M00681-15-T-0002_A00001_Vehicle_Monitoring_System.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

This purpose of this amendment is to:

1. Extend the hour and date specif ied for receipt of Offers in block 8 of the DD1449, From: 12 Nov 2014 To: 20 Nov 2014, at 1100 PST

2. Government responses to the contractor requests for information.

3. Amend FAR Clause 52.219-6 to read 52.219-6 Alt I versus 52.219-6

4. ADD DFARS Clause 252.225-7001, Buy American and Balance of Payments Program (JAN 2014).

5. CHANGED the Statement of Work (SOW), Paragraph 4.0 Video Requirements, #30.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 17

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 14-Nov-2014

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M00681-15-T-0002

X 9B. DATED (SEE ITEM 11)

05-Nov-2014

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

14-Nov-2014

CODE

REGIONAL CONTRACTING OFFICE-MCIWEST

P O BOX 555027

CAMP PENDLETON CA 92055-5027

M00681 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M00681-15-T-0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

ANSWERS TO QUESTIONS

4.0 VIDEO REQUIREMENTS

Per the Statement of Work paragraph #13), the device shall record vehicle power loss as an event.

Question #1: Is it mandatory that the power loss be recorded as an event? Is the purpose to ensure any events that may have occurred prior to power loss is not compromised?

Answer #1: Not mandatory, but important. This will allow the USMC to identify whether or not the device was tampered with.

Per the Statement of Work paragraph #30) Authorized personnel shall have option of entering and editing data about the event while viewing the linked video of the event. The database function and reporting shall facilitate the quick review of information such as location, driver/vehicle performance, date of event, time of event severity of event, and vehicle identification along with device serial number.

Questions #2: Other than driver identification and or specific vehicle information, how important are the other edits to SWRFT (without compromising the integrity of the data?

Answer #2: Correction to requirement, authorized personnel shall have the option of adding data about the event after viewing the event; SWRFT requires the following information to be attached to an event: (1) location, (2) driver info, (3) vehicle number, (4) date of event, (5) time of event, (6) severity of event, (7) along with device serial number.

Per the Statement of Work paragraph #6) Devices shall connect to the vehicle’s onboard diagnostic computer for

1996 or newer vehicles, including light, medium, and heavy duty vehicles.

Question #3: How important is this contract requirement to SWRFT?

Answer #3: Very Important

Per the Statement of Work paragraph #10) The device shall provide the fuel consumption (miles per gallon.)

Questions #4: Will SWRFT accept alternative to providing consumption information in miles per gallon?

Answer #4: Yes

Per the Statement of Work paragraph #12) The system shall provide service alerts from the on-board computer as they happen in real time.

Question #5: Is this a high priority for SWRFT at this time?

Answer #5: Yes

Per the Statement of Work paragraph #25) Contractor shall provide a device that plugs into the OBDII port for the vehicle to be monitored by the performance of the engine and major components, including individual emission controls. The system shall provide SWRFT with an early warning of malfunctions.

Question #6: Can USMC SWRFT guarantee that any vehicle with a single OBD or Jbus port be solely available for this device to plug into?

Answer #6: Yes.

Question #7: Other than the email address indicated in the RFQ, is there an alternate web where responses can be submitted to insure SWRFT receives the submission upon transmission?

Answer #7: No. Follow the Instructions to Offers for submission requirements.

Questions #8: Responses to the RFP is due by 8:00 am on 11/17/14. However, “submission for Quotes,” it states, “In accordance with FAR 52.212-1(f), proposals are due at 5:00 PM PST, for the receiving office Pacific Standard

Time (PST).” Can you clarify the deadline for the submittal for overnight deliveries as well as electronic submissions?

Answer #8: FAR 52.212-1(f), states …”if no time is specified in the solicitation.” Offerors need to submit proposals by the date and time specified in Block 8, of the DD1449, whether or not they are submitted.

Question #9: Does the page requirement(s) (not to exceed 25 pages) include the Pricing Forms (14 pages) plus the responses to each of the requirements outlined in the RFQ? Or is it that the technical response cannot exceed 25 pages?

Answer #9: The 25 page limitation applies to the technical proposal, only.

Question #10: Is there a data retention policy in place for in-vehicle storage?

