Performance Work Statement AV Install (final).docx

Performance Work Statement (PWS) for Audio and Visual (A/V) Equipment and Installation Marine Corps Security Forces Training Company

1. Background

1.1. In support of Marine Corps Security Force Regiment (MCSFR), Marine Corps Security Training Company (MCSFTCO), a satellite command located aboard Naval Support Activity (NSA) Hampton Roads Northwest Annex in Chesapeake, Virginia, trains and certifies (2) Military Occupational Specialties (MOS), 8152 Marine Security Guard and 8154 Close Quarter Battle Team Member. Training Company ensures that the regiment receives well-trained Marines to accomplish whatever tasks the regiment receives. These two courses are formal courses that instruct Training and Education Command (TECOM) approved Program of Instructions.

1.2. Currently, MCSFTCO utilizes (3) classrooms within Building 360 (rooms 202, 206, and 207) and (1) conference room (room 118). These classrooms and conference room have no record of ever being renovated or updated and are estimated to be over (15) years old, which in turn has resulted in the audio/ visual (A/V) systems become severely degraded. Currently, each classroom maintains (1) operable PowerPoint projector, which are limited in scope; however, all audio systems and control podiums are inoperable, severely limiting the instructor’s ability to provide a basic level of professional Formal Instruction and limiting the student’s ability to receive and processes necessary information to carry out their required duties. All required drops and ports for wires and hook ups are already in place.

1.3 Room deminsions:

- Room 118: 25ft 6in by 16ft 6in, 8ft 8in height

- Room 207: 32ft by 41ft, 9ft 8in height, 9ft 8in height

- Room 206: 41ft 6in by 42ft 6in, 9ft 8in height (at tallest), 8ft 2in height (at shortest)

- Room 202: 41ft 6in by 42ft 6in, 9ft 8in height (at tallest), 8ft 2in height (at shortest)

2. Scope

2.1. This Performance of Work Statement (PWS) defines the outcomes to be accomplished by a contracted vendor who will update all (3) MCSFTCO’s classrooms and (1) conference room to a basic, modern classroom standard at Building 360. Each classroom will be outfitted with (1) 86” interactive display, (1) complete audio system, (1) Digital Flip Chart, (1) remote keypad capable of controlling the interactive display and audio system, (1) 65” television installed at the rear of the classroom to aid instructors and (2) additional 65” televisions mounted on the side of the rooms for student reference in room 207. For the Conference room (room 118), (1) Digital Flip Chart, (1) 86” interactive display will be installed with (1) complete control and audio system.

2.1.1 REMOVALE OF CURRENT EQUIPMENT

- Pull Down Projector Screen x1

- Pull Down Projector Screen Mount x1

- Digital Writing Board x1

- Speakers x2

- Projector x1

- Projector Mount x1

- Dry Erase Boards x8

Rm 207 (CQB Classroom)

- Pull Down Projector Screen x1

- Pull Down Projector Screen Mount x1

- Projector x1

- Projector Mount x1

- TV x1

- TV Mount x1

- Speakers x6

- Dry Erase Board (Large, Sliding) x1

Rm 206 (Classroom 2)

- Projector Screen x1

- Projector Screen Mount x1

- Pull Down Projector Screen x1

- Pull Down Projector Screen Mount x1

- Dry Erase Board (Large, Sliding) x1

- Projector Mount x1

- TV x1

- TV Mount x1

- Speakers x6

Rm 202 (Classroom 1)

- Projector Screen x1

- Projector Screen Mount x1

- Projector x1

- Projector Mount x1

- Lights x6

- Speakers x6

- TV x1

- TV Mount x1

- Dry Erase Board (Large, Sliding) x1

3. General Facility Requirements

3.1. MCSFTCO Building 360 is located at 1340 Olympic Ave, Chesapeake, VA, 23322 aboard Naval Support Activities Hampton Roads Northwest Annex.

3.2. Parking will be available to Contractor.

3.3. Contractor will have access to building 360 during the hours of 0800 to 1700, Monday through Friday. Any requirement to work outside these hours will need to be coordinated with Contract Officer (KO) or unit representative.

