PWS- QRP Equipment Maintenance Contract 2024.pdf

PERFORMANCE WORK STATEMENT

Environmental Compliance and Protection Department

Marine Corps Base Hawaii, Kaneohe, HI Recycling Equipment Preventive Maintenance

1.0 SCOPE

The contractor shall provide sufficient quantities and types of trained, qualified, or certified Contractor personnel as requested by the Government to perform the required tasks for each service type described in this Performance Work Statement (PWS) for the Environmental Compliance and Protection Division of Facilities Department, located at Marine Corps Base Hawaii (MCBH), Kaneohe Bay.

2.0 PERFORMANCE REQUIREMENT/TASKING

The contractor shall provide quarterly preventive maintenance (PM) on Qualified Recycling Program (QRP) equipment listed below. The cost for the PM shall include the labor and supplies needed to perform the quarterly servicing, the prices should be detailed per unit. The contractor shall perform all maintenance recommended by the original equipment manufacturer (OEM). Operation and Maintenance (O&M) Manuals will be provided for each piece of equipment listed in this contract. Contractor must follow the OEM O&M Manuals when conducting PM. Waste generated by any PM service will be disposed of by MCBH. This contract is for equipment maintenance only. If repairs are needed, the contractor shall provide a cost estimate that includes the parts and labor. A decision will be made if repairs should happen as an emergency service under this arrangement, or if a separate contract will be established for repair.

The equipment listed below are the units covered under this contract. Many of these units are aging and some equipment will be replaced with new, similar equipment as needed from 2024 to 2028. OEM O&M Manuals will be provided for all new equipment. When a new unit comes online, a proposal will need to be submitted that corresponds to that new piece of machinery.

CP Manufacturing OD 5000 Electric Ordnance Deformer -SN# 110 – Located at Bldg 139 (Brass Processing) EOCD™ Diesel Ordnance Deformer Model# 18852 SN #JC-18852-082 - Located at Bldg 139 Excel Horizontal Baler Model# EX77LH SN#EX7037 - Located at Bldg 132 (Recycle Center) Excel Horizontal Baler Conveyer – SN # 1709 Located at Bldg 132 Harris Horizontal Baler Model# HAL-7SSR-FPFF50R, SN# 0-30170410 - Located at Bldg 132 Harris Horizonal Baler Conveyer SN# 00318C002 - Located at Bldg 132 SSI Shredding Systems Dual-Shear® M70 Shredder Model# M70E(52) SN# S2067 - Located at Bldg 132 PTR Vertical Baler Model #3400HD - Located at Bldg 1089 (Anderson Hall) PTR Vertical Baler Model #3400HD - Located at Bldg 3071 (Marine Mart) PTR Vertical Baler Model #3400HD - Located at Bldg 1404 (Warehouse)

2.1 QUARTERLY MANTINENCE REPORT

The contractor shall provide a quarterly maintenance report that details what servicing was performed on the unit and what recommended repairs or operational observations the technician wants to convey to the Government. The quarterly report should be emailed to the ORP staff immediately following the servicing of the units. The report should be on one document but contain entries for each unit listed above. The vendor may be asked to elaborate or to physically show QRP staff member areas of concern on the units depending on the findings of the report.

2.2 SAFETY CONCERNS

If the contract believes that the operation of a unit is unsafe and could cause harm to MCBH staff or damage to the unit, they are empowered to stop the machinery and place a red tag on the unit to indicate that further usage should cease until QRP staff have been notified and can make a decision regarding continued operation.

3.0 PERFORMANCE REQUIREMENTS SUMMARY (PRS) (Quality Assurance Surveillance Program – QASP)

Task or Deliverable

Performance Standard

Acceptable Quality Level (AQL)

Surveillance Method

Performance Measure

PWS 2.0 The contractor shall perform equipment PM 95% of the time.

5% failure to perform preventive maintenance.

Periodic Inspection - COR shall review quarterly reports.

