D1. RFQ M00264-24-Q-0123.docx

M0026424Q0123

Section SF 1449 - CONTINUATION SHEET

ADDENDUM 52.212-1

INSTRUCTIONS TO QUOTERS - Commercial Products and Commercial Services.

GENERAL INTENTION: Marine Corps Installations – National Capital Region (MCI-NCR) has a commercial requirement for professional textile conservation services. In accordance with FAR Part 12 and FAR Part 13, the MCI-NCR Regional Contracting Office is issuing a commercial solicitation for the acquisition of such service. Required specifications are listed in the Schedule of Supplies/Services within this solicitation.

VENDOR QUESTIONS: Any questions about this RFQ must be submitted via email to Molly Henderson at molly.henderson@usmc.mil no later than Wednesday, July 24, 2024, at 2:00 p.m. Eastern Time. No further questions will be accepted after this deadline. Any resultant amendment from Q&A will be posted with Q&A. At this time, there is no planned site visit during the solicitation period.

CUSTOMER: National Museum of the Marine Corps (NMMC)

PROCUREMENT APPROACH: The Contractor’s quoted item descriptions shall reflect the characteristics and level of quality that will satisfy the Government’s need as described in the Schedule of Supplies/Services and the Performance Work Statement (PWS). A single firm-fixed price award will be issued and it is the Government’s intent to award on an “all-or-none” basis to satisfy this requirement. The Government reserves the right to issue no award at all resulting from this solicitation.

This is a notice that this order is a total set aside for small business concerns. Only quotes submitted by small business concerns will be accepted by the Government. Any quote that is submitted by a contractor that is not a small business will not be considered for award.

PAYMENT TERMS: NET 30. Invoices must be submitted via the Wide Area Workflow (WAWF) in accordance with DFARS 252.232-7006 which is included in this solicitation.

REQUIRED PERIOD OF PERFORMANCE: The Government intends to award an Indefinite Delivery Indefinite Quantity contract (IDIQ) for this requirement with a 5-year ordering period during which individual task orders may be issued/awarded under the master IDIQ contract. The ordering period shall begin upon the date of contract award.

TECHNICAL COMPLIANCE: To ensure technical compliance:

1. Quotes must clearly demonstrate that they can meet the solicitation requirements in accordance with the Performance Work Statement (PWS). A mere statement that the quoter will meet the Government’s requirement is NOT sufficient.

1. Quotes must clearly demonstrate whether the quoter can meet the requested period of performance. Vendors who cannot meet the required period of performance will not be considered technically acceptable.

SUBMISSION OF QUOTES: Quotes shall be submitted no later than the time and date specified on Block 8 of page 1 of the SF1449 solicitation. Quotes shall be submitted electronically via email to Molly Henderson at molly.henderson@usmc.mil. Vendors are responsible for ensuring their quotes have been received by the date and time specified in Block 8 on Page 1 of this solicitation. Delivery delays that cause a quote to be late are not the responsibility of the Government agency.

ADDENDUM 52.212-2

EVALUATION – Commercial Products and Commercial Services.

EVALUATION.

The provision at 52.212-2, Evaluation - Commercial Products and Commercial Services, applies to this acquisition as follows:

(a) The Government will award a contract resulting from this solicitation to the responsible quoter whose quote conforms to the solicitation.

(a)(1) The basis for award is PRICE per FAR 13.106-1(a)(2).

(a)(2) Evaluation procedures per FAR 13.106-2(b)

The following factors shall be used to evaluate Quotes:

1. Conforming to all matters with respect to the solicitation:

Quotes must clearly demonstrate the quoted items meet or exceed the salient characteristics or extended description of supplies/services; must address each general and performance requirement with respect to the Performance Work Statement (PWS); must specify period of performance; and must meet all the terms and conditions of the solicitation.

1. Past Performance:

The apparent successful, prospective contractor shall have neutral to satisfactory past performance. Past Performance shall be evaluated in accordance with FAR 13.106-2(b)(3)(ii) and DFARS Subpart 204.76.

1. Price:

The quoter shall complete and submit Attachment 1: Pricing Table with their quote submission. The quoter’s completed pricing table will be evaluated. The Government will evaluate the average total price for each billable task across the total 5-year ordering period. In accordance with FAR 13.106-3(a), before making the award, the Contracting Officer will determine that the apparent successful, prospective contractor’s proposed price is fair and reasonable.

