RFI - MCIA Access Control.docx

MCIA Access Control Support

M00264-25-RFI-021

THIS IS A REQUEST FOR INFORMATION (RFI) NOTICE ONLY. This is not a solicitation or Request for Quote/Proposal/Bid, and no contract or purchase order will be awarded as a result of this notice.

REQUIRED CAPABILITIES: The Marine Corps Installations, National Capital Region, Regional Contracting Office (MCINCR-RCO) is seeking sources for MCIA’s Access Control Support. A draft copy of the Performance Work Statement is attached.

SPECIAL REQUIREMENTS: The contractor and all subcontractors shall have an active final Top Secret Facility Clearance (FCL) (access to COMSEC and NATO) without any Special Limitations that restrict access. The Contractor shall be responsible for ensuring all contract personnel are U.S. citizens and possess an in-scope (per current DoD 5-year reinvestigation requirement), favorable, Single Scope Background Investigation (SSBI) / T5 investigation (to include SBPR, PPR or T5R), or currently enrolled in the DoD Continuous Evaluation (CE) / Continuous Vetting (CV) program, adjudicated for Sensitive Compartmented Information (SCI) eligibility by DCSA Adjudication and Vetting Services (AVS) without conditions, exceptions, or waivers at the time of award and prior to performance under this contract.

All Contractors are subject to random Counterintelligence Scope Polygraph (CSP) examinations as part of the Director of Intelligence's Continuous Evaluation Program.

The Contractor shall ensure it and any subcontractors have completed all DD Form 254 requirements prior to commencing any work under this contract.

When the solicitation is issued, quoters must demonstrate within their offer/quote that they already possess the required FCL and proposed personnel meet the requirements above.the required Top Secret . The on-site services required are within a Sensitive Facility, which requires these clearances for those entering on routine and/or reoccurring basis. As a result, these clearances are mandatory without any exceptions. There will be no exceptions to this requirement.

CONTRACT/PROGRAM BACKGROUND:

100% Small Business Set-aside

The current contract’s fourth option period was exercised for a period of performance of June 25, 2025 through June 24, 2026. The contract may also be extended up to an additional six (6) months, if FAR clause 52.217-8 is exercised.

VENDOR RESPONSE SUBMISSION:

Feedback on this requirement is encouraged. This is a market research tool used to identify market capability and solutions (to include performance work statement revisions), as well as the availability and adequacy of potential small business sources prior to determining the method of acquisition and issuance of award. The Government is not obligated to and will not pay for any information received from potential sources as a result of this notice. Information submitted by respondents to this notice is strictly voluntary. It is requested that firms submit answers to the MCINCR-RCO at the below email address. A vendor’s response should include the following information:

1. Business/Entity name, CAGE code, Unique Entity ID (UEI), primary contact name, telephone number, address, and email address.

2. The anticipated North American Industry Classification System Code (NAICS) for this requirement is either 561210 Facilities Support Services, or 561612 Security Guards and Patrol Services. If your business believes a different NAICS is more applicable to this requirement, please provide your NAICS suggestion with an explanation as to why the code(s) provided would better support this requirement. Responses are requested on what NAICS code the industry believes is best suited for this requirement.

3. Description of your organization’s capabilities / experience with regards to the draft PWS requirements. This description should demonstrate ability to perform the services in the draft PWS. Generic capability statements may not result in the Government having confidence that the vendor has demonstrated a reasonable expectation of understanding and/or potentially meeting the required services in the PWS. Tailored capability statements will assist our office in determining if a set-aside may apply or not.

4. Contract vehicles (GSA Federal Supply Schedule, GSA GWAC, or any other Government Agency contract vehicle), of which your business is a contract holder, for these required services, that is open for DoD agencies to award task orders under. If applicable, provide the Contract Number. If a GWAC is not applicable, it is not necessary to provide those details. Lack of a contracting vehicle does not prevent a business from responding to this notice.

Note: If the contracting vehicle is not relevant to these required services, it is not necessary to provide this information, as it would not apply to the acquisition.

5. Answers to the below specific questions regarding the requirement:

a. What additional information do you need to quote firm-fixed prices (FFP) for this requirement?

b. What areas of the requirement seem restrictive? Why? What are your suggestions to make areas less restrictive?

c. What areas of the requirement seem vague? Why? Please identify what they are and a recommended remedy.

d. What obstacles would prevent your business from submitting a future quote for this requirement? What is/are the solution(s)?

Note: Avoid mentions regarding set-asides as market research will dictate which set-aside, if any, apply. This question is regarding the technical aspects of the performance work statement, not small business set-asides and/or socio-economic categories.

e. Are the required services considered professional or are they subject to the Service Contract Act?

f. What are some industry norms for procuring these services? Please provide examples, details, and/or explanations.

g. Pursuant to FAR 16.301-3(b), the use of cost-reimbursement contracts is prohibited for the acquisition of commercial services/supplies. Further, FAR 12.207(a) mandates that agencies only use firm fixed-price (FFP) contracts, or fixed-price contracts with economic price adjustments, time-and-materials (T&M) contract, or labor-hour (LH) contracts for the acquisition of commercial items. This is commercial services; therefore, the resulting contract would be FFP, as cost-reimbursement is prohibited for commercial services/supplies.

Is your firm able to quote fixed prices for the required services?

Are there any areas that your firm would not be able to quote FFP, if so, what areas and what type of pricing is recommended and why (LH, T&M, etc.)? Keep in mind that the Government cannot use LH or T&M CLINs without a approved Determinations & Findings that contains sufficient facts and rational to justify that FFP type CLINs are not suitable.

h. The Government anticipates using the following CLIN and pricing structure, which is how the current contract is awarded. However, this RFI is encouraging interested sources to provide feedback that the Government will consider in developing the solicitation, regarding the CLIN and pricing structure. Sources are encouraged to provide feedback if the CLIN structure in the table below is recommended, or use of an alternative method is preferred. If suggesting an alternative method, please provide details and/or a sample breakout.

Proposed CLIN Structure

*Applicable ONLY to the base period

i. Does your company have any questions or feedback regarding the draft PWS? Please provide them in your response so that we may consider them.

j. What would be the expected capacity required for the performance of the tasks outlined in the PWS?

Vendors who wish to respond to this notice should send responses via email no later than May 01, 2025, at 11:00 AM Eastern Time to Monica Curley at monica.curley@usmc.mil