The contractor shall perform preventive maintenance IAW the

PWS.

PWS 2.1 On-time submission of quarterly report 90% of the time.

10% failure to submit quarterly report on-time.

Receipt of quarterly report

Quarterly report submitted to the

PWS 2.2 100% compliance with Safety oversight

100% adherence to the authority listed in PWS 2.2

After action reports Receipt of a report of a red tagged unit from the technician

4.0 PERIOD OF PERFORMANCE

Base Year: 15 August 2024 through 14 August 2025 Option Year 1: 15 August 2025 through 14 August 2026 Option Year 2: 15 August 2026 through 14 August 2027 Option Year 3: 15 August 2027 through 14 August 2028 Option Year 4: 15 August 2028 through 14 August 2029

5.0 HOLIDAYS:

For purposes of scheduling personnel, the Contractor is hereby advised that the government installation will observe the following holidays. The Contractor is further advised that access to the government installation may be restricted on these holidays.

Holiday Observance New Year’s Day 1 January Martin Luther King Jr. Birthday 3rd Monday in January President’s Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth 19 June Independence Day 4 July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day 11 November Thanksgiving Day 4th Thursday in November

Christmas Day 25 December

5.1 In addition to the days designated as holidays, the Government observes the following days:

5.2 Any other day designated by Federal Statute

5.3 Any other day designated by Executive Order

5.4 Any other day designated by a Presidential Proclamation

5.5 Any other period of time as designated by appropriate installation authority

6.0 WORK ENVIRONMENT AND PHYSICAL DEMANDS: The contractor shall provide services between the hours of 0700 - 1530 on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

7.0 SECURITY REQUIREMENTS:

Only citizens of the United States and Permanent Resident Aliens of the United States with a verified United States Permanent Resident Card (USCIS Form I-551) are eligible to perform work on this contract. All other Foreign Nationals are not eligible to perform work on this contract.

Personnel supporting event will require full security clearances as outlined by Government.

7.1 Accessing the Base

All personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering the Government installation, shall abide by all security regulations of the installation.

All contractors, suppliers, and vendors who wish to have base access to Marine Corps Base Hawaii must have a Defense Bio-metric Identification System (DBIDS) credential after Aug. 14, 2017.

7.2 DBIDS Program

DBIDS is an enterprise identity management and perimeter installation access control solution in which Contractor personnel who enroll, and are approved, are subsequently granted access to the installation for a period up to three years, or the length of the contract, whichever is less, and are not required to obtain a new pass from the Base Pass and Identification Office for each visit. There are no fees associated with obtaining a DBIDS credential.

The Government performs background screening and credentialing. Throughout the year the Contractor employee must continue to meet background screening standards. Periodic background screenings are conducted to verify continued DBIDS participation and installation access privileges. DBIDS access privileges will be immediately suspended or revoked if at any time a Contractor employee becomes ineligible.

Contractors will follow the below procedures to obtain a Vendor/Contractor Passes from PMO:

7.2.1 The Contractor will submit a roster of employees via a MCB Hawaii Base Access Request Form (MCBH Form 5532) that their contract ultimately supports to the sponsoring activity’s Contracting Officer’s Representative (COR). The roster will identify the company name, contract number, period of performance of the contract, location of performance, the full name, date of birth, and the Defense Biometric Identification System (DBIDS) pre-enrollment code for each of the Contractor’s and subcontractor’s employees, and the point of contact information for the Contractor. DBIDS pre-enrollment codes are not required for Contractors who have previously been issued a DBIDS credential from any military installation.

7.2.1.2 Contractors will pre-enroll in DBIDS at https://dbids-global.dmdc.mil/enroll#!/ no more than 30 days and no less than five days before access is required.

https://dbids-global.dmdc.mil/enroll#!/

7.2.1.3 Personnel pre-enrolling in DBIDS must enter one form of identification from the primary and secondary list below. The documents must not be expired and documents that appear questionable or otherwise altered will not be accepted.