Completeness and Accuracy: The Government will review the quotes for completeness and accuracy. A determination will be made as to whether the Quoter properly completed the pricing tables. The Quoter’s quote will be checked for mathematical correctness to include the following:

1) Checking arithmetic in all computations; and

2) Ensuring all prices are summarized correctly; and

3) All prices quoted are no more than two decimal spaces.

The Government intends to evaluate quotes and award a contract without discussions with vendors. Vendors should not expect requests for clarification or additional information from the Government. Award will be based on the initial evaluation of quotes received in response to the solicitation. Therefore, quoters are cautioned that their initial quotes should contain their best terms from a technical and price standpoint. However, the Government reserves the right to conduct discussions with vendors if later determined by the Contracting Officer to be necessary. The Government may reject any or all quotes if such action is in the public interest; and may waive informalities and minor irregularities in quotes received.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

CONSERVATION SERVICES FOR TEXTILES AND FLAGS

NATIONAL MUSEUM OF THE MARINE CORPS (NMMC)

1. Background The National Museum of the Marine Corps (NMMC) acquires, stores, preserves and exhibits the material history representing Marine Corps’ history from 1775 to the present. As part of its mission, the NMMC is tasked with collections stewardship responsibilities to provide professional expertise for all museum artifacts and works of art within the collection located throughout all Marine Corps facilities.

The NMMC curators continually identify museum textiles that require either conservation and/or stabilization treatment, as needed, to ensure they are managed and maintained in perpetuity. Museum textiles that are conserved or stabilized may require custom storage boxes, trays, and/or supporting mounts made for the textiles in preparation for storage and/or display.

1. Scope This requirement is for professional conservation services for textiles and flags within the NMMC collection. The conservation services required include assessment, treatment, and fabrication of custom storage boxes, trays, and supporting storage mounts for textiles, to include a final treatment report and photography for reach textile. Conservation services required may include textiles that are scheduled to be exhibited in current and future display galleries and textiles that are in storage to ensure their long-term stability and preservation. See Performance Requirements listed below.

The Government intends to award an Indefinite Delivery Indefinite Quantity (IDIQ) contract for this requirement with a 5-year ordering period during which individual Task Orders may be issued/awarded under the master IDIQ contract. The Contractor shall perform services as identified in each Task Order.

1. Performance Requirements

2. Tasks: The Contractor shall provide all materials, equipment, and supplies necessary to fully carry out the following Performance Requirements for each Task Order issued. Upon completion of Performance Requirements for each Task Order, the Contractor shall notify the NMMC for final inspection and acceptance of services.

0. Intake Meeting and Site Visit to NMMC Museum Support Facility (MSF): The contractor shall be available for an intake meeting within twenty-five (25) days of contract award and to review textiles and flags requiring conservation on the first Task Order. The intake meeting and review of textiles may be completed in a single visit. Meeting and site visit will be coordinated directly with the Government Technical Point of Contact (TPOC) and take place at the NMMC MSF.

0. Conservation Assessment(s)

1. The Contractor shall provide conservation assessments with potential options for conservation and stabilization of textiles.

0. Conservation assessment shall include inspection, analysis, and evaluation of each textile to determine conservation needs, recommend intervention techniques and treatment solution(s).

0. The Contractor may be required to inspect, examine, and evaluate textiles that have had past conservation treatment to determine if the textile is still stable and sound or if further conservation and/or stabilization treatment is required. This will allow the NMMC to ensure the textile is stable if it is scheduled to be placed on exhibit. If treatment is required, the Contractor shall prepare an assessment recommending conservation treatment to complete the necessary work per the direction of the TPOC and/or subject matter expert.

1. Conservation assessments shall be reviewed and approved by the TPOC.

1. Conservation assessments shall be reviewed, discussed, and approved by the TPOC and/or subject matter expert(s) (SMEs) within ten (10) working days after assessment is received from the Contractor.