Answer #10: There is no policy in place, however, the expectation is that the in-vehicle device would have sufficient storage capability to retain a reasonable amount of captured data (~12 events) between file transfer activity. (ref. SOW 5.0{14})

Question #11: Downloading Videos are intended to continuously record and flag events, or to record events only?

Answer #11: - The intent is for the device to continuously monitor activity, but only capture events when certain situations occur (collision, aggressive driving, power loss, ect.). (ref SOW 5.0)

Question #12: Does the Camp Pendleton plan to supply their own Wi-Fi Network?

Answer #12: Camp Pendleton will not supply a Wi-Fi network. The expectation is that data and software upgrades will be transmitted via cellular networks. (ref SOW 5.0{17} & 5.0{19}).

Question #13: What are the encryption schemes required for the Wi-Fi connectivity? (WPA2, Certificates, PSK, etc.)?

Answer #13: Camp Pendleton will not supply a Wi-Fi network. The expectation is that data and software upgrades will be transmitted via cellular networks. (ref SOW 5.0{17} & 5.0{19}).

Question #14: Does the Camp Pendleton plan to supply their own storage servers for the Wireless Auto-

Downloaded videos?

Answer #14: The expectation is that the vendor will store the data with access provided to Camp Pendleton. (ref

SOW 6.0{23})

Question #15: Does the Camp Pendleton always uses 3G/4G to download video clips of events or they will using

WIFI?

Answer #15: - The expectation is that the vendor will use cellular transmissions to retrieve events and make available for Government access. (ref SOW 6.0{23})

Question #16: Does the Camp Pendleton plan to use 5ghz or 2.4 ghz in the Wi-Fi Network?

Answer #16: The Government does not expect to use a Wi-Fi Network (ref SOW 5.0 {19})

Question #17: What type of network does the Camp Pendleton run (Novell, Windows, etc.)?

Answer #17: A Camp Pendleton network is not available (ref SOW 5.0)

Question #18: How many parking yards are in use for the total Vehicles fleet?

Answer #18: In excess of 150 at 7 different Marine Corps installations (ref SOW 1.0)

Question #19: How many Vehicles will be available on a per day basis for installation?

Answer #19: Between 10 and 30.

Question #20: Do we want to continue to record and/or download after the Vehicle is turned off for a set time period?

Answer #20: Recording during vehicle power off is not a requirement.

Question #21: What other event/alarm (like turn signal, etc.) needs to be connected to the DVR?

Answer #21: No other requirements than those stated in the SOW.

Question #22: What type of storage will be at the Camp Pendleton Garage?

Answer #22: There will be no data storage at Camp Pendleton or any of the other installations. We may be able to accommodate material/hardware storage for a short period.

Question #23: How many events would occur in a typical week?

Answer #23: Approximately 200 reviewable events. False-positives excluded.

Question #24: What response time is required if there is a problem?

Answer #24: The expectation is that a case would be opened withing 24 hours. Final resolution would depend on the type and extent of the problem.

Question #25: Is there a vehicle list available to know make/model/yr?

Answer #25: Yes, there will be a vehicle provided upon contract award. Typical monitoring would include all

American made makes and models of sedans, vans, pickup trucks, buses, medium duty cargo trucks, heavy duty cargo trucks, firefighting apparatus, ect. with model year ranging from 1990 to present.

Question #26: Is there a requirement that the system whether GPS or Camera be tamper proof or unseen/unknown by the driver?

Answer #26: The intent is for the device to be conspictious but not obstructive. Our intent is that the vehicle operator is aware that the vehicle is being monitored making that individual more aware of his driving behaviors.

However, we are also interested in how, where, and why events occur.

Question #27: What detail are you looking for in the analytics from the GForce and/or safety information being provided?

Answer #27: Once again, the intent is to improve driver behavior, reduce vehicle damage, reduce vehicle operating costs, identify how/where/why events occurred.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 17-Nov-2014 08:00 AM to 20-Nov-2014 11:00 AM.

The following have been added by full text:

252.225-7001 BUY AMERICAN AND BALANCE OF PAYMENTS PROGRAM (DEC 2012)

(a) Definitions. As used in this clause--

Commercially available off-the-shelf (COTS) item--

(i) Means any item of supply (including construction material) that is--

(A) A commercial item (as defined in paragraph (1) of the definition of ``commercial item'' in section 2.101 of the

Federal Acquisition Regulation);

(B) Sold in substantial quantities in the commercial marketplace; and

(C) Offered to the Government, under a contract or subcontract at any tier, without modification, in the same form in which it is sold in the commercial marketplace; and

(ii) Does not include bulk cargo, as defined in 46 U.S.C. 40102(4), such as agricultural products and petroleum products.

