M00318-16-T-0017-0001.pdf

M0031216IDIQ01

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to add tw o paragraphs to the PWS and to provide Questions and Answ ers. The solicitation closing date remains unchanged at April 11, 2016, 2:00 PM, Haw aii Standard Time. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 14

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 29-Mar-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M00318-16-T-0017

X 9B. DATED (SEE ITEM 11)

11-Mar-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

29-Mar-2016

CODE

MCBH-KANEOHE BAY

COMMANDING OFFICER (CODE RCO)

(ATTN: EILEEN KEATING CARNAGGIO) BOX 63063,

BLDG. 209

KANEOHE BAY HI 96863-3063

M00318 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M00318-16-T-0017

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT

Amendment to solicitation

M00318-16-T-0017

Shop Towel Rental and Service Contract

Marine Corps Base Hawaii, Kaneohe, Hawaii

A) This amendment must be acknowledged when submitting an offer in response to the solicitation.

B) The following paragraph d. is added to PWS 3.1.1, Task 1:

The shop towels will be primarily used for cleaning of machinery involving oil and grease, therefore, the towels must be made of absorbent/reusable material that can be laundered. The shop towels must have the following specifications:

Color: Any

Size: The size standard for the shop towel is 13" x 14" and can deviate in size up to plus 2" or minus 1" for either dimension.

Weight: There is no weight requirement for the towels but they must be absorbent and reusable.

C) The following paragraph d. is added to PWS 3.2.1, Task 1:

The contractor must maintain accurate inventory records on the number of clean shop towels provided to each location and the number of dirty shop towels picked up. The contractor will bill monthly based on the number of clean shop towels provided to each location. Monthly invoices must be supported by accurate records.

D) The following Questions and Answers are provided:

1. Are these towels going to be primarily used for cleaning of machinery involving oil and grease?

A: Yes

2. Do the towels have to be of a specific color, size and weight?

A: No specific color or weight is required. However, the shop towel must be made of absorbent/reusable material that can be laundered. The size standard for the shop towel is 13" x 14" and can deviate in size up to plus 2" or minus 1" for either dimension.

3. Is the control of these towels a critical part of the process - in other words, that they be counted individually by piece when soiled?

A: Yes. It is a one-to-one exchange process. It should be an important part of the process for the contractor since they own the towels and they are responsible for laundering the towels and reissuing them on a weekly basis. Also, the contractor’s records on the number of shop towels provided must be accurate to justify the invoice amount each month.

4. What is the contract history for this solicitation?

A: The previous contract for the same services expired in April 2015. The incumbent contractor was Steiner

Hawaii, Inc. The contract number was M00318-10-D-0002. This was a requirements type contract, thus all contract quantities were estimates. The total estimated contract price for the last one-year option period of this contract was

$78,891.80.

5. Please explain the term "size standard" (SF 1449, Block 10).

A: The size standard is a numerical definition, established by the Small Business Administration (SBA), that represents the largest size that a business (including its subsidiaries and affiliates) may be to be classified as a small business. The SBA web site that addresses small business size standards is: https://www.sba.gov/content/what-are-small-business-size-standards. However, please keep in mind that this solicitation is not a small business set-aside.

Both large and small businesses can submit offers and be considered for award of the contract.

6. What is the basis for the estimate of $38,500,000 related to size standard and how was that figure arrived at?

A: Information on the SBA size standard methodology can be found on: https://www.sba.gov/content/size-standards-methodology

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ATTACHMENT 1

PERFORMANCE WORK STATEMENT

Environmental Protection and Compliance Department

Shop Towel Rental and Service Contract

Marine Corps Base Hawaii, Kaneohe, Hawaii

1.0 SCOPE

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform shop towels rental and services to

Environmental Protection and Compliance Department (EPCD), Marine Corps Base (MCB) Hawaii as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services

1.1 CONTRACT OVERVIEW

In an effort to properly manage shop towels and eliminate their management and disposal as a hazardous waste, the

MCB Hawaii ECPD desires to obtain the services of a local contractor whereby shop towels will be provided for use on a rental basis, and exchanged weekly for laundering in a facility meeting all local, state and federal regulatory requirements.