7.2.1.4 U.S. Citizen Primary List: Certificate of Naturalization, Taxpayer Identification Number, or

Social Security Number. U.S. Citizen Secondary List: State Identification Card, Driver’s License, or Passport.

7.2.1.5 Non-U.S. Citizen Primary List: Foreign Identification (U.S. Issued), USCIS (A) Number, National Identification Card (Foreign Country Issued), Passport, or Social Security Number.

Non-U.S. Citizen Secondary List: Certificate of Naturalization, Foreign Identification (U.S.

Issued), Passport, or Social Security Number.

7.2.1.6 An alpha-numeric pre-enrollment confirmation code and a QR code is provided at the completion of pre-enrollment. The sponsor must include the pre-enrollment code on the Base Access Request Form.

7.2.1.7 The MCB Hawaii sponsoring activity’s Contracting Officer’s Representative (COR) will forward the roster to PMO where criminal history background checks will be completed.

7.2.1.8 Upon receipt of favorable background checks, the MCB Hawaii sponsoring activity will notify the Contractor that employees may proceed to MCB Hawaii for their Contractor Pass.

7.2.1.9 Contractors must present themselves to the Visitors Center, building 1637, MCB Hawaii or the

Camp Smith Pass and Registration Office, building 601, and present the two forms of identification they used to pre-enroll in DBIDS along with the QR code or alpha-numeric pre-enrollment code to complete the DBIDS enrollment. Enrollment includes providing full name, date of birth, social security number and other biographical information as well as capturing the applicant’s electronic fingerprints and photograph. Personnel who decline to provide this information will be denied access to MCB Hawaii.

7.2.1.10 Non-CAC Contractor employees will be provided a base credential that will allow them unescorted access from the main gate of Marine Corps Base Hawaii to place of employment. If contractor’s employees are found at any other location other than place of employment, they will be prohibited from working aboard the installation. Vendor/Contractor access passes must be returned to Pass and Registration, building 1637, MCB Hawaii upon expiration of the pass or termination of employment under the contract. Personnel denied an access pass might appeal in writing to the Commanding Officer, Marine Corps Base Hawaii (Attn: Provost Marshal).

Denial or revocation of an access pass may be made if the applicant meets one or more of the disqualifying criminal history standards set forth in the current version of MCB Hawaii Base Order 5532, Base Security and Access Control.

7.3 DBIDS Credentials

Contractor employees shall furnish a completed copy of the SECNAV 5512/1 form to obtain the required background check and visit the local Navy Installation Visitor Control Center to obtain a DBIDS credential once approved. The SECNAV 5512/1 form and additional information about DBIDS can be found at:

https://www.cnic.navy.mil/om/dbids.html. The Contractor may initiate the adjudication process when a background screen failure results in disqualification from participation in DBIDS and the Contractor employees do not agree with the reason for disqualification. The Contractor may also apply for a waiver when a background screening failure results in disqualification from participation in DBIDS. The Commanding Officer will be the final waiver determination authority. The Contractor shall immediately collect employee DBIDS credentials and notify the KO in writing:

(1) That an employee has departed the company without having properly returned or surrendered their DBIDS credentials.

https://www.cnic.navy.mil/om/dbids.html

(2) That there is a reasonable basis to conclude that an employee, or former employee, might pose a risk, compromise, or threat to the safety or security of the installation or anyone therein.

7.4 DBIDS Paper Passes

In the event that a visitor, vendor, or Contractor employee elects not to participate in DBIDS, the individual will be issued DBIDS paper pass from the Base Pass and Identification Office in order to access to the installation. The time standard for the validity of a pass to access an installation will be not more than thirty (30) days and may be further restricted based on local policy or by Federal, DOD, Navy, and CNIC guidance. The Government will not be responsible for any cost or lost time associated with obtaining paper passes or added vetting or inspections incurred by non-participants in the DBIDS credentialing process.

The Prime Contractor will follow the procedures above to request base access for new employees supporting the contract.