Component means an article, material, or supply incorporated directly into an end product.

Domestic end product means--

(i) An unmanufactured end product that has been mined or produced in the United States; or

(ii) An end product manufactured in the United States if—

(A) The cost of its qualifying country components and its components that are mined, produced, or manufactured in the United States exceeds 50 percent of the cost of all its components. The cost of components includes transportation costs to the place of incorporation into the end product and U.S. duty (whether or not a duty-free entry certificate is issued). Scrap generated, collected, and prepared for processing in the United States is considered domestic. A component is considered to have been mined, produced, or manufactured in the United States

(regardless of its source in fact) if the end product in which it is incorporated is manufactured in the United States and the component is of a class or kind for which the Government has determined that--

(1) Sufficient and reasonably available commercial quantities of a satisfactory quality are not mined, produced, or manufactured in the United States; or

(2) It is inconsistent with the public interest to apply the restrictions of the Buy American statute; or

(B) The end product is a COTS item.

End product means those articles, materials, and supplies to be acquired under this contract for public use.

Foreign end product means an end product other than a domestic end product.

Qualifying country means a country with a reciprocal defense procurement memorandum of understanding or international agreement with the United States in which both countries agree to remove barriers to purchases of supplies produced in the other country or services performed by sources of the other country, and the memorandum or agreement complies, where applicable, with the requirements of section 36 of the Arms Export Control Act (22

U.S.C. 2776) and with 10 U.S.C. 2457. Accordingly, the following are qualifying countries:

Australia, Austria, Belgium, Canada, Czech Republic, Denmark, Egypt, Finland, France, Germany, Greece, Israel, Italy, Luxembourg, Netherlands, Norway, Poland, Portugal, Spain, Sweden, Switzerland, Turkey, United Kingdom of Great Britain and Northern Ireland.

Qualifying country component means a component mined, produced, or manufactured in a qualifying country.

Qualifying country end product means--

(i) An unmanufactured end product mined or produced in a qualifying country; or

(ii) An end product manufactured in a qualifying country if--

(A) The cost of the following types of components exceeds 50 percent of the cost of all its components:

(1) Components mined, produced, or manufactured in a qualifying country.

(2) Components mined, produced, or manufactured in the United States.

(3) Components of foreign origin of a class or kind for which the Government has determined that sufficient and reasonably available commercial quantities of a satisfactory quality are not mined, produced, or manufactured in the

United States; or

(B) The end product is a COTS item. United States means the 50 States, the District of Columbia, and outlying areas.

(b) This clause implements, Buy American. In accordance with 41 U.S.C. 1907, the component test of the Buy

American statute is waived for an end product that is a COTS item (see section 12.505(a)(1) of the Federal

Acquisition Regulation). Unless otherwise specified, this clause applies to all line items in the contract.

(c) The Contractor shall deliver only domestic end products unless, in its offer, it specified delivery of other end products in the Buy American--Balance of Payments Program Certificate provision of the solicitation. If the

Contractor certified in its offer that it will deliver a qualifying country end product, the Contractor shall deliver a qualifying country end product or, at the Contractor's option, a domestic end product.

(d) The contract price does not include duty for end products or components for which the Contractor will claim duty-free entry.

(End of clause)

The following have been modified:

STATEMENT OF WORK

1.0 BACKGROUND

The United States Marine Corps (USMC) Southwest Region Fleet Transportation (SWRFT) provides motor transport services by managing a vehicle fleet that provides vehicles to support the Marine Corps’ personnel and cargo movement requirements. Regional SWRFT sites in California and Arizona include: Marine Corps Base

(MCB) Camp Pendleton; Marine Corps Air Station (MCAS) Miramar; Marine Corps Recruit Depot (MCRD) San

Diego; Marine Air Ground Task Force Training Center 29 Palms; Mountain Warfare Training Center (MWTC)

Bridgeport, Marine Corps Logistic Base (MCLB) Barstow, and MCAS Yuma, Arizona.