1. Conservation shall not begin until approval is provided to the Contractor by the TPOC, where applicable.

1. The conservation assessment and/or stabilization of textiles may include, but are not limited to, the following procedures:

2. Cleaning

2. Vacuuming

2. Removal of dirt, debris, grease, corrosion, adhesives

2. Straightening, flattening, and/or removal of creases

2. Stabilization of existing parts or textile

2. Reintegrate areas of loss

2. Mounting

1. Conservation assessment for individual textiles detailing the condition of the textile shall include the following information:

3. Catalog number

3. Textile name/nomenclature

3. Measurements

3. Textile description and condition

3. Recommended conservation treatment(s)

3. Length of time for work to be completed

3. Price estimate for any recommended treatment(s). The Contractor shall provide firm-fixed pricing for all conservation services required or recommended. If more than one treatment option is proposed in the conservation assessment, the Contractor shall provide pricing for each. Any proposed conservation services shall not exceed quoted pricing for billable tasks in the Pricing Table due to the firm-fixed price (FFP) nature of the contract.

3. Specialized needs of the textile should be considered, to include housing, trays, proper mounts, etc. and proposal for creation of mounts for storage and/or exhibition, frames, boxes, trays, or tubes for support and safe handling.

1. The assessment shall follow the standards as determined by the American Institute for Conservation of Historic and Artistic Works (AIC).

0. Conservation Treatment

2. The Contractor may be required to perform a variety of the following conservation processes for various types of textiles depending on the condition of the textiles to be conserved and/or stabilized.

0. The estimated number of textiles that the NMMC will have conserved in any contract year will vary and may range from 5 - 40 in any year.

2. All conservation treatment processes must be approved by the TPOC and/or subject matter expert(s) prior to beginning conservation treatment. Conservation processes may include, but are not limited to the following:

1. Remove adhesive material from textile surfaces; consolidate loose threads and/or fabric; and stabilize the fabric.

1. Remove previous treatments, debris, dirt, grime, grease, residues, and restorations.

1. Stabilize and/or consolidate flaking or unstable paints applied to textile surfaces; clean and stabilize painted designs on textile surfaces.

1. Reintegrate areas of loss. Replicate and/or procure for the correct period and style parts or materials to replace or reintegrate areas of loss within a textile.

1. Remove old stickers, labels, markings, old textiles identification tags, tape, unusual residues, and other materials that are not part of the original textiles.

1. Remove previously applied textile catalog numbers and reapply the catalog numbers on the textile(s) if the numbers were required to be removed during conservation.

1. For medals, ribbon bars or other artifacts with a textile component, treatment may occasionally involve working in conjunction with the Museum’s contracted object conservator to complete any necessary treatment to include the manufacture of specialized storage mounts, envelopes, boxes, trays, etc. that may be required.

1. For uniforms, head gear and clothing, stabilization of textiles with loose pieces, tears, rips, or other damage, with alignment of the individual elements to make whole, as much as possible.

1. Clean and preserve painted designs on artifact surfaces, minimizing change and maintaining the integrity of the textile.

1. All elements separated from the textiles shall be properly labeled with the textile’s name and catalog number and returned to the TPOC in a proper storage container.

2. The Contractor shall notify the TPOC of any issues or problems with the textiles discovered at any point during the inspection, analysis, evaluation, or conservation treatment steps. All work shall stop to ensure the safety and stability of the textiles until a solution to the problem is directed or agreed to by the TPOC.

2. The Contractor shall correct all deficiencies in accordance with the TPOC’s direction. All corrective work shall be complete within seven (7) working days, unless otherwise agreed to by the TPOC in writing. The TPOC retains the right to end conservation treatment at any time and request the return of textile(s) if treatment is deemed to be insufficient or does not meet AIC and NMMC standards.

2. Provide a final treatment report for each textile that follows the guidelines as established by the AIC, to include the following information:

4. Textile name/nomenclature

4. Catalog number

4. Dimensions/measurements

4. Condition and Description

4. Detail of new condition and conservation treatment(s) performed.

4. The treatment report shall include any conservation treatment applied and the steps taken to achieve the new condition. The report shall include any previous repairs or restorations discovered during the treatment process.

4. Conservation treatment applied detailing the new condition including any specialized mount, frame, or housing created as part of the conservation process, and fabrication details of any mount created.

4. Photographs

6. Photo documentation of treatment with before, during, and after images for each individual textile after the work is approved by the TPOC and conservation is complete.

