PWS_Catholic_Services_Pianist_Rev1.doc

PERFORMANCE WORK STATEMENT (PWS)

0930 CATHOLIC SERVICES PIANIST/ORGANIST

1.0

SCOPE

The Contractor shall be required to provide sufficient quantities of qualified contractor personnel, to perform the required task for each services type described in this performance work statement (PWS), in support of the MCB Hawaii chapel.

2.0

CONTRACT OVERVIEW.

The Marine Corps Base chapel has many programs and religious ministries, Catholic and Protestant, to include programs such as worship services, bible studies and religious education, seasonal programs and services, and outreach programs. The Liturgical worship services Pianist/Organist services required are in support of the Catholic worship services, bible study and religious education programs at the Kaneohe Marine Corps Base (MCB) Hawaii chapel.

3.0

APPLICABLE DIRECTIVES/ACRONYMS

None.

4.0

PERFORMANCE REQUIREMENT/TASKING.

4.1 The Contractor is required to provide Pianist/Organist services at the 0930 MCBH Catholic community service every week. Each service will last approximately one hour. The Contractor shall be on site at least 30 minutes prior and 30 minutes after each service.

a. The contractor is required to select appropriate music to be performed each week in consultation with the Technical Representative (TR).

b. The proposed plan for such music shall be submitted to the TR for review no later than the 15th of the month immediately preceding the month for which the music is required.

c. The contractor is responsible for providing pianist/organist services each week, 1 hour per week, for 52 weeks per calendar year.

d. The contractor is responsible for Slide presentation of lyrics for each service

e. The rehearsals shall be conducted for approximately one (1) one-hour sessions per week and shall be coordinated with the TR or designee as to the specific time and place.

f. While a degree in music is not required; experience leading a worship service is preferred

g. Musician shall be able to read and play traditional, contemporary, and new age music according to the religious services being rendered.

h. Must be familiar with the current liturgical traditions of the Catholic Church.

i. Be able to read from sheet music at an advanced level while playing the piano or organ, directing a choir or singing.

j. Recruit and train vocalists and instrumentalists from the congregation. Ideally, the choir shall include at a minimum one guitar, one bass guitar, one drummer, one keyboardist and several singers.

k. Coordinate microphone placement and usage, and be responsible for proper storage of items after the service.

4.2 Special services: Perform worship services at special services, as necessary, to meet religious requirements for various holidays, seasonal services and other special needs. The Contractor shall be on site at least 30 minutes prior and 30 minutes after each service.

a. All Saints Day

b. Immaculate Conception

c. Christmas: Midnight Mass (starts at 11:00 pm to end at Midnight).

d. New Year

e. Assumption

f. Holy Thursday

g. Good Friday

h. Holy Saturday

i. Advent Reconciliation Service (reading, reflection, confessions).

j. Lent Reconciliation Service (also First Confessions held).

5.0

DELIVERABLES.

5.1 The Contractor shall provide a proposed plan for music to be performed at each weekly service for review to the TR no later than the 15th of the month immediately preceding the month for which the music is required.

5.2 The Contractor shall provide a proposed plan for music to be performed in PowerPoint format at each service for review to the TR or designee weekly no later than close of business on the Wednesday prior to the worship service.

5.3 The Contractor shall provide all labor required to perform the services described in the PWS 6.0

PERFORMANCE REQUIREMENT SUMMARY (PRS)

Performance

Objective

Standard

Method Performance Measure

Timely

Attendance at

Worship

Services/Special

Services

prior to service and stay 30 minutes after service.

Plus or minus

5 minutes.

Timely consultation and submission of music schedules

music schedule after consultation with COR by 15th of each month Plus or minus

1 day

prior to service and stay 30 minutes after service.

6.1 Performance Evaluation. The Contractor shall be evaluated in accordance with the Performance Requirements Summary (PWS) in Paragraph 7.8 of the PWS.

