D01. RFQ M6700127QM004.docx

MARINE CORPS BASE CAMP LEJEUNE, NORTH CAROLINA

REQUEST FOR QUOTE PURSUANT TO FAR 12

Solicitation Number / RFQ Number: M67001-27-Q-M004 Subject: 15 Passenger Van Lease

This is a solicitation for commercial products prepared in accordance with the format in FAR Part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. This procurement is a Small Business Set-aside under NAICS code 532111 size standard of $47 million. A Quoter’s submission of a quote does not constitute a contract or authorizes work to begin. This document is not legally binding and does not commit the US Government in any way.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01 and Defense Federal Acquisition Regulations Supplement Publication Notice (DPN) 20260507.

In accordance with FAR 12.001(a), when a policy in another part is inconsistent with FAR Part 12, Part 12 shall take precedence.

52.212-2 Evaluation-Commercial Products and Commercial Services (Nov 2021)

Basis for Award: The Government will award a contract resulting from this solicitation to the Quoter responsible whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors will be considered:

· Price

· Technical Capabilities (the ability to provide the requested number of vehicles by the requested date in the PWS)

· Past Performance

Price Reasonableness: Will be conducted in accordance with FAR 12.204(a). The total quoted price, to include shipping costs, will be used in the price evaluation.

Contract Award: In accordance with FAR 12.201-1(b), any award resulting from this solicitation will be issued on a Government Purchase Order. The Purchase Order is the Government's offer to the supplier. A binding contract is formed only when the supplier accepts the Government's offer, either by providing written acceptance or through substantial performance.

***ONLY OPEN MARKET PRICING WILL BE CONSIDERED***

Addendum to 52.212-1 Instructions to Offerors.

The Government reserves the right to make an award solely on initial quotes received. Quoters must submit their response to this RFQ via email to diana.gomezflores@usmc.mil and lucas.elliott@usmc.mil no later than the posted closing date in this listing.

Questions will be accepted via email up to (48) hours after the posting of the RFQ. No phone questions will be accepted. The deadline is necessary to ensure timely award and the Government may, in its sole discretion, choose not to respond to questions received after the deadline. Questions will be reviewed and addressed via an amendment to the solicitation and/or posting of the Questions and Answer(s) (Q&A) document.

Quote must contain all requested line items as the contract award will be made in aggregate. Therefore, any quote received without all line items priced will be considered non-responsive.

Quoters are instructed to completely fill out the section (Quoters Information) below and return it along with your quote. Quotes should be valid for 90 days unless stated otherwise in the quote.

1. Quoter’s Information

To be eligible for award under this Request for Quotation (RFQ), Offerors must be registered in the System for Award Management (SAM) https://www.sam.gov/portal/SAM/ and must furnish Unique Entity ID, Cage Code and Federal Tax ID Number. Failure to submit the required information may result in your quotation being considered non-responsive.

COMPANY NAME: ___________________________________________________________

ADDRESS: __________________________________________________________________

CITY: ________________________________ STATE: ___________ ZIP: ______________

UNIQUE ENTITY ID: _____________________________ CAGE CODE: _________________________

FEDERAL TAX ID NUMBER: _______________ FSC: ______________SIC: ___________

NAME AND TITLE OF QUOTER: ________________________________________________

PHONE NUMBER: ______________ E-MAIL ADDRESS: _____________________________

BUSINESS SIZE STATUS: _____________________ PRIMARY NAICS: ___________________

ESTIMATED DELIVERY TIME: ______________ DISCOUNT TERMS: ________________

FOB Destination pricing preferred – MCAS Cherry Point

2. Requirement Details:

QTY

· Period of Performance:

NOVEMBER 30, 2026 – JANUARY 15, 2027

Total Price:

NON-TACTICAL VEHICLE RENTAL SERVICES for MACG-48

NOVEMBER 30 – JANUARY 15

PERFORMANCE WORK STATEMENT (PWS)

1.0 INTRODUCTION & BACKGROUND

The United States Marine Corps (USMC) requires a commercial lease of multi-passenger vans to support tactical and logistical ground movements during upcoming Pre-deployment Training Program (PTP) evolutions.

This procurement is strictly for the lease of commercial vehicles on a continuous-possession basis. All vehicle operations will be performed solely by licensed Government personnel (active-duty military and DoD civilians).

