HHG_PERFORMANCE_WORK_STATEMENT.pdf

PERFORMANCE WORK STATEMENT

PART 1

GENERAL REQUIREMENTS

PURPOSE

This is a Firm-Fixed-Price, Requirements contract for one base year and four option years for the preparation of personal property of military members and civilian employees for movement, drayage, storage and related services for Marine Corps Base, Camp Pendleton, CA.

ITEMS AND QUANTITIES

The line items described in Attachment 1 represent the Government’s best estimation of required items and their estimated annual quantities. The Government assumes no liability in the event that actual quantities do not materialize in the amounts estimated. Deviation from estimates will not be a basis for contract claim or request for equitable adjustment.

Note: The Government’s requirements might change or fluctuate during the term of this Contract. As Government requirements change, line items will be added or deleted as necessary. Only the Contracting Officer has the authority to negotiate modifications that affect price. These types of changes require a contract modification.

CHANGES IN FUTURE REQUIREMENTS

Increased or Decreased Requirements: The Government reserves the right to add or delete requirements during the contract period. Such increased requirements may include U.S. Marine Corps installations not included herein and shall be negotiated.

The Government reserves the right to add or delete requirements in support of the Marine Corps installations located in California during the entire contract period. Such changes may include United States Marine Corps installations not listed herein. Changes made as a result of this requirement shall be negotiated at that time.

Subcontracting. When it is in the best interest of the Government, the contracting officer may approve subcontracting in accordance with provisions of the DOD FAR Supplement, Part 252, Subpart 252.247-7018. Such approval will be confirmed in writing and coordinated with the personal property shipping officer. Any request/submission for use of subcontractors will only be considered if such subcontractors are DOD approved or meet the requirements as set forth in DTR.

Operating Authority Requirements for Contractors. The provisions of the FAR, 52.247-2, Permit, Authorities, or Franchises are applicable for qualification to perform services under this regulation. A prospective contractor engaged in interstate transportation shall be approved and hold authorization in their own name by the Interstate

Commerce Commission, or, if engaged in intrastate transportation, a certificate issued by the appropriate state regulatory body will be required. In those instances where certain states recognize leasing and/or agency agreements to perform drayage services as an alternative to intrastate operating authority, the prospective contractor shall be responsible for furnishing such evidence of compliance with state law.

Performance Evaluation Meetings. The contractor shall meet with the Contracting Officer Representative, Quality Assurance Evaluator, Personal Property Shipping Officer and Contracting Officer or designated representative once during the first month of the contract. Meetings will be as often as necessary thereafter as determined by the contracting officer. A meeting, however, should be held whenever a Contract Discrepancy

Report (DD Form 2772) is issued. A mutual effort shall be made to resolve all problems identified. The written minutes of these meetings shall be signed by the Contracting Officer, Contracting Officer Representative, Personal

Property Shipping Officer and Quality Assurance Evaluator. Should the contractor not concur with the minutes, the contractor shall state in writing to the contracting officer any areas of nonoccurrence.

Compliance. The rights and obligations of the parties to the Performance Work Statement (PWS) shall be subject to and governed by the provisions of the PWS and the requirements and services contained therein. Requirements as listed in this Contract are inclusive of Defense Travel Regulation (DTR) Part IV requirements, as well as requirements applying to this Contract’s Area of Responsibility (AOR) only. Contractors awarded schedules under this contract will adhere to requirements in this Contract. To the extent of any inconsistency between the PWS and other military service regulations, the provisions of the PWS shall take precedence, unless a waiver is obtained.

Compliance with this PWS is mandatory.

PART 2

GENERAL REQUIREMENTS

1. Application.

This Performance Work Statement (PWS) contains basic instructions for the packaging, packing, tagging, inventorying, containerization, marking, loading, storing, unpacking, and inspecting of Household Goods (HHG) and unaccompanied baggage (UB). This PWS applies to domestic and international Direct Procurement Method

(DPM) shipments. It does not apply to domestic or international Through Government Bill of Lading shipments.

a. The Contractor shall be in Compliance with the DTR (Defense Travel Regulations). The regulations can be found online at http://www.transcom.mil/j5/pt/dtr_part_iv.cfm

b. Certain provisions of applicable sections of DTR pertain to Direct Procurement Method requirements specifically addressed within the section or within this Contract. Sections include, but are not limited to:

Chapter 404 (Direct Procurement Method)

Chapter 410 (Specialized Procedures)

Part IV – Appendix B (Tender of Service)

Part IV – Appendix D (Pre-Award Survey Guidelines)

Part IV – Appendix E (Warehouse Inspection Guide)

Part IV - Appendix G (PWS for DPM Shipments)

Part IV – Appendix H (Alpha Codes for DPM)

Part IV – Appendix I (Examples of Hazardous Materials)

Part IV – Appendix R (Military Shipping Label)

2. Personnel.

The contractor will furnish adequate supervision, labor, materials, supplies, and equipment necessary to perform all the services contemplated under this contract. The contractor’s office will be staffed at all times during normal working hours with English reading, speaking, and writing personnel authorized to book shipments and arrange for services under the contract. All contractors will have available an English reading, speaking, and writing employee on site at all times during packing and unpacking services. The contractor may not hire off duty Quality Assurance

Evaluators (QAE), or any other person whose employment would result in a conflict with the Standards of Conduct.

