M6700126ZZ0003 Parachute Training PWS.pdf

DISTRIBUTION: DoD COMMUNITY ONLY

1.0 Scope. 2d Reconnaissance Battalion, 2d Marine Division has a requirement for parachute training aircraft support services to safely conduct airborne sustainment training. This training is required to maintain personnel proficiency.

2.0 Requirement. The contractor shall provide all management, labor, equipment, tools, materials, and services necessary to provide Parachute Training Aircraft Support Services to include aircraft with pilots for use as a jump platform to conduct airborne sustainment training. Training consists of Low-Level Static Level (LLSL), High Altitude High Opening (HAHO), High Altitude Low Opening (HALO) parachute training using the SF- 10A, Multi-Mission Parachute System (MMPS), and Tandem Offset Resupply Delivery System (TORDS) parachute systems. Cargo delivery (door bundles, etc.) are also included in the training.

3.0 Period of Performance. The period of performance (POP) will be for a one-year base period and two (2) one-year option periods.

Period of Performance Duration (Start Date – End Date) Base Period 29 June 2026 – 28 June 2027 Option Period One 29 June 2027 – 28 June 2028 Option Period Two 29 June 2028 – 28 June 2029 Option Period Three 29 June 2029 – 28 June 2030 Option Period Four 29 June 2030 – 28 June 2031

4.0 Place of Performance. The training will be conducted within 300 miles of Camp Lejeune, North Carolina. 2d

Reconnaissance Battalion will facilitate travel to and from the vendor’s facility when required.

5.0 Applicable Documents.

5.1 Training Manual 70244A-OI

5.2 Marine Corps Order 3120.11A

5.3 Marine Corps Warfighting Publication 2-25

5.4 NAVAIR 13-1-6.2

6.0 Aircraft Support Services.

6.1 Aircraft. The contractor will provide a short take off and land (STOL) ramp style aircraft, fuel, landing fees, ramp fees, pilot required accessories and aircraft associated maintenance required for the conduct of the training. Aircraft must be Federal Aviation Administration (FAA) approved, certified, and/or licensed and a DoD approved commercial platform that is capable of deploying military parachutist, at an altitude not to exceed 25,000 feet Mean Sea Level (MSL). This aircraft must be capable of supporting a rear ramp exit loaded with ten (10) combat equipped Marines and two (2) Free Fall Jump Masters. The Company will require forty (40) hours of blade time to conduct this training.

6.1.1 Contractor shall provide one (1) CASA 212 ramp style aircraft, or aircraft of comparable capability and aircrew. The ramp style aircraft shall be capable of conducting static line operations. Aircraft must be configured for day and night operations. The ramp style aircraft is required to have a ramp that allows a forklift driver to load and unload parachute equipment. The aircraft must be equipped with oxygen for pilots and aircrew in accordance with FAA Regulations Title 14 CFR: Part 91 and Part 135. Jump lights (Red/Green) must be in the cargo compartment of the aircraft for jumpmaster/aircrew coordination. Contractor must have the certifications required to receive authorizations to land and operate out of military controlled airfields and drop zones (DZ), as requested by the Government.

6.1.2 Contractor must be listed under the most current Air Mobility Command (AMC) Paratroop Commercial Operator Listing.

6.2 Aircrew. Contractor shall provide aircraft pilot services with current FAA licenses and type ratings as required to operate the ramp style aircraft. All aircrew must be familiar with the coordination necessary for all proposed Para drops tactics and procedures relating to aircrew and jumpmaster interface/coordination. Based on historical data, current mission requirements, and budgetary restrictions, the Government recommends a minimum of two (2) aircraft pilots available to offset for a twelve (12) hour, take-off to landing, crew rest (if needed). However, the Contractor may propose more than the recommended two (2) aircraft pilots as long as the requirements of the PWS are met.

