PWS Parts Wash 081325.pdf

Marine Air Ground Combat Center

Marine Air Ground Task Force Training Command

Performance Work Statement (PWS)

Solvent Tank Parts Washer Preventive Maintenance (PM) and Reconditioning Maintenance (RM) Services

1. BACKGROUND: The requirement is to provide Preventive Maintenance (PM) and Reconditioning Maintenance (PM)

& (RM) services of government owned, industrial parts washing machines, for Hazardous Waste Management Branch

(HWMB), Environmental Affairs Division (EA) and Exercise Support Division (ESD), Marine Air Ground Task Force

Training Command (MAGTFTC), Marine Corps Air Combat Center (MCAGCC), Twentynine Palms CA. All services must comply with all applicable Federal, state, and local statutes and regulations.

2. DESCRIPTION OF SERVICES: The contractor shall provide all management, supervision, labor, materials, supplies and equipment for preventive and reconditioning maintenance services. See Figures one (1) for a complete listing of equipment, to include equipment make/model, machine numbers, PM building numbers locations, and work sections.

3. INITIAL INSPECTION OF EQUIPMENT:

3.1 The contractor shall perform the initial inspection of all equipment at each parts washer location listed in Figure one (1) within 30 days after award of this contract. The inspection shall include but is not limited to:

(1) Delivered hard copy of equipment status

(2) Identification of defects or tagged equipment in need of repair and,

(3) Fitness for inclusion of preventive maintenance as identified below.

3.2 The contractor shall provide results of the equipment evaluation/analysis in the form of a report to the prospective Contracting Officer’s Representative (COR) within 5 days after the initial inspection period. The report shall identify the equipment by location (building number), serial, and model number, required parts and labor necessary to restore equipment to working conditions as specified in the manufacturer’s user manual.

4. PREVENTIVE MAINTENANCE AND REPAIR:

Performance Objectives: Provide service for all machines (government-owned) quarterly. Service shall include checking that the machines are working properly, removing waste from the recycling process from the waste valve; checking fluid level and topping off as needed; and cleaning the sink area to ensure the machines recycle properly. Each machine’s solvent loss shall be documented at each interval and provided to the prospective COR. The contractor shall be responsible for all maintenance of operational machines and reconditioning of non-operational machines listed and located in figure 1 of this PWS. Labor for the parts replacement will be government ordered and billed separately. During scheduled services the labor will be minimal.

▪ Solvent(s): Means a substance that complies with the Mojave Desert Air Quality Management District (MDAQMD) rule 1104 (Organic Solvent Cleaning Operations) such as DSOLV 300 or an approved equal.

▪ Approved Equal: Means a solvent approved by the cognizant HWMB/ESD government authority representative

(COR) to use under this contract.

4.1. The contractor shall inspect, diagnose the required work and perform the necessary duties for repairs. Repair work performed shall result in the restoration of the parts washer equipment to an operational condition. All equipment shall be maintained in a good state of repair, consistent with the safety and performance specifications standards recognized by the original equipment manufacturer (OEM).

4.2. The contractor shall follow a maintenance program to include periodic testing, inspection and preventive maintenance according to the recommended practices furnished by the original equipment manufacturer. All repairs shall be performed aboard the installation. There is no storage space available on the installation for the repair parts and storage.

4.3. The contractor shall coordinate all logistical requirements with the prospective Contracting Officer

Representative (COR).

4.4. Reconditioning Maintenance (RM): The contractor shall provide a written estimate for each item requiring repair and replacement parts to the assigned area COR. Based upon the written estimate recommendations, the prospective COR shall review and substantiate the RM action before submitting to the Contracting Officer (CO) for approval. RM is unscheduled and performed as required when equipment malfunctions during normal operation. The RM Service requirement will be based on a estimated 4 hours of RM service per week at maximum annual requirement of 208 hrs (52 weeks).The COR may schedule RM maintenance during scheduled

PM maintenance if only RM labor is required without the need for over and above replacement parts. All machines have affixed the original manufacturers serial number tag.

a. If during quarterly maintenance the contractor identifies a problem that requires additional parts and labor, the contractor shall provide the prospective COR an estimate for the number of hours and required parts for the repairs. Parts and labor shall be listed separately in the estimate.

b. The labor rate for all over and above work shall be agreed upon by the contracting officer and the contractor at the time of award. This rate is a fixed rate that will be applied to the labor required to complete any over and above work during the current period of performance.

c. The solvent used must meet MAQDMD standard 1104, which currently require aqueous solvent with Ph.

between 6 and 8. Each machine holds approximately 24 gallons of solvent. The contractor is responsible for the removal of the waste items, refilling with new solution, cleaning the machine, checking the machine for proper operation, and proper disposal of spent solution in accordance with federal, state and local statutes and regulations.

d. The contractor will utilize the solvent provided by the government when refilling the parts washing machines.

6. Emergency maintenance: is not included in the scope of this contract and such services should be processed as a standalone requirements. Services should be processed with the Governmentwide Commercial Purchase Card (GCPC) if under the micro-purchase threshold (MPT) and when over the MPT through the contracting office.