Any personnel appearing to be under the influence of alcohol or drugs or using abusive language will be replaced with qualified personnel for completion of services being performed. Contractor will not use prison labor in the movement of personal property belonging to members/employees of the DoD. Contractor personnel will be held to a ‘reasonable dress code’ to include appropriate attire, with the name of the contracting agent in plain view on the clothing/uniform at all times. The ‘Crew leader’ will identify themselves to the customer and advise that all issues/complaints will be addressed to the Crew leader, vice individual packers.

3. Materials.

In accordance with DTR requirements, the contractor will provide boxes, cartons, tape, labels, packing lists, filler material, paper pads, wrapping, and any other type material required to ensure proper packing for damage free movement. All materials will be new or in sound condition. All previous markings pertaining to any previous shipment will be completely obliterated and all material will be free of any substance injurious to the articles being packed and to the member/employee. New material will be used for packing mattresses, box springs, linens, bedding, and clothing.

4. Documentation and Reports.

Contractor will ensure that all documentation performed by the contractor will be accurate and legible. All invoices submitted for billing to the ordering officer will be complete and display a detailed and accurate account of services performed.

http://www.transcom.mil/j5/pt/dtr_part_iv.cfm

a. The Contractor shall electronically submit a monthly Excel spreadsheet within 15 days after the last day of each month to both the COR and the contracting officer. The spreadsheet will be an overview of the contract activity for that particular month detailing the following:

SCH I: Outbound Total $$

$2,873.81

Month: June 2010

Date of Service

Service Members Name: Last, First, MI

Govt Service Order #

* Item number

Weight

(LBS)

Unit Price

(CWT)

Net Charge

INVOICE Date Submitted

# To TMO

All invoices will be submitted to the appropriate Traffic Management Office

Should the Contractor have more than one Lot (Area) the spreadsheets will be submitted separately. A template will be provided to the Contractor.

5. Quality Control and Assurance.

a. Quality Control. The contractor will establish a complete quality control program to assure the requirements of the contract are provided as specified. The program shall include, but not be limited to the following:

(1) An examination and/or testing system covering the services stated in DTR Appendix G

Performance Work Statement Table G1. It shall specify areas to be checked either on a scheduled, or unscheduled basis and title of the individuals who shall perform the examination and/or testing.

(2) A method for identifying deficiencies in the quality of services performed before the level of performance is unacceptable.

(3) A file of all examinations/tests conducted by the contractor and when required the corrective action taken when discrepancies have been found. This documentation shall be made available to the Government for review anytime during the term of the contract.

b. Quality Assurance. The contractor will provide monthly metrics measuring the Service Delivery Summary

Performance Threshold (CDRL 0012). These statistics will be used in the monthly evaluation of the contractor and also as a part of the annual performance report. When required an updated copy must be provided the contracting officer on the contract start date and as future changes occur. Failure to provide copy is a violation of the requirements under this contract.

c. The Government shall monitor the contractor's performance.

Inspection of shipments will be performed, by using the Report of Contractor Services, DD Form 2773 (DTR Ch 4

Figure 404-1). Unsatisfactory service will be further documented by issuance of a Contract Discrepancy Report

(CDR), DD Form 2772 (DTR Ch 4 Figure 404-2). When completed, the CDR will be forwarded to the contracting officer for action. The contracting officer or his representative can take action (set off deduction, cure letter, etc.)

against the contractor in accordance with FAR 52.246-4, Inspection of Services.

6. CONUS to OCONUS

UB shipments using Air Mobility Command (AMC) aerial ports. The carrier will provide the actual weight and cube of each shipment after pickup to the ordering officer prior to the PPGBL/BL being produced. Information must be provided within two days after pickup. FIGURES http://www.transcom.mil/j5/pt/dtrpart4/dtr-part-4-app-g1.pdf

(The following information is contained in DTR Appendix G Attachment G1)

Figure Description Page

G1-1 Household Goods Descriptive Inventory.................. G1-2

G1-2 Packing List of Household Goods ....................... G1-3

G1-3 Location of Permanent Markings on ASTM-D4169-01 Wood HHG Box….. G1-4

G1-4 Location of Permanent Markings on MIL-STD-1489 HHG Box ….. G1-5

G1-5 Container Marking for Household Goods ................. G1-6

G1-6 Military Shipping Label for Personal Property.......... G1-7

G1-7 Markings of Unaccompanied Baggage ..................... G1-8

G1-8 Joint Statement of Loss and Damage at Delivery (DD Form 1840) ……. G1-9

G1-9 Notice of Loss or Damage (DD Form 1840R)............... G1-10

G1-10 Transportation Control and Movement Document (TCMD)(DD Form 1384) …. G1-11

These forms can be obtained on the web in PDF format at:

http://transcom.mil/J5/pt/dtr.html

Forms may also be obtained from the Contracting Office.

