A1-SOW-R2.docx

STATEMENT OF WORK

1.0 BACKGROUND

1.1 Six (6) sweepers and one (1) scrubber were manufactured by Tennant that are located in various buildings aboard Marine Corps Base, Camp Pendleton, CA. The equipment is used inside warehouses. Scheduled maintenance is required to reduce prolonged down time and extend the life of the equipment. The sweepers and scrubber have been under continuous service since they were purchased.

2.0 SCOPE OF CONTRACT

2.1 This is a preventative maintenance requirement for six (6) government owned sweepers and one (1) scrubber located aboard MCB Camp Pendleton, California. The Contractor shall submit invoices within five (5) business days following each preventative maintenance service, diagnostic trip, or authorized over and above service. The preventative maintenance service is to be rendered quarterly on each machine for a total of 28. The Contractor may be requested to perform diagnostic and over and above repair trips to return equipment to a fully operational status. The Technical Point of Contact (TPOC) has the authority to authorize three (3) diagnostic trips per year if needed. Additional trips must be authorized by the Contracting Officer in writing. Any work or repairs done beyond what is covered under the contract CLINs and not addressed in a contract modification are done at the contractor’s expense.

3.0 PREVENTATIVE MAINTENANCE (PM) DESCRIPTION

3.1 (PM) Sweepers:

3.1(a) Thoroughly inspect each machine to ensure it is operating properly 3.1(b) Operate all manual controls 3.1(c) Check and empty hopper 3.1(d) Check all filters 31.(e) Check all belts 3.1(f) Check sweeping brush and idles bearings 3.1(g) Check drive motor and drive chain 3.1(h) Check side brush and motor 3.1(i) Check batteries specific gravity and add water when required 3.1(j) Replace worn parts due to normal use and wear as required

3.2 (PM) Scrubber:

3.2(a) Thoroughly inspect the machine to ensure it is operating properly 3.2(b) Operate all manual controls 3.2(c) Check batteries specific gravity and add water when required 3.2(d) Replace worn parts due to normal use and wear as required

3.3 A PM inspection will be conducted on each sweeper and scrubber during every inspection period. Seven (7) inspections per period totaling an annual amount of twenty-eight (28) PM inspections per year.

3.3 Table 1

3.3 Table 2 – Sweepers and Scrubbers

3.4 Within five (5) business days of a PM service being completed, the Contractor shall submit a service ticket to TPOC. If repairs are required, the contractor will also submit an itemized estimate for the required repairs.

4.0 DIAGNOSTIC TRIP

4.1 In the event covered equipment is not operating properly, the TPOC is authorized to contact the Contractor three times per year to perform a serial number specific, onsite diagnostic aboard MCB Camp Pendleton to determine what is needed to return the equipment to operational status. Additional diagnostic trips will be authorized through a contract modification.

4.2 The Contractor shall schedule a diagnostic trip within three (3) business days of being notified. Within five (5) business days of a diagnostic trip being completed, the Contractor shall submit a service ticket to the TPOC. If repairs are required, the Contractor shall also submit an itemized estimate for the required repairs. Repairs due to a diagnostic trips are to be completed within ten (10) business days of completing the trip unless the repair part lead time dictates otherwise.

5.0 OVER AND ABOVE WORK

5.1 General Requirements and Procedures for Over and Above work. As described in DFARS Clause 252.217-7028, Over and Above Work authorizes the Contractor to perform repairs on identified equipment that is outside of the standard inspection requirements to ensure equipment is sustained in good working order in accordance with manufacturer’s instructions. Work performed under this requirement will be billed under the Over and Above Work line item identified for each year’s period of performance.

5.2 Authority to Performance Over and Above Work. The Contracting Officer is the only person(s) with authority to authorize the Contractor to proceed with the work in accordance with the over and above work portion of the contract and work will be negotiated and approved in advance for each work request. All work requests will be ordered and approved in writing. The Government may elect not to make repairs but instead replace items. Replacement items may be acquired either from the Contractor or from any other source determined to be advantageous to the Government.

5.3 Response Time. The Contractor shall notify the COR within one (1) hour for emergency work or by 8:00 A.M. the following workday if other than emergency work and provide a description of the work with an estimate showing labor hours and material/parts. Each estimate shall be prepared by the Contractor and forwarded within five (5) calendar days of receipt of the request under routine conditions, and within two (2) hours under emergency conditions.