2.0 APPLICABLE DIRECTIVES/ACRONYMS

2.1 DIRECTIVES

Environmental Protection Agency, 49 CFR

Occupational Safety & Health Administration, 29 CFR

State of Hawaii Department of Health, Hawaii Administrative Rules

City and County of Honolulu Regulations

MCBH Hazardous Material Management Plan and Hazardous Waste Management Plan, current version

Marine Corps Order MCO5090.2A

MCBH Integrated Solid Waste Management Plan, current Version

Resource Conservation and Recovery Act of 1976 (Public Law 94-580) https://www.sba.gov/content/what-are-small-business-size-standards https://www.sba.gov/content/what-are-small-business-size-standards https://www.sba.gov/content/size-standards-methodology https://www.sba.gov/content/size-standards-methodology

Clean Air Act of 1990 (Public Law 101-549)

Clean Water Act of 1987 (Public Law 95-17)

Safe Drinking Water Act, as Amended

Pollution Prevention Act of 1990 (Public Law 101-508)

Solid Waste Disposal Act of 1965 (Public Law 89-272)

Emergency Planning and Community Right to Know Act

Executive Order 13693:Planning for Federal Sustainability in the Next Decade

2.2 ACRONYMS

AQL Acceptable Quality Level

COR Contracting Officer’s Representative

DFWP Drug Free Workplace

DGR Designated Government Representative

DoD Department of Defense

EPCD Environmental Protection and Compliance Department

FAR Federal Acquisition Regulation

FIPS 201 Federal Information Processing Standard 201

HSPD-12 Homeland Security Presidential Directive 12

IAW In Accordance With

IPR In-Process Review

KO Contracting Officer

MCB Hawaii Marine Corps Base Hawaii

OPNAVINST Office of the Chief of Naval Operations Instruction

PMO Provost Marshal's Office

POV Privately-Owned Vehicle

PRS Performance Requirements Summary

PWS Performance Work Statement

QAE Quality Assurance Evaluator

QC Quality Control

RFID Radio Frequency Identification

3.0 PERFORMANCE REQUIREMENT TASKING

3.1 SERVICE TYPE: Provide laundered shop towels.

3.1.1 TASK 1: Provide laundered shop towels to the installation for use on MCB Hawaii. The contractor shall:

a. Provide initial inventory of clean shop towels to the installation for use by units and maintenance activities.

b. Provide delivery and pick-up of shop towels weekly.

c. Meet local, state and federal laws concerning laundering of shop towels contaminated with potentially hazardous waste.

d. The shop towels will be primarily used for cleaning of machinery involving oil and grease, therefore, the towels must be made of absorbent/reusable material that can be laundered. The shop towels must have the following specifications:

Color: Any

Size: The size standard for the shop towel is 13" x 14" and can deviate in size up to plus 2" or minus 1" for either dimension.

Weight: There is no weight requirement for the towels but they must be absorbent and reusable.

3.1.2 TASK 1 PERFORMANCE GOALS:

a. Initially, the contractor shall deliver an estimated quantity of 8,560 clean and serviceable shop towels to

MCB Hawaii unit and activities.

b. The quantities below are the overall weekly estimates for routing pickup/delivery.

Section Building Number POC Weekly Quantity Est Annual Quantity

AAV 1284 Charlene Richardson 100 5200

1/12 Motor T 5011 Charlene Richardson 200 10400

2/3 Motor T 6030 Charlene Richardson 100 5200

1/3 Motor T 6030 Charlene Richardson 100 5200

3/3 Motor T 6030 Charlene Richardson 100 5200

3D Mar Reg HQ Co 6030 Charlene Richardson 80 4160

3D Mar Armory 4053 Charlene Richardson 300 15600

Aircraft Recovery H5-B Charlene Richardson 100 5200

Armory ASE 4054 Charlene Richardson 100 5200

Base Armory 4055 Charlene Richardson 80 4160

HMH-367 H1-S Charlene Richardson 1250 65000

HMH-463 H2-B Charlene Richardson 1250 65000

VMU-3 H1-B Charlene Richardson 100 5200

MV-22 Squadron New Hangar Charlene Richardson 1250 65000 (4t h Qtr 2016)