PUBLICATIONS AND COMMERCIAL STANDARDS

The publications below have been coded as mandatory or advisory. The contractor is obligated to follow those coded as mandatory. The contractor will be guided by those publications coded “advisory” to the extent necessary to accomplish requirements in the Performance Work Statement. Each applies to the current edition, unless otherwise specified. http://www.transcom.mil/j5/pt/dtrpart4/dtr-part-4-app-g2.pdf

Specification Title MaTable G2-1. Publication Codes sory

Specification Title Mandatory Advisory

ASTM-D3953-02 Standard Specification for Strapping, Flat Steel and Seals

X

ASTM-D4169-01 Standard Practice for Performance Testing of

Shipping Containers and Systems

X

ASTM-

D5118/D5118M-95

Standard Practice for Fabrication of Fiberboard

Shipping Boxes

X

ASTM-D5168-98 Standard Practice for Fabrication and Closure of

Triple Wall Corrugated Fiberboard Containers

X

ASTM-

D6039/D6039M-02

Standard Specification for Crates, Wood, Open and Covered

X

ASTM-D6251 Standard Specification for Wood Cleated

Panelboard Shipping Boxes

X http://www.transcom.mil/j5/pt/dtrpart4/dtr-part-4-app-g1.pdf http://public.transcom.mil/J4/j4lt/dtr.html http://www.transcom.mil/j5/pt/dtrpart4/dtr-part-4-app-g2.pdf

PPP-C-1797A Cushioning Material, Resilient, Low Density, Unicellular Polypropylene Foam

X

DOD 4500.9-R Defense Transportation Regulation, Part II, Cargo Movement and Part IV, Personal Property

X

MTMC PAMPHLET

55-12

Commercial Containers for Department of

Defense Household Goods Shipments

X

Note: All publications marked as Mandatory will be maintained at the contractor’s facilities.

Copies of government publications may be obtained by submitting a written request to:

Defense Automated Printing Service

700 Robbins Avenue

Building 4, Section D

Philadelphia, PA 19111 5904

Facsimile: DSN: 442 1462 or Commercial: 215 697 1462

Telephone Number: DSN: 442-2179 or Commercial: 215 697 2179

Internet: http://www.dodssp.daps.mil

Copies of commercial standards may be obtained by submitting a written request to:

American Society of Testing and Materials

100 Barr Harbor Drive

West Conshohocken, PA 19428-2959

Telephone Number: 610 832-9585

Facsimile: 610 832-9555

The request must contain the title of the specification, its number, and date. Supplements or amendments to these mandatory publications may be issued during the life of the contract and must be in full force and effect as soon as possible but not later than 30 days after receipt by the contractor. Changes in the contract price due to publication supplements and amendments may be considered under the Changes clause.

CONTRACTOR DOCUMENTS REQUIREMENT LISTINGS (CDRL)

http://www.transcom.mil/j5/pt/dtrpart4/dtr-part-4-app-g3.pdf

Contractor’s Quality Control Program.

See CDRL and Data Item Description, Number 0001. (Also applies to Sch IV)

Weight Tickets.

See CDRL and Data Item Description, Number 0002. (Also applies to Sch IV)

Household Goods Descriptive Inventory.

See CDRL and Data Item Description, Number 0003. (Also applies to Sch IV)

Exception Sheet.

See CDRL and Data Item Description, Number 0004. (Also applies to Sch IV)

Report of Government Owned Containers.

See CDRL and Data Item Description, Number 0005.

Joint Statement of Loss and Damage at Delivery.

See CDRL and Data Item Description, Number 0006. (Also applies to Sch IV)

Claims Correspondence.

See CDRL and Data Item Description, Number 0007. (Also applies to Sch IV) http://www.dodssp.daps.mil/ http://www.transcom.mil/j5/pt/dtrpart4/dtr-part-4-app-g3.pdf

Bill of Lading.

See CDRL and Data Item Description, Number 0008.

Contractor's Weekly Report.

See CDRL and Data Item Description, Number 0009.

Report of Shipments On-Hand.

See CDRL and Data Item Description, Number 0010. (Also applies to Sch IV -on Quarterly basis- or when requested by TMO)

Outsized Air Cargo Report.

See CDRL and Data Item Description, Number 0011.

Monthly SDS Metrics Report.

See CDRL and Data Item Description, Number 0012. (Also applies to Sch IV)

The following abbreviations and their meanings are used in the CDRL and Data Item Description.

ASREQ - As Required

COR - Contracting Officer

DAC - Day after contract start

DS - Destination

EAS - Each shipment

MTHLY Monthly

N/A Not applicable

ONE/R - One time with revisions

PPSO - Personal Property Shipping Office

QTRLY - Quarterly

WKLY – Weekly

Note: Above listed CDRLs are available in DTR Appendix G Attachment G3 pages IV-G3-2 through IV-G3-16

Estimated Quantities.

The quantities shown by area of performance for each item in this solicitation are the Government’s estimates of requirements which may be ordered during the period of the contract. The Government’s estimated maximum daily requirements, excluding Saturday, Sunday, National, State, and local holidays are listed below by area of performance within each schedule. Offerors shall complete the “Offeror’s Guaranteed Daily Capability” which shall equal or exceed the “Government’s Minimum Acceptable Daily Capability” for all items within an area of performance for which they submit bids.

GOVT’S EST MAXIMUM

DAILY REQUIREMENT

GOVT’S

MINIMUM

ACCEPTABLE

DAILY

CAPABILITY

OFFEROR’S

GUARANTEED

DAILY

CAPABILITY

AREA I

OUTBOUND (SCH I) 150 100

INBOUND (SCH II) 150 100

LOCAL (SCH III) 700 500

UDP (SCH IV) 80 80

AREA II

OUTBOUND (SCH I) 100 75

INBOUND (SCH II) 100 750

LOCAL (SCH III) 500 300

UDP (SCH IV)

AREA III

OUTBOUND (SCH I) 75 50

INBOUND (SCH II) 50 35

LOCAL (SCH III) 150 100

UDP (SCH IV)

AREA IV

OUTBOUND (SCH I) 200 200

INBOUND (SCH II) 150 150

LOCAL (SCH III) 240 240

UDP (SCH IV) 10 10

NOTE: THE PRE-PACK SHALL NOT BE INCLUDED IN THE CONTRACTOR’S DAILY WEIGHT. THE

PRE PACK WEIGHT IS NOT COUNTED AGAINST THE CONTRACTOR’S DAILY CAPABILITY UNTIL

THE DAY OF PICKUP BY THE CONTRACTOR.