2.0 SCOPE

The statement of work (SOW) is to supply a vehicle monitoring system, support items, and related services to track, monitor, and report the operation of owned and leased vehicles for SWRFT. The period of performance is a Base

Year and 4 Option Years. The purpose is to improve vehicle operator performance, track and protect USMC assets and reduce the severity and frequency of motor vehicle mishaps and abuse. Therefore, when a device is triggered by the driver, the vehicle monitoring system must be equipped with multi-point vehicle information gathering sensors and Global Positioning Service (GPS) that will track current and historical locations, speed (actual), posted speed limits, idle time, and key on/off, video capture both in cab and in front of vehicle, performance data, and gravitational force. In addition, the system must be equipped to provide real-time performance data analytics as well as data reports and dashboards that are customizable to streamline work flow. SWRFT also has a requirement to remotely retrieve vehicle location and operation data available via the on-board OBDII computer; such as miles per gallon efficiency, speed, idling time, driving habits, location, performance, and proper utilization of the vehicle.

This monitoring device will provide a means for the Government to track and locate vehicles that are lost, missing, or stolen. These devices will be purchased through issuance of delivery orders on an as needed basis.

3.0 CONTRACT REQUIREMENTS

The following tasks are to install vehicle data recorders and associated equipment in order to improve driver performance and to decrease the frequency and severity of motor vehicle mishaps. The equipment must be rugged and durable enough to withstand harsh weather and road environments. This contract will be focused on improving operator behavior and will also require Microsoft Excel reporting requirements, meetings and training sessions to monitor performance, identify areas for improvement.

4.0 VIDEO REQUIREMENTS

1) The contractor will provide a proven comprehensive integrated video based solution that includes but not limited to a complete coaching program, managed services, a project manager, with quarterly program reviews and a reporting structure that delivers analytics and trends that drive priorities and results.

2) The device must have multi-input safety triggering, speed, top speed and posted roadway speed, hard brake, rapid acceleration, bump, and turn.

3) The contractor will have the ability to provide advanced safety scores.

4) The device must capture and record an event triggered by a force on the vehicle that exceeds preset user-defined settings.

5) The device will simultaneously monitor and capture both forward and rear views with the capability to view the downloaded event as either front only, rear only, or a combination of both views.

6) The captured event will be available in a non-proprietary digital format capable of playback and viewing with common Microsoft programs.

7) The captured event will be stored in the device on internal memory media to be downloaded later via wireless and wired transmission.

8) The captured event will display the forward exterior view and the rear interior and beyond view in full color with accompanying audio to include infrared enhancement for low light/night viewing.

9) The captured event shall include a minimum of 10 to 15 seconds

10) The captured video clip will include the vehicle label, unit name, vehicle type, date/time of the event, with location.

11) The device shall have the capability to manually trigger an event with a secured capability to turn this feature on and off.

12) The device shall be capable of being powered "on" at any time by power supplied by the vehicle battery.

The device will have limited internal backup power to provide uninterrupted recording in the event of vehicle power loss during a collision or other incident.

13) The device shall record vehicle power loss as an event.

14) The device shall have sufficient memory media storage capacity to save at least 12 events before overwriting would occur until next upload. Only an event of greater force would overwrite a previously recorded event.

15) The device will visibly indicate when an event is saved, when a download function is complete, and when the device is malfunctioning.

16) The contractor shall provide software and software license with no restrictions on the use of the event capture device with software upgrades.

17) Software upgrades shall be sent to devices via cellular transmission whenever possible. Upgrades requiring device disassembly or cable connection will be the responsibility of the contractor to visit the government sites.

18) The event capture device shall be tamper, disable, and removal resistant.

19) Primary means to download a captured event shall be accomplished via cellular transmission from the device to a server at the vendor's location with no requirement to remove the device from the vehicle.

20) Captured event downloading, viewing, and editing will be restricted to authorized personnel.

21) The downloaded events shall have the capability of being converted and exported to a common audio video interleave (AVI) or similar format that can be played on any Windows computer using Windows Media

Player software.

22) The downloaded events will be automatically entered in a database designed to capture data about the events.

23) Contractor shall provide driver side window stickers warning drivers vehicle is monitored.

24) Vehicle data recorders must have Cellular transmission, and infrared or other low illumination lighting for inside view at night, minimum 120-150 degree view on each lens.

25) Must be compatible with 12VDC and 24VDC vehicles with fault indicators.