This Performance Work Statement (PWS) establishes the specific technical specifications, delivery requirements, maintenance support, and turn-in standards for the contractor to furnish the requested commercial leased vehicles.

2.0 SCOPE OF WORK

The Contractor shall furnish and deliver twenty-five (25) clean, fully operational, 15-passenger commercial vans on a 24/7 continuous-possession basis for the entire Period of Performance (PoP).

2.1 Contractor Responsibilities: The Contractor is responsible for providing the requested 15-passenger vans, initial staging/delivery to MCAS Cherry Point, pre-rental safety inspections, scheduled/unscheduled maintenance, 24/7 roadside assistance, vehicle replacement in the event of mechanical breakdown, and final vehicle retrieval/recovery at contract completion.

2.2 Government Responsibilities: The Government will furnish 100% of the operational drivers, dispatch management, and routine fuel consumed during mission operations. The Contractor shall provide no operational driving personnel.

3.0 VEHICLE SPECIFICATIONS & LEASE REQUIREMENTS

3.1 Vehicle Technical Specifications

Each vehicle provided under this lease must strictly comply with the following technical parameters:

3.1.1 Vehicle Type: Fully enclosed, standard 15-passenger commercial passenger van (e.g., Ford Transit-350 Passenger Van, Chevrolet Express 3500 Passenger Van, or Government-approved equivalent).

3.1.2 Model Year & Mileage: Model year shall be 2020 or newer or with an odometer reading of fewer than 60,000 miles at time of delivery.

3.1.3 Mechanical & Safety Standards: All vehicles must be in sound mechanical working order, fully licensed, registered, and compliant with all North Carolina Department of Transportation (NCDOT) and Federal Motor Carrier Safety Administration (FMCSA) safety standards.

3.1.4 Interior & Equipment Features: Fully functional factory heating, ventilation, and air conditioning (HVAC) system with front and rear passenger climate controls. Operational factory seatbelts and headrests for all fifteen (15) seating positions. Backup camera and/or audible rear parking sensors. Operable spare tire (or factory mobility kit), vehicle jack, and lug wrench.

3.1.5 Cargo & Field Gear Accommodation: Vehicles will be utilized by Marines wearing and transporting combat gear. Cargo loads per Marine range from a minimum of one (1) USMC Mainpack to a maximum of two (2) seabags plus one (1) Mainpack.

3.1.6 Unlimited Mileage: The lease shall include unlimited mileage for the entire period of performance across the specified operating radius.

3.1.7 Aesthetics & Identification: Vehicles must be delivered thoroughly cleaned (interior and exterior) and free of commercial branding, graphics, or fleet advertising that could compromise or hinder military convoy identification.

3.2 Delivery, Staging, and Joint Acceptance

3.2.1 Delivery Schedule: All vehicles shall be delivered and staged on 30 November 2026 no later than 1200 EST.

3.2.2 Designated Delivery & Staging Locations: [25] 15-passenger vans delivered to Inns of Cherry Point, 487 Madison Dr, Havelock, NC 28532.

3.2.3 Joint Acceptance Inspection: The Contractor (or authorized delivery agent) and the Government Point of Contact (GPOC) shall perform a joint physical check-in inspection. A Vehicle Condition Report (VCR) will be executed for each vehicle, recording the Vehicle Identification Number (VIN), starting mileage, fuel level (must be 100% full), and documenting any pre-existing cosmetic or mechanical blemishes. Vehicles failing to meet safety, operational, or cleanliness standards will be rejected and must be replaced immediately.

3.3 Operations, Fueling, and Driver Authorization

3.3.1 Authorized Drivers:

3.3.1.1 Only authorized military service members and DoD civilian employees will operate the leased vehicles.

3.3.1.2 All operators will hold a valid state driver's license and an active military or government operator's permit.

3.3.1.3 The Contractor shall not require individual operator registration, personal credit cards, driver background screening, or assess additional-driver surcharge fees for Government operators.

3.3.2 Fueling Requirements:

3.3.2.1 At Delivery: Contractor shall deliver all vehicles with 100% full fuel tanks.

3.3.2.2 At Turn-in: The Government will return all vehicles with 100% full fuel tanks, unless otherwise stipulated in the contract award.

3.4 Maintenance, Roadside Assistance, and Replacement

3.4.1 Preventive & Routine Maintenance: The Contractor is solely responsible for routine vehicle maintenance, mechanical wear-and-tear, fluid checks, and oil changes during the lease period.