Base access requirements and procedures may change during the term of a contract. The Contractor shall comply with all changes, and such compliance shall not be grounds for a request for an equitable adjustment or other contract modification.

8. SECURITY CLEARANCE CONTRACT SECURITY REQUIREMENT PERFORMANCE

STANDARD:

8.1 The performance standard of this section is 100% compliance to meet all the security requirements of the Federal government, Department of Defense, and MCBH as pertains to the requirements of this PWS.

9. CONTRACTOR IDENTIFICATION:

9.1 Contractor Personnel Appearance and Identification: The contractor’s employees shall be easily recognized as contractor employees. Contractor’s employees shall not have their actions construed as official government acts. This may be accomplished by either (1) the contractor employee wearing distinctive clothing bearing the company’s name, or (2) the contractor employee wearing an identification badge bearing the company's name and the employee's name, with the badge worn or attached to the employee's outer garment at all times.

Clothing or badges shall be provided by the Contractor. If the Contractor is unable to obtain the employee’s badge for whatever reason, the cognizant Pass and ID Office shall be notified within 24 hours. During the task order performance period, Contractors shall immediately report instances of lost or stolen badges to the issuing Pass and ID Office. The Contractor shall establish and provide dress code and grooming standards for all contract employees.

This shall take into account safety aspects of services being rendered, location of deployment, and consideration of the Marine Corps high standards.

9.2 Contracting personnel shall identify themselves as "contractors" when attending meetings, answering Government telephones, or working in situations where their actions could be construed as official government acts.

The Contractor shall ensure that their employee(s) display(s) his or her name and the name of the company while in the work area, and include the company's name in his or her email display.

9.3 Contractor Identification Performance Standard, see Appendix C Table 12.

10. SAFETY:

10.1 The contractor is solely responsible for compliance of all safety regulations of employees while working on government owned facilities. All accidents which may arise out of, or in connection with, performance of services required hereunder which result in injury, death, or property damage, shall be reported in writing to the Contracting Officer and cognizant Contracting Officer's Representative (COR) within twenty-four hours of such occurrence.

10.2 Reports shall provide full details of the accident, including statements from witnesses. The fore-going procedures shall also apply to any claim made by a third party against the contractor as a result of any accident that occurs in connection with performance under this contract.

11. SMOKING/DRUG/ALCOHOL POLICY:

11.1 Smoking/Alcohol Policy: The contractor shall comply with local command smoking policies and workforce requirements. The contractor shall also comply with all Federal drug-free workplace and work force requirements and local command policies. Copies of the applicable policy will be provided to the contractor by the local command Administrative Officer (AO) at performance start date.

11.2 Drug Policy: The contractor shall comply with all applicable Federal statutes, laws, and regulations to implement a Drug Free Workplace Program (DFWP).

12. EMPLOYMENT OF FEDERAL EMPLOYEES: The contractor shall not employ or enter into a contract with any person to perform work under this contract who is an employee of the United States Government, either military or civilian, unless such person receives approval IAW applicable Federal, Navy and DoD regulations.

13. LANGUAGE REQUIREMENTS: All contractor personnel shall be sufficiently competent in reading, writing, speaking, and understanding English to perform the work.

14. PERSONNEL CONDUCT: The selection, assignment, reassignment, transfer, supervision, management, and control of contractor personnel employed to perform tasks specified herein shall be the responsibility of the contractor. The contractor shall be responsible for the performance and conduct of contractor and subcontractor employees at all times. Personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the installation shall abide by the security regulations listed in the contract and shall be subject to such checks by the Government as deemed necessary. The contractor shall not employ for performance under this contract any person whose employment would result in a conflict of interest with the Government’s standards of conduct.

15. EMPLOYMENT OF FEDERAL EMPLOYEES: The contractor shall not employ or enter into a contract with any person to perform work under this contract who is an employee of the United States Government, either military or civilian, unless such person receives approval IAW applicable Federal, Navy and DoD regulations.

