Amended RFQ M0026425Q0217-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is: 1) to include the questions and answ ers received during the initial solicitation posting, and 2) to include the requirement, per the Hotel and Motel Fire Safety Act of 1990, for any vendors responding to this solicitation.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 5

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 15-Sep-2025

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M0026425Q0217

X 9B. DATED (SEE ITEM 11)

09-Sep-2025

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-Sep-2025

CODE

MCINCR - RCO

2010 HENDERSON ROAD HEAVEN J. ONLEY

QUANTICO VA 22134

M00264 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M0026425Q0217

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 16-Sep-2025 10:00 AM to 18-Sep-2025 10:00 AM.

The following have been added by full text:

QUESTIONS AND ANSWERS

Question #1: Can third parties submit quotes for this solicitation?

Answer: No, only quotes directly from the physical hotels where the rooms will be located will be accepted for consideration.

Question #2: Can hotels provide quotes if their availability is less than the full 150 rooms stated in the solicitation?

Answer: Yes, hotels that cannot provide the full 150 rooms needed per this solicitation, can still provide quotes, provided all other solicitation requirements are met.

Question #3: What is the minimum star rating of the hotel desired?

Response: As long as the hotel is IAW the Hotel and Motel Fire Safety Act of 1990 (Pub. L. No. 101-

391, September 25, 1990 as amended by Pub. L. No. 105-85, November 18, 1997-https://www.gsa.gov/travel/plan-a-trip/per-diem-rates/fire-safe-hotels#:~:text=In%20setting%20federal%20lodging%20per,Last%20updated:%20Jul%2022%2C%20202

The following have been modified:

PERFORMANCE WORK STATEMENT

Performance Work Statement

2025 Marine Week Philadelphia Hotel Accommodations, Hotel Rooms for Marine Corps Attendees

1.0 Introduction.

An effort to commemorate the 250th Birthday of the United States Marine Corps. The endeavor will involve partnerships with the DoD, Navy, and service-related civilian affiliates, as appropriate, to collectively honor the past

250 years and bring inspiration to the next 250. Marine Corps 250 effort began in 2023 and culminates in 2025. The

U.S. Marine Corps celebration during Navy- Marine Week Philadelphia, in concert with the Navy, will bring a variety of assets to the city of Philadelphia, including static displays, shipborne displays, and aviation support.

Additionally, ceremonial units from Marine Barracks Washington will support throughout the week.

2.0 Scope.

This is NOT for Coordination Services.

The contractor shall provide hotel accommodations for Marines and Civilian personnel participating in the Marine

Corps 250th Celebration Commemorative events held in Philadelphia, PA from October 8-17, 2025.

3.0 Tasks.

https://www.gsa.gov/travel/plan-a-trip/per-diem-rates/fire-safe-hotels#:~:text=In%20setting%20federal%20lodging%20per,Last%20updated:%20Jul%2022%2C%202024 https://www.gsa.gov/travel/plan-a-trip/per-diem-rates/fire-safe-hotels#:~:text=In%20setting%20federal%20lodging%20per,Last%20updated:%20Jul%2022%2C%202024 https://www.gsa.gov/travel/plan-a-trip/per-diem-rates/fire-safe-hotels#:~:text=In%20setting%20federal%20lodging%20per,Last%20updated:%20Jul%2022%2C%202024

3.1 The contractor’s efforts shall provide hotel accommodations within a 2-mile radius of Old City Philadelphia centrally located to the Navy-Marine Week events held in Independence Historical Park, in Philadelphia, PA.

***Accommodations may be divided between up to 3 hotels***

The hotel(s) must meet the following criteria:

• 4-Star Rating

• Wi-Fi in rooms and common areas

• Parking on premise

• Industry Standard Onsite Security Measures

• Meet the safety standards in accordance with The Hotel and Motel Fire Safety Act of 1990 (Pub. L. No.

101-391, September 25, 1990 as amended by Pub. L. No. 105-85, November 18, 1997 o https://www.gsa.gov/travel/plan-a-trip/per-diem-rates/fire-safe-hotels#:~:text=In%20setting%20federal%20lodging%20per,Last%20updated:%20Jul%2022%2C

%202024

3.2 The contractor shall provide the following accommodations:

Hotel Room Accommodations must meet the following criteria: (150 rooms total)

Check-in: October 8, 2025

Check-out: October 17, 2025

• 75 singles (King Bedroom) o To the full extent possible, all single rooms must be in the same hotel

• 75 doubles (Full/Queen bedroom) o To the full extent possible, all double rooms must be in the same hotel

4.0 Period of Performance.

The contract coverage period for this requirement is September 29, 2025 - October 17, 2025. This procurement is

SECNAV and CMC driven.

52.212-1 ADDENDUM

INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023)

GENERAL INTENTION: Marine Corps Installations – National Capital Region (MCI-NCR) has a commercial requirement for 150 hotel rooms, 75 King Bed rooms and 75 Double Bed rooms, for the 2025 Navy-Marine Week

Philadelphia Events. In accordance with FAR Part 13 and Part 12, the MCI-NCR Regional Contracting Office is issuing a commercial solicitation for the acquisition of these supplies. Required specifications are listed in the attached Performance Work Statement (PWS), which describes the tasks and Government expectations for this requirement, as well as the Schedule of Supplies/Services within this solicitation.

This is NOT for Coordination Services.

CUSTOMER:

The Communication Directorate (CD)

3000 Pentagon RM 4B432

Washington DC 20030

PROCUREMENT APPROACH: The Contractor’s quoted item descriptions shall reflect the characteristics, quantities, and level of quality that will satisfy the Government’s need as described in the attached PWS and

Schedule of Supplies/Services. It is the Government’s intent to award a firm fixed price award will be issued, and it is to satisfy this requirement. The Government reserves the right to issue no award at all resulting from this solicitation.

