M2M B19 1F AE Attch 2 SOW v3.docx

U.S. Geological Survey Menlo Park to Moffett Field (M2M), Full renovation, Building 19, 1st floor at the NASA Ames Research Park/Moffett Field, Mountain View, CA

Architectural/Engineering (A/E) Services – STATEMENT of WORK

The U. S. Geological Survey (USGS) has a requirement for Architectural/Engineering (A/E) services for the full renovation to office space of the 1st floor of Building 19 (`55,000 GSF.)

The services provided shall include basic services from Programming and requirements development, Schematic Design (SD) through Construction Administration (CA), NASA Permitting process, cost estimating, and bid phase services.

This project will be executed under a Construction Manager as General Contractor (CMGC) project delivery method.

The services provided shall be priced in accordance with the following line items;

1. Pre-Design, Programming, and Site Study

2. Asbestos/Lead Paint Survey and early Demolition/Abatement Package

3. Conceptual Designs

4. Schematic Design (35%)

5. “Bid Phase” Support during CMGC solicitation

6. Design Development (65%)

7. NASA Construction Permit including hold-point inspections (95%)

8. Construction Documents (100%)

9. Construction Phase Support

10. Environmental and SHPO Consultation (per NEPA policy)

11. Sustainability (per NASA Policy)

Drawings shall be provided by the A/E Contractor as part of this solicitation. Drawings or blueprints are the property of the United States Government. Copying, dissemination, or distribution of these drawings, plans or specifications to unauthorized users is prohibited. Properly destroy documents when no longer needed.

I. BACKGROUND

Menlo Park Campus There has been a substantial USGS presence in Menlo Park, CA since the 1960s. The Menlo Park campus hosts staff from a variety of USGS science centers and science support offices. Currently, there are approximately 200 federal employees and roughly 50 contractors, retired emeriti, and volunteers remaining in Menlo Park.

USGS relocated 220 Menlo Park employees’ to newly renovated and constructed office space in Building 19, 2nd Floor, in the Fall of 2019.

This Statement of Work for A/E services is the next step of a multi-phased facilities plan that will allow for the relocation of the remaining 200-250 Menlo Park employees to Building 19, 1st Floor.

Building 19, 2nd Floor

II. SCOPE OF WORK

A. The second floor of Building 19 was abated and renovated in 2018/2019 at approximately 45,000 GSF and sets the overall basis and theme for design of the 1st floor. Additionally, the basement of Building 19 was renovated for storage and the remaining office areas (~5,000 GSF) will be part of this project. Program elements will be very similar to the second floor, but include additional programmatic elements beyond standard office space such as Media Rooms and larger conference facilities. The A/E shall meet with all user groups and stakeholders to define and refine the space program of required net useable space. The validated space program will become basis of the conceptual planning and site planning.

B. A minimum of three (3) conceptual designs shall be generated, prepared, analyzed and presented to the USGS for review. The pros and cons of each shall be discussed and documented and the A/E shall make recommendations for USGS consideration. The preferred course of action will form the basis of schematic design.

C. The 1st floor will require full renovation to include complete asbestos and lead paint abatement. The A/E will be required to conduct a full asbestos and lead paint survey as necessary for preparation of demolition and abatement efforts and drawings. This shall include the full preparation of an early abatement and demolition bid package for work to begin in late 2021 while the final design documents are being completed.

D. The A/E shall support a CMGC project delivery method.

E. The A/E services shall include meeting the NASA and DOI policy on sustainability, the Guiding Principles for Federal Sustainable Buildings along with all local and state requirements for sustainable buildings and sites including California Title 24. The A/E shall make recommendations for energy efficient systems, and aesthetic considerations related to sustainability including but not limited to daylighting, renewable energy strategies and sustainable site strategies for storm water management. The A/E shall consider and evaluate MEP systems alternatives and life cycle costs.

a. This project is planned for LEED Certification (Version to be determined) and the A/E shall prepare all required and necessary documents from scoring to final certification.

F. The A/E shall design a facility that is visually compatible with the surrounding historic environment and will be required to work with the NASA Historic Preservation Officer and the SHPO. The A/E will be required to prepare and submit all Section 106 Requirements and association documentation as necessary for this project to obtain NASA and SHPO approvals. The level of this effort will be dependent on exterior design impacts primarily related to MEP solutions. The historic and Section 106 documentation completed for the second floor will be available to the A/E.