7.0

PLACE AND PERIOD OF PERFORMANCE

7.1 Place of Performance: Pianist services will be conducted during the regular worship service held on Sundays at 0930 hours except for special services and music rehearsals at building 6677 MBCH Base Chapel.

7.2 Period of Performance:

Base Year:

22 September 2019 – 21 September 2020 Option Year 1:

22 September 2020 – 21 September 2021 Option Year 2:

22 September 2021 – 21 September 2022 Option Year 3:

22 September 2022 – 21 September 2023 Option Year 4:

22 September 2023 – 21 September 2024

8.0 BASE ACCESS, SAFETY, RULES AND REGULATIONS.

8.1 Accessing the Base

8.1.1 All Contractor personnel performing work under this contract who require access to Marine Corps Base (MCB) Hawaii and Camp H.M. Smith, shall obtain personal entry and vehicle passes from the Provost Marshal Office (PMO), MCB Hawaii.

8.1.2 The Commanding Officer, MCB Hawaii, has broad authority to remove or exclude any person from the military installation to protect personnel and property, to maintain good order and discipline, and to ensure the successful and uninterrupted performance of the Marine Corps mission. In the exercise of this authority, the Commanding Officer may refuse to grant personal entry passes or may bar Contractor employees, including employees who have been granted a personal entry pass. Refusal to grant an employee a personal entry pass or barrement of an employee does not relieve the Contractor of the responsibility to continue performance under this contract.

8.1.3 The Contractor’s employees shall observe and comply with all base rules and regulations applicable to contract personnel, including those applicable to the safe operation of vehicles, and shall not be present in locations not required for the proper performance of this contract.

8.1.4 Contractor personnel performing work under this contract shall be readily identifiable as an employee of the contractor through the use of uniforms with nametags. The Contracting Officer may approve alternate methods of ensuring contractor personnel are readily identifiable.

8.1.5 Contractor personnel and equipment entering a military installation are subject to security checks. Contractor personnel shall follow any direction given by Military Police or other security or safety personnel.

8.1.6 The Immigration Reform and Control Act of 1986 (IRCA), Public Law 99-603 (8 U.S.C. 1324a) requires employers verify the eligibility of individuals for employment to preclude the unlawful hiring, or recruiting or referring for a fee, of aliens who are not authorized to work in the United States. By signing this proposal/contract or by beginning work under this contract, the Offeror/Contractor certifies it has and will comply with IRCA, to include that it has verified the identity and employment eligibility of any individual employed who is or may be employed by the offeror and works under this contract.

8.1.7 Application for Vendor/Contractor Passes: The procedures below are the requirements for MCB Hawaii and Camp H.M. Smith.

8.1.8 Contractors will follow the below procedures to obtain a Vendor/Contractor Passes from PMO:

8.1.8.1 The Contractor will submit a roster of employees via a MCB Hawaii Base Access Request Form (MCBH Form 5532) that their contract ultimately supports to the sponsoring activities Technical Representative (TR). The roster will identify the company name, Contract number, period of performance of the contract, location of performance, the full name, date of birth, and the Defense Biometric Identification System (DBIDS) preenrollment code for each of the Contractor’s and subcontractor’s employees, and the point of contact information for the Contractor. DBIDS pre-enrollment codes are not required for Contractors who have previously been issued a DBIDS credential from any military installation.

8.1.8.2 Contractors will pre-enroll in DBIDS at https://dbids-global.dmdc.mil/enroll#!/ no more than 30 days and no less than five days before access is required.

8.1.8.3 Personnel pre-enrolling in DBIDS must enter one form of identification from the primary and secondary list below. The documents must not be expired and documents that appear questionable or otherwise altered will not be accepted.

8.1.8.4 U.S. Citizen Primary List: Certificate of Naturalization, Taxpayer Identification Number, or Social Security Number. U.S. Citizen Secondary List: State Identification Card, Driver’s License, or Passport.

8.1.8.5 Non-U.S. Citizen Primary List: Foreign Identification (U.S. Issued), USCIS (A) Number, National Identification Card (Foreign Country Issued), Passport, or Social Security Number. Non-U.S. Citizen Secondary List: Certificate of Naturalization, Foreign Identification (U.S. Issued), Passport, or Social Security Number.

