (RFQ), only by email using the specified contact information in section (m) below, at or before the exact time specified in block 8 of this RFQ.

Quotes may be submitted electronically (emailed) subject to the submission timelines required in FAR 52.212-

1(f)(2)(i)(A). Due to government computer firewall security and file size limitations, please be advised that it is the prospective contractor’s responsibility to ensure that the Contracting Office receives ALL required documents on time, including acknowledgment of receipt from the Government, and in strict accordance with

FAR 52.212-1(f).

QUOTES MUST BE SUBMITTED AS INDICATED:

(1) Completed SF1449/SF30. All Pricing and other required information, including:

SF1449

(a) Block 5, The Request for Quote number;

(b) Block 8, The time specified in the Request for Quotes for receipt of quotes;

(c) Block 17a complete, including the name, address, and telephone number of the quoter;

(d) Block 17b if appropriate, "Remit to" address, if different than mailing address;

(e) Unit Price and extended Price for each Contract Line Item Number (CLIN) / sub-CLIN

(f) Block 26, Total Price Quote

(g) Block 12, Discount Terms [provide amplifying information if necessary]

SF30 (if applicable)

(h) SF30 block 15a,b,c; and Acknowledgment of Request for Quotes Amendments, if applicable

(2) Technical information. Information sufficient for technical evaluation. Include, at a minimum:

(a) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the Request for Quotes. This may include product literature, catalog descriptions, or other documents, as appropriate. Technical descriptions must include sufficient information to allow a “side by side” comparison with the salient characteristics listed in

Attachment I. The Government is not responsible for locating or obtaining any information not identified in the quote.

(b) A written plan describing the Quoter’s approach to the installation support requirement. Plan must clearly detail the Contractors understanding of the requirement and ability to meet all objectives and tasks listed in the Performance Work Statement (PWS).

(c) A written pre and post commissioning plan.

(d) A detailed training plan which includes both classroom and hands on training covering equipment familiarization, operator training, and preventative maintenance procedures;

(e) Terms of any express warranty;

(f) Other information relevant to the capability/performance of products/serviced offered

(3) Validation of Representations and Certifications

(a) Reps/certs completed electronically and registered as current via SAM per 52.212-3 need not be re-submitted. However, the following information MUST be provided with this quotation. Submitting the information affirms that the quoter is registered and current in the

SAM database:

Commercial And Government Entity Code (CAGE) _________________(U.S. Vendor)

NATO Commercial And Government Entity Code (NCAGE) _________(Foreign Vendor)

Taxpayer Identification Number (TIN) ____________________

Data Universal Numbering System (DUNS) ____________________

(b) In accordance with 52.212-3 quoters must identify with its offer/quote, any information regarding its representations and certifications that has changed since updated in SAM.

(c) Alternatively, a completed copy of the representations and certifications at FAR 52.212-3 may be submitted.

(d) Other Representations and Certifications which may be required, but not resident in SAM.

(4) Licenses/Certifications. License/certification to do business in the country of Japan, if applicable and copies of other necessary licenses, certifications, permits, resumes, as applicable.

(5) Past performance information. Past performance information, when included as an evaluation factor, to include identification of recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information)

(c) Period for acceptance of quotes.

The quoter agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of quotes.

(m) Correspondence.

All and any communications/questions pertaining to this solicitation must be submitted in the format provided in Attachment II to the Point of Contact below, prior to the deadline specified in Attachment II. If a Quoter believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Quoter shall immediately notify the Contract Specialist in writing with supporting rationale.

Point of Contact:

Regional Contracting Office (RCO)

Attn: Mr. Christopher Weiss

Bldg. #355, Marine Corps Installations Pacific - MCB Camp Butler, Okinawa, Japan

Phone: 011-81-98-970-7140 (from U.S.) / 098-970-7140 (Local)

E-mail: christopher.d.weiss1@usmc.mil

(End of provision)

Addendum to 52.212-2 Evaluation -- Commercial Items (Oct 2014)

(a) This is a commercial item requirement using Simplified Acquisition Procedures under FAR part 12 and 13, respectively. Evaluation will be conducted using simplified procedures in accordance with FAR 13.106.

(b) The Government will award to the responsible offeror whose quote, conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

1) Technical

2) Price

3) Past Performance

c) The Technical evaluation will be based upon the quoters submissions described in the “Technical Information” section of 52.212-1 ADDENDUM TO INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2015).