G. The A/E shall provide commissioning services through a third party for design and construction in accordance with the DOI policy and Guiding Principles for Federal Sustainable Buildings.Commissioning shall employ total building commissioning practices tailored to the size and complexity of the project and its system components in order to verify performance of building components and systems and help ensure that design requirements are met. This should include a designated commissioning authority, inclusion of commissioning requirements in construction documents, a commissioning plan, verification of the installation and performance of systems to be commissioned, and a final commissioning report.

H. The proposed design shall meet all current local, state and federal regulations and codes including seismic requirements for the proposed location. The A/E shall identify and confirm each applicable law, code, executive order and regulation upon which the design is based. The A/E shall provide a complete list of applicable codes, regulations, policies and energy standards.

I. The A/E will be required to design minor and uncompleted elements of the second floor project that is included in the overall construction budget. This may include door changes, glazing, and other interior modifications.

J. The A/E shall provide a design solution that meets the security and access entry needs of the USGS.

K. The A/E design team shall meet with USGS staff as required to validate the IT requirements.

L. The A/E design team shall propose a state-of-the-art workplace environment within the current funding limitations. The funding limitation will be confirmed upon the reconciliation and approval of the Schematic Design. The A/E shall provide cost estimates at each phase to allow comparison of alternative proposals and to control costs. The A/E shall work with the USGS Project Manager/COR and USGS staff to develop a final design and cost estimate to best suit the needs and constraints of the government.

M. The A/E shall provide a design solution working with the USGS Furniture Vendor representing Herman Miller products.

N. The A/E contractor shall provide all supervision, materials, and any other items necessary for the completion of the design services. Services shall include field surveys, space programming, laboratory programming, planning and design, schematic design, design development, value analysis/value engineering, LEED design and documentation, commissioning (Cx) services for design and construction, cost estimating, preparation of specification and construction contract documents, construction administration, construction site observation and inspections, review of submittals, RFI responses, periodic site visits, and preparation of as-built drawings.

O. NASA is the Authority having Jurisdiction and the A/E will be required to work with NASA for all permitting requirements, code reviews, and design review requirements.

P. Provide contract specifications for this project utilizing the CSI (Construction Specifications Institute) format.

Q. Attend design review meetings at each phase and make all necessary site visits during design to gather information necessary from the existing site, building plans, and utility plans to provide a complete assessment of the proposed work.

R. The A/E shall provide "Architectural E1" (30"x42") HALF size progress drawings, specifications, and a cost estimate at each design review milestone. Contract documents, drawings and specifications shall be stamped by an Architect/Engineer. AutoCAD, PDF files and hard copy quantities shall be as directed by the COR.

S. Attend pre-construction site visit and assist USGS in providing responses to questions asked by potential bidders, and prepare an addendum, as required to answer questions and provide clarifications.

III. ADMINISTRATIVE PROCEDURES

A. After Award and issuance of the NTP, the A/E will coordinate all site visits through the COR. A copy of the COR’s authorized duties and responsibilities will be provided with the NTP.

B. All A/E personnel, subcontractors and representatives visiting USGS sites will be required to sign in upon arrival. Each visiting individual will be required to enter his/her name, company’s name, USGS project title, date, reason for the visit, and the times of arrival and departure. Additionally, all persons must always wear a visitor’s badge. Arrangements for after-normal-working-hour site visits must be made in advance during normal working hours.

IV. DESIGN PERIOD DELIVERABLES

The A/E shall develop and provide to the USGS the following:

A. Meeting Minutes: The A/E shall take minutes of all conferences and other meetings with the USGS (including site visits) and shall provide a copy to the COR for a concurrence signature within five (5) business days.

B. Drawings: At each design review, the A/E firm shall present to the COR, all drawings showing location and extent of work, the design concept, and working drawings used to illustrate methods and proposed constructability of the work. It is the intent of these presentations to achieve approval for the concept, to address any potential problems, and to make necessary changes before further progress of the design. Completed drawing sets making up each design review and final submission shall be organized to American Institute of Architects (AIA) and CSI conventions.

C. Specifications: The A/E shall develop specifications with an index listing all sections intended for use in this project. The project specifications shall be prepared in Microsoft Word format. Each page shall include a footer with the project title, submittal (ie;65%) and date.