26) Device must be capable of storing videos clips in memory for field trips with extended periods between downloads

27) The event capture device shall have the following specifications/options, Adjustable wide angle rear view lens, Reliable and ubiquitous cellular coverage, Power management to include timed voltage and/or shutdown, Secure cellular transmission of event clips, and Intelligent triggering algorithms to prevent false positives.

28) The contractor shall provide a detailed analysis of devices currently activated versus devices that are disabled and/or not functioning along with currently billing, via monthly reports. The report will be submitted to SWRFT at the end of each month via emails.

29) The contractor must have the ability to identify risky driving and not overload with false positives

30) Authorized personnel shall have option of adding data about the event after event, SWRFT requires the following information to be attached to an event: (1) location, (2) driver info, (3) vehicl number,

(4) date of event, (5) time of event, (6) severity of event, (7) along with device serial number.

5.0 GPS REQUIREMENTS

1) Vehicles managed by the SWRFT require GPS vehicle data capture & transmitting devices to track, monitor, and report vehicle performance, location and operation. Minimum specifications include, but not limited to, the following:

2) Device shall operate with GPS for tracking/location purposes and with cellular service for the transmission of data to a central server. Contractor shall provide a web based system and access to view vehicle data downloaded to the central server

3) Contractor shall provide the cellular service for data transmission.

4) Contractor shall provide a minimum of seven (50) web access user accounts to access the information downloaded from the vehicles (Web access shall be encrypted with 128-bit SSL or better).

5) Contractor shall stay compatible with Internet Explorer and keep pace with the USMC as it upgrades

Internet Explorer, currently Internet Explorer 11

6) Devices shall connect to the vehicle’s onboard diagnostic computer for 1996 or newer vehicles, including light, medium, and heavy duty vehicles.

7) The devices shall have reliable capability to track/locate (GPS service) and communicate (cellular service) in and around the following Marine Corps installations in California, Arizona, and Nevada: Marine Corps

Base Camp Pendleton, Marine Corps Air Station Miramar, Marine Corps Recruit Depot San Diego, Marine

Corps Air Ground Task Force Training Center 29 Palms, Marine Corps Logistic Base Barstow, California, MCAS Yuma, Arizona. And Marine Corps Mountain Warfare Training Center Bridgeport.

8) The device shall have data storage and transmit delay capability for when the vehicle is out of cellular service areas permitting no loss of data.

9) The device shall have the minimum capability to track and record vehicle location and speed every two (2) minutes.

10) The device shall provide the fuel consumption (miles per gallon).

11) The device shall provide the odometer readings.

12) The system shall provide service alerts from the on-board computer as they happen in real time.

13) The system shall have the capability to track and reconstruct vehicle travel, stops, map of the triggered event, along with a crumb trail.

14) The device shall have the capability to monitor and report engine idling time.

15) The device shall have the capability to monitor and report trip details such as drive time, stops, and time of day.

16) The system shall provide email alerts when user defined Geofence parameters are exceeded relating to miles per hour limits and areas of operation limits.

17) The device shall be small enough to fit under rearview mirror and/or have the ability to be mounted on the dashboard.

18) Unit shall shut down (sleep mode) when the vehicle is not in use, to prevent vehicle battery drain.

19) Web access shall support customer exportable reports (Excel format only). Available reports shall include at a minimum: inventory, mileage, speed, location, performance problems/alerts, geofences, current devices billing, standby device not billing, fuel usage, engine idle time, trip information, and hours of operation.

20) System shall provide automated daily email notification of violations of defined reporting parameters. The notification shall be sent via email to government identified addresses. It shall be a user defined notification system (the Government will set the trigger parameters).

21) Contractor shall supply the central server and web site access for information download.

22) Contractor shall provide the ability to access the vehicle speed and other data history for a minimum of six months.

23) Contractor shall provide system upgrades as technology change and upgrades become available. These upgrades shall be provided for the duration of the awarded contract.

24) Access security shall be implemented to prevent unauthorized access, downloading, viewing, and editing.

Contractor shall provide program management and oversight along with monitoring, with 24/7 technical support consisting of a client services team ensuring successful deployment and maintenance throughout the term of the contract.

25) Contractor shall provide a device that plugs into the OBDII port for the vehicle to be monitor by the performance of the engine and major components, including individual emission controls. The system shall provide SWRFT with an early warning of malfunctions.