IMA HANGAR 375 Charlene Richardson 625 32500

GSE Compound 1619 Charlene Richardson 625 32500

NAVY

HSL-37 H103 Charlene Richardson 625 32500

VP-4 H104 Charlene Richardson 725 37700

VP-9 H104 Charlene Richardson 625 32500

VP-47 H104 Charlene Richardson 625 32500

VPU-2 H105 Charlene Richardson 725 37700

Totals 8560 445120

3.1.3. TASK 2: Provide delivery and pick-up of shop towels weekly.

3.1.4 TASK 2 PERFORMANCE GOALS:

a. The contractor shall pick up used shop towels on a weekly basis on a 1 for 1 exchange of cleaned shop towels for each used shop towel picked up.

b. Delivery and pick up shall be accomplished on the same day each week.

c. Normal hours for pick-up and delivery will be between 8:00 a.m. and 4:00 p.m.

3.1.5. TASK 3: Meet local, state and federal laws concerning laundering of shop towels contaminated with potentially hazardous waste.

3.1.6 SKILLS AND KNOWLEDGE REQUIRED

a. The contractor shall present documentation issued by all local, state, and federal agencies indicating their facility is permitted to handle and launder contaminated shop towels.

b. The contractor shall also provide detailed description of their facility operating procedures to include how all wastes generated by the facility are managed and/or disposed.

c. The contractor must demonstrate a minimum of six months experience laundering shop towels in a permitted facility.

3.2 SERVICE TYPE: Shop Towel Rental and Service Contract

3.2.1 Task 1: Provide clean shop towels to MCB Hawaii units and maintenance activities.

a. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision and other items and non-personal services necessary to perform shop towels rental and services to MCB

Hawaii.

b. The work to be performed under this contract will be performed at the contractor’s facility except for delivery and pick-up of shop towels.

c. The point of delivery and pickup will vary according to the units/maintenance activities.

d. The contractor must maintain accurate inventory records on the number of clean shop towels provided to each location and the number of dirty shop towels picked up. The contractor will bill monthly based on the number of clean shop towels provided to each location. Monthly invoices must be supported by accurate records.

4.0 PERFORMANCE REQUIRMENTS SUMMARY (PRS)

Performance

Objective

Performance Standard PWS Para Acceptable

Quality Level

Surveillance

Method

Initial Delivery of Clean Shop

Towels

The contractor shall deliver an estimated quantity of 8,560 clean and serviceable shop towels to various

MCB Hawaii units and maintenance activities.

3.1.2 90% of all units are without customer complaints for the month.

Random

Sampling

Provide Weekly

Delivery and

Pick-up of Show

Towels

The contractor shall pick up used shop towels on a weekly basis on a one (1) for one (1) exchange of cleaned shop towels for each used shop towel picked up on the same day each week between the hours of 8:00 a.m. and 4:00 p.m.

3.1.3 90% of all units are without customer complaints for the month.

Random

Sampling

Meet All Local, State & Federal

Laws

The contractor shall present documentation issued by all local, state, and federal agencies indicating their facility is legally permitted to handle and launder contaminated shop towels.

3.1.5 100% are without customer complaints for the reporting period.

100% Inspection

5.0 PERIOD OF PERFORMANCE

Base Year: 1 May 2016 – 30 April 2017

Option Year 1: 1 May 2017 – 30 April 2018

Option Year 2: 1 May 2018 – 30 April 2019

6.0 WORK HOURS/PERSONNEL, SHIFT SCHEDULES

The contractor shall develop personnel work schedules to ensure tasks described in the Performance Work

Statement are achieved. The contractor is responsible for conducting business, between 8:00 a.m. to 4:00 p.m.

Monday thru Friday except Federal holidays, or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks as defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

7.0 PLACE OF PERFORMANCE

The work to be performed under this contract will be performed at the contractor’s facility except for delivery and pick-up of shop towels. The point of delivery and pick-up will be located at each unit and maintenance activity.

8.0 WORK ENVIRONMENT AND PHYSICAL DEMANDS

Work is normally performed at the contractor’s facility.