6.3 Positioning/Dispositioning and Offsite Aircraft Support/Coordination. The Contractor, in coordination with the Government’s POC, will ensure they are fully familiar with the airfield and DZ to be used. The government will provide: locations, date time groups (DTGs), POCs, Drop Zone Safety Officers, Jump Masters, required air items to support air delivery of personnel, communication frequencies, call signs, landing DZ markings, DZ approach (track/heading) and applicable Memorandums of Agreement or facility use agreements. The Contractor must also have a Notice to Air Missions (NOTAM) to support jumps up to 45 kilometers away from the established DZ with a ceiling up to 25,000 feet MSL.

6.4 Facilities/Services. The following facilities and services are required to conduct this training:

6.4.1 Provide climate-controlled classroom spaces available for formal and informal instruction. This classroom will contain seating and desk space for 35 students as well as an appropriate surface (screen or smooth wall surface) to project Power Point presentations on. Additionally, the room will have an accessible chalk board or dry erase board.

6.4.2 Facilities must be within 300 miles (driving distance) of Camp Lejeune, NC.

6.4.3 Indoor, climate-controlled parachute packing facility (10,000 square foot minimum) with direct access to the aircraft loading area.

6.4.4 The Contractor shall provide climate-controlled parachute packing space that is reasonable dependent on Seasonal changes, for example, if the outside temperature is above 80 degrees and the UV index is above 8, the packing area should be a covered indoor area that has a fan/air conditioning system.

6.4.5 Facilities adequate to shake out parachutes.

6.4.6 Double locked climate-controlled parachute storage space as outlined in NAVAIR 13-1- 6.2.

6.4.7 Facilities suitable for oxygen transfer and storage to include a minimum of 8 K-Size oxygen bottles dependent on training evolution.

6.4.8 Basic parachute repair facility with sewing machine.

6.4.9 An onsite wind tunnel.

6.4.10 Kitchenette with refrigerator, sinks, and microwave ovens.

6.4.11 Wireless internet connectivity/computers and printers sufficient for printing flight manifests and other administrative needs.

6.4.12 Office spaces utilized for Jumpmasters and Team Leader planning.

6.4.13 Logistical support available to recover jumpers on and off the DZ, for example: trailer, Gator’s, etc.

6.4.14 Berthing location must remain the same throughout the duration of each training evolution. Billeting space must be climate controlled and large enough for 48 personnel utilizing bunk beds. The billeting location must also include full bathrooms with toilets, laundry facility, and showers. Adequate space must be provided per man to accommodate sleeping and the storage of extra uniforms, gear, and civilian attire (1 x Bunk Bed & 1 x Seabag & 1 x Kitbag).

6.5 Unused Blade Hours. The Government has the right to cancel a flight mission the day of the training due to inclement weather at the DZ. Funding for any unused blade hours (due to adverse weather conditions, safety stand down, etc.) will be returned to the Government. The Government will pay the Contractor for actual time flown and flight time to return to home station.

7.0 Contracting Officers Representative (COR). The Government will appoint personnel, known as Contracting Officer Representatives (COR), to monitor performance to ensure services are received and performed in a satisfactory manner. The COR will evaluate the contractor’s performance in accordance with the statement of work to ensure acceptable quality levels (AQL) of the performance standard are met. The COR information is provided below.

7.1 Role of COR for Inspection, Acceptance, and Other Duties.

7.1.1 Responsibilities. Performs surveillance and inspection of repair services and/or services required under this contract; determines the adequacy of Contractor performance per contract specifications; acts as the COR at the work site; ensures compliance with contract performance requirements; and advises the Contract Administrator of any factors that may cause work performance delays. The COR cannot authorize deviations from contract requirements and specifications.

The following individual will be appointed as the Contracting Officer’s Representative:

To be determined at time of contract award.

The Contracting Officer is the only person authorized to approve changes in any of the requirements of this order. The Contractor shall not consider any order, statement, or conduct by Government personnel who visit the Contractor’s facilities or in any other manner communicate with Contractor personnel during performance of this requirement as a change to the terms and conditions of the contract. The Contractor shall not comply with any order (verbal or written), direction or request of any Government personnel unless it is issued, in writing, by the Contracting Officer. In the event the Contractor or contractor personnel effect any change to this requirement by direction of any individual other than the Contracting Officer will have done so without authority and shall bear all costs associated with such change.