8.1.8.6 An alpha-numeric pre-enrollment confirmation code and a QR code is provided at the completion of pre-enrollment. The sponsor must include the pre-enrollment code on the Base Access Request Form.

8.1.8.7 The MCB Hawaii sponsoring activity’s Contracting Officer’s Representative (COR) will forward the roster to PMO where criminal history background checks will be completed.

8.1.8.8 Upon receipt of favorable background checks, the MCB Hawaii sponsoring activity will notify the Contractor that employees may proceed to MCB Hawaii for their Contractor Pass.

8.1.8.9 Contractors must present themselves to the Visitors Center, building 1637, MCB Hawaii or the Camp Smith Pass and Registration Office, building 601, and present the two forms of identification they used to pre-enroll in DBIDS along with the QR code or alpha-numeric pre-enrollment code to complete the DBIDS enrollment. Enrollment includes providing full name, date of birth, social security number and other biographical information as well as capturing the applicant’s electronic fingerprints and photograph. Personnel who decline to provide this information will be denied access to MCB Hawaii.

8.1.8.10 Non-CAC Contractor employees will be provided a base credential that will allow them unescorted access from the main gate of Marine Corps Base Hawaii to place of employment. If contractor’s employees are found at any other location other than place of employment, they will be prohibited from working aboard the installation. Vendor/Contractor access passes must be returned to Pass and Registration, building 1637, MCB Hawaii upon expiration of the pass or termination of employment under the contract. Personnel denied an access pass might appeal in writing to the Commanding Officer, Marine Corps Base Hawaii (Attn: Provost Marshal). Denial or revocation of an access pass may be made if the applicant meets one or more of the disqualifying criminal history standards set forth in the current version of MCB Hawaii Base Order 5532, Base Security and Access Control.

8.1.9 Base access requirements and procedures may change during the term of a contract. The Contractor shall comply with all changes, and such compliance shall not be grounds for a request for an equitable adjustment or other contract modification.

8.1.10 Additional Security Requirements

8.1.10.1 Photography is restricted on the Base. Clearance for photography will be obtained from appropriate Base personnel. When requested by the Base, all films must be turned over to the appropriate personnel for processing and security inspection.

8.1.10.2 Contractor and subcontract employees will access MCB Hawaii and other MCB Hawaii properties only for official business in support of the contract and only during the days and hours specified in their business pass. Violation may result in confiscation of the business pass and debarment from MCB Hawaii.

8.1.10.3 Do not pickup, remove, or disturb any ordnance (spent or live ammunition, brass, pyrotechnics, etc.) found while on MCB Hawaii and other MCB Hawaii properties.

8.1.10.4 Some areas of the Base may be inaccessible due to road conditions following heavy and/or prolonged rainfall. Adjustments to work schedules due to road/weather conditions shall be coordinated with the sponsoring activity’s COR. If your vehicle gets stuck or breaks down, military personnel are not authorized to pull or tow your vehicle.

9.0 INSTALLATATION ACCESS: Contractor personnel entering a military installation may be subject to security checks and/or searches.

10.0

CONTRACTOR IDENTIFICATION:

Contracting personnel shall identify themselves as "contractors" when attending meetings, answering Government telephones, or working in situations where their actions could be construed as official government acts. The Contractor shall ensure that their employee(s) display(s) his or her name and the name of the company while in the work area, and include the company's name in his or her email display.

11.0

SAFETY

The contractor is solely responsible for compliance of all safety regulations of employees while working on government owned facilities. All accidents which may arise out of, or in connection with, performance of services required hereunder which result in injury, death, or property damage, shall be reported in writing to the Contracting Officer and cognizant TR within twenty-four hours of such occurrence. Reports shall provide full details of the accident, including statements from witnesses. The foregoing procedures shall also apply to any claim made by a third party against the contractor as a result of any accident that occurs in connection with performance under this contract.