D. Construction Cost Estimates: The A/E shall prepare construction cost estimates that include: a copy of the quantity take-offs, breakdown of individual line items that accurately reflect the quantity take-off of the various categories of work involved, unit of measure, quantities, unit cost, overhead, and profit. All cost data shall be taken from the most current version of a recognized industry standard, e.g. RS Means Estimating Guides. All cost estimates shall be stamped “For Official Use Only”. Unit costs for material and labor shall be shown. For items that are not in the industry standards, vendor quotes, and justification for labor hours shall be secured from local sources at the worksite. Construction cost estimates shall be submitted with each design review and with the final submission.

E. Submittal Log: The A/E shall develop a list of all submittals required by the specifications in Section 1 of each individual specification. The submittal log shall include specification reference, dates of receipt and return, and action required for each item to be reviewed and approved.

F. Basis of Design Documentation: The A/E firm shall document the findings of field reconnaissance, data analysis, major engineering calculations and shall outline the design premise in a Basis of Design document including design options/choices, decisions, directives and subsequent reasoning behind each. This document shall be submitted at each design review, including any and all changes and revisions.

G. Construction Schedule: The A/E shall provide a preliminary construction schedule indicating the entire length of time estimated for the completion of the construction contract, measured in weeks. This schedule shall include pre-construction activities (such as submittals and mobilization), specific construction activities/events, special phasing requirements, and final occupancy of the new space.

H. Phasing: The A/E shall develop a phasing plan taking into consideration the need for early demolition and abatement, minimal disruption, emergency egress, storage of construction equipment and materials, security and access, debris removal, and maintenance of a clean environment. The USGS will notify the A/E on the availability of the entire work area or if partial areas will be required for the duration of construction.

V. DESIGN REVIEWS – SCHEDULES AND REQUIREMENTS

The following design submissions will be required for each Contract Document Bid Package:

Schematic Design Submission – 35% Design Development Submission – 65%

The A/E shall provide Review Documents in hard copy and electronic files in both original (i.e., AutoCAD, MS Word, Excel) format and PDF format. Each design review submission shall be as indicated below.

The A/E shall examine the schedules set forth below and recommend to the USGS any changes to the allocations of time for each phase, the net effect of which would be to either provide more time for phases needing more time or to shorten the entire design schedule.

A. First Submittal – Schematic Design (SD) Submission (35%) and 50% Demolition Package For this submission, the A/E shall produce preliminary floor plans, elevations and sections needed to depict the extent of the work, and a basis of design. The floor plan shall show the locations of furniture and equipment. Include preliminary specifications, and calculations of all parameters necessary to prove feasibility of the design. This shall be submitted 12 calendar weeks after Notice to Proceed. This submittal shall include an onsite presentation to USGS staff and partners staff.

1. A written narrative with a summary of the meeting(s) with the USGS as well as a presentation, discussion and recommendation of various design alternatives which have been explored and evaluated. Key decisions/choices that were made by the USGS should be documented. The schematic basis of design narrative shall also identify each and all required systems, utilities, and major (built-in) equipment with a brief description of its type, location, use and extent. The A/E shall address constructability issues and their impact on project construction cost.

2. Drawing Deliverables: Cover sheet with progress construction documents. Two (2) sets of this design package are required.

3. A preliminary cost estimate with as detailed a breakdown as possible for this stage of design. Separate cost estimate figures shall be given for any design alternatives being presented for consideration as part of the schematic design.

4. Preliminary Construction Schedule.

5. The USGS will provide 35% review comments to A/E no-later than three (3) calendar weeks after receipt of 35% Schematic Design Submittal.

B. Second Submittal – Design Development (DD) Submission (65%) and 100% Demolition Package.

For this submission, the A/E shall produce architectural floor plans, reflected ceiling plans, elevations, sections and details depicting the extent of the work. Preliminary mechanical and electrical floor plans, reflected ceiling plans, details and project specifications shall be included. This shall be submitted 16 calendar weeks after SD approval. This submittal shall include an onsite presentation to USGS and partners staff.

1. A written narrative with a summary of the meeting(s) with the USGS as well as a presentation, discussion and recommendation of various design alternatives which have been explored and evaluated. Key decisions/choices that were made by the USGS should be documented. The basis of design narrative shall be updated and included in this submission. The A/E shall address constructability issues and their impact on project construction cost.

2. Drawing Deliverables: Cover sheet with progress construction documents. Two (2) sets of this design package are required.

3. A preliminary cost estimate with as detailed a breakdown as possible for this stage of design. Separate cost estimate figures shall be given for any design alternatives being presented for consideration as part of the design development submission.