CONTRACT AREAS OF PERFORMANCE

Area I Counties Included in Area I

Camp Pendleton, CA San Diego

Area II Counties Included in Area II

Formerly March AFB, CA Riverside and San Bernardino

Area III Counties Included in Area III

Formerly MCAS El Toro, CA Orange

For the geographical description of the contract areas of performance, see

252.247-7013 CONTRACT AREAS OF PERFORMANCE (DEC 1991)

For additional clarification, a detailed map of the contract areas of performance is located at the Personal Property office, Logistics, Building 2263, Camp Pendleton, CA.

Schedule I Outbound

Schedule II Inbound

Schedule III Intra-City and Intra-Area Moves

Schedule IV Unit Deployment Storage

PART 3

DEFENSE TRANSPORTATION REGULATION

Defense Transportation Regulations (DTR) 4500.9-R-Part IV contains the specific requirements for packing, containerization, local drayage, delivery, unpacking, storage, and related services for personal property shipments.

The DTR also contain specific requirements for DPM claims and liability procedures. Those requirements are available at http://www.transcom.mil/j5/pt/dtrpart4/dtr_part_iv_app_g6.pdf and are controlling. The contractor shall be responsible for compliance with the most current version of those regulations at all times during the performance of this contract, and changes to those regulations shall not be grounds for contract claim or request for equitable adjustment.

PART 4

SCHEDULE I

OUTBOUND SERVICES

*This shall be used by the Contactor in conjunction with the cost pricing spreadsheet Attachment 1

Item 0001. Complete Service - Outbound (HHG).

Services must include premove survey, servicing of appliances, disassembly of furniture, if required, packaging, inventorying, tagging, wrapping, padding, packing and bracing of household goods in Government-owned and furnished shipping containers (Shipping Container Commercial Spec ASTM-D-4169, MTMC Pam. 55-12) at owner's residence, or at contractor's facility when ordered by the contracting officer, properly securing and sealing for shipment, weighing, obliterating old markings, marking, strapping, and drayage of the container within an area of performance. Service must also include loading of shipments on line-haul carrier's equipment at the contractor's facility. When containers will not accommodate all articles of any one lot, loose articles mustbe packed in the said containers before any over-packed articles are placed therein. Overflow, oversize and other shipments must be paid for under Item 0003.

Item 0002. Outbound (HHG From Nontemporary Storage).

Service must be the same as Item 0001 above except that: (i) household goods mustbe picked up at a nontemporary storage facility and transported to contractor's facility; or (ii) household goods must be delivered to contractor's facility; and (iii) premove survey, servicing of appliances, preliminary packing and accessorial services must not be provided. Overflow articles requiring containerization will be paid for under Item 0003. PPSO will determine and order if property is to be picked up or delivered to DPM contractor facility.

Item 0003. Complete Service-Outbound (HHG-Overflow Articles and HHG Shipments requiring other than ASTM-

D-4169 or MTMC Pam. 55-12 Containers).

Service must be the same as Item 0001 or Item 0002 except that the loose articles are drayed to contractor's facility when ordered by the contracting officer for containerization in Government-furnished or contractor-furnished containers. Overflow, other shipments and oversize containers must be constructed in accordance with ASTM-

D6251. Each container must be caulked during assembly. Overflow boxes may be limited one per shipment. Other shipments are small household goods shipments which normally require a lesser size box than specified in

Commercial Spec ASTM-D-4169-01 or MTMC Pam 55-12. Overflow containers are of a lesser size than specified in Commercial Spec ASTM-D-4169-01 or MTMC Pam 55-12 and oversized containers are always of a greater size than specified in Commercial Spec ASTM-D-4169-01 or MTMC Pam 55-12. One or more of these containers may be required per shipment. Price bid for Item 0003 includes container plus weight of its contents.

Item 0004. Complete Service - Outbound (Unaccompanied Baggage).

Service includes packaging, inventorying, packing in Government approved containers, weighing, strapping, obliteration of old markings, marking, and loading shipments on the line-haul carriers equipment. Service must be performed at owner's residence. (Service may be performed at contractor's facility when ordered by the Ordering

Officer.)

Item 0005. Complete Service - Outbound (Unaccompanied Baggage from Nontemporary Storage NTS).

Service must be the same as Item 0004 except that (i) unaccompanied baggage must be picked up at a NTS facility and transported to contractor's facility; or (ii) unaccompanied baggage must be delivered to contractor's facility; and

(iii) servicing of appliances, preliminary packing and accessorial services must not be provided.

Item 0006. Outbound Service - Unaccompanied Baggage Packed by Owner.

Service must include weighing, strapping, banding, obliterating old markings, and marking. Service may include containerization in outer shipping containers as ordered by the contracting officer.

Item 0007. Outbound Service - Unaccompanied Baggage Packed By Member/Employee- Consolidated

Shipments/Government Facility.

Service must be the same as Item 0006 above except that service must include two or more shipments picked up from a Government office, warehouse or facility.

Item 0008. Expensive and Valuable Items.

Service shall include inventorying each item, packing in Government-approved, contractor-furnished container(s), marking, banding and cubing at owner's residence. Drayage, if required, will be ordered by the contracting officer.