4. Contractor Furnished Facilities, Equipment, and Services.

4.1. The government requires contracted services that will restore classroom(s) and conference room audio and visual systems to a usable and professional standard. Therefore, the Contractor shall provide the following equipment and services:

4.2. The Contractor will have a maximum of (15) days to schedule project timeframe with the Contracting Officer (KO) upon acceptance of the contract and (3) months to complete work once started.

4.2.1. Contractor shall have all required permits and insurance coverage directed by local, state, and federal governments to complete project.

4.3. The Contractor shall supply all required equipment and services to complete requirement.

4.3.2. The Contractor shall supply and install (1) 86” interactive display in each designated room. A total of (4) 86” interactive displays shall be installed with (3) of them being installed in classrooms and (1) being installed in the conference room. The 86” interactive display is to include (1) screen, and (1) touch interface (i.e iPad or like item) to control the system remotely. The interactive display must be able to display what is on the laptop (laptop not required).

4.3.3. The Contractor shall supply and install audio systems in each designated classroom to consist of (9) speakers per classroom and (4) speakers in the conference room for a total of (31) speakers. The audio system will include (1) audio amplifier per system for a total of (4). The audio system must play/amplify the sounds from the laptop speakers (laptop not required). No requirement for micorphones. Speakers can be ceiling or wall mounted.

4.3.4. The Contractor shall supply and install (1) 65” television in classroom 202, (1) 65” television in classroom 206, and (3) 65” televisions in classroom 207. Each television will be capable of displaying what is on the interactive display. A total of (5) 65” televisions will be installed. The TV must be compliant with Buy American Act per attached provisions and clauses. The TV’s must display what is on the laptop (laptop not required).

4.3.5 The Contractor shall supply (4) stand alone digital flip charts. Example:

4.3.5. The contractor shall supply and install (1) complete touchscreen remote (wired or wireless) keypad per system capable of operating the interactive display, audio system, and televisions. All systems will be hardwired and capable of connecting into a government workstation. A total of (4) remote keypads shall be installed (one per room).

4.3.6. The Contractor shall supply and install all mounting and accessary hardware necessary to ensure complete and functioning systems to include mounting brackets. The equipment must be installed per manufacturer's instructions. Installation includes mounting, cabling, and connecting the components together.

4.4 The equipment must be oriented correctly during/after installation to ensure proper operation and maximum visibility.

4.5. The Contractor will administer (1) class at the conclusion of installation to government personnel concerning how to properly operate and maintain installed equipment.

4.6. The Contractor will provide a (1) year warranty on all installed equipment.

5. Mishap Reporting

5.1. The Contractor shall report to the KO within (2) hours of any mishaps resulting in injury of government or contractor personnel or damages to government facilities or equipment. When the United States Marine Corps investigates of the accident, the Contractor (including all sub-Contractors) shall cooperate with government personnel until the investigation is completed. The Contractor shall allow authorized government representatives access to the Contractor’s facilities, personnel, and safety program documentation.

6. Period of Performance

6.1. Estimated Delivery of items: 90-120 days ADC. Period of Performance/Installation: Estimated 3 months to complete after delivery of items. Upon completion and government inspection/acceptance, a (1) year warranty will start.

7. Place of Performance

7.1. The place of performance shall be located at Building 360/ 1340 Olympic Ave, Chesapeake, VA, 23322/ NSA Hampton Roads NW Annex.

8. Government Furnished Equipment and Services

8.1. The government shall provide base and building access for all assigned Contractor personnel.

8.2. The government will ensure MCEN Network is hardwired to control station.

8.3. The government will provide subject matter experts to ensure all OPSEC guidance and regulations are adhered to.

9.0 Base Access: Contractors, and/or delivery drivers, must have in their possession: their contract number, delivery address and sponsor's contact information in order to gain initial access to the base.