7. All materials including waste shall be disposed of in accordance with all applicable federal, state, and local statutes and regulations. Provide all necessary documentation for the waste removal, including but not limited to waste labels, manifests and land ban disposal restriction notices.

8. Coordinate with Area assigned COR Manager, Hazardous Waste Management Branch (HWMB), Environmental

Affairs Division (EA), for quarterly service.

9. Coordinate with Area assigned COR Officer, Exercise Support Division (ESD), for quarterly service.

10. After the completion of each service, deliver all related documents to the Area assigned HWMB, EA Div., Bldg. 2095 and or the Area assigned COR Officer, Exercise Support Division (ESD) for signatures and record retention as prescribed by federal law.

11. Increased or decreased requirements. During the performance period of this contract, the requirements of the government may increase or decrease. Examples include, but are not limited to, changes in statutory or regulatory requirements, increased or decreased operations, or reorganizations. This constitutes notice of this possibility, and such increased or decreased requirements shall not be subject to contractor claim or request for equitable adjustment under any provision of this contract other than this clause. Increase or decrease in price shall be calculated by CLIN pricing for the item(s). Increased requirements for parts washing services or supplies for items not currently in the CLIN shall be negotiated between the contractor and the Contracting Officer, and the Contracting Officer has absolute discretion to obtain increased requirements via any other method deemed appropriate.

12. Quality Control. The contractor is responsible for quality control. The government will conduct quality assurance in accordance with a Quality Assurance Surveillance Plan (QASP), which describes how government personnel will evaluate and assess contractor performance. The QASP will be revised or modified as circumstances warrant. An informational copy of the QASP will be furnished to the contractor after award.

Figure 1: Location/ Qtys / Mach# / MFG & Model #’S of Parts Washers:

Locations Bldg

QTY

Parts

Wash

Machine #'s MFG Model# Unit/Section

EA Solvent Tanks

1083 2 131,176 System One Tech 501 Auto skills Center

1206 1 681 System One Tech 501 Three Eleven

1243 2 685,184 System One Tech 501 Third (LAR)

2000 2 147,160 System One Tech 501 CLB 7

2020 1 701 System One Tech 501 3rd AAV

2025 1 175 System One Tech 501 MCCESS

1934 1 678 System One Tech 501 CLB 7

2316 1 645 System One Tech 501 Golf Course

2095 12 683,189,081,664 System OneTech 501 Haz Waste/ Non-oper

660,082,641,639 System one Tech 501 Non-oper

704,698,680,640 System one Tech 501 Non-oper

TOTAL 23

ESD Solvent Tanks

2044 2 131,176 System One Tech 571 ESD

2061V3 1 168 System One Tech 571 ESD

2061V4 1 96 System One Tech 571 ESD

2061V5 1 145 System One Tech 571 ESD

2061V6 2 183,167 System One Tech 571 ESD

2061 2 170,130 System One Tech 571 ESD

5705 1 171 System One Tech 571 ESD

2066V2 1 150 System One Tech 571 ESD

2064 7 706,670,692,661, 669,699

2067 2 TBD Smart Washer 28 ESD

2066 2 TBD Smart Washer 28 ESD

2061 DRMO 2 140,188 System one Tech 571 ESD non-oper

2067 1 177 System One Tech 571 ESD non-oper

TOTAL

13. CONTRACTING OFFICER REPRESENTATIVE (COR)

13.1. The designated prospective COR shall be the technical point of contact for the government. The prospective COR shall be appointed in writing by the CO of the Regional Contracting Office (RCO).

13.2. Upon learning of a reconditon problem with the equipment, the COR will contact the contractor whenever services are required. All service calls will be initiated, reported and recorded by the designated COR.

13.3. The prospective COR shall coordinate contractor base access to the installation for all maintenance and repairs of

HWMB & ESD’s parts washer equipment. Only authorized representatives may render maintenance service, unless the list is subsequently modified by mutual agreement between the Contractor and the COR to add or terminate authorized representatives.

13.4. The COR of ESD/HWMB are not authorized to make changes, or provide monetary adjustments to the contract. The only authority that can make contractual changes is the Contracting Officer of the Regional Contracting Office.

14. Performance Outcomes and Quality Standards

Outcome Performance Inspection

Stakeholder

Outcome

PWS

Paragraph No.

Standard Acceptable

Quality

Standard

Inspector Method of

Inspection

Frequency

Maintenance Paragraph 4 Provide service to all machines

(Government-owned) quarterly

100% COR Quarterly

Maintenance Paragraph 4 Remove waste from the recycling process from the waste valve

98% COR As needed;

After service.

Maintenance Paragraph 4 Checking fluid level and topping off as needed

98% COR As needed;

After service.

Maintenance Paragraph 4 Cleaning the sink area to ensure the machines recycle properly

98% COR As needed;

After service.

Documentation Paragraph 4 Maintenance records provided to department representatives.

100% Manager, HWMB

As needed;

After service.

Over and

Above

Paragraph 4a-b Work performed in accordance with DFARS Clause 252.217-

7028.

98% COR As needed

DSOLV or approved equal

Paragraph 4 Complies comply with Mojave

Air Quality District (MAQD)

Rule 1104 (Solvent Cleaning

Operations)

100% COR As needed