If drayage is required, weighing must be done on properly certified scales and a certified weight ticket must be furnished. If drayage is not required, weighing must be done at owner's residence on portable or bathroom scales.

In jurisdictions where local law prohibits the certification of portable scales, a weight certificate will not be required.

However, upon the written authority of the contracting officer, the contractor may apply a constructive weight of 11 pounds per gross cubic foot of the container.

Item 0009. Storage.

Storage of containerized articles must be furnished when ordered by the contracting officer. Charges must not commence earlier than the sixth (6th) workday following date of transportation officer's receipt of notification of completion of containerization service. Storage charges apply for each 30-day period or fraction thereof. Date of release from storage must not be considered in computation of storage charges.

Item 0010. Containers.

Service must consist of the furnishing of the following types of new containers or specially constructed wooden crates. Containers furnished or specially constructed are to be assembled and ready for loading. When a specific container from the MTMC Pam. 55-12 is ordered the order will indicate the appropriate MTMC approval number.

AA. Container (ASTM-D4169-01)

AB. Container (MTMC Pamphlet 55-12)

AC. Container (ASTM-D6039/D6039M-02)

Item 0011. Remarking, Coopering and Assembly/Disassembly Service.

AA. Remarking of Shipments for Reconsignment. Service must consist of obliteration of all old markings, stenciling of necessary information on loaded shipping containers scheduled for reconsignment and loading on the hauling carrier's vehicle.

AB. Coopering. Service must consist of repair of containers not to exceed 30 of total area of shipping container or cost of repairs will not exceed 50% of the container replacement cost. Minor repair, such as replacement of bolts, nails and bands must be accomplished at no expense to the Government.

AC. Assembly/Disassembly of Government-Owned Containers.

Contractor will assemble Government-owned containers. Component parts will be furnished by the Government.

Contractor will disassemble Government-owned containers. Component parts will be put into a cloth bag and attached to the container. Knocked down container sections will be banded.

Item 0012. Drayage Beyond the Contract Area of Performance.

Service must consist of drayage of packed shipments beyond the contract area of performance, not to exceed 30 miles. Mileage must be computed on the shortest highway distance commencing with the applicable point of pickup to the outer boundary of the contract area of performance. Contractor will be compensated for return even if no property is brought back.

Item 0013. Attempted Pickup.

When the initial attempt to pickup a shipment at the owner's residence is unsuccessful, charges apply provided the

Contractor notified the contracting officer via telephone and provided that after contractor's notification, the contracting officer (a) cannot locate the owner within 30 minutes, (b) cannot have the owner at the residence within one hour after notification, and (c) the contractor left a notice of attempted pickup at the residence. If contractor does NOT leave a notice of attempted pick up with a contact phone number, contractor MUST remain at the residence for the entire 30 minutes to claim ‘waiting/attempted pic up’ time.

Item 0014. Additional Services.

The contractor must provide additional services not included in the schedule, but required for satisfactory completion of the services ordered under this contract, at a rate comparable to the rate for like services as contained in tenders on file with the ICC, state regulatory bodies, or MTMC (SDDC), in effect at the time of the order. Each invoice utilizing comparable rates must reference the rate solicitation being used.

SCHEDULE II

INBOUND SERVICES

Item 0015. Complete Service - Inbound (HHG).

Service must include drayage from contractor's facility to storage warehouses, air and surface transportation terminals, military installation shipping offices and ocean or river terminals/piers and return, unloading from the delivering carrier's vehicle, handling into contractor's facility, drayage to member/employees’ residence, de-containerization and unpacking of loaded containers of household goods and placing goods in appropriate rooms as directed by member/employee, unservicing appliances, assembly of any disassembled articles and removing shipping containers, barrels, boxes/crates and debris from member/employee’s residence and drayage of empty containers to contractor's or Government facility.

Item 0016. Complete Service - Inbound (HHG).

Service must include off-loading of property from delivery carrier’s vehicle, handling-in to contractor facility, and handling-out to dock for pick-up by owner/NTS contractor/carrier. May require removal of cartons from outer container.

Item 0017. Complete Service Inbound (HHG).

Service must be the same as Item 0015 above except removal of items from outer container will be at the contractor's facility and articles will be drayed to member/employee residence.

Item 0018. Inbound Service - Contractor Facility (HHG).

Services must include drayage from storage warehouses, air and surface transportation terminals, military installation shipping offices, and ocean or river terminals/piers to contractor’s facility, unloading from the delivering carrier’s vehicle into the contractor’s facility and delivery of articles to member/employee, motor van carrier, or

NTS contractor at the contractor’s facility.

Item 0019. Complete Service - Expensive and Valuable Items.

Services must include drayage from the storage warehouses, air and surface transportation terminals, military installation shipping offices, and ocean or river terminals/piers to contractor’s facility, unloading from the delivering carrier’s vehicle, handling into contractor’s facility, de-containerization and unpacking of containers at member/employee residence, and removal of shipping containers and debris from the residence.

Item 0020. Complete Service - Inbound (Unaccompanied Baggage).

Service must include drayage from contractor's facility to storage warehouses, air and surface transportation terminals, military installation shipping offices and ocean or river terminals/piers and return, unloading from the delivering carrier's vehicle, handling into contractor's facility, drayage of unaccompanied baggage containers to member/employee residence, unpacking of containers, reassembly of articles and removal of all shipping containers and debris from the residence.

Item 0021. Complete Service - Inbound (Unaccompanied Baggage).

Service must be same as Item 0020 except that drayage to residence is not required.