Quoters will be evaluated on the suitability of their written plan, and ability to convey a clear, comprehensive approach to meeting the requirement as described in the PWS. Quotes containing items that do not meet the salient characteristics listed in Attachment I will be rated as “Unacceptable” and will excluded from consideration for award.

d) For purposes of evaluation and determination of responsibility, and in accordance with FAR 13.106-2(b)(3), this assessment will primarily be conducted through Federal Awardee Performance and Integrity Information System

(FAPIIS) / Contractor Performance Assessment Reporting System (CPARS), but may include other authorized methods described. Past performance, for purposes of this evaluation, will be assessed as ‘satisfactory’ or ‘unsatisfactory’ at the discretion of the contracting officer based on the totality of information available. A past performance determination of ‘unsatisfactory’ will exclude the offer from consideration for award.

e) Solicitations for supplies valued less than $1 million will, alternatively, use the past performance evaluation procedures outlined in DFARS 213.106-2 and described in clause 252.213-7000, incorporated herein.

f) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party.

Before the quote’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

mailto:christopher.d.weiss1@usmc.mil

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each

TRAY SEALER

FFP

Item shall meet the salient characteristics requirements described in Attachment I.

CLIN price shall include all shipping costs to the appropriate address listed in

DEFENSE DISTRIBUTION DEPOT PACKAGING AND SHIPPING

INSTRUCTIONS.

FOB: Destination

PSC CD: 7320

NET AMT

0002 1 Each

INSTALLATION SUPPORT

FFP

Installation Support of item as described in the INSTALLATION SUPPORT

PERFORMANCE WORK STATEMENT (PWS).

NET AMT

0003 Each

TRAVEL

COST

Contractor personnel directly performing CLIN 0002 may require travel in accordance with paragraph 9 of the Performance Work Statement (PWS).

Contractor shall be reimbursed for travel costs incurred and other travel expenses deemed necessary and approved for Installation Support Services

*Travel expenses shall be in accordance with Federal Travel Regulations (FTR) for the location in which the work is performed, at cost and all expense receipts will be required for re-imbursement.

Note: Travel, Lodging & Per Diem rates shall not exceed authorized allowances available at http://www.defensetravel.dod.mil/site/perdiemCalc.cfm

Government Estimated Cost: Approximately $5,750.00

ESTIMATED COST

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

0003 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 90 dys. ADC 1 BASE FOOD SERVICE OFFICE

HEINSOHN, THOMAS J.

SEE SCHEDULE

SEE SCHEDULE AP

DSN (315) 637-1711

0002 90 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0003 90 dys. ADC (SAME AS PREVIOUS LOCATION)

ATTACHMENT I

CLIN DESCRIPTION SALIENT CHARACTERISTICS

Sealer, Tray

- Must not exceed 21’ in length due to architectural design.

- Must possess adjustable speed options that can accommodate minimum tray production rate of 20 trays per minute. (Daily Tray quantity will fluctuate based on production schedule.)

- Must have ability to handle maximum tray size of 10.5”w x 12”l x 3”d. (Tray size will vary based upon production schedule, preferred tray size is 46oz 1-C plastic.)

- Must meet the following electrical requirement: 208v, single phase, 30 amps.

- Must have capability of continuous motion sealing.

- Must possess a rotary heat seal to ensure high quality, consistent sealing of packages.

- Stainless steel chain for the tray carriers.

- Must be constructed with stainless steel and anodized aluminum frame for low maintenance and easy cleaning.

- Machined aluminum tray carriers must be anodized and easily moveable.

- Speed and temperature settings must be adjustable by operator.

- Sealing pressure must be adjustable

- Film stand must accommodate up to 10” diameter rolls

- Rotary heat seal assembly must possess a replaceable hard‐coat anodized and rubber sleeve.

- Must include a touch‐screen operator Interface.

- Must include output signals and wiring to control peripherals such as denesters, depositors, labelers, date coders, etc.

- Possess a minimum of three heat seal rollers

- Silicone pressure roller preferred.

- Must be capable of operating on 80-90 PSI air pressure, 2 CFM

- Must possess stainless steel electrical control enclosures

- Possess adjustable legs to lower/raise working height of machine.

- Height must be below 8’ tall with film roll installed due to architectural design.

- Heavy duty, sealed, stainless steel, tube frame construction recommended.

- Must have a minimum of (1) additional Start, Stop, E‐Stop stations.