PAYMENT TERMS- NET 30: Invoices must be submitted via the Wide Area Workflow (WAWF) in accordance https://www.gsa.gov/travel/plan-a-trip/per-diem-rates/fire-safe-hotels#:~:text=In%20setting%20federal%20lodging%20per,Last%20updated:%20Jul%2022%2C%202024 https://www.gsa.gov/travel/plan-a-trip/per-diem-rates/fire-safe-hotels#:~:text=In%20setting%20federal%20lodging%20per,Last%20updated:%20Jul%2022%2C%202024 https://www.gsa.gov/travel/plan-a-trip/per-diem-rates/fire-safe-hotels#:~:text=In%20setting%20federal%20lodging%20per,Last%20updated:%20Jul%2022%2C%202024 with DFARS 252.232-7006 which is included in this solicitation. ADVANCED PAYMENTS ARE NOT

AUTHORIZED FOR THIS REQUIREMENT.

REQUIRED DELIVERY/PERIOD OF PERFORMANCE: The required Period of Performance is as follows:

Contract Coverage Period: 29 September 2025 – 17 October 2025

Hotel Accommodations Duration of Stay:

8 October 2025 – 17 October 2025:

150 rooms

*At minimum: 75 singles with a King Bed and 75 Doubles

SUBMISSION OF QUESTIONS: Questions shall be submitted no later than 10:00 AM EST, September 10, 2025.

Late questions will not be accepted.

Comments, questions or inquiries concerning this solicitation shall not be submitted to any Government representative other than the contracting officer and/or specialist identified herein.

SUBMISSION OF QUOTES: Quotes shall be submitted no later than the time and date specified on Block 8 of page 1 of the SF1449 solicitation. Quotes shall be submitted electronically via electronic mail (e-mail) to Heaven

Onley at heaven.j.onley.civ@usmc.mil and joy.hughes@usmc.mil .Vendors are responsible for ensuring their quotes have been received by the Contract Specialist, Heaven Onley, via email by the date and time specified in Block 8 on

Page 1 of this solicitation.

Delivery delays that cause a quote to be late are not the responsibility of the Government agency.

Quoters shall provide their full vendor name and any doing business as names as certified in the mandatory System for Awards Management at www.sam.gov. Quotes shall also include a vendor point of contact information (name, phone, and email), Cage Code, and Tax ID (TIN/EIN) number.

QUOTE CONTENT: Quotes shall include the following:

Part 1: Executive Summary (Shall not exceed 1 page)

• Solicitation number;

• Company Information to include name, address, CAGE Code, telephone number, Tax Identification

Number (TIN);

• Name, title, telephone number, and e-mail address of the company/division point of contact who can

• obligate your company contractually;

• Acknowledgment of Solicitation Amendments (if applicable);

• Quote expiration date;

• Pricing information

• Quoter is reminded to review all full-text provisions and clauses contained in the solicitation and ensure completion and any required action prior to submitting its quote.

Part 2: Completion of Attached FAR Clause 52.212-3 “OFFEROR REPRESENTATIONS AND

CERTIFICATIONS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024)”

SOLICITATION COMPLIANCE: To ensure solicitation compliance:

a. To ensure compliance with the PWS the quoter must clearly demonstrate how they intend to meet the solicitation requirements. A mere statement that the quoter will meet the Government’s requirement is NOT sufficient.

mailto:heaven.j.onley.civ@usmc.mil mailto:joy.hughes@usmc.mil

b. QUOTERS ARE ADVISED TO ONLY SUBMIT QUOTES IF THEY ARE ABLE TO GUARANTEE

COMPLETION OF TASKS AS SPECIFIED IN THE ATTACHED PWS. Submission of quotes will be considered a clear statement of ability to perform the tasks as described in the attached PWS. This is NOT for Coordination Services. Vendors who cannot meet the required performance period or provide quotes for products or supplies outside those listed in this solicitation, will not be considered technically acceptable and therefore not eligible for award.

Failure to conform to any of the requirements of the solicitation may result in rejection of the quote. The quoter must make certain that its quote is complete with regard to the information provided. Data previously submitted, or presumed to be known (e.g., Request for Information) will not be considered in the evaluation unless that information is physically contained in the quote.

(End of provision)

52.212-2 ADDENDUM

EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

The Government will award a contract resulting from this solicitation to the responsible quoter/offeror (Contractor) whose quote/offer conforming to the solicitation will be most advantageous to the Government. The basis for award is PRICE AND OTHER FACTORS per FAR 13.106-1(a)(2).

Evaluation procedures per FAR 13.106-2(b), shall be used to evaluate Quotes, include the following:

1. FACTOR 1: Price. In accordance with FAR 13.106-3(a), before making the award, the Contracting Officer will determine that the apparent successful, prospective contractor proposed price is fair and reasonable.

2. FACTOR 2: SPRS risk assessment

The Government intends to evaluate quotes and award a contract in whole without discussions with vendors;

however, the government reserves the right to issue a single partial award if determined to be in the best interest of the government Vendors should not expect requests for clarification or additional information from the Government.

Award will be based on the initial evaluation of quotes received in response to the solicitation. Therefore, quoters are cautioned that their initial quotes should contain their best terms from a technical and price standpoint. However, the

Government reserves the right to conduct discussions with vendors if later determined by the Contracting Officer to be necessary. The Government may reject any or all quotes if such action is in the public interest; and may waive informalities and minor irregularities in quotes received.

(End of provision)

(End of Summary of Changes)