Item 0022. Inbound Service - Contractor Facility (Unaccompanied Baggage).

Service must be the same as Item 0020 except service must also include removal of unaccompanied baggage from outer shipping containers for pickup by the member/employee or release to a motor carrier or other contractor at the contractor's facility.

Item 0023. Storage.

Storage of containerized articles must be furnished when ordered. Charges under this item must not commence earlier than the sixth (6th) workday following date of contractor's notification to the transportation officer of arrival of shipment. Storage charges apply for each 30-day period or fraction thereof. Date of release from storage must not be considered in computation of storage charges.

Item 0024. Remarking, Coopering and Assembly/Disassembly Service.

AA. Remarking of Shipments for Reconsignment. Services must include obliteration of all old markings, stenciling of new shipping information as provided by Ordering Officer, and loading onto carrier vehicle.

AB. Coopering. Service must consist of repair of containers not to exceed 30% of total area of shipping container or costs of repairs will not exceed 50% of the container replacement cost. Minor repair, such as replacement of bolts, renailing and rebanding must be accomplished at no expense to the Government.

AC. Assembly/Disassembly of Government-Owned Containers. Contractor will assemble Government-owned containers. Component parts will be furnished by the Government. Contractor will disassemble

Government-owned containers. Component parts will be put into a cloth bag and attached to the container.

Knocked down container sections will be banded.

Item 0025. Attempted Delivery.

When the initial attempt to deliver a shipment at the member/employee residence is unsuccessful, charges apply provided the contractor notified the contracting officer via telephone and provided that after contractor's notification, the contracting officer (a) cannot locate the owner within 30 minutes, (b) cannot have the member/employee at the residence within one hour after notification, and (c) the contractor left a notice of attempted delivery at the residence. Attempted delivery charges will be based on labor charges and weight of property taken to residence.

Item 0026. Reweighing.

Service must consist of weighing the loaded containers prior to delivery and weighing the empty containers after delivery.

Item 0027. Drayage Beyond the Contract Area of Performance.

Service must consist of drayage of packed shipments beyond the contract area of performance, not to exceed 30 miles. Mileage must be computed on the shortest highway distance commencing with the applicable point of departure from the outer boundary of the contract area of performance to the destination point. Contractor will be compensated for return even if no property is brought back.

Item 0028. Partial Withdrawal. Service must be the same as Items 0015, 0016, 0020, or 0021 above, except a partial removal of the items from the outer container will be performed at the contractor's facility. Articles not removed from the shipment will remain at the contractor's facility.

Item 0029-0030. Reserved (See additional services).

SCHEDULE III

INTRA-CITY AND INTRA-AREA MOVES

Item 0031. Complete Service for Intra-City and Intra-Area Moves.

Service must include a premove survey, servicing of appliances, packaging and packing at member/employee residence to protect household goods properly during transit, tagging of items, inventorying, loading, weighing, drayage, unloading, unpacking, and placing of each article in member/employee new residence as directed by member/employee or member/employee’s designated representative and removal of all empty containers and materials from residence.

Item 0032. Attempted Pickup or Delivery.

When the initial attempt to pickup or deliver a shipment at the member/employee residence is unsuccessful, charges apply provided the contractor notified the contracting officer via telephone and provided that after contractor's notification, the contracting officer (a) cannot locate the member/employee within 30 minutes, (b) cannot have the member/employee at the residence within one hour after notification, and (c) the contractor left a notice of attempted pickup or delivery at the residence. If contractor does NOT leave a notice of attempted pick up with a contact phone number, contractor MUST remain at the residence for the entire 30 minutes to claim ‘waiting/attempted pick up’ time.

Item 0033. Drayage Beyond the Contract Area of Performance.

Service must consist of drayage of packed shipments beyond the contract area of performance not to exceed 30 miles. Mileage must be computed on the shortest highway distance commencing with the applicable point of departure from the outer boundary of the contract area of performance to the destination point. Contractor will be compensated for return even if no property is brought back.

Item 0034. Complete Service for Extended Area Moves.

Service must consist of pickup of shipments beyond the contract area of performance. Miles must be computed on the shortest highway distance commencing with the applicable point of departure from the outer boundary of the contract area of performance to the destination point. Service must include a premove survey, servicing of appliances, packaging and packing at the member/employee residence to protect household goods properly during transit, tagging of and placing of each article in member/employee new residence as directed by owner or member/employee designated representative and removal of all empty containers and materials from residence.

Contractor will be compensated for return even if no property is brought back.

SCHEDULE IV

UNIT DEPLOYMENT STORAGE

Item 0035. Complete service in connection with unit deployment applicable to all lots of personal property

(HHG/UB) pertaining to individuals under the unit move.

Service must include packing, tagging, inventorying, drayage, loading, weighing, vaulting, removal of all packing containers/ debris from premises, and unloading from carrier vehicle. Unit moves may consist of pickups at more than one building/ barracks with various rooms of service located within the same geographic location. Service ordered must be subject to and payable on the basis of a unit move weight vice individual weight, per hundred pounds.

Item 0036. Storage.

Service must include warehouse handling-in, storage, and handling-out. Storage charges must commence on the date of pickup and terminate once vault is accessed with maximum 30-day billing period. Service ordered must be subject to and payable on the basis of actual weight of vault being accessed, per hundred pound, per day.