6. Textiles shall be photographed from all sides with detailed photographs of areas of damage or instability, to include previous treatments, repairs, and construction techniques prior to conservation.

6. Textile photographs will be included within the body of the conservation treatment report and also provided as separate images.

0. Fabrication of Custom Storage Boxes, Mounts, Frames, and/or other applicable storage and handling supports

3. The Contractor may be required to provide custom storage boxes, mounts and/or frames for textiles being conserved to prepare them to be safely stored and/or exhibited.

3. Flags and other textiles may require some level of mount and/or framing using fabrics appropriate and safe for display with each individual textile to include a solid support stretcher. When specified, acid-free storage containers, trays, packaging, and/or mounts may be required to be made for safe storage, handling and/or display of textiles. Storage containers and mounts to be designed shall be done in consultation with the TPOC and/or subject matter experts to ensure they meet the needs and requirements of each individual textile. Original storage containers and mounts shall be returned to the TPOC and/or subject matter expert properly labeled with catalog number and artifact name.

3. All frames shall match color, finish, and type currently in use by the NMMC utilizing either UV filtered acrylic or glass, as determined by the TPOC and/or subject matter experts. All elements separated from the flag or textile and unable to be reattached shall be properly labeled with the artifact catalog number and name and returned to the TPOC in a proper storage container.

1. Applicable Information and/or Documents

3. Government Technical Point of Contact (TPOC): TPOC contact information to be provided at time of contract award.

0. The TPOC shall provide background material and information on textiles, the possible exhibition and/or storage of textiles to the Contractor, as applicable, for the textiles requiring conservation. In some cases, there is limited historical data available and shall be provided upon request of the Contractor.

0. The TPOC may be assisted by multiple subject matter experts. The subject matter experts shall provide technical guidance and clarification in the absence of the TPOC.

0. The TPOC and/or subject matter experts shall review and approve all work. All work that does not meet the TPOC’s approval shall be rejected and reworked according to the TPOC and/or subject matter expert direction.

0. The TPOC shall have ten (10) working days to respond to the Contractor requests for information, proposals, or queries by either phone or email.

0. The TPOC may visit the Contractor’s conservation facility no less than two (2) times over the course of the contract. Each visit shall be coordinated with the Contractor.

0. The TPOC shall host initial progress meetings, generally in person or via telephone/teleconference call. Schedule, frequency, and duration are to be determined.

0. The final inspection and acceptance shall take place upon completion of conservation treatment on the agreed upon textiles and accepted by the TPOC according to the accepted conservation treatment.

3. Period of Performance / Ordering Period: The Government intends to award an Indefinite Delivery Indefinite Quantity contract (IDIQ) for this requirement with a 5-year ordering period during which individual task orders may be issued/awarded under the master IDIQ contract. The ordering period shall begin upon the date of contract award.

3. Place of Performance:

2. The Contractor may assess textiles onsite at the NMMC Museum Support Facility (MSF) or with approval of the TPOC, at their conservation facility. The Contractor may be required to visit other Marine Corps facilities, as directed by the TPOC, to examine textiles on display or in storage.

2. The Contractor shall perform all conservation treatment required at their conservation facility.

1. The conservation facility where artifacts are to be treated is required to meet the safety, ethics, and security standards set by the American Institute for Conservation of Historic and Artistic Works (AIC).

2. In coordination with the Contractor, the NMMC may provide transportation services for textiles and flags to and from the Contractor’s conservation facility. The Contractor must also be able to provide safe and secure transportation and/or in some cases, schedule fine art transportation/shipping for all textiles and flags that are transportable to and from the designated NMMC location and their conservation facility. The Contractor will need to coordinate transportation of NMMC artifacts with the TPOC who must approve all shipping methods utilized to and from the designated NMMC location. The Contractor shall comply with all shipping and hauling requirements of the Commonwealth of Virginia, the USMC, and all other associated authorities. All deliveries shall be coordinated with the TPOC.

2. The Contractor must be able to receive textiles and have a secure location in which they can be received safely and free of environmental hazards.

2. The Contractor shall be responsible for their transportation to and from any NMMC facility unless otherwise agreed upon with the TPOC.