7.2 Documents and Reports Required from COR.

7.2.1 Unacceptable Performance. When performance does not meet the specifications and requirements of this contract, written (letter, fax, or email) documentation will be furnished explaining how performance is considered unacceptable. This documentation should state what specification(s) is not being performed (reference contract paragraph number(s), date and time observed) and submit to the Contract Administrator within two workdays of each occurrence.

7.2.2 Final Receiving Report. The COR will submit a final receiving report stating that all services and supplies have been received, inspected, and accepted to the Contract Administrator within five workdays of the ending of the contract period.

8.0 Quality Assurance Surveillance Plan.

8.1 Purpose. This Quality Assurance Surveillance Plan (QASP) has been developed to provide the standard of surveillance for monitoring contractor performance in accordance with the Performance Work Statement. The Contracting Officer (KO) will be appointed at the time of award and COR contact information will be provided. The COR will also serve as the Quality Assurance Evaluator (QAE) and will use this QASP to ensure the standards of the contract are being met. The COR/QAE will be referred to as the COR throughout this QASP.

8.2 Performance Standards. The QASP provides a systematic method to evaluate the service the Contractor is required to furnish. The COR will assess the Contractor’s performance to ensure the Contractor is performing up to the specified standards. The standards for this Performance Work Statement (PWS) are stated in the Performance Requirements Summary (PRS) included in this QASP.

The standards for this procurement are subjective since specific metric-driven standards are not appropriate.

8.3 Management and Oversight. The QASP is based on the premise that the Contractor and not the Government, is responsible for the management and any Quality Control action required to meet the terms of the contract. The Level of Effort requirements recognize that the Contractor is not a perfect manager and that unforeseen requirements and uncontrollable problems do occur. Good management and use of an adequate Quality Control Plan will allow the Contractor to operate within specific performance requirements. QASPs are designed to be objective, fair, and consistent in evaluating Contractor performance against the provided standards.

8.4 Acceptable Quality Levels (AQL). AQLs have been established in the Level of Effort Requirements Summary and provide performance standards that the Contractor will meet in performing the contract.

If the Contractor meets the required AQL, it will be paid the monthly amount agreed upon in the contract. In the event the Contractor does not meet the established AQLs, the KO has the right to exercise the negative incentives stated in this QASP.

8.5 Primary Method of Surveillance/Evaluation. The COR will evaluate the contractor’s performance using one or more of the following surveillance methods:

Observation/Random Monitoring: Observation/Random monitoring of staffing levels and personnel qualifications by the COR.

Random Inspection: Random inspection of maintenance actions/inspection documentation developed via Work Order (WO) Optimized Organization Maintenance Activity (OOMA).

8.6 Substandard Performance. If any of the performance requirements do not meet the AQLs set in the PRS table, the COR shall document the discrepancy(s) and shall notify the Contracting Officer promptly. The Contracting Officer will then take the appropriate action with the Contractor to remedy the substandard performance. When the performance is below the AQL standard, the Government may implement increased surveillance, document poor history ratings, or begin termination for default procedures.

8.7 Notification. The COR will notify the KO, in writing, of unacceptable quality levels. The KO will promptly provide written notification of discrepancies on a monthly basis, or immediately if the situation significantly affects the well-being of the project. The Contractor will be given the opportunity to respond, in writing, to each discrepancy.

8.8 Response. The Contractor shall provide a written response to the cause and the corrective action to prevent recurrence within ten (10) working days after receipt of the KO’s notification. The Contractor should cite specific quality assurance program procedures or new procedures instituted to prevent recurrence.

