EA01 - Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT (PWS)

Agricultural Washdown Services

3d Marine Littoral Regiment Republic of the Philippines

18 May 2026

1.0 Purpose. This Performance Work Statement (PWS) outlines the requirements for non-personnel services to provide agricultural cleaning of U.S. military equipment in support of the 3d Marine Littoral Regiment's (MLR) redeployment from the Republic of the Philippines.

2.0 Background. Agricultural washdown services are required to support the redeployment of military equipment and materiel back to the continental United States. These services are critical for meeting U.S. Department of Agriculture (USDA) and customs standards to prevent the introduction of foreign soil, pests, and biological contaminants.

3.0 Scope of Work. The contractor shall provide all necessary personnel, equipment, supplies, facilities, transportation, tools, materials, and supervision to perform agricultural cleaning and pressure washing services for 3d MLR vehicles and equipment. The government will not exercise any supervision or control over the contractor's employees. The contractor is solely responsible for providing the services specified in this PWS.

The objective is to provide these services in accordance with U.S. Department of Agriculture and customs inspection criteria to ensure all equipment is 100% free of soil, sand, plant matter, insects, animal debris, oils, and gum before embarkation.

3.1 Period and Place of Performance

3.1.1 Period of Performance: 15 June 2026 to 15 July 2026.

3.1.2 Place of Performance: Subic Bay International Airport, Southwest Apron (SWA).

3.2 Equipment to be Cleaned. The government estimates 571 pieces of equipment will require agricultural cleaning. The detailed Equipment Density List (EDL) is provided as Attachment 02. Items highlighted in yellow shall be prioritized for cleaning upon arrival to SBIA. Major equipment categories include, but are not limited to:

3.2.1 Joint Light Tactical Vehicles (JLTVs)

3.2.2 Medium Tactical Vehicle Replacements (MTVRs)

3.2.3 High Mobility Multipurpose Wheeled Vehicles (HMMWVs)

3.2.4 Utility Task Vehicles (UTVs)

3.2.5 Generators, trailers, and various container types (ISO, QUADCON, TRICON, SIXCON)

3.2.6 Engineering equipment such as forklifts and loaders

4.0 Specific Requirements. The contractor shall provide and maintain services in accordance with the following standards:

4.1 Wash Rack and Staging Areas. Maintain, and manage a vehicle wash rack with adjacent "dirty" and "clean" staging areas at the specified location.

4.2 Wash Rack Standards

4.2.1 The wash rack must be capable of cleaning a minimum of twenty (20) vehicles simultaneously.

4.2.2 The facility must include at least twenty (20) external pressure washing systems with an adequate water source and drainage system.

4.2.3 Water pressure must be maintained within limits specified by the Contracting Officer's Representative

(COR) to prevent damage to equipment.

4.2.4 Provide vehicle ramps or an under-vehicle pit to ensure complete and thorough cleaning of the undercarriage of all vehicles and equipment.

4.3 Environmental Compliance. The contractor shall properly manage and dispose of all petroleum-based products and hazardous materials in accordance with all applicable U.S. and Republic of the Philippines environmental laws and regulations.

5.0 Personnel Requirements

5.1 Points of Contact (POC): The contractor shall designate a primary and an alternate POC who are fluent in English and have full authority to act on behalf of the contractor. The POC or alternate must be available 24/7 for emergency response.

5.2 Key Personnel: The designated Project Manager must be capable of proficiently speaking, reading, and writing the English language.

5.3 Safety: The contractor is responsible for ensuring a safe work environment that meets all applicable safety and health standards. The contractor shall provide all personnel with the necessary Personal Protective Equipment (PPE), including but not limited to aprons, face shields, and rubber gloves.

5.4 Contractor shall provide and maintain an updated personnel roster to the COR, so that access to staging areas remains controlled. The contractor shall provide the roster no later than three business days prior to the beginning of the Period of Performance and will immediately notify the COR of any changes.

5.5 If the Government notifies the Contractor that the employment of any contract employee is prejudicial to the interests or endangers the security of the United States, that person shall be removed and barred from the worksite at the Contractor's expense. This includes instances of security deviations, incidents, or credible derogatory information.

6.0 Government-Furnished Property and Equipment (GFP/GFE). No Government-Furnished Property, Equipment, or Services will be provided. The contractor is responsible for providing all necessary utilities.

7.0 Quality Assurance. The Government will evaluate the contractor's performance in accordance with the Quality Assurance Surveillance Plan (QASP) and the Performance Requirements Summary.

7.1 Government Role: The COR will monitor the contractor's performance and conduct inspections.

7.2 Contractor shall provide the COR a daily wash report that catalogues the items that were washed that day. The government will countersign this report to confirm acceptance of cleaned equipment.

7.3 Inspection Rights: The Government reserves the right to inspect any and all services to ensure strict compliance with USDA and U.S. Customs inspection criteria before equipment is certified as clean.

7.4 Deficiencies: Any services or cleaned equipment that do not meet the performance standards shall require immediate rework by the contractor at no additional cost to the Government.

8.0 Security Requirements

8.1 Access and General Protection: The contractor is responsible for all coordination required to obtain installation access for its employees and associated personnel. All personnel must comply with security policies and procedures at Subic Bay International Airport.

8.2 Physical Security: The contractor shall safeguard all Government equipment in both the "dirty" and "clean" staging yards. The "clean/sterile" yard must have controlled access to prevent cross-contamination and unauthorized entry.

8.3 Operations Security (OPSEC): The contractor shall not disclose or publish any operational details, schedules, troop movements, or equipment quantities related to this contract to any unauthorized personnel.

8.4 Personnel Verification: The contractor must ensure all employees are legally authorized to work in the Republic of the Philippines and shall provide a personnel roster to the COR prior to the start of performance.

9.0 Performance Requirements Summary

Performance Objective

Performance Standard Method of Surveillance

Wash Rack Availability

Wash racks are 98% operational during scheduled hours.

Downtime for repairs shall not exceed 1 hour.

Periodic Inspection, System Logs

Cleaning Performance

All equipment passes USDA/Customs inspection on the first attempt after contractor cleaning.

100% Inspection by Government

Safety Compliance

Zero safety incidents. All personnel use appropriate PPE.

Unserviceable PPE is immediately replaced.

Random Inspections, Audits

Security &

OPSEC

Zero unauthorized access incidents to the clean yard. Zero OPSEC violations regarding movement data.

Random Inspections, COR Monitoring

Reporting All reports are submitted accurately and on time. Review of Deliverables

10.0 Deliverables Schedule

Deliverable Frequency / Due Date

Primary & Emergency POC List Within five (5) workdays of contract award.

Personnel Roster Three (3) workdays prior to start of performance.

Quality Control Plan (QCP) Draft due with quote; final due 3 days after award.

Daily Vehicle Cleaning Schedule Daily by 12:00 PHT for the following day.

Daily Wash Report Daily. Must be countersigned by the COR for acceptance.