4. Preliminary Construction Schedule.

5. The USGS will provide 65% review comments to A/E no-later than three (3) calendar weeks after receipt of 65% Design Development Submittal.

C. Third Submittal - Pre-final Construction Documents (CD’s) Submission (95%) This submission is set up to review detailed plans and specifications. This shall be submitted 16 calendar weeks after DD approval. This submittal shall include an onsite presentation/work session with USGS staff.

1. A written narrative that represents a concise and complete record of the design process including all key design decisions and the background, reasons for and intent of these design decisions. Continue to use the narrative to communicate any other important information and to provide support to other submission documents.

1. Provide electronic files and two (2) full sets of Construction Document hardcopy drawings and specifications. The 95% submission shall include all Specifications that are required for the construction package. The Specifications shall be free of writer’s notes and any editing comments. All information that is not required for this project shall be removed from each individual specification section.

1. A complete take-off cost estimate based on the 95% Construction Documents submission.

1. Fully developed Construction Estimates, Phasing Requirements and Engineering Calculations which support the documentation shall be set out in this paragraph.

1. A complete submittal log form.

1. A completed construction schedule.

1. The USGS will provide 95% review comments to A/E no later than three (3) calendar weeks after receipt of 95% Construction Documents Submittal

D. Final Submittal - Final Construction Documents (FCD’s) Submission This submission is the final delivery of construction documents.

This shall be submitted 14 calendar days after CD approval.

1. The A &E shall provide two (2) hard copy sets of Construction Documents (drawings and bound specification) and electronic files of Construction Document sets in both original (i.e., AutoCAD, MS Word) format and PDF format.

2. Final Construction Estimates, Final Phasing Requirements and all Final Engineering Calculations which support the documentation shall be set out in this paragraph, all of which shall be complete in every respect. The final Engineering Calculations shall have been reviewed, signed, and sealed by the designated Engineer.

VI. BID PHASE SERVICES

A. General: The Government reserves the right to terminate any bid-phase services, without payment for services not completed, if such services are not needed or are not being adequately completed.

B. Pre-bid Services: The A/E shall assist the USGS staff in providing responses to questions asked by potential bidders during the bidding phase and prepare technical addenda, if necessary.

C. Site Visits: The A/E shall make one site visit to assist USGS staff with the pre-bid walk through.

VII. CONSTRUCTION PERIOD SERVICES

A. General: The Government reserves the right to terminate any construction period services, without payment for services not completed, if such services are not needed or are not being adequately completed.

B. Response to RFI’s: The A/E shall assist the USGS in providing expeditious responses to all design/conflict questions encountered during construction. Within 48 hours of receipt from COR, the A/E shall provide in writing the information, clarification or revision material needed to properly answer the RFI and to resolve the issue. Include a cost/credit estimate for RFI’s which result in a change to construction contract cost.

C. Submittal Review: Contractor submittals will be sent to the A/E for review for adherence to contract requirements. A/E shall forward recommendations of approval/disapproval to the COR within seven (7) business days. The COR shall take final action of approval/ disapproval on each submittal and shall prepare and send a formal return of submittal to the contractor.

D. Site Visits: Day-to-day construction administration will be performed by the COR. The A/E shall make monthly site visits to inspect work installed by the contractor, to resolve issues, and review the status of in-progress as-built drawings.

E. Record drawings: Upon completion of construction, provide (2) sets of stamped "Architectural E1" (30"x42") as built drawings, as well as in AutoCAD and PDF formats. They shall be completed within 30 days after receipt of the redlined prints from the construction contractor.

VIII. A/E CONSTRUCTION PERIOD DELIVERABLES

A. Meeting Minutes: The A/E shall take minutes of conferences and other meetings with the USGS (including site visits) and shall provide a copy within five (5) business days to the COR for a concurrence signature.

B. Submittal Review: Forward recommendations of approval/disapproval to the COR within seven calendar days.

C. Drawings:

1. Drawings or sketches as required in response to RFIs.

2. Proposal Drawings or sketches for Field Directives.

3. Record Drawings

D. Site Visit Reports: The A/E shall provide a field report within five (5) business days of site visit to COR for a concurrence signature.

E. Final or phased completion inspection punch lists: The A/E shall conduct final inspection and provide a punch list within five (5) business days of inspection.

END OF DOCUMENT

M2M B19 First Floor A&E SOW:2 image1.png