Questions and Answers M2000123Q0015 V2.docx

PWS CLARIFICATION:

There will not be a 65” TV in the conference room. Request is for (5) 65” TVs: (1) 65” TV in room 207, (2) 65” TVs in room 206 and (2) 65” TVs in room 202

Question 1 : Please confirm the following:

Room 118 Add 86-inch interactive display with mount Add Digital Signal processor for updated audio system to include audio conferencing Add a small control system for MS Teams and Audio conferencing Remove smart board from wall and return to Government

Room 207 Add 86-inch interactive display with mount New Audio system (speakers, amp) Add Digital smart easel with computer connection.

Room 206 Add 86-inch interactive display with mount New Audio system (speakers, amp) Add Digital smart easel with computer connection Option the 86-inch with a 105-inch display

Room 202 Add 86-inch interactive display with mount New Audio system (speakers, amp) Add Digital smart easel with computer connection Option the 86-inch with a 105-inch display

Answer:

RM: 118 – No requirement for MS Teams or audio conferencing – request is for speakers that will project audio from a laptop (whether that be a Teams meeting or video queued from laptop). Digital Easel for this room as well.

RM 207: Digital easel is standalone “white board” concept. No need for computer connection. (1) 65” TVs in this room as well.

RM 206: We request a 86” interactive display – to be considered responsive to the RFQ, please quote the items in the CLIN structure. (2) 65” TV in this room as well. Again, Digital Easel is standalone, computer connection is not necessary.

RM 202: We request a 86” interactive display – to be considered responsive to the RFQ, please quote the items in the CLIN structure. (2) 65” TV in this room as well. Again, Digital Easel is standalone, computer connection is not necessary.

Question 2: What is the end goal?

Answer: Holistic system to replace the old outdated system, currently in place. Plug and Play concept with laptop media (PowerPoint, MS Word, Videos, etc.) that show on the 86 interactive display and the 65” TVs, and audio output to the speakers. NO MICROPHONE REQUIREMENT. NO CAMERA REQUIREMENT.

Question 3: Ceiling speakers?

Answer: Ceiling or wall mounted speakers are acceptable. There is no brand name requirement. Pictures of the existing speakers are attached at the bottom of this document.

Question 4: How many rooms?

Answer: 4 total; 1 conference room and 3 classrooms.

Question 5: Expand on what is the Digital Flip Chart?

Answer: It is a digital easel, to serve as a teaching aid. “Digital whiteboard on wheels”. One per room (4 total). Following link for example: Interactive Digital Flipchart Display | 55” Samsung Flip Pro (displays2go.com)

Question 6: Any required disposal?

Answer: The items listed in paragrapgh 2.1 of the PWS lists items that are currently in each room that are requested to be removed and turned over to the government for proper disposal.

Question 7: What kind of warranty?

Answer: Standard commercial warranty as prescribed in FAR 52.212-4

Question 8: Is there an elevator?

Answer: No, there is no elevator. The 3 classrooms are upstairs on the second deck, there are 2 flights of stairs to access the second level.

Question 9: Purpose of the remote?

Answer: The touch panel remote, has the goal of controlling the audio system, the 65” TVs (off/on/volume/input), and the 86” interactive display.

Question 10: Can we reuse the speaker stands?

Answer: There is a PTRK-21 enclosed speaker stand in each classroom. These can be reused if required. If not, they can be removed. Picture of stand is at the bottom of this document.

Question 11: How do you utilize the spaces?

Answer: Conference room is used for meetings and sometimes classes. MS Teams and phone conferencing via existing phone bridge. There is no requirement for any telephone bridge/service. Customer will utilize the current system in place. During meetings, customer would like to write on the interactive display and be able to save their work. Laptop connectivity (plug and play) to the 86” interactive display. There is a power source right underneath where the interactive display will be mounted.

Classrooms are used to teach classes. Interactive display will show what is on the laptop and the 65” TV will serve as a confidence monitor for the instructor, displaying what is on the laptop.

Question 12: Is there restriction on wireless capability for the remotes?

Answer: None of the rooms are a secured space, none of the equipment will be hardwired or plugged into the network. These items will project the images and sounds from the laptop. All equipment must be in compliance with the Buy American act as included in the solicitation clauses and provisions. The remote can be mounted, as long as accessible by the instructor to control each of the systems.

Question 13: Can you please send over any specifications or a reference model for the Speakers, Amplifiers, TV Monitors, Remote Keypad, and the Digital Flip Chart requested in this bid?

Answer: Please refer to question 3 regarding speaker, and Question 5 for the flip chart. Picture of existing system is listed below. There has been many compiling of equipment throughout the years and most do not work. Current TVs in place vary in size but are Samsung, there are NO BRAND NAME REQUIREMENTS on this request.

Question 14: Will the audio visual system support HDMI switching to the monitors? If so, how many inputs are required?

Answer: There will be one laptop hooked up to the interactive display. Request is to have the TV display that same image.

Question 15: Are microphones required for the audio visual system? If so, how many handhelds, lavalier or gooseneck microphones are required?

Answer: There are no requirements for microphones.

Question 16: Are there any camera or web collaboration requirements for these rooms? Or are they for display monitors, program audio only and control?

Answer: There are no camera requirements. The laptop will connect to the web and display media onto the displays, and output to speakers.

Question 17: Are you able to provide a blueprint or layout for classrooms and conference requiring the work?

Answer: Pictures of each room are attached in section 13 of the PWS.

Question 18: Are there any specific brands for the equipment that are preferred for the job?

Answer: There is no brand name requirement for any of the equipment.

Question 19: In reference to the “digital flip charts” and interactive displays requirements:

· These appear to be called out as 2 separate requirements, it sounds like this technology is for the same function (interactive display technology to allow for annotation / note taking over content being shared with the class). Can you confirm that they are not (as per the solicitation) looking for 2 different interactive systems in each room, but are instead looking for a single interactive solution?

· To clarify the above: Is there still a need for the (4) stand-alone digital flip charts in addition to the interactive displays?

· In regards to the interactive displays, almost all of the available and suitable interactive displays are sourced from China. There is a very significant cost difference in the displays that are compliant with the Buy American Act. Should we plan to specify the compliant displays or plan for displays of Chinese origin with an exception based on unreasonable cost?

Answer: The 86” interactive display is separate from the digital flip chart. The flip chart will serve as a note taking capability in breakout groups. It is standalone and does not need to interact with other parts of the system. In essence, it is a giant, portable digital post-it note. The RFQ requests (4) standalone digital flip charts.

All equipment must be in compliance with the Buy American act, TAA compliant as included in the solicitation clauses and provisions

Digital Flip Chart:

FYI: The 2 large classrooms have glasswall for the previously installed projector screens. These will be filled in by the Marines prior to installation. It will not interfere with installation of equpiment.

Existing conference room speakers

Speaker stands – can be reused if needed. There are 3 total; one in each classroom.

image5.jpg image6.jpg image7.jpg image8.jpg image1.tmp image2.jpg image3.jpg image4.jpg