- Must include automatic tray carrier wash.

- Must have a Low film/No film indicator with audible alarm and flashing light.

- Equipment must be covered by manufacturer’s standard warranty of no less than one year from date of original installation.

(End of Attachment I)

INSTALLATION SUPPORT

PERFORMANCE WORK STATEMENT

FOOD SERVICE EQUIPMENT PROJECT

MARINE CORPS INSTALLATIONS PACIFIC-MCB CAMP BUTLER

PROJECT #MC4002-T COOK CHILL FACILITY CAMP HANSEN, OKINAWA

1. Background and Purpose. This is a requirement for the support of the MCIPAC Base Food Services in

Okinawa, Japan throughout project #MC4002-T, Cook Chill Facility, Camp Hansen. Equipment will be installed in the facility by Government of Japan (GoJ) construction personnel. MCIPAC Base Food Services (BFS) in Okinawa

Japan does not have the technical capability or continuity to monitor the installation of equipment or progress of the project until completion.

2. Scope. The scope of this requirement is limited to providing technical guidance and recommendations during the installation phase of this equipment and performing equipment commissioning and training. Equipment will be installed by GoJ’s construction personnel during the construction phase of the Cook Chill Facility. The scope of this requirement includes: providing installation oversight, reviewing installed equipment, recommend required changes after utility connections and utility services are available, and commissioning equipment upon project completion at facility opening, and providing the Government with equipment familiarization, operator training, and preventative maintenance procedures. Contractor shall provide justification for any recommendations to ensure BFS and Marine

Corps interest are met.

3. Tasks and Performance Objectives

3.1 Ensure machines will function properly in the required location and connect to existing plumbing, ventilation, and electrical systems outlined in drawings.

3.2 Provide technical guidance to BFS and GOJ personnel during the installation of CLIN 0001 at the Camp Hansen

Cook Chill Facility to ensure compliance with manufacturer’s warranty requirements.

3.3 Review installation of equipment and provide recommendations of any required changes after utility connections are completed and utilities up and running.

3.4 Perform on-site commissioning of equipment in accordance with manufacturers procedures and verify warranty.

3.5 Provide the Government with on-site equipment familiarization, operator training, and preventative maintenance procedures. Applicable product literature, manuals, and warranty documentation for all equipment shall also be provided.

4. Equipment Shipping and Storage (CLIN 001)

4.1 Item shall be shipped in accordance with the instructions provided in DEFENSE DISTRIBUTION DEPOT

PACKAGING AND SHIPPING INSTRUCTIONS.

4.2 Item shall be shipped as a single unit. Partial/split deliveries are NOT authorized.

4.3 Contractor shall submit Proof of Delivery to the Authorized Government Representative. Proof of Delivery shall include at a minimum: the date of delivery, the CLIN and quantity received by the Government, the legibly printed name and title of the Government employee that received the delivery, and the signature of the Government employee that received the delivery.

4.4 Upon receipt of equipment, the Government will be responsible for the preservation and storage until required by GOJ construction personnel. The Government will then transport equipment to work site for installation by GOJ construction personnel. The Contractor is NOT required to be physically present on-site during delivery or transportation of equipment to installation location.

5. Equipment Installation Support, Commissioning, and Training (CLIN 0002)

5.1 Upon contract award, Contractor shall submit digital and hardcopies of all necessary catalog information, installation shop drawings and other documentations needed to facilitate equipment installation.

5.2 Contractor POC’s shall be reachable by telephone, email, and video teleconferencing (VTC) as necessary to answer questions pertaining to all aspects of the order, delivery, and installation. Contractor shall respond to questions in a timely manner that does not delay installation. The Contractor is NOT required to be physically present on-site during delivery or installation of equipment by GoJ construction personnel.

5.3 Commissioning to be performed by technical representatives specifically authorized to work on CLIN 0001 equipment. Commissioning shall be conducted on-site.

5.4 Contractor shall provide formal classroom and hands-on training to approximately 20-25 Government personnel covering the following topics: safety, machine components, machine set up, operation, maintenance, and troubleshooting. Training shall be conducted on-site. Contractor may use the on-site classroom and government provided audiovisual equipment to conduct training.

5.5 Combined performance period for commissioning and training shall not exceed 7 working days.

6. Security Requirements. The Government will provide the Contractor with the required documentation needed to obtain base access prior to the installation. The contractor shall submit, in a timely manner, all requested identification information pertaining to the installers and vehicles that will be used. Point of Contact for base access will be provided at time of contract award.