16. LANGUAGE REQUIREMENTS: All contractor personnel shall be sufficiently competent in reading, writing, speaking, and understanding English to perform the work.

17. PERSONNEL CONDUCT: The selection, assignment, reassignment, transfer, supervision, management, and control of contractor personnel employed to perform tasks specified herein shall be the responsibility of the contractor. The contractor shall be responsible for the performance and conduct of contractor and subcontractor employees at all times. Personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the installation shall abide by the security regulations listed in the contract and shall be subject to such checks by the Government as deemed necessary. The contractor shall not employ for performance under this contract any person whose employment would result in a conflict of interest with the Government’s standards of conduct.

15. PERSONNEL COMPLIANCE: The contractor shall ensure that contractor employees observe and comply with all local and higher authority policies, regulations, and procedures concerning fire, safety, environmental protection, sanitation, security, traffic, parking, energy conservation, flag courtesy, “off limits” areas, and possession of firearms or other lethal weapons. When two or more directives or instructions apply, the contractor shall comply with the more stringent of the directives or instructions.

16.1.1 Antiterrorism Level I: It is DoD policy (DFARS 252.204-70004) that contractor personnel who, as a condition of contract performance, require routine physical access to a Federally-controlled facility or military installation are required to complete Level 1 antiterrorism training within 30 days of requiring access and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel.

AT level I awareness training is available at the following website: https://jko.jten.mil/courses/atl1/launch.html

16.1.2 Combatting Trafficking in Persons: The COR will validate that the Contractor has notified its employees of the United States Government's zero tolerance policy described in FAR Clause 52.222-50 - Combat Trafficking in Persons.

16. PERSONNEL REMOVAL: Government rules, regulations, laws, directives, and requirements that are issued during the term of the performance period relating to law and order, installation administration, and security shall be applicable to all contractor employees and representatives who enter the installation.

Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the Government determines) from the work site or installation. Removal of employees does not relieve the contractor from the responsibility for the work defined in this contract. The contractor is expected to provide support services despite personnel removal or other unforeseen condition.

17.1.1 Removal by Commanding Officer, MCB Hawaii The Commanding Officer, MCB Hawaii may, at his discretion, bar an individual from the installation under the authority of 18 USC 1382 (1972), for conduct that is determined to be contrary to unfavorable determination, discipline, or installation security and safety.

17.1.2 Removal Requested by Contracting Officer (KO): The KO may require the contractor to remove an employee working under this contract for reasons of misconduct or security violations. Contractor employees shall be subject to dismissal from the premises upon determination by the KO that such action is necessary in the interest of the Government.

17.1.3 Removal by Military Police: Contractor employees may be denied entry to or may be removed from the installation by Military Police if it is determined that the employee’s presence on the installation may be contrary to discipline, or installation security and safety.

17. PERSONAL APPEARANCE: Contractor personnel shall comply with local military commander’s published dress codes.

18. MEETINGS AND BRIEFINGS (If applicable):

19.1 Requested Meetings: When requested by the designated government representative (DGR), the contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings.

Frequency may be weekly, monthly or as otherwise required.

19.2 Monthly Meetings: The contractor shall meet with the designated government representative (DGR), and the Government Quality Assurance Evaluator (QAE) on a quarterly basis to review contract performance.

Meetings shall include review and analyses of key process indicators, analyses of process deficiencies, and problem resolution. At these meetings, the DGR and the contractor will discuss the contractor’s performance as viewed by the Government and problems, if any, being experienced. The contractor shall take appropriate action to resolve outstanding issues. A mutual effort shall be made by the contractor and DGR/COR to resolve any and all problems identified.

19.3 Meeting Attendees: Meeting attendees shall include contractor managerial, supervisory, and/or other personnel knowledgeable of the subject matter.

https://jko.jten.mil/courses/atl1/launch.html

19.4 Reporting Requirements: When the contractor is the sole representative on behalf of the Government at meetings, conferences, or trips, the contractor shall deliver a related report to the DGR within two working days after meeting completion. The report shall include identifying information, general observations and conclusions or recommended actions, and any additional information, including handouts.