9.0 CONTRACT SECURITY REQUIREMENT

9.1 In all cases, each contractor employee shall comply the Homeland Security Presidential Directive 12 (HSPD-

12), and with all applicable Department of Defense (DoD) and MCB Hawaii security regulations and procedures during the performance of this task order. Contractor shall not disclose and shall safeguard procurement sensitive information, computer systems and data, privacy act data, For Official Use Only (FOUO) information, and all government personnel work products that are obtained or generated in the performance of this task order. The contractor employee shall take all lawful steps available to ensure that information provided or generated pursuant to this arrangement is protected from further disclosure unless the agency provides written consent to such disclosure.

9.2 Contractor and subcontractor employees must comply with installation rules and regulations. The Contractor is responsible for ensuring that each of its subcontractors fully complies with the following provisions, and shall flow down to subcontracts a clause to satisfy this contractual obligation.

9.3 The Contractor is responsible for providing information required to obtain clearances, permits, passes, or security badges that are required for Contractor personnel or equipment access. This includes information required for police or background checks or investigations.

9.4 The Contractor is responsible for ensuring such clearances, permits, passes, or security badges are promptly returned to the issuing activity upon termination of an employee, completion of a project, or termination of a contract or subcontract.

9.5 All Contractor personnel performing work under this contract who require access to Marine Corps Base (MCB)

Hawaii or Camp H. M. Smith, shall obtain personal entry and vehicle passes from the Provost Marshal Office

(PMO), MCB Hawaii or Camp H. M. Smith, regardless of the length of the contract.

9.5 The Commanding Officer, MCB Hawaii, has broad authority to remove or exclude any person from the military installation to protect personnel and property, to maintain good order and discipline, and to ensure the successful and uninterrupted performance of the Marine Corps mission. In the exercise of this authority, the Commanding Officer may refuse to grant personal entry passes or may bar Contractor employees, including employees who have been granted a personal entry pass. Refusal to grant an employee a personal entry pass or barment of an employee does not relieve the Contractor of the responsibility to continue performance under this contract.

9.6 The Contractor’s employees shall observe and comply with all base rules and regulations applicable to contract personnel, including those applicable to the safe operation of vehicles, and shall not be present in locations not required for the proper performance of this contract.

9.7 Contractor personnel performing work under this contract shall be readily identifiable as an employee of the contractor through the use of uniforms with nametags. The Contracting Officer may approve alternate methods of ensuring contractor personnel are readily identifiable.

9.8 Contractor personnel and equipment entering a military installation are subject to security checks. Contractor personnel shall follow any direction given by Military Police or other security or safety personnel.

9.9 The Immigration Reform and Control Act of 1986 (IRCA), Public Law 99-603 (8 U.S.C. 1324a) requires employers verify the eligibility of individuals for employment to preclude the unlawful hiring, or recruiting or referring for a fee, of aliens who are not authorized to work in the United States. By signing this proposal/contract or by beginning work under this contract, the Offeror/Contractor certifies it has and will comply with IRCA, to include that it has verified the identity and employment eligibility of any individual employed who is or may be employed by the offeror and works under this contract.

9.10 Application for Vendor/Contractor Passes: The procedures below are the requirements for MCB Hawaii and

Camp H. M. Smith. Other installations will have similar requirements for obtaining business passes.

9.10.1 Upon awarding of the contract, the Contractor will enroll in the RAPIDGate Program or obtain a

Vendor/Contractor Pass for each employee working under the contract from PMO MCB Hawaii and Camp H. M.

Smith. RAPIDGate access is discussed in paragraph 3. Contractors who do not enroll in RAPIDGate will be afforded one access pass per vehicle not to exceed 30 days. Follow on requests for access will require the issuance of a new pass which will not exceed four days. Contractors who do not enroll in RAPIDGate will follow the below procedures to obtain a Vendor/Contractor Passes from PMO:

9.10.1.1 The Contractor will submit a roster of employees that their contract ultimately supports to the sponsoring activity’s Contracting Officer’s Representative (COR). The roster will identify the company name, contract number, period of performance of the contract, location of performance, the full name, date of birth, social security number, address, driver’s license number and expiration date for each of the Contractor’s and subcontractor’s employees, and the point of contact information for the Contractor.