6.0 HARDWARE INSTALLATION

The contractor will provide the equipment and onsite training for USMC SWRFT Mechanics to complete installs

Contractor shall provide onsite training for a minimum of 28 government employees on the proper installation and operation of the vehicle data capture/transmitter device. This training will be held at Southwest Region Fleet

Transportation 7 bases, Training will take place within 90 days of contract award. Government employees will perform installation of devices.

7.0 PROJECT PLANNING AND MANAGEMENT

The Contractor will identify a single project manager to coordinate with SWRFT on all aspects of this contract.

SWRFT will identify all site mangers to work with the Contractor at each site. The Contractor’s project manager and other critical personnel will meet with the SWRFT team to plan and coordinate vehicle data recorder deployment. Any and all services and support required of SWRFT will be identified at this meeting as will a timeline showing contractor and SWRFT tasks. Once dates have been agreed upon, a schedule will be developed by the Contractor, and approved by SWRFT to coordinate delivery of equipment, installation of all hardware and software, installation of data recorders, and training of personnel.

8.0 DATA INTERPRETATION TRAINING

The Contractor must provide SWRFT personnel on hands training on how to analyze data generated by vehicle data recorders in order to generate reports for feedback to drivers. The training must be equivalent to training received by Contractor personnel that analyze the data. This training must be provided, based upon a schedule agreed to by

SWRFT.

9.0 DATA ANALYSIS AND CONTRACTOR REPORTS

Data will be collected by the Contractor after the start of data collection and will include comparison reports (from year-to-year and month-to-month) as well as weekly status reports. Advanced statistical analysis of data to find trends, identify key behaviors and assist in guiding SWRFT. All of this information must be provided through the online site. The information must include significant aspects of the vehicle data monitoring program including overall program trends, individual driver/vehicle performance, problems or outstanding issues, and event analysis trends. Video must also be captured and available for review by SWRFT personnel for each event. Reports must be received in a timely manner, and data accessible via the internet, for SWRFT personnel to review the information and provide feedback to each of the seven bases and in a prompt manner. All online sites must be User friendly and have customizable dashboards that can be customized to meet User’s specific needs. The Contractor will provide monthly written summaries of post progress and participate in conference calls with SWRFT Fleet Managers on any issues, problems or adjustments that are necessary. Retention of reports, GPS information as well as video’s will be retained for a minimum of one year.

10.0 GOVERNMENT RESPONSIBILITIES

The Government is not responsible for the safety or accountability of contractor personnel. The Government will assist the contractor with acquiring any personnel passes, identification cards, and vehicle permits needed in the performance of this contract.

11.0 INFORMATION ON GOVERNMENT VEHICLES

The devices will be installed in light duty vehicles (sedans, vans, SUVs, and pickup trucks), medium duty trucks

(class 4, 5 & 6) and bus & heavy duty trucks (class 7 & 8). The vehicles are 1996 or newer with on-board computer connectors. The vehicles are equipped with 12 and 24 volt electrical system

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (APR 2014)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF

1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 750 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the

Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent

Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA

Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC

20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point

(DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,000, and offers of

$3,000 or less if the solicitation requires the Contractor to be registered in the System for Award Management

(SAM) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm annotation “DUNS” or “DUNS +4” followed by the DUNS or DUNS +4 number that identifies the offeror's name and address. The DUNS +4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts

(see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling

1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting

Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision) https://www.acquisition.gov/

ADDENDUM TO 52.212-1 - ADDITIONAL INSTRUCTIONS TO OFFERORS

1. This provision applies to both quotations and proposals; if this is a request for quotations, where the term

“proposal” is used, the term “quotation” is hereby substituted.