8.9 Records. The COR will maintain contract surveillance files as directed by the KO. Surveillance files will include, as a minimum, the following documentation for this Firm-Fixed Priced contract:

8.9.1 COR designation and appointment letters.

8.9.2 A copy of the contract and all contract modifications.

8.9.3 QASP, Quality Control Plan, and any other monitoring tools, checklists, etc.

8.9.4 All correspondence including KO notifications and the Contractor’s responses.

8.9.5 Contractor monthly status reports.

8.9.6 Copies of certified invoices tracked against each contract line item.

8.10 Ratings. The following criteria will be used for performance evaluations: Exceptional, Satisfactory, Marginal, or Unsatisfactory. Upward or downward arrows may be used to indicate an improving or worsening trend insufficient to change the assessment status.

8.10.1 Exceptional. Indicates performance clearly exceeds contractual requirements. The area of evaluation may contain a few minor problems for which corrective action appears highly effective.

8.10.2 Satisfactory. Indicates performance clearly meets contractual requirements. The area of evaluation contains some minor problems for which the corrective actions appear satisfactory.

8.10.3 Marginal. Indicates performance meets contractual requirements. The area of evaluation contains one or more serious problems for which corrective actions have not yet been identified, appear only marginally effective, or have not been fully implemented.

8.10.4 Unsatisfactory. Indicates the contractor is in danger of not being able to satisfy contractual requirements and recovery is not likely in a timely manner. The area of evaluation contains one or more serious problems for which the corrective actions appear ineffective.

8.11 Documentation. Documentation used and referenced to performance surveillance will consist of monthly reports, contractor plans and procedures, schedules, customer feedback and contract data requirements.

8.11.1 Recording Observations. The COR shall use Surveillance Logs to record information on scheduled observations and deficiencies noted. Each observation is recorded on the log. The documents then become a formal record for reference. The contractor is to be told each time that a deficiency is found during scheduled observations. The COR makes a notation on the Surveillance Log of the date and time the deficiency was discovered, then, the COR asks a contractor site manager to initial the notation, documenting notification of the deficiency only.

8.11.2 Potential Unacceptable Performance. The COR must identify the specific service that is unacceptable and the possible causes, and ask a number of questions which if answered, will probably pinpoint the source of the problem.

8.11.3 Documenting Unacceptable Performance. The COR must attempt to resolve the problem with the contractor. The original log and the attempted solution (along with an evaluation of results) are forwarded to the Contracting Officer through the COR.

Based on the severity of the discrepancy and the success of the solution, the COR will notify the KO. The contractor shall complete a response to the unacceptable evaluation if requested by the KO or by its own choice.

8.12 Taking Action.

8.12.1 The COR may evaluate the contractor’s performance and document any non-compliance, but only the KO may take action against the contractor for an unacceptable rating. When the contractor’s performance is unacceptable and a formal action is indicated, the COR will determine what action is appropriate for the specific circumstances and make a recommendation to the Contracting Officer.

8.13 Documentation. The COR retains a copy of all inspection schedules and surveillance activity logs during the course of the contract, and forwards them for inclusion in the contract file at the end of the surveillance period. However, when a specific service becomes unsatisfactory during a surveillance period, the inspection documentation supporting the contract discrepancy report is forwarded to the Contracting Officer.

8.14 Performance Requirements Summary (PRS). The performance standards for this PWS are stated in the PRS below.

PWS

Paragraph

Performance Standard Acceptable Quality Level (AQL)

Surveillance Method

2.0 Provide safe and timely transport

of Marines to and from drop zone

95% Random inspections

3.0 Provide safe and timely service

on time and schedule

95% Exercise Option(s)

5.7 Provide suitable facilities

described in the PWS

95% Random inspections

9.0 Estimated Travel Requirements.

9.1 Travel Requests. Travel may be required within the Continental U.S. (CONUS) to meet PWS requirements.

The Contractor will coordinate travel arrangements with the Contracting Officer’s Representative (COR). Any travel under this contract must be specifically requested in writing by the Contractor and submitted to the COR.

Travel shall be recommended by the COR and submitted to the Contracting Officer for final approval, in writing, at least five (5) days in advance, prior to incurring any travel expense.