7. Period and Place of Performance.

7.1 Contractor POC shall coordinate and agree upon the exact dates of equipment installation oversight (provided remotely), commissioning (provided on site), and training (provided on site) (CLIN 0002) at the facility with the authorized Government Representative designated in writing by the Contracting Officer (KO). Dates for installation oversight will coincide with the construction schedule when released by the Government of Japan (GOJ) construction personnel. Currently, the Government estimates the facility will be ready for installation mid-February

2021. The contractor should be prepared to provide installation oversight remotely starting 1 February 2021.

7.2 Timeline for on-site commissioning and training shall be conducted over a consecutive period and not split into multiple trips. The exact dates will be coordinated with an Authorized Government Representative after contract award and will be based on when construction of the facility is complete.

7.3 The contract will be performed at Marine Corps Installations in Okinawa Japan. This includes; Camp Hansen, Cook Chill construction site, Camp Foster BPCO warehouse, and Camp Kinser, Base Food Service.

8. Hours of Operation and Holidays

8.1 The Contractor shall be expected to provide services during normal Government work hours. Normal

Government work hours are 0730-1630, Monday through Friday. Work hours may increase or decrease due to tempo outlined by the construction timeline and working hours. The Contractor will be notified of specific working hours by the Authorized Government Representative.

8.2 All or a portion of the effort under this task order will be performed on a Government installation. For purposes of scheduling personnel, the Contractor is hereby advised that the Government installation will observe the following holidays. The Contractor is further advised that access to the Government installation may be restricted on these holidays:

8.3 Recognized Holidays: The Contractor is not required to provide service on the following Federal Holidays*:

New Year's Day **1 January

Martin Luther King's Birthday Third Monday in January

President's Day Third Monday in February

Memorial Day Last Monday in May

Independence Day **4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans' Day **11 November

Thanksgiving Day Fourth Thursday in November

Christmas Day **25 December

Notes:

* In addition to these Federal Holidays, if the President of the United States issues an executive order closing the federal government that date shall be considered a recognized federal holiday. Reference Executive Order 11582 of

February 11, 1971, and 5 U.S.C. 5546 and 6103(b) and other similar statues insofar as they relate to the pay and leave of employees of the United States.

**If a holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on a Sunday, it will be observed on the following Monday.

9. Travel. Travel costs are NOT reimbursable unless specifically provided for in this order/contract through an enumerated cost reimbursable Contract Line Item Number (CLIN).

9.1 Travel Pre-Authorization. All travel shall be pre-approved, in writing, by the Contract Officer or Authorized

Government Representative. The request shall include total cost, and itemized airfare, rental vehicle, per diem, mileage, parking, fuel and toll charges. Travel requests will include the purpose of the trip and why Video

Teleconference (VTC) or phone conversations would not meet the business requirement. Costs for travel shall be billed in accordance with the regulatory implementation of Public Law 99-234 and FAR 31.205-46 Travel Costs

9.1.1 Contractor shall register in the Synchronized Pre-Deployment Operation Tracker (SPOT) system and obtain a

Letter of Authorization (LOA) for employees conducting on-site commissioning and training. LOA’s shall be obtained prior to travelling to Japan for contract performance in accordance with USFJ 64-100 and DFARS

252.225-7976.

9.2 Authorized Travel. Authorized travel costs will only be reimbursed for:

a) Contractor employees who otherwise perform direct day-to-day services at the designated place of performance under the requirements of this order/contract,

b) Who have a need to travel to fulfill the performance of those duties, and

c) Upon the direct request and written pre-approval of the Contracting Officer (KO) or appointed authorized

Government Representative

9.3 Unauthorized Travel. Travel costs are explicitly not-reimbursable for the following:

a) Relocation or initial mobilization costs, or any other travel not pre-approved by the KO or authorized

Government Representative

b) Contractor personnel who indirectly support this order/contract (such as visiting management or supervisory personnel not otherwise providing on-site day-to-day support),

9.4 Allowable Costs

9.5 All travel shall be conducted in accordance with Federal Travel Regulations (FTR) and/or U.S. Department of

State Standardized Regulations (DSSR).

9.6 Reimbursement is strictly limited to only those direct costs authorized in FAR 31.205-46. Overhead and/or G&A expenses are not allowable.