2. SUBMISSION OF QUOTES:

a. In accordance with FAR 52.212-1(f), proposals are due at 11:00 AM PST, for the receiving office Pacific

Standard Time (PST). The closing date for receipt of quotations is provided in Block 8, of the DD1449. Electronic submission of proposals is encouraged. In accordance with FAR 4.302(b), if electronic submission is not used, offerors shall use at least 30 percent postconsumer fiber paper and print or copy double-sided (or include an explanation concerning why it is not possible to print or copy double-sided). Email quotations or files provided by disc or other Electronic medium should be limited to 2MB. Quotations submitted in any form shall be no more than

25 pages; the signed original SF 1449 is not included in this page count. The Offeror agrees to hold the quote firm for 120 calendar days from the date specified for receipt of quotes.

b. Proposals may be submitted as follows:

ELECTRONIC MAIL (EMAIL):

Melodee.hall@usmc.mil

HAND DELIVERY:

Regional Contracting MCIWEST USMC

Attn: Melodee Hall

Building 22180 MCB

Camp Pendleton, CA 92055

PACKAGE DELIVERY:

UPS/FEDEX

Regional Contracting MCIWEST USMC

Building 22180 USMC

Camp Pendleton, CA 92055

The USPS service to this location is extremely diminished and jeopardizes timeliness of responses.

FAXED PROPOSALS WILL NOT BE ACCEPTED

For proposals delivered by hand, offerors are advised that entry to the installation is restricted, and offerors are directed to familiarize themselves with the entry control location and process. Entry processing time is unpredictable and can be lengthy. The addressee indicated above may be able to facilitate entry processing, but is not required to do so, and inability to gain access shall not excuse late delivery.

If proposals are submitted in different formats requiring different delivery methods, the proposal of record shall be the last complete version received prior to the deadline.

For email proposals, the Government office designated for receipt of the proposal is the email inbox of the addressee indicated above. Notwithstanding the provisions at FAR 52.212-1(f) or FAR 52.215-1(c)(3), delivery is not accomplished until the addressee can open the email; delivery to a server or an email inbox on a server is not considered delivery to the designated Government office and the quotation is not under the Government’s control until the addressee can open the email. The email shall not be considered to be delivered unless the entire content of the email and all attachments can be read by the addressee indicated above. Receipt of an electronic acknowledgment from the addressee establishes that a record was received but does not establish that the content sent corresponds to the content received. Email attachments are limited to no more than 2MB. Offerors are specifically warned that email may be subjected to spam filters or attachment stripping.

All transmissions must clearly state the solicitation number and the name of the contracting officer on the first page to ensure proper receipt.

Attention is directed to FAR 52.212-1(f), concerning late submissions. Offerors are responsible for allowing adequate time for transmission to be completed. The offeror bears the risk of non-receipt of transmissions, and should ensure that all pages of the proposal (and any authorized modifications) have been received by the designated office before the deadline indicated. Pages of a transmission that arrive after the deadline will not be considered.

3. CONTRACT AUTHORITY: The Government will solicit and award this contract using FAR Part 12 -

Acquisition of Commercial Items. In accordance with FAR 12.102(c), when a policy in another part is inconsistent with FAR Part 12, Part 12 shall take precedence.

4. FAIR OPPORTUNITY: This Request for Quotation (RFQ) will be posted as a 100% Small Business Set-Aside opportunity to all contractors who are certified under NAICS 334220, using FedBizOps. Offers from other than these Federal Supply Schedule vendors will not be considered.

5. QUESTIONS: Offerors are requested to thoroughly review the requirements of this solicitation and submit any questions in writing to Melodee Hall via email address Melodee.Hall@usmc.mil by 14 Nov 2014 at 11:00 A.M.

Pacific Standard Time (PST).

6. FORMAT OF QUOTES. This section specifies the content, format, and limitations Offeror(s) shall use when submitting quotes. The Government does not require elaborate quotes, or volumes in separate binders. No additional copies, other than the original, are required. Submissions are limited to 25 pages. The signed original

SF1449, any amendments (SF-30), and representations and certifications are not included in the page count.

a. The signed original SF1449, any amendments (SF-30), and representations and certifications shall be returned by the closing date. If the offeror fills out the representations and certifications using the System for Award

Management (SAM), the offeror shall make an annotation to that effect.

b. To expedite the review of quotations, offerors shall submit their quotes in sections based on the following format:

Volume 1: SF 1449: The signed original SF1449 and representations and certifications shall be returned by the closing date. If the offeror’s representations and certifications are contained in SAM, the offeror shall make a statement to that effect. Offeror’s shall include a unit price and total amount for Contract Line Item Nos.

0001 through 5005

Volume 2: Technical Quotations: Technical quotations shall not contain price information. Technical quotations shall provide information that assures the Government that the Offeror is able of providing the services required in the PWS.

7. EVALUATION: The Government will award a Firm Fixed Price Requirements contract to the…