19.5 Management and Administration: The Contracting Officer (KO) has ultimate authority for administration of this contract. The KO may delegate authority through various appointed representatives, including, but not limited to, the COR, technical assistants, one or more technical monitors, and other Government representatives associated with specific functions.

20. INTERACTION WITH OTHER ACTIVITIES: Contractor performance shall not interfere with

Government work in the area where service or maintenance work is being performed. In the event the contractor believes that Government and other contractor personnel are interfering with the performance of the tasks described in this PWS, the contractor shall notify the DGR immediately. The contractor is obligated to continue performance of the effort described in this task order unless there is authorization from the KO or DGR/COR to stop work. Failure by the contractor to notify the DGR and receive necessary instructions could result in denial of any additional costs incurred in performance of the contract under such conditions.

21. VEHICLE AND EQUIPMENT OPERATION:

21.1 Privately-Owned Vehicle (POV) Permits: Contractor personnel using POVs on DoD installations shall have proper permits for entry onto the installations. All vehicles, private or contractor-owned, shall comply with the vehicle operation regulations that govern installations. All vehicles are subject to search while on DoD installations. Only licensed contractor personnel shall operate vehicles on DOD installations. Vehicles shall be operated IAW local and state laws as well as installation specific traffic regulations.

21.2 Privately-Owned Vehicle (POV) Parking: The contractor shall utilize on-station POV parking in authorized areas. The Government reserves the right to change parking arrangements at any time.

21.3 Traffic Accident Report Requirements: The contractor shall report to Base Security, within one hour, any traffic accident involving contractor personnel that occurs on base, whether in the performance of this PWS or commuting in their POVs, IAW OPNAVINST 5102.1 series, OPNAVINST 5100.23 series, and other applicable local instructions. The contractor shall supply a copy of any on-base traffic accident report to the DGR within five workdays after each occurrence. The contractor shall also provide the DGR a copy of any report of an off-base traffic accident that involves contractor personnel in the performance of this PWS within five workdays after each occurrence.

21.4 Fines, Fees, Point Assessment and Other Costs: The contractor shall pay all fines, fees, point assessment, and other costs associated with traffic violations or accidents that occur in the performance of work under this contract.

21.5 Accidents: The contractor is solely responsible for compliance of all safety regulations of employees while working on government own facilities. All accidents which may arise out of, or in connection with, performance of services required hereunder which result in injury, death, or property damage, shall be reported in writing to the Contracting Officer and cognizant COR within twenty-four hours of such occurrence. Reports shall provide full details of the accident, including statements from witnesses. The fore-going procedures shall also apply to any claim made by a third party against the contractor as a result of any accident that occurs in connection with performance under this contract.

22. DELIVERABLES

The purpose of this contract is to provide quarterly PM to equipment used by MCBH to process recyclable materials. The contractor shall provide a quarterly report ten business days after the PM was conducted. The report will include a summary of the equipment inspection conducted, preventive maintenance actions taken, a list of equipment discrepancies, and an estimate for purchase of replacement parts and repairs if needed.

23 NON-PERSONAL SERVICE STATEMENT

Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the performance work statement. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in the task order may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

24. GOVERNMENT MANAGEMENT OVERSIGHT

Government management will provide general instructions on limitations and deadlines. Additional instructions shall be provided for any unusual assignments or those that vary from established procedures. The contractor’s employees will independently carry out the assignments. Completed work shall spot-checked by Government management for adherence to procedures, accuracy, and completeness.

25. TECHNICAL POINT OF CONTACT AND INSPECTION AND ACCEPTANCE:

The COR and the person responsible for performing inspection and acceptance of the contractor’s performance at the destination is:

Joseph Pasco, MCBH Recycle Center Supervisor Phone: (808) 257-4300 E-mail : joseph.pasco@usmc.mil