9.7 As indicated in FAR 31.205-46(a)(3)(iv), 31.205-46(a)(7), and 31.250-46(b), all costs must be supported by appropriate documentation and receipts provided to the KO/ authorized Government Representative.

10. Government Furnished Property. The Government will not provide property or equipment to the Contractor.

Contractor shall provide all necessary tools, equipment, and material to meet all required objectives.

11. Quality Control and Quality Assurance. In accordance with FAR part 46, and the respective enumerated clauses incorporated in this contract/order, the contactor is reminded that the government may conduct Quality

Assurance actions, inspect the Contractor’s Quality Control Plan and records, and take remedial actions as necessary, at any time through the duration of this contract/order.

12. Special Instructions and Administrative Information

12.1 Non-Personal Services. This is a non-personal services, performance-based contract. The contractor bears responsibility to manage its employees and guard against any actions that could be characterized as personal services as defined in FAR 37.104, or which convey the perception that personal services are being delivered. No provisions are implied nor provided in this contract for any benefits such as medical care, retirement, or worker’s compensation, other than those incorporated through enumerated clauses.

12.2 Identification of Contractor Personnel and Equipment. In accordance with DFARS 211.106, contractor personnel performing non-personal services on DoD installations or other government facilities shall ensure that they are readily identifiable as contractor employees (including subcontractors and consultants). All contractor employees shall comply with the following at all times:

12.3 Telephone Identification. Identify themselves as contractor personnel at the onset of every telephone call made from a Government telephone or any other phone if the call is made in support of Government-related requirements and activities.

12.4 Recorded Messages. Identify themselves as contractor personnel in all recorded messages including those, which are heard by callers attempting to contact contractor employees via answering machines or voicemail.

12.5 Meetings, Conferences and Events. Identify themselves as contractor personnel at the onset of every meeting, conference or any other gathering attended in support of any Government related requirements or activities.

12.6 Correspondence. Identify themselves as contractor personnel on any correspondence, documents, or reports accomplished or sent in support of any service provision to the Government, including, but not limited to, correspondence sent via the U.S. Mail, facsimile, or electronic mail (email) inclusive of out-of-office replies.

12.7 Personal and Corporate Identification. Wear or display contractor provided nametags, badges or attire which display, at a minimum, the name of the contractor and their respective company.

12.8 Designated Third Country Nationals (DTCN). Persons from certain countries are considered DTCN and are generally restricted from entering Marine Corps Bases Japan (MCBJ) Camps, Air Stations, or facilities. A listing of

DTCN countries and other related information regarding this policy can be found in USFJ Instruction 31-204

(Designated Third Country Nationals), which can be made available upon request.

12.9 Exemption from Japanese Taxes. Pursuant to the U.S. – Japan Status of Forces Agreement and the Joint

Committee, the governments of the United States and Japan have agreed that the procurement in Japan of materials, supplies, equipment and services for official purposes may be except from certain Japanese taxes. When incorporated, paragraph c. of the clause FAR 52.229-6, “ TAXES – FOREIGN FIXED PRICE CONTRACTS” and/or DFARS 225.229-7001 ‘TAX RELIEF’ stipulate that contract/order pricing shall not include the Consumption

Tax. Submission of, and/or incorporation into the contract of, your offer, certifies that pricing does not contain any cost related to the Consumption Tax. Questions concerning this matter should be directed to your local Japanese

Tax Office.

12.10 Subcontract Management. The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no

Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Procuring Contracting Officer (PCO) or Contracting Officer Representative (COR). Cross teaming may or may not be permitted.

12.11 Mission Essential Personnel / Tasks. Unless specified otherwise in this Performance Work Statement, contractors supporting this contract/order are not considered “Mission Essential” personnel (as defined in DFARS

237.76) who would be required during crisis or emergency operations.

12.12 Hazardous Materials and Safety. The Contractor and its subcontractors shall comply with all applicable laws, including Public Law 91-596 (Occupational Safety and Health Administration (OSHA)) and DOD Directive

4715.1E, Environmental, Safety, and Occupational Health (ESOH)). Contractor personnel performing services on a

DOD installation shall participate in local Voluntary Protection Programs (VPP). Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html

13. Installation Access and Personnel Credentialing

13.1 Motor Vehicles. Vehicle licensing, registration, and insurance requirements must all be conducted in accordance with host nation law, USFJ Instruction 31-205, and applicable local installation policies.

