Sole Source Justification - Fort Worth AC_RV.pdf

United States Department of Justice United States Marshals Service

Northern District of Texas

FAR Overhaul Part 12 – Soliciting from a Single Source for MIQ M-26-D77-R-000047

Commercial Item Sole Source Justification (FAR Overhaul Part 12) This action is a commercial acquisition conducted under FAR Overhaul Part 12.

Threshold applicability and commercial procedures shall be applied consistent with FAR Overhaul 12.001 and the updated SAT definition in FAR Overhaul 2.101.

(Authority is issued under E.O. 14275, OMB M-25-26, and FAR Overhaul 1.304)

MIQ Request Number M-26-D77-R-000047

Contract Specialist’s Name Julie M. Simpson

Technical Point of Contact Annette Dominguez

Nature or Description of Action

This memorandum explains the absence of competition for this acquisition, as only one source will be solicited for this requirement and the requirement is not expected to exceed the simplified acquisition threshold.

Description of Supply or Service

This new action is to repair the Air Conditioning unit located in the United States Marshals Service (USMS) Northern District of Texas Fort Worth facility. Repair included replacing the air conditioning cassettes on the 2nd and 5th floors due to leaking and replace the evaporator coil for the unit to get it in working order.

The A/C Unit USMS purchased is used to cool the cellblock and surrounding office area. This requirement will ensure the unit is in working order and can operate as intended. All work performed under this Statement of Work involves A/C Unit equipment required to keep the system in working order.

Anticipated Period of Performance:

July 27, 2026, to September 30, 2026

Estimated Total Value $9,160.96

Vendor’s / Brand Name Texas Total Comfort Systems, LLC

UEI: GHFKHJG8QLL3

Indicate Authority for Limiting Sources

FAR Overhaul Part 6.103-2 Unusual and compelling urgency. Authority. 10 U.S.C. 3204(a)(2) or 41 U.S.C.

3304(a)(2).

Requirements of the Procurement that makes it necessary to limit sources.

The requirement is urgent because the current unit is not operating properly, and the area is not cooled which makes the temperature reach unacceptable levels. USMS has the responsibility to properly cool the area for prisoners to be held while in transfer or waiting on court. This space is also used for attorneys to meet with the inmates. Should the unit not be properly working it creates safety concerns for the District Office, the safety of the Judiciary and Court, facility safety as

Northern District of Texas

FAR Overhaul Part 12 – Soliciting from a Single Source for MIQ M-26-D77-R-000047 well as the safety and well-being of the detainees, to include in-custody criminal and material witnesses.

Texas Total Comfort Systems, LLC, is an approved GSA vendor who can work in this facility.

Results of Market Research

Due to the urgency of this requirement and the approvals granted by GSA to work at this facility, limited market research was conducted. While other vendors could potentially perform this service, granting them access to the facility would take additional time, which could impact the agency as discussed above.

Actions to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services

If this requirement was not of such urgency, there would be time to solicit and obtain three quotes. However, due to the urgency, soliciting is not advantageous to the government due to the reasons discussed above. Obtaining approval from GSA to do work in their facility could impact the agency as well.

This notice will be posted in accordance with FAR Overhaul Part 5.

List of sources/vendors interested Texas Total Comfort Systems, LLC.

Any other facts supporting the justification Not applicable

Method for Determining Fair and Reasonable Pricing

The proposed price of $9,160.96 is considered fair and reasonable based FAR Overhaul Part 15.404-1(b)(4).

Northern District of Texas

FAR Overhaul Part 12 – Soliciting from a Single Source for MIQ M-26-D77-R-000047

Certifications and Approvals

Technical / Requirements Certification: I certify that the facts and representation under my cognizance which are included in this justification are complete and accurate to the best of my knowledge and belief.

Annette Dominguez Technical Point of Contact

Supervisory/Senior Contract Specialist Concurrence: In accordance with USMS Policy Directive 6.1, Section 7(c) I hereby concur with proceeding with this Soliciting from a Commercial Sole Source Justification.

Rachael Vargas Supervisory Contracting Officer

Contracting Officer’s Determination: Based upon the information provided in this document, I hereby approve the acquisition of the required supply or service without competition. I also certify that the publication requirements established in FAR Overhaul 5.102 have been or will be fulfilled.

Julie M. Simpson Contracting Officer