3.4.2 24/7 Roadside Assistance: The Contractor shall provide 24/7 commercial roadside support (towing, jump starts, lockout services, flat-tire changes) within a 50-mile radius of MCB Camp Lejeune.

3.4.3 Vehicle Breakdown & Replacement Timeline: In the event that a vehicle becomes inoperable due to a mechanical defect or failure through normal wear, the Contractor shall repair the vehicle or deliver a conforming replacement 15-passenger van within twelve (12) hours of notice from the GPOC at no additional cost to the Government.

3.5 Vehicle Turn-In and De-Staging

3.5.1 Turn-in Date & Time: Turn-in inspection and Contractor pickup shall take place on 15 January 2027 between 0800 and 1600 EST.

3.5.2 Turn-in Location: Staged at initial drop-off point (Inns of Cherry Point, 487 Madison Dr, Havelock, NC 28532).

3.5.3 Final Joint Closeout: The Contractor and GPOC will conduct a final joint inspection and execute the closeout section of each VCR. The Government will not be held liable for normal wear and tear inherent to military field training operations (e.g., dust, light interior mud/scuffs from tactical gear and boots).

4.0 GOVERNMENT-FURNISHED PROPERTY, FACILITIES, AND PERSONNEL

4.1 Government-Furnished Drivers: The Government will furnish all drivers.

4.2 Government-Furnished Facilities: The Government will provide designated, secure parking and staging lots at Inns of Cherry Point, 487 Madison Dr, Havelock, NC 28532.

4.3 Operational Fuel: The Government will supply all fuel consumed during operational missions.

4.4 Government Point of Contact (GPOC): A designated GPOC will be assigned at award to manage base escorts, joint condition inspections, and fleet turnover.

5.0 PERIOD OF PERFORMANCE

· Start Date: 30 November 2026

· End Date: 15 January 2027

· Duration: Forty-Seven (47) consecutive calendar days of continuous possession.

7.0 BASE ACCESS

The Contractor Vetting Office is located in building 818 which is adjacent to the Camp Lejeune Main Gate on Holcomb Boulevard. Office hours are Monday through Friday 6 a.m. to 2 p.m. The office is closed on weekends and holidays. Contractors and other personnel requiring access credentials will be vetted/screened through building 818 only.

· Contractor Vetting Office (Appointments or Questions): (910) 450-5977

· Contractor Vetting Office Fax: (910) 450-0289

· Taxi Vetting: (910) 449-4208

7.1 Access Requirements

Contractors will either receive a DBIDS credential or temporary pass, depending upon the length of time they require access to the installation. A DBIDS credential is issued to individuals requiring access for 61 days or more. A temporary pass is issued to individuals requiring access for 60 days or less. Contract specifications determine the length of pass. Contractors will report to the Contractor Vetting Office (CVO), building 818, adjacent to the Main Gate on Holcomb Boulevard to confirm their access requirements, undergo a background check, and receive their credential/pass. Normal CVO hours are Monday through Friday, 6 a.m. until 2 p.m.

7.2 Required Documentation

Contractors must provide:

· a) Appropriate identification (ID) documents

· b) Government Contract

· c) Letter of Authorization

· d) Appropriate Sponsor's Information

· e) Vehicle Registration and Insurance

7.3 Appropriate Identification Documents

Contractors will provide two valid, original forms of ID for the purpose of identity proofing to receive a DBIDS credential or a Temporary Pass. One form of ID must be from the list below, the second form can be from the list below, or it can be a social security card or birth certificate.

7.4 Acceptable IDs

· a) U.S. Passport or U.S. Passport Card

· b) Permanent Resident Card, Alien Registration Receipt Card, or "Green Card" (Form I-551)

· c) Foreign passport with a temporary I-551 stamp or temporary I-551 printed notation on a machine-readable immigrant visa

· d) Foreign passport with a current arrival-departure record, U.S. Customs and Border Protection Form I-94 bearing the same name as the passport, and containing an endorsement of the alien's non-immigrant status indicating that status authorizes the alien to work for the employer.

· e) Employment authorization document that contains a photograph (U.S. Citizenship and Immigration Services (USCIS) Form I-766).

· f) In the case of a non-immigrant alien authorized to work for a specific employer, a foreign passport with a Form I-94 or Form I-94A, bearing the same name as the passport, and containing an endorsement of the alien's non-immigrant status, as long as the endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the form.