13.2 Registration/Permits. Vehicle registration on Okinawa, Japan is conducted with the Provost Marshal via the

Joint Services Vehicle Registration Office (JSVRO) at Bldg. 5638, Marine Corps Base, Camp Butler. Information may be obtained at JSVRO website at: https://www.mcbbutler.marines.mil/Base-Information/Vehicle-Registration/, or by calling +81-(0)98-970-7481.

13.3 Registration Termination. Vehicle permits will expire upon termination date of this contract/order, expiration of an individual base pass or DBIDS ID, expiration of vehicle inspection sticker, or termination of their employment

(whichever occurs first). Permits issued to individuals who overstay any of these authorized dates become void and invalid.

13.4 Insurance. Vehicle permitting procedures require that all vehicles, personal or corporate, must be properly inspected and insured in accordance with Japanese Compulsory Insurance (JCI) requirements.

Additionally, for SOFA status personnel and U.S. corporate vehicles, the Contractor or SOFA status individual is required to procure and maintain, during the entire period of performance under this contract, the following minimum insurance on each vehicle used by the Contactor at the work site:

Automobile Property Damage Insurance Amount: ¥30,000,000 (or U.S. Dollar equivalents)

Bodily Injury Insurance Amount: ¥30,000,000 Yen (or U.S. Dollar equivalents)

Prior to the commencement of work, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance for any and all corporate vehicles to be used. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

13.5 Road Laws. All personnel operating motor vehicles under this contract/order are subject to U.S. military installation regulations and Japanese Road Laws. Failure of the contractor, its employees, or its sub-contractors, to comply, may result in revocation of driving privileges or other legal action.

http://www.osha.gov/dcsp/vpp/index.html https://www.mcbbutler.marines.mil/Base-Information/Vehicle-Registration/

13.6 Vehicle Disposal. Personnel protected under the Status of Forces Agreement (SOFA) are required by regulation to properly dispose of vehicles prior to departure from Japan. For individuals performing under this contract, the contractor may be held financially liable for vehicles abandoned, or vehicles not disposed of properly, in accordance with vehicle regulations as agreed with the Government of Japan.

13.7 Personnel Access / Credentialing. Access to local installations is inherently required to accomplish specified tasks under this contract/order. The contractor shall therefore ensure all necessary actions are taken to obtain such access by its personnel in time to affect access in accordance with the requirements of the PWS and POP. Failure to complete such actions in a timely manner, some of which may occur prior to the POP or individual mobilization/relocation to the place of performance, shall not constitute excusable delay. Upon request, the

Contracting Officer will provide a ‘check-in’ sheet that summarizes required actions.

13.8 Base Passes and/or Defense Biometrics IDentification System (DBIDS) cards. Personnel that do not qualify for CAC require an alternate credential for installation access, as governed by Marine Corps Installations Pacific Order 5512.2, which can be provided upon request. The process to request access requires approval from the

Contracting Officer in an access request letter.

13.9 Return and/or Disposal of Access Credentials. The contractor’s employees shall return to the applicable issuing office all base passes, DBIDS cards, and/or CAC, immediately upon termination of employment or completion of this contract and certification of receipt shall be obtained and submitted to the Contracting Officer.

The Contractor shall submit a listing of employees terminated under this contract to the Contracting Officer within seven (7) days of the effective date of termination.

13.10 Status of Forces Agreement. Possession of a CAC or other credential does not, alone, determine the legal status of personnel performing under this contract. Additionally, unless specifically identified on the CAC, the credential does not necessarily authorize logistical support privileges such as commissary/exchange access. The individual status of personnel performing under this contract, and the privileges authorized, are governed in accordance with United States Force Japan Instructions (predominantly USFJI 64-100), applicable credentialing regulations, and the information prescribed via DFARS clauses regarding Contractor Personnel in Japan, as contained herein.

13.11 Key Control. The Contractor shall establish and implement methods of ensuring that all keys issued to the Contractor by the government are not lost or misplaced, and are not used by unauthorized persons. The Contractor shall report lost keys to the COR. The Contractor shall not duplicate any keys. It is also the responsibility of the Contractor to prohibit the opening of locked areas by the Contractor’s employees to permit entrance of persons other than Contractor’s employees engaged in the performance of assigned work in those areas. In the event keys are lost or unauthorized duplication occurs through the fault of a Contractor employee, The Government may, at its option, require the Contractor to replace keys, reimburse the government for replacement of locks, or re-key as a result of Contractor losing keys. In the event a master key is lost or duplicated, the Contractor shall replace all locks and keys for that system and the total cost will be deducted from the monthly payment.