5.4 The Contractor shall provide all items necessary such as labor, transportation, equipment, tools, supervision, management, quality control, testing equipment, materials, and parts required to perform over and above work repair, modification or replacement of equipment, parts, etc. in a timely manner. The Contractor shall substantiate the need for over and above work by describing the conditions that warrant the repair and why minor repair measures accomplished as part of regular maintenance will not suffice. The Contractor shall report the need for over and above work repairs to the COR.

5.5 Estimate, Preparation and Evaluation

a. The preparation of estimates is included in the price of the firm fixed-price portion of the contract.

b. Following equipment inspection, or if requested by the COR, the Contractor shall provide a written work estimate that will include the following minimum information:

c. Materials and Parts.

(1) Material price and parts shall be the lowest price available considering the availability of materials and the time constraints of the job. It shall include any discounts and/or rebates received by the Contractor. Parts shall be provided to the Government at the Contractor’s cost without mark up.

(2) The Contractor shall provide quotations from three suppliers of the required materials exceeding $2,500.00 per parts/material.

d. Estimate Evaluation. The Contractor’s estimate will be evaluated to determine if:

(1) The scope has been clearly and accurately identified.

(2) The number of labor hours has been accurately estimated.

(3) The cost of materials and parts is reasonable and properly documented. The material and parts shall include a detailed estimate of materials including such items as the name of the part, manufacturer of the part, the part number, the size, quality, quantity (number of units) and the unit prices.

(4) The estimated lead-time for the delivery of the part to the Contractor is included.

(5) The Contractor shall state the actual time it will take to perform the work from commencement to completion.

(6) The detailed estimate will be used to negotiate over and above work repairs and award of a firm fixed price modification to the contract. The Contractor shall not assume that a modification will be issued and shall not order materials or proceed with any work until receipt of the modification.

6.0. SERVICE TICKET

6.1 All services made under this contract shall be accomplished by a service ticket which shall contain at least the following information.

6.1(a).

Preventative Maintenance (PM) Service Name of contractor Date of service Contract number Description of service performed Building number where service was performed Description of recommended repairs

6.1(b).

Diagnostic Trip Service Name of contractor Date of service Contract number Description of service performed Building number where service was performed Description of recommended repairs

6.1(c).

Over and Above Service Name of contractor Date of service Contract number Description of service performed Building number where service was performed Itemized list of parts that were furnished/ installed Hourly rates and total cost of the repairs

7.0. RESPONSE TIME

7.1 When the government notifies the contractor that service is needed, the Contractor shall schedule a service call within five (5) business days. Over and above repairs are to be completed within thirty (30) days of a contract modification unless repair part lead time dictates otherwise.

8.0. WORKING HOURS

8.1 Required inspections, diagnostics and repairs shall be scheduled at the customer’s convenience when possible. Onsite service shall be provided Monday through Friday, during normal working hours, 7:30 am through 4:30 pm. Work that is to be done during the evenings, weekends or holidays must be made by prior arrangement between the TPOC and the Contractor.

9.0. FEDERAL HOLIDAYS

Independence Day

Christmas Day

10.0. RELOCATION OF EQUIPMENT

10.1The government reserves the right to relocate equipment from one location to another on MCB Camp Pendleton when deemed necessary. The TPOC will notify the Contractor if this occurs; however, this shall not to affect any quoted pricing.

11.0. GOVERNMENT TECHNICAL POINT OF CONTACT (TPOC):

11.1 The Contracting Officer shall designate a Government Technical Point of Contact (TPOC) during the term of this contract. The TPOC will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems within the scope of this Statement of Work. The TPOC will provide technical clarification and assistance in support of the contract requirements. TPOC DOES NOT have the authority to make changes and/or give directions under this contract. The only authority under this contract authorized to make changes, give direction, and/or provide monetary adjustments is the Contracting Officer from the Regional Contracting Office MCI-WEST, Camp Pendleton CA.

11.2 TPOC Contact information:

Mr. Steve Elggren Email: Steven.elggren@usmc.mil Phone Number: 760 725-3172

12.0 Contracting Officer Authority.

12.1 The Contracting Officer is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely in the Contracting Officer (Reference Block 31 on SF1449). In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and solely at the risk of the contractor.

DISTRIBUTION: DoW COMMUNITY ONLY