9.10.1.2 The MCB Hawaii or Camp H. M. Smith sponsoring activity’s Contracting Officer’s Representative (COR) will forward the roster to PMO where criminal history background checks will be completed.

9.10.1.3 Upon receipt of favorable background checks, the MCB Hawaii or Camp H. M. Smith sponsoring activity will notify the Contractor that employees may proceed to Pass and Registration, building 1637, MCB Hawaii, or

Pass and Registration, building 601, Camp H. M. Smith for their Vendor/Contractor Passes.

9.10.1.4 Contract and subcontract employees arrive at Pass and Registration building 1637, MCB Hawaii, or Pass and Registration, building 601, Camp H. M. Smith for the Vendor/Contractor Pass and must show two forms of identification listed in enclosure (1). Contractor and subcontract personnel operating company or privately owned vehicles will obtain a vehicle access pass and will provide valid driver’s license, current vehicle registration, safety inspection, and proof of insurance.

9.10.2 Vendor/Contractor and vehicle access passes issued by PMO to Vendors/Contractors are effective from the date of issuance, for a period up to 30 days. Successive 4 day passes may be granted until the end of the contract.

Vendor/Contractor and vehicle access passes must be returned to Pass and Registration, building 1637, MCB

Hawaii, or Pass and Registration, Building 601, Camp H. M. Smith upon expiration of the pass. Personnel denied a business pass might appeal in writing to the Commanding Officer, Marine Corps Base Hawaii (Attn: Base

Inspector). Denial or revocation of a business pass may be made if the applicant:

9.10.2.1 Is listed on the National Terrorist Watch List.

9.10.2.2 Is not a U.S. Citizen and is illegally present in the U.S. or whose U.S. citizenship, immigration status, or

SSN cannot be verified.

9.10.2.3 Is subject to an outstanding criminal warrant.

9.10.2.4 Submits a Vendor/Contractor business pass application, which contains false or fraudulent information.

9.10.2.5 Is a registered sex offender regardless of the date of the criminal offense.

9.10.2.6 Has been issued a debarment order and is currently banned from any military installation.

9.10.3 MCB Hawaii has implemented a Contractor-managed security service, RAPIDGate ™. RAPIDGate is consistent with and complementary to Homeland Security Presidential Directive 12 (HSPD-12) and the Federal

Information Processing Standard 201 (FIPS 201). Participation in RAPIDGate is optional.

9.10.3.1 Under the RAPIDGate Program, Contractor personnel are vetted through a series of national and local record checks to determine whether they meet MCB Hawaii, or Camp H. M. Smith criteria for access. The determination of whether to authorize a pass (badge) is made by the Government. The badges have Radio

Frequency Identification (RFID) capability, and will be scanned upon entry onto the installation. Contractor personnel departure from the installation will be recorded by passive RFID receivers. Contactor personnel who have been screened and are determined to be eligible for access will be required to self register at kiosks located at Pass and Registration, building 1637, MCB Hawaii or Pass and Registration, building 601, Camp H. M. Smith.

RAPIDGate registration instructions are detailed in enclosure (1).

9.10.3.2 The cost of the RAPIDGate Program is $199.00 per year for the Contractor’s firm and $179.00 per

Contractor employee for a one-year pass. Prices are subject to change by RAPIDGate. Contractors who choose not to participate in the RAPIDGate Program will be required to obtain a 30-day Vendor/Contractor pass from PMO.

Contractor personnel who are issued a Common Access Card (CAC) as a requirement for their positions

(specifically access to the Navy Marine Corps Intranet) do not need to participate in RapidGate.

9.10.4 Application for a CAC: For personnel that require access to any government computer, the following procedures are required:

9.10.4.1 The Contractor will be required to provide proof that a National Agency Check (NAC) or National Agency

Check with Inquiries (NACI) has been submitted to the Office of Personnel Management (OPM) for each employee that has a requirement for a CAC Card. During the period between the time that the request is submitted and the time that the investigation is returned, the Government may grant temporary access to the Contractor’s employee.

Whether to grant temporary access is within the sole discretion of the Government, and a decision not to grant access shall not be grounds for a request for an equitable adjustment or other contract modification, and shall not constitute an excuse for Contractor failure to perform. Such temporary access will not exceed 90 days.