A clean and proper work environment must be maintained.

Contractor shall indemnify and hold harmless the United States, the Department of Defense, the Department of the Navy, and the United States' officers, representatives, agents, and military and civilian personnel from any and all claims, disputes, causes of action, or demands for damages of any person or entity resulting from the contractor’s or its employees’ negligence in the care, maintenance or operation of Government vehicles.

12.0

SMOKING/DRUG/ALCOHOL POLICY:

12.1 Smoking/Alcohol Policy: The contractor shall comply with local command smoking policies and workforce requirements. The contractor shall also comply with all Federal drug-free workplace and work force requirements and local command policies. Copies of the applicable policy will be provided to the contractor by the local command Administrative Officer (AO) at performance start date.

12.2 Drug Policy: The contractor shall comply with all applicable Federal statutes, laws, and regulations to implement a Drug Free Workplace Program (DFWP).

13.0 EMPLOYMENT OF FEDERAL EMPLOYEES: The contractor shall not employ or enter into a contract with any person to perform work under this contract who is an employee of the United States Government, either military or civilian, unless such person receives approval IAW applicable Federal, Navy and DoD regulations.

14.0 LANGUAGE REQUIREMENTS: All contractor personnel shall be sufficiently competent in reading, writing, speaking, and understanding English to perform the work.

15.0 PERSONNEL CONDUCT: The selection, assignment, reassignment, transfer, supervision, management, and control of contractor personnel employed to perform tasks specified herein shall be the responsibility of the contractor. The contractor shall be responsible for the performance and conduct of contractor and subcontractor employees at all times. Personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the installation shall abide by the security regulations listed in the contract and shall be subject to such checks by the Government as deemed necessary. The contractor shall not employ for performance under this contract any person whose employment would result in a conflict of interest with the Government’s standards of conduct 16.0 PERSONNEL COMPLIANCE The contractor shall ensure that contractor employees observe and comply with all local and higher authority policies, regulations, and procedures concerning fire, safety, environmental protection, sanitation, security, traffic, parking, energy conservation, flag courtesy, “off limits” areas, and possession of firearms or other lethal weapons. When two or more directives or instructions apply, the contractor shall comply with the more stringent of the directives or instructions.

17.0 PERSONNEL REMOVAL: Government rules, regulations, laws, directives, and requirements that are issued during the term of the performance period relating to law and order, installation administration, and security shall be applicable to all contractor employees and representatives who enter the installation. Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the Government determines) from the work site or installation. Removal of employees does not relieve the contractor from the responsibility for the work defined in this contract. The contractor is expected to provide support services despite personnel removal or other unforeseen condition.

17.1 Removal by Base Commander, MCB Hawaii. The Base Commander, MCB Hawaii may, at his discretion, bar an individual from the installation under the authority of 18 USC 1382, for conduct that is determined to be contrary to unfavorable determination, discipline, or installation security and safety.

17.2 Removal Requested by Contracting Officer (KO): The KO may require the contractor to remove an employee working under this contract for reasons of misconduct or security violations. Contractor employees shall be subject to dismissal from the premises upon determination by the KO that such action is necessary in the interest of the Government.

17.3 Removal by Military Police: Contractor employees may be denied entry to or may be removed from the installation by Military Police if it is determined that the employee’s presence on the installation may be contrary to discipline, or installation security and safety.

18.0 PERSONAL APPEARANCE: Contractor personnel shall comply with local military commander’s published dress codes.

19.0

VEHICLE AND EQUIPMENT OPERATION:

19.1 Privately-Owned Vehicle (POV) Permits: Contractor personnel using POVs on DoD installations shall have proper permits for entry onto the installations. All vehicles, private or contractor-owned, shall comply with the vehicle operation regulations that govern installations. All vehicles are subject to search while on DoD installations. Only licensed contractor personnel shall operate vehicles on DOD installations. Vehicles shall be operated IAW local and state laws as well as installation specific traffic regulations.