(END PERFORMANCE WORK STATEMENT)

DEFENSE DISTRIBUTION DEPOT PACKAGING AND SHIPPING INSTRUCTIONS

(a) CRITICAL MARKING INSTRUCTIONS

Shipping labels:

1. Shall be affixed on all packages and containers (even those contained within other packages or containers)

2. Shall have an additional separate copy packed inside all packages and containers prior to shipment

The vendor shall prepare military shipping labels (MSL) or commercial equivalent in accordance with MIL-STD-

129R w/ CH 4 dated 18 February 2014 (available at http://www.dla.mil/Portals/104/Documents/LandAndMaritime/V/VS/Packaging/LM_MILSTD129R_151007.pdf) with the following formation:

TCN: ENTERED AT AWARD TAC/Postage: ENTERED AT AWARD

FROM:

CAGE CODE:

ADDRESS:

TYPE OF SERVICE N/A

PROJECT CODE: N/A

FMS CASE NUMBER: N/A

POD. REQUIRED. Proof of Delivery shall be signed by the

Government Representative receiving the shipment AND include the Government Representative’s printed name and title/rank/position.

TRANSPORTATION PRIORITY: ENTERED AT AWARD

SHIP TO/POE:

SW3225

XU DEF DIST DEPOT SAN JOAQUIN

25600 SOUTH CHRISMAN RD

TRACY CA 95376-5000

MARK FOR:

PO/DO: ENTERED AT AWARD

UNIT NAME: ENTERED AT AWARD

ADDRESS: ENTERED AT AWARD

Mark each container/package with the vendor’s standard commercial packing label and/or stencil the information contained herein with indelible marking.

(b) PACKAGING

OVERVIEW

Loads in excess of 200 pounds must have 3 7/8” minimum clearance skids

Wood packaging materials must be ISPM certified

Truckload shipments greater than 10,000 pounds and/or 800 cubic feet must be palletized

OVERSEAS SHIPMENTS: This contract is intended for shipment overseas. Therefore, the vendor is required to preserve, package and pack all items. The vendor shall use the best commercial practice for export shipment, to ensure safe delivery to overseas consignee. All items shall be given the degree of preservation and packing to afford protection against corrosion, deterioration, and damage during shipment to its ultimate destination.

Any shipping container or palletized load exceeding 200 pounds gross weight shall be provided with skids with a minimum of 3 7/8” clearance for the purpose of handling with a forklift device or lifting lugs that allows for ease in loading/unloading.

WOOD PACKAGING MATERIAL: United States Transportation Command (USTRANSCOM) and Government of Japan regulations require that all wooden packaging material must be treated and certified according to International Standards for Phytosanitary Measures Number 15 (ISPM no. 15). All types of wood packaging must be heat treated or fumigated and marked with the international approved logo. Wood packaging material without this mark will be inspected at ports of entry by plant quarantine officers for confirmation of compliance with the regulation. Items not properly marked, or that are not in compliance with regulations, will be rejected at port of embarkation. The vendor shall be responsible for return shipping costs for those shipments that do not comply with the specified packing regulations. Additional information is available via http://www.ispm15.com/ for the most recent ISPM 15 standards, See http://www.ispm15.com/ISPM15%202009%20updated%20v2013.pdf.

http://www.dla.mil/Portals/104/Documents/LandAndMaritime/V/VS/Packaging/LM_MILSTD129R_151007.pdf http://www.ispm15.com/ http://www.ispm15.com/ISPM15%202009%20updated%20v2013.pdf

PALLETIZATION: Truckload shipments greater than 10,000 pounds and/or 800 cubic feet must be palletized, properly packed, and marked.

(c) DELIVERY INSTRUCTIONS

Less than truckload shipments (< 10,000 lbs. and/or 800 cubic ft) shall be forwarded to:

SW3225

XU DEF DIST DEPOT SAN JOAQUIN

CCP WHSE 30

25600 SOUTH CHRISMAN RD

TRACY CA 95376-5000

(d) MULTIPLE PACKAGES OR PARTIAL/SPLIT SHIPMENTS Partial/Split Shipments are NOT authorized without prior written approval from the Contracting Officer. Partial shipments require specialized shipping instructions and, when approved, will be provided via contract modification

(e) HOLD CARGO

The following items are not to be shipped to any container consolidation points (CCP):

Container Loads (>10,000 lbs and/or 800 cu. ft.)