9.10.4.2 Upon the return of the Investigation Schedule Notice and Certificate of Investigation from OPM, the

Contractor shall provide a copy to the security manager that has overall responsibility for the customer supported by the Contractor’s employees.

9.10.4.3 "Report of Agency Adjudication Action" (form 79A) is sent when there are potential actionable issue (s) at the minor, moderate, or substantial level which may be disqualifying under suitability/security considerations. If the contractor receives an Agency Adjudication Action from OPM, the security manager shall be consulted before such adjudicative action is determined and returned to OPM.

9.10.4.4 The Government will use the Adjudicative Guidelines (CNO ltr 5520 Ser 09N2/6U871220 of Sept 06) to guide determinations on whether access shall be granted.

9.10.4.5 The Contractor shall be notified in writing if there is a disqualifying event that prevents the Contractor’s employee from obtaining a CAC. If temporary access was granted it shall be immediately revoked.

9.10.4.6 The information required to initiate a background investigation through OPM, as well as a listing of the forms that are required, is contained at the following website: http://www.opm.gov/extra/investigate/IS-15.pdf

9.11Base access requirements and procedures may change during the term of a contract. The Contractor shall comply with all changes, and such compliance shall not be grounds for a request for an equitable adjustment or other contract modification.

9.12 ADDITIONAL REQUIREMENTS

9.12.1 Photography is restricted on the Base. Clearance for photography will be obtained from appropriate Base personnel. When requested by the Base, all films must be turned over to the appropriate personnel for processing and security inspection.

9.12.2 Contractor and subcontract empoyees will access MCB Hawaii and other MCB Hawaii properties only for official business in support of the contract and only during the days and hours specified in their business pass.

Violation may result in confiscation of the business pass and debarment from MCB Hawaii.

9.12.3 Do not pickup, remove, or disturb any ordnance (spent or live ammunition, brass, pyrotechnics, etc) found while on MCB Hawaii and other MCB Hawaii properties.

9.12.4 Some areas of the Base may be inaccessible due to road conditions following heavy and/or prolonged rainfall. Adjustments to work schedules due to road/weather conditions shall be coordinated with the sponsoring activity’s COR. If your vehicle gets stuck or breaks down, military personnel are not authorized to pull or tow your vehicle.

10.0 CONTRACTOR IDENTIFICATION

Contracting personal shall identify themselves as “contractors” when attending meetings, answering Government telephones, or working in situation where their actions could be construed as official government acts. The

Contractor shall ensure that their employee(s) display(s) his or her name and the name of the company while in the work area, and include the company’s name in his or her email display.

11.0 SAFETY

The contractor is solely responsible for compliance of all safety regulations of employees while working on government owned facilities. All accidents which may arise out of, or in connection with, performance of services required hereunder which result in injury, death, or property damage, shall be reported in writing to the Contracting

Officer and cognizant Contracting Officer's Representative (COR) within twenty-four hours of such occurrence.

Reports shall provide full details of the accident, including statements from witnesses. The foregoing procedures shall also apply to any claim made by a third party against the contractor as a result of any accident that occurs in connection with performance under this contract.

12.0 SMOKING/DRUG/ALCOHOL POLICY

12.1 Smoking/Alcohol Policy: The contractor shall comply with local command smoking policies and workforce requirements. The contractor shall also comply with all Federal drug-free workplace and work force requirements and local command policies. Copies of the applicable policy will be provided to the contractor by the local command Administrative Officer (AO) at performance start date.

12.2 Drug Policy: The contractor shall comply with all applicable Federal statutes, laws, and regulations to implement a Drug Free Workplace Program (DFWP).

13.0 EMPLOYMENT OF FEDERAL EMPLOYEES: The contractor shall not employ or enter into a contract with any person to perform work under this contract who is an employee of the United States Government, either military or civilian, unless such person receives approval in accordance with (IAW) applicable Federal, Navy and

DoD regulations.

14.0 LANGUAGE REQUIREMENTS: All contractor personnel shall be sufficiently competent in reading, writing, speaking, and understanding English to perform the work.