Sponsor: Released at time of award Email: Released at time of award Telephone: Released at time of award

9.1 Contractors must be registered in the Defense Biomelrics Identification System (DBIDS). It is the Contractors responsibility to ensure all their employees and or subcontractors are properly registered within DBIDS.

9.2 DBIDS ISSUANCE REQUIREMENTS:

9.2.1 Contractors who have filled out the SECNAV 5512/1, and have been vetted for access and cleared through the security manager's office aboard MCB Camp Lejeune will proceed to the visitor's center to be issued their DBIDS credenlial.

9.2.2 Pre-enrollment is required for issuance at hups://dbids-globalenroll.dmdc.mil/preenrollui/#!/.

9.2.3 Valid Vehicle Registralion

9.2.4 Valid Vehicle Insurance

9.2.5 Two forms of ldentification (Driver's License, Social Security Card, VA ID Card, Passport)

9.2.6 Have the QR code with you. This may be printed from the from the pre-enrollment process

9.3 DBIDS credentials will be valid for the duration of your contract, not to exceed three years. However, re-vetting of individuals infonnation will occur each year.

9.4 Contractors requiring access for over 60 days will receive a credential valid for up to one year.

9.5 Contractors requiring access for less than 60 days will receive a temporary paper pass.

9.6 Contractor Common Access Card (CAC) Eligibility: Contractor personnel authorized CAC's are exempt from DBIDS enrollment.

9.7 If you have additional questions regarding DBIDS contact the Provost Marshal Office at (843) 228- 616lor the Visitor's Center at (843) 228-7750.

**The Government will not be responsible for any contractor access delays. Delays that may result from inadequate planning are strictly the responsibility of the contract

10. Deliverables

10.1. The Contractor shall provide proposed wire and install diagram to the government for approval.

11. Acceptance

11.1. Acceptance of the Contractor’s performance under this contract shall be at the discretion of the Government representative based on the terms and conditions of the contract.

12. Contract Line-Item Number (CLIN) Structure

· CLIN 0001: (5) 65” TVs

· CLIN 0002: (1) Audio System (break down is in extended discription of RFQ)

· CLIN 0003: (4) 86” Interactive Displays

· CLIN 0004: (4) Remote keypads – Touch screen, wireless interface that controls interactive display, Audio System and TVs

· CLIN 0005: (4) Standalone Digital Flip Board

· CLIN 0006: (1) All required mounts, racks, cabling, etc for installation

· CLIN 0007: (1) Installation (Labor), Training, and Warranty

13. Room structure

13.1 Room deminsions:

- Room 118: 25ft 6in by 16ft 6in, 8ft 8in height

- Room 207: 32ft by 41ft, 9ft 8in height, 9ft 8in height

- Room 206: 41ft 6in by 42ft 6in, 9ft 8in height (at tallest), 8ft 2in height (at shortest)

- Room 202: 41ft 6in by 42ft 6in, 9ft 8in height (at tallest), 8ft 2in height (at shortest)

14. Performance Requirement Summary:

Performance Requirements Summary for Quality Assurance and Surveillance Plan (QASP). Contractor performance objectives are summarized in the following table.

SURVEILLANCE

100% of all system

Past performance

delivered in serviceable and working order.

will be considered in determining future awards.

Installation

Install new system components and incorporate into existing system.

Observation by TPOC Entire system installed and tied into A/V equipment (camera, microphone, monitors, speakers etc.)

Past performance will be considered in determining future awards.

System Testing

Installing technician tests the system performing diagnostics to ensure the upgraded system works properly.

Assessment by the TPOC System testing completed by the senior technician and found to be fully operational (by the Government) before the contractor leaves the Base.

Training

Train personnel to use the newly installed system.

Training conducted and trained personnel are able to operate the new system with little to no difficulty.

New System Implementation

Conference room and Classrooms capabilities enhanced with the newly upgraded and integrated system.

System works as intended from the manufacturer when used by T Co Personnel. Instruction/teaching can take place using all new equipment image3.png image4.png image5.png image6.png image7.png image8.png image9.png image1.png image2.png