· g) Driver's license or ID card issued by a state or outlying territory of the U.S., provided it contains a photograph and biographic information such as name, date of birth, sex, height, eye color, and address.

· h) ID card issued by Federal, state, or local government agencies, provided it contains a photograph and biographic information such as name, date of birth, sex, height, eye color, and address.

· i) School ID card with a photograph.

· j) U.S. military or draft record.

· k) U.S. Coast Guard Merchant Mariner Card or TWIC.

· l) Native American tribal document.

7.5 Government Contract

Contractors must provide a copy of the prime contract with the government and all subcontracts, as applicable. For example, a subcontractor must provide a copy of their prime's contract with the government and a copy of their contract with the prime, both referencing the prime's contract number.

7.6 Letter of Authorization

Contractors must provide a Letter of Authorization on company letterhead referencing the applicable contract(s) and identifying the requesting individual as an authorized employee of the awarded company along with the employee's required access days and times (i.e. M-F, 0600-1700, etc.).

7.7 Approved Sponsor's Information

The DBIDS system requires a sponsor to be identified for each credential and temporary pass prior to issuance. The sponsor must be active military or government civilian with a CAC. Government contractors are not approved sponsors. The sponsor's EDIPI must be supplied to register in the system. The sponsor should be from the Government entity awarding the contract or supervising the work.

7.8 Vehicle Registration and Insurance

Contractors driving on the installation must provide an original vehicle registration document. Copies of registration are only accepted for company-owned fleet vehicles. Proof of insurance is also required. A declaration page is required for insurance originating outside the state of North Carolina. Out-of-state insurance must meet North Carolina minimums of $30k per person, $60k per accident, and $25k property damage.

7.9 Vehicle Inspections

All commercial vehicles must be inspected each time they enter the installation. Inspections for Camp Lejeune are conducted at the Piney Green Gate, Monday through Friday from 5 a.m. until 5 p.m. and at the Sneads Ferry Gate 24/7. MCAS New River inspections are conducted at the Curtis Gate 24/7. Drivers MUST have an approved access credential prior to being inspected and allowed access. Delivery drivers without an access credential can show a bill of lading in lieu of a government contract but must provide other required documents identified above at the CVO to receive a pass. Delivery drivers with a TWIC only need to present the TWIC and bill of lading at the commercial vehicle inspection lane to be granted access.

7.10 Denial of Access

An individual will be denied access to the installation for any of the below listed reasons:

· a) On a National Terrorist Watch List

· b) Illegally present in the US

· c) The subject of an outstanding warrant or criminal summons

· d) Has knowingly submitted an employment questionnaire with false or fraudulent information

· e) Has been issued a debarment order and is currently banned from any military installation

· f) A prisoner on a work-release program or currently on felony probation/parole

· g) A registered sex offender

· h) Membership within the previous 10 years in any organization that advocated the overthrow of the US Government or affiliated with any gang activity

· i) Is pending any felony charge

· j) Has been convicted of any felony within the last 10 years

· k) Has multiple (three or more) misdemeanor criminal convictions for offenses to include, but not limited to:

· Drug offenses

· Offenses of violence

· Weapons offenses including those where the weapon was used as either the means of the violence or threat of violence

· Larceny/theft

· l) Any reason the Installation Commander deems reasonable for good order and discipline

7.11 Denial / Appeal

All personnel denied access will submit a letter (on their company letterhead) to the Marine Corps Installations East - Marine Corps Base Camp Lejeune Inspector General's Office with appropriate documentation requesting consideration for access. Ensure all circumstances have been explained when submitting an appeal.

Submit appeal letter to:

Commanding General Attn: Command Inspector General PSC Box 20005 Camp Lejeune, NC 28542-0005

THE FOLLOWING FAR AND DFAR PROVISIONS APPLY

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul/

(End of provision)

PROVISIONS INCORPORATED BY REFERENCE

Certifications

JAN 2022

Maduro Regime

MAY 2022

THE FOLLOWING FAR AND DFAR CLAUSES APPLY

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul/ (End of clause)

CLAUSES INCORPORATED BY REFERENCE

Agreements or Statements.

JAN 2017

Corporations.

NOV 2015

Management

OCT 2018

252.225-7002 252-225-7048 Qualifying Country Sources As Subcontractors Export-Controlled Items

MAR 2022

JUN 2013

Regime

JAN 2023

Uyghur Autonomous Region

JUN 2023

Reports

DEC 2018