15.0 PERSONNEL CONDUCT: The selection, assignment, reassignment, transfer, supervision, management, and control of contractor personnel employed to perform tasks specified herein shall be the responsibility of the contractor. The contractor shall be responsible for the performance and conduct of contractor and subcontractor employees at all times. Personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the installation shall abide by the security regulations listed in the contract and shall be subject to such checks by the Government as deemed necessary. The contractor shall not employ for performance under this contract any person whose employment would result in a conflict of interest with the

Government’s standards of conduct.

16.0 PERSONNEL COMPLIANCE: The contractor shall ensure that contractor employees observe and comply with all local and higher authority policies, regulations, and procedures concerning fire, safety, environmental protection, sanitation, security, traffic, parking, energy conservation, flag courtesy, “off limits” areas, and possession of firearms or other lethal weapons. When two or more directives or instructions apply, the contractor shall comply with the more stringent of the directives or instructions.

17.0 PERSONNEL REMOVAL: Government rules, regulations, laws, directives, and requirements that are issued during the term of the performance period relating to law and order, installation administration, and security shall be applicable to all contractor employees and representatives who enter the installation. Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the

Government determines) from the work site or installation. Removal of employees does not relieve the contractor from the responsibility for the work defined in this contract. The contractor is expected to provide support services despite personnel removal or other unforeseen condition.

17.1 Removal by Commanding Officer, MCB Hawaii: The Commanding Officer, MCB Hawaii may, at his discretion, bar an individual from the installation under the authority of 18 USC 1382 (1972), for conduct that is determined to be contrary to unfavorable determination, discipline, or installation security and safety.

17.2 Removal Requested by Contracting Officer (KO): The KO may require the contractor to remove an employee working under this contract for reasons of misconduct or security violations. Contractor employees shall be subject to dismissal from the premises upon determination by the KO that such action is necessary in the interest of the

Government.

17.3 Removal by Military Police: Contractor employees may be denied entry to or may be removed from the installation by Military Police if it is determined that the employee’s presence on the installation may be contrary to discipline, or installation security and safety.

18.0 PERSONAL APPEARANCE:

Contractor personnel shall comply with local military commander’s published dress codes.

19.0 MEETINGS AND BRIEFINGS (as required)

19.1 Requested Meetings: When requested by the designated government representative (DGR), the contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings.

Frequency may be weekly, monthly or as otherwise required.

19.2 Monthly Meetings: The contractor shall meet with the designated government representative (DGR), and the

Government Quality Assurance Evaluator (QAE) on a monthly basis to review contract performance. Meetings shall include review and analyses of key process indicators, analyses of process deficiencies, and problem resolution. At these meetings, the DGR and the contractor will discuss the contractor’s performance as viewed by the Government and problems, if any, being experienced. The contractor shall take appropriate action to resolve outstanding issues.

A mutual effort shall be made by the contractor and DGR/COR to resolve any and all problems identified.

19.3 Meeting Attendees: Meeting attendees shall include contractor managerial, supervisory, and/or other personnel knowledgeable of the subject matter.

19.4 Reporting Requirements: When the contractor is the sole representative on behalf of the Government at meetings, conferences, or trips, the contractor shall deliver a related report to the DGR within two working days after meeting completion. The report shall include identifying information, general observations and conclusions or recommended actions, and any additional information, including handouts.

19.5 Management and Administration: The Contracting Officer (KO) has ultimate authority for administration of this contract. The KO may delegate authority through various appointed representatives, including, but not limited to, the COR, technical assistants, one or more technical monitors, and other Government representatives associated with specific functions.

20.0 INTERACTION WITH OTHER ACTIVITIES:

Government Personnel: Government and contractor personnel will be working in common office and warehouse areas during working hours. Contractor performance shall not interfere with Government work in the area where service or maintenance work is being performed. In the event the contractor believes that Government and other contractor personnel are interfering with the performance of the tasks described in this PWS, the contractor shall notify the DGR immediately. The contractor is obligated to continue performance of the effort described in this task order unless there is authorization from the KO or DGR/COR to stop work. Failure by the contractor to notify the

COR and receive necessary instructions could result in denial of any additional costs incurred in performance of the contract under such conditions.