9.2 Travel Events. To be determined at time of solicitation.

9.3 Travel Regulations. Travel shall be IAW the Joint Travel Regulation (JTR). CONUS travel will adhere to the Joint Travel Regulations (JTR) and requirements of the Foreign Clearance Guide. Status of Forces Agreement (SOFA) requirements will apply. The JTR is updated monthly by the Defense Travel Management Office and is located online at http://www.defensetravel.dod.mil/site/travelreg.cfm.

10.0 Post-Award Orientation.

10.1 Post-Award Orientation Purpose. The purpose of the Post-Award Orientation is to:

10.1.1 Discuss any unique characteristics of the requirement(s)

10.1.2 Identify stakeholders’ roles and responsibilities

http://www.defensetravel.dod.mil/site/travelreg.cfm

10.1.3 Ensure 100% staffing the 14th day after award for full performance

10.1.4 Establish a common understanding of cost, schedule, and performance expectations

10.2 Post-Award Orientation Requirements. The Post-Award Orientation shall be held as scheduled between the Contracting Officer, COR, and the Contractor within 15 days after award. Contractor shall provide this task in Power Point. Slides, as a minimum, should identify the key stakeholders and highlight their roles and responsibilities, summarize the tasks and associated deliverables, and monthly status reporting (cost, schedule, performance). Contractor’s format is acceptable. This shall be emailed to the Contracting Officer and COR.

11.0 Base Access. Contractors and/or delivery drivers, must have in their possession: the contract number, delivery/service address, and sponsor’s contact information in order to gain initial access to the base. The sponsor is the COR, see section 7.1.1.

-Contractors must be registered in the Defense Biometrics Identification System (DBIDS). It is the Contractor’s responsibility to ensure all their employees and/or subcontractors are properly registered within DBIDS.

-DBIDS credentials will be valid for the duration of your contract, not to exceed three years; however, re-vetting of individuals’ information will occur each year.

-Contractors requiring access for over 60 days will receive a credential valid for up to one year.

-Contractors requiring access for less than 60 days will receive a temporary paper pass.

-Contractor Common Access Card (CAC) Eligibility: Contractor personnel authorized CACs are exempt from DBIDS enrollment.

-If you have questions regarding base access, Contractor CACs, or DBIDS requirements, contact the Contractor Vetting Office (CVO). The CVO is located in Bldg. 818 adjacent to the Camp Lejeune Main Gate on Holcomb Blvd, just off NC Highway 24. The CVO is open Monday through Friday from 6 a.m. to 2 p.m. and closed on weekends and holidays.

Contractor Vetting Office – Appointments: 910-451-5977 Contractor Vetting Office – Questions: 910-451-0284/0289 Vetting Office Email: lejeunecontractorvetting@usmc.mil DBIDS email: https://dbids-global-enroll.dmdc.mil/preenrollui/#!/

-Contractors will report to the Contractor Vetting Office (CVO) to confirm their access requirements, undergo a background check and receive their credential/pass.

PLEASE NOTE: Individuals with active warrants may be subject to arrest on the spot.

**The Government will not be responsible for any contractor access delays. Delays that may result from inadequate planning are strictly the responsibility of the contractor.

12.0 Contract Administration. The Vendor shall attend a kick-off meeting within two (2) weeks after contract award with the customer, COR, and contract office points of contact.

12.1 Except as specified in paragraph 10.2 below, no order, statement, or conduct of Government personnel who visit the contractor’s facilities or in any other manner communicate with contractor personnel during the performance of this contract shall constitute a change under the “Changes” clause of this contract.

12.2 The contractor shall not comply with any order, direction, or request of Government personnel unless it is issued in writing and is signed by the Contracting Officer or is pursuant to specific authority otherwise included as a part of this contract.

12.3 A Contracting Officer for the Marine Corpse Base, Camp Lejeune, NC is the only person authorized to approve changes in any of the requirements of this contract and, notwithstanding, provisions contained elsewhere in this contract, the said authority remains solely the Contracting Officer’s. In the event the contractor effects any changes at the direction of any person other than a designated Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made.

12.4 The contact information for the Contracting Officer is in Block 16 of the SF 1449 solicitation.