Vehicles

Explosives

Hazardous items

Over dimensions (any dimension that exceeds 72 inches)

Perishables Classified or intelligence material

If this contract applies to any of the above contact : 596th OCCA Booking Office, for cargo moving through the

Defense Transportation System (DTS) via phone at: 253-967-0104 and email at: usarmy.jblm.596-trans-bde.mbx.occa-booking-office@mail.mil. Please courtesy copy Robert Zepeda at roberto.zepeda@dla.mil and Chris

Weiss at christopher.d.weiss1@usmc.mil .

(f) DEFENSE LOGISTICS AGENCY REQUIRED INFORMATION

BILL OF LADING: For ALL shipments, forward an additional copy of your bill of lading as proof of shipment to:

Defense Distribution Depot, San Joaquin Documentation Branch

P.O. Box 960001

Stockton, CA 92596-0134

DLA HOURS OF OPERATION. Hours of delivery for Defense Logistics Agency, Defense Distribution Depot

San Joaquin is from 7:00 am –5:00 pm, Monday through Friday. Appointments may be made 24 hours in advance of shipment by calling Container Consolidation Points at (209) 839-5028. If you receive CCP voice mailbox, at a minimum leave your name, phone number and TCN. For transportation problems not covered by these instructions please contact (209) 839-4348 or the Regional Contracting Office at 011-81-611-745-7495.

(End Delivery Instructions)

CLAUSES INCORPORATED BY REFERENCE

mailto:usarmy.jblm.596-trans-bde.mbx.occa-booking-office@mail.mil mailto:usarmy.jblm.596-trans-bde.mbx.occa-booking-office@mail.mil mailto:roberto.zepeda@dla.mil mailto:christopher.d.weiss1@usmc.mil

52.203-3 Gratuities APR 1984 52.203-6 Alt I Restrictions On Subcontractor Sales To The Government

(Sep 2006) -- Alternate I

OCT 1995

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber

Content Paper

MAY 2011

52.204-7 System for Award Management OCT 2018

52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

OCT 2018

52.204-13 System for Award Management Maintenance OCT 2018

52.204-16 Commercial and Government Entity Code Reporting JUL 2016

52.204-18 Commercial and Government Entity Code Maintenance JUL 2016

52.209-2 Prohibition on Contracting with Inverted Domestic

Corporations--Representation

NOV 2015

52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, or Proposed for

Debarment

OCT 2015

52.212-1 Instructions to Offerors--Commercial Items MAR 2020

52.212-2 Evaluation - Commercial Items OCT 2014

52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018

52.222-19 Child Labor -- Cooperation with Authorities and Remedies JAN 2020

52.222-21 Prohibition Of Segregated Facilities APR 2015

52.222-26 Equal Opportunity SEP 2016

52.222-50 Combating Trafficking in Persons JAN 2019

52.223-15 Energy Efficiency in Energy-Consuming Products DEC 2007 52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

AUG 2011

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008

52.225-18 Place of Manufacture AUG 2018

52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.204-7008 Compliance With Safeguarding Covered Defense Information Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

DEC 2019

252.204-7015 Notice of Authorized Disclosure of Information for Litigation

Support

MAY 2016

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By

The Government of a Country that is a State Sponsor of

Terrorism

MAY 2019

252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or

Hazardous Materials

SEP 2014

252.223-7008 Prohibition of Hexavalent Chromium JUN 2013 252.225-7012 Preference For Certain Domestic Commodities DEC 2017

252.225-7048 Export-Controlled Items JUN 2013

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006

252.232-7011 Payments in Support of Emergencies and Contingency

Operations

MAY 2013

252.243-7002 Requests for Equitable Adjustment DEC 2012

252.244-7000 Subcontracts for Commercial Items JUN 2013

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (MAR 2020)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision --

“Covered telecommunications equipment or services” has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

“Economically disadvantaged women-owned small business (EDWOSB) Concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation” means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

“Manufactured end product” means any end product in product and service codes (PSCs) 1000-9999, except--

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

https://www.sam.gov/

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

“Predecessor” means an entity that is replaced by a successor and includes any predecessors of the predecessor.

“Restricted business operations” means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate--

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(…