21.0 VEHICLE AND EQUIPMENT OPERATION

21.1 Privately-Owned Vehicle (POV) Permits: Contractor personnel using POVs on DoD installations shall have proper permits for entry onto the installations. All vehicles, private or contractor-owned, shall comply with the vehicle operation regulations that govern installations. All vehicles are subject to search while on DoD installations. Only licensed contractor personnel shall operate vehicles on DOD installations. Vehicles shall be operated IAW local and state laws as well as installation specific traffic regulations.

21.2 Privately-Owned Vehicle (POV) Parking: The contractor shall utilize on-station POV parking in authorized areas. The Government reserves the right to change parking arrangements at any time.

21.3 Traffic Accident Report Requirements: The contractor shall report to Base Security, within one hour, any traffic accident involving contractor personnel that occurs on base, whether in the performance of this PWS or commuting in their POVs, IAW Office of the Chief of Naval Operations Instruction (OPNAVINST) 5102.1 series, OPNAVINST 5100.23 series, and other applicable local instructions. The contractor shall supply a copy of any on-base traffic accident report to the DGR within five workdays after each occurrence. The contractor shall also provide the DGR a copy of any report of an off-base traffic accident that involves contractor personnel in the performance of this PWS within five workdays after each occurrence.

21.4 Fines, Fees, Point Assessment and Other Costs: The contractor shall pay all fines, fees, point assessment, and other costs associated with traffic violations or accidents that occur in the performance of work under this contract.

21.5 Accidents: The contractor is solely responsible for compliance of all safety regulations of employees while working on government own facilities. All accidents which may arise out of, or in connection with, performance of services required hereunder which result in injury, death, or property damage, shall be reported in writing to the

Contracting Officer and cognizant COR within twenty-four hours of such occurrence. Reports shall provide full details of the accident, including statements from witnesses. The fore-going procedures shall also apply to any claim made by a third party against the contractor as a result of any accident that occurs in connection with performance under this contract.

22.0 DELIVERABLES

22.1 The contractor shall submit a Staffing Plan in accordance with the Evaluation Criteria located in Section M.

As part of the Staffing Plan, the contractor may conduct internal quality control (QC) inspections. Results of any contractor internal QC inspections and corrective actions taken shall be made available to the Government for review throughout the performance of this PWS. The Government may periodically require the contractor to update/revise the Staffing Plan to ensure quality service is maintained throughout the life of the task order.

23.0 GOVERNMENT FURNISHED PROPERTY:

The Government shall provide adequate working space, all equipment (e.g., desk, chair, computer, printer, copier, telephone, etc.), utilities, janitorial services and expendable operating supplies for the duration of this task order. The

Contractor shall only use government-furnished facilities, equipment and supplies to accomplish the tasks required under this order. Personal or company use of phones, utilities, computers, printers, copiers, etc., not directly related to required services is strictly prohibited. Contractor shall not remove any government-furnished equipment or supplies from the worksite without the express written permission of the COR.

24.0 NON-PERSONAL SERVICE STATEMENT

Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the performance work statement. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Defense

Contractor. The tasks, duties, and responsibilities set forth in the task order may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the FAR. The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

25.0 GOVERNMENT MANAGEMENT OVERSIGHT

Government management will provide general instructions on limitations and deadlines. Additional instructions shall be provided for any unusual assignments or those that vary from established procedures. The contractor’s employees will independently carry out the assignments. Completed work shall spot-checked by Government management for adherence to procedures, accuracy, and completeness.

26.0 WORKLOAD DATA

The contractor shall provide an estimated average of 196,820 rental and service shop towels annually.

27.0 TECHNICAL POINT OF CONTACT AND INSPECTION AND ACCEPTANCE

The Contracting Officer's Representative for this requirement and the person responsible for performing inspection and acceptance of the contractor’s performance at the destination is:

COR: Charlene Richardson

Phone: 808 257-7136

E-mail: charlene.richardson@usmc.mil

28.0 ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION (ECMRA)

REQUIREMENTS

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for ECPD, MCB Hawaii, via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/ Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2016.

Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil/ mailto:charlene.richardson@usmc.mil http://www.ecmra.mil/

(End of Summary of Changes)