Example:

01 May – 05 May @ 1500 lbs = $x.xx nwct/day x 1500 lbs x 5 days = $x.xx (500 pounds delivered out)

06 May – 04 Jun @ 1000 lbs = $x.xx nwct/day x 1000 lbs x 30 days = $x.xx (0 pounds delivered out)

05 Jun – 01 Jul @ 1000 lbs = $x.xx nwct/day x 1000 lbs x 27 days = $x.xx (150 pounds delivered out)

Item 0037. Complete delivery service (HHG/UB).

Service must include loading onto carrier vehicle, unvaulting at delivery site, delivery of individual lots to individual rooms. Unit move may consist of deliveries at more than one building/barracks with various rooms of service located within the same geographic location. Service ordered must be subject to and payable on the basis of individual vault weight, per hundred pounds.

Item 0038. Partial Delivery Service (HHG/UB).

Service must consist of handling out, rehandling and handling of partial removal of individual lots from a unit lot for delivery to residence/barracks/building room.

When weight of individual lot ordered out is less than 50% of total vault weight at time service is ordered, contractor must access the vault at warehouse to retrieve requested lot. Exceptions may be granted on case-by-case basis.

When weight of individual lot ordered out is equal to or more than 50% of total vault weight at time service is ordered, contractor must access vault at delivery site. Exceptions may be granted on case-by-case basis.

AA. Warehouse Access w/ Delivery:

AB. Warehouse Access w/o Delivery:

AC. On-site Access w/ Delivery:

AD. On-site Access w/o Delivery:

DEFINITIONS

This part defines words and terms commonly used in this performance work statement.

Bluebark. The code word used to designate a personal property shipment of a deceased member/employee.

Call Number or Lot Number. Locally assigned control number provided by the ordering activity when a requirement for services is placed with the contractor. For inbound shipments, the number is normally assigned when the Personal Property Shipping Officer receives the freight bill or written receiving notice from the contractor.

For outbound or local drayage shipments, the number is normally assigned at the time the order is placed with the contractor.

Complete Service. The rate bid per each item includes all related services, such as long carry, stairs, elevators, excessive distances, necessary to perform the complete pickup and delivery of the personal property shipment.

Containerization. The stuffing or loading of personal property into exterior shipping containers.

Contracting Officer. A United States military officer or civilian employee who has a valid appointment as a contracting officer under the provisions of the Federal Acquisition Regulation. The individual has the authority to enter into and administer contracts and determinations as well as findings about such contracts.

Direct Procurement Method. A method of shipment in which the Government manages the shipment throughout.

Packing, containerization, local drayage, delivery, unpacking, storage, and related services are obtained from commercial firms under a contractual arrangement or by the use of Government facilities and employees.

Drayage.

a. Schedule I - Drayage included applies in those instances when a shipment requires drayage to an air, water, or other terminal for onward movement after completion of the shipment preparation by the contractor. If it is being moved from a residence or other pickup point to the contractor’s warehouse for onward movement by another freight company, carrier, drayage not included applies.

b. Schedule II - Drayage included means delivery of the shipment from destination contractor’s facility or other destination point to the final delivery point as ordered. When shipment or partial removal of items from shipment is performed and prepared for member’s/employee’s pickup at destination delivery point, drayage not included applies.

Employee. A civilian individual:

a. Employed by an Government Agency regardless of status or grade.

b. Employed intermittently as an expert or consultant and paid on a daily, while actually employed, basis.

c. Serving without pay or at $1 a year (5 U.S.C. § 5701(2), Definitions) (also referred to as “invitational traveler” for temporary duty travel purposes only).

GCWT. Code to designate gross hundredweight.

Government-Owned Containers. Government-Owned Containers (GOC) include all exterior wooden shipping containers purchased by the Government or constructed by the contractor for services under a contract. GOCs include containers meeting the requirements of American Society for Testing and Materials (ASTM) D4169-01, Standard Practice for Performance Testing of Shipping Containers and Systems, ASTM D5118/D5118M-95, Standard Practice for Fabrication of Fiberboard Shipping Boxes, ASTM D6251/D6251M-01, Standard Specification for Wood-Cleated Panelboard Shipping Boxes, and Military Transportation Management Command (SDDC)

Pamphlet 55-12. GOCs include all wooden exterior shipping containers purchased by the Government and received by the contractor awarded those services identified in Schedule II, Inbound Services.

Household Goods. (See the Joint Federal Travel Regulations and the Joint Travel Regulations, Appendix A for complete definitions.)

Household furnishings, appliances, clothing, books, liquor, and similar items belonging to a member/employee and immediate family.

Snowmobiles and vehicles such as motorcycles, mopeds, golf carts, and boats are authorized to be shipped.

Any substances, which are hazardous such as flammables and combustibles, may not be shipped. In addition, the following items may not be shipped or stored as HHG at Government expense:

a. Automobiles, trucks, vans, and similar motor vehicles; airplanes; mobile homes; camper trailer; farm equipment.

b. Cordwood and building materials.

c. Live animals including birds, fish, and reptiles.

d. Privately-owned live ammunition.

e. Property for resale, disposal or commercial use rather than for use by the member/employee and his or her dependents.

International. The movement of household goods or unaccompanied baggage between a point in the Continental

United States and a point in an overseas area.

Intertheater. The movement of household goods or unaccompanied baggage between one overseas theater and another overseas theater.

Intratheater. The movement of household goods or unaccompanied baggage within one overseas theater.