19.2 Privately-Owned Vehicle (POV) Parking: The contractor shall utilize on-station POV parking in authorized areas. The Government reserves the right to change parking arrangements at any time.

19.3 Traffic Accident Report Requirements: The contractor shall report to Base Security, within one hour, any traffic accident involving contractor personnel that occurs on base, whether in the performance of this PWS or commuting in their POVs, IAW OPNAVINST 5102.1 series, OPNAVINST 5100.23 series, and other applicable local instructions. The contractor shall supply a copy of any on-base traffic accident report to the TR within five workdays after each occurrence. The contractor shall also provide the TR a copy of any report of an off-base traffic accident that involves contractor personnel in the performance of this PWS within five workdays after each occurrence.

19.4 Fines, Fees, Point Assessment and Other Costs: The contractor shall pay all fines, fees, point assessment, and other costs associated with traffic violations or accidents that occur in the performance of work under this contract.

19.5 Accidents: The contractor is solely responsible for compliance of all safety regulations of employees while working on government own facilities. All accidents which may arise out of, or in connection with, performance of services required hereunder which result in injury, death, or property damage, shall be reported in writing to the Contracting Officer and cognizant COR within twenty-four hours of such occurrence. Reports shall provide full details of the accident, including statements from witnesses. The fore-going procedures shall also apply to any claim made by a third party against the contractor as a result of any accident that occurs in connection with performance under this contract.

20.0

GOVERNMENT FURNISHED PROPERTY.

The Government shall provide adequate working space, all equipment (e.g., desk, chair, computer, printer, copier, telephone, etc.), utilities, janitorial services and expendable operating supplies for the duration of this task order. The Contractor shall only use government-furnished facilities, equipment and supplies to accomplish the tasks required under this order. Personal or company use of phones, utilities, computers, printers, copiers, etc., not directly related to required services is strictly prohibited. Contractor shall not remove any government-furnished equipment or supplies from the worksite without the express written permission of the TR.

21.0

NON-PERSONAL SERVICES STATEMENT

Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the performance work statement. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in the task order may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

22.0

CONTRACTNG OFFICER / TECHNICAL REPRESENTATIVE (TR)

22.1 Contracting Officer (CO). The CO is the only person who can bind, limited to the extent of the authority delegated by the head of the agency, the United States Government to a contract that is greater than the Micro

Purchase threshold. The CO enters into, administers, or terminates contracts and makes related determinations and findings.

22.2 Technical Representative (TR). The TR is an individual who is designated to perform specific technical or administrative functions on contracts or orders.

22.3 The TR under this contract, responsible for performing inspection and acceptance of the contractor’s performance at the destination is:

TR: CDR Crouterfield, Bruce Phone: (808) 257-1511 E-mail: bruce.crouterfield@usmc.mil 23.0

ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION (ECMRA) REQUIREMENTS

The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Marine Corps Base (MCB) Hawaii chapel, via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) S, Utilities ONLY;

(5) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

24.0 CONTRACTOR PERSONNEL ACCOUNTABILITY: The contractor shall be responsible for personnel in the event of a disaster and shall provide accountability reports for personnel working under the contract to include: # of employees working at the time of the event, # located (to include # deceased and # injured), and # missing. The report shall be submitted to the COR, designated Point of Contact (POC) or Contracting Officer confirming all personnel have been contracted/located. The first report shall be communicated (oral/written) immediately following the occurrence of a disaster. Subsequent communication shall be reported until all personnel are accounted for. Check in procedures for contractor shall incorporate the most expeditious accountability with management upon the occurrence of a disaster. Contractor procedures/training shall:

· Provide multiple and redundant means of communication in the event normal communication means are disrupted or nonexistent;

· Ensure all managers, supervisors and employees understand and accomplish their personnel accountability roles and responsibilities;

· Ensure all reportable casualties are reported and included in personnel accountability reports;

· Ensure accurate baseline population counts, and,

· Carry out exercises, at least annually consistent with the guidance herein.