Issuing Officer. Only authorized or acting Personal Property Shipping Offices may issue Personal Property Bills of

Lading (PPBL/BL). Such authorized persons may be military personnel or civilian employees of the Government on duty at the issuing office. As stated in 41 CFR 101-41.302-4, accountability for PPBL/BLs used by a contractor-shipper remains with the issuing office. The name and title of the issuing officer and the name and address of the issuing office, rather than those of the contractor-shipper must appear on the PPBL/BL.

Item or Article . The terms item and article used in this Regulation are interchangeable. Each shipping piece or package and the contents constitute one item.

Lot Number. See Call Number.

Member. A commissioned officer, commissioned warrant officer, warrant officer, and enlisted person, including a retired person, of the Uniformed Services. (NOTE: “Retired person” includes members of the Fleet Reserve and Fleet Marine Corps Reserve who are in receipt of retainer pay.)

Member/Employee. Member or Employee.

Metrics . A statistical measurement of performance.

NCWT. Code used to designate net hundredweight.

Ordering Officer. The contracting officer of a using activity or a Government individual appointed by the contracting officer authorized to order services under the contract.

Outsize Air Cargo. A single item that exceeds 1,000 inches long by 117 inches wide by 105 inches high in any one dimension.

Packaging. The processes and procedures used to protect materiel from deterioration, damage, or both. It includes cleaning, drying, preserving, packing, marking, and unitization.

Packed by Owner (PBO). Those articles packed in a container by the member/employee (Item 0006 and 0007, Schedule I).

Packing. Assembly of packaged items into a shipping container with necessary blocking, bracing, cushioning, weatherproofing, reinforcement, and marking.

Personal Property. Household goods, unaccompanied baggage, privately-owned vehicles and mobile homes, as defined in the Joint Federal Travel Regulations and the Joint Travel Regulations.

Personal Property Shipping Officer (PPSO). The individual designated by authority to perform assigned traffic management functions at military installations or activities, regardless of whether or not that is the organizational title of the individual. For the purpose of this contract, the term PPSO includes representatives designated to order the services required and to inspect and evaluate those services performed by the contractor for acceptance or rejection.

Professional Books, Papers, and Equipment. (Also called PRO or PRO-Gear.) Articles of household goods in a member’s/employee’s possession needed for the performance of official duties at the next or a later destination.

Examples include:

a. Reference material.

b. Instruments, tools, and equipment peculiar to technicians, mechanics, and members/employees of the professions.

c. Specialized clothing such as diving suits, astronauts’ suits, flying suits and helmets, band uniforms, chaplains’ vestments, and other specialized apparel not normal or usual uniform or clothing

d. Communication equipment used by members/employees in association with the Military Affiliated Radio Station.

e. Individually owned or specially issued field clothing and equipment.

f. An official award given to a members/employees by a Service (or a component thereof) for service performed by the members/employees in the member’s/employee’s capacity or by a professional society/organization/United

States or foreign Government for significant contributions in connection with official duties.

g. Personal computers and accompanying equipment used for official Government business, i.e., central processing unit, monitor, keyboard, mouse, one printer, one set of small computer speakers. NOTE: Excluded from Professional

Books, Papers, and Equipment (PBP&E) are sports equipment, and office, household, or shop fixtures or furniture

(such as bookcases, study/computer desks, file cabinets, and racks) of any kind even though used in connection with the PBP&E.

Pro Number. The abbreviation of the word progressive and is usually prefixed to an agent’s record numbers on freight bills.

Quality Assurance Evaluator (QAE). Representative of the Personal Property Shipping Officer who has been appointed as a QAE to be responsible for providing technical assistance to the contracting officer in administration of the contract. The QAE must be responsible for inspection and acceptance of materials and services rendered by the contractor.

Residence. Normally considered to be the home, barracks, or other dwelling of the Service/Agency member/employee.

Unaccompanied Baggage. (See the Joint Federal Travel Regulations and the Joint Travel Regulations, Appendix A for complete definitions.) That portion of the member’s/employee’s authorized weight allowance of personal property that is not transported free on a ticket used for personal travel and which is shipped separately from the bulk of the household goods. This shipment may be shipped by the expedited transportation mode. Examples are:

personal clothing; professional books and equipment needed on arrival for performance of official duties; pots, pans, linens, and other light housekeeping items;

collapsible cribs, playpens and baby carriages; small radios, portable televisions and small tape recorders; special equipment required for patients; and other items required for the health, comfort, and morale of the member/employee. (Refer to individual Service/Agency Regulations for specific definition of unaccompanied baggage.)

Unit Deployment.

Normal (Sch IV) Unit deployment moves consist of regularly scheduled, rotational unit deployment in time of peace.

Unusual Unit deployment circumstances exist when the military is involved in contingency deployments, which are defined as urgent situations and/or unforeseen events, usually in time of war or crisis. (i.e., troop movements to the middle east are contingency deployments, NOT normal rotational deployments). Unusual requirements associated with the unusual circumstances in regards to Sch IV may consist of:

- less than 24 hours notification by the unit to TMO requesting service

- requirements/limitations on specific dates/times to perform such services

- last minute changes to dates/times due to constantly changing unit schedules

- last minute additions/deletions to personnel rosters

ACRONYMS

http://www.transcom.mil/j5/pt/dtrpart4/dtr-part-4-app-g5.pdf

AMC Air Mobility Command

BL Bill of Lading

BLOC Bill of Lading Office Code

BLUEBARK Deceased Member

CAGE CODE Commercial and Government Entity Code

CCR Central Contractor Registration

CD Contractor Disassembled

CDR Contract Discrepancy Report

CDRL Contract Data Requirements List

CLIN Contract Line Item Number…