3. List of Deliverables:

Inspection, analysis, and evaluation of each textile to determine conservation needs and recommend conservation and treatment solutions.

Specific Conservation work required for each textile.

Conservation treatment applied detailing new condition, include photos of textiles before, during and after treatment; if necessary, include fabrication details of any mounts created for textiles.

Production of custom mounts, boxes and/or frames for textiles being conserved.

3. Government Property: NMMC textiles requiring services under this contract are considered Government property. Once the conservation assessment is received and approved by the TPOC, the NMMC shall provide the textile(s) to the Contractor for conservation treatment work to be completed. Upon transfer and return of the textile(s) to and from NMMC, textile transfer documentation is required for NMMC records and accountability.

3. Delivery Addresses: All textiles and any/all deliverables shall be delivered to one of the following locations in coordination with the TPOC:

5. National Museum of the Marine Corps (NMMC) 1775 Semper Fidelis Way Triangle, VA 22172

5. NMMC Museum Support Facility (MSF) 17001 Interstate Dr. Ste. 130 Dumfries, VA 22026

3. Hours of Operation: The Contractor must be available to work during normal work hours in coordination with the TPOC, from 8:00 a.m. - 4:30 p.m., Monday through Friday, except on U.S. Federal Holidays. Visit Federal Holidays (opm.gov) to view the applicable listing of U.S. Federal Holidays.

3. Contractor Personnel / Qualifications:

7. The Contractor shall adhere to the professional standards set forth in the American Institute for Conservation of Historic and Artistic (AIC) Works Code of Ethics and Guidelines for Practice.

7. The Contractor shall provide a Certificate of Insurance to ensure proper insurance coverage of a minimum of $500,000, as determined by the TPOC while in transport to and from the conservation facility and during the conservation process.

7. The Contractor’s conservation facilities shall provide the appropriate climate and humidity controls in place providing a stable environment for Museum property meeting the following requirements: 50-60% relative humidity and 68-72 degrees temperature Fahrenheit with plus or minus 5% fluctuation.

3. Travel:

8. The Government intends to award a Firm-Fixed Price (FFP) contract type. The Contractor is responsible for all travel/per diem related expenses required to perform this contract. Any anticipated travel costs in the performance of this contract shall be included as part of the quoted rate(s). Any travel matters associated with the performance of this contract are the sole responsibility of the Contractor. The Government shall not have any financial responsibility other than paying for the FFP on each line item.

3. Government Facility Access: The Contractor must possess a current valid state driver’s license and/or form of government approved official identification containing a personal photograph. The identification is required for security purposes to access active military installations.

3. List of Attachments:

· Attachment 1 – Pricing Table: Each quoter must complete and submit Attachment 1 with their quote package.

(End of PWS)

TASK ORDER EXAMPLE

DRAFT Task Order 1: NMMC Textiles Conservation Services Year 1 of Ordering Period under IDIQ contract M00264-24-D-XXXX

All Terms and Conditions of the master IDIQ contract and its Performance Work Statement (PWS) are hereby incorporated and applicable to this Task Order.

1. Purpose: The purpose of this Task Order is to conserve the thirteen (13) textiles identified herein and provide all necessary pre- and post-treatment documentation in accordance with the PWS. Conservation services for the thirteen (13) textiles identified herein includes the possible creation of any textile mounts and specialized storage containers. This task order will also provide Conservation Assessments for up to fifteen (15) additional textiles to be determined by NMMC staff.

1. Tasks:

1. Intake Meeting and Site Visit to NMMC Museum Support Facility (MSF)

0. The contractor will complete an intake meeting with the TPOC within twenty-five (25) days of Task Order award and review textiles requiring conservation listed on the Task Order, if required. The intake meeting and review of textiles may be completed in a single visit. Meeting and site visit will be coordinated directly with the TPOC and take place at the NMMC MSF.

1. Conservation Assessments and Conservation Treatment for Thirteen (13) Textiles

1. The thirteen (13) textiles associated with this Task Order are divided into three (3) groups. A brief description of each textile’s current condition, a brief statement on conservation needs, and whether the textile requires the creation of a mount and/or specialized storage container is provided in the below Textile List.

1. One group of textiles will be transferred to the Contractor at a time in accordance with the Textiles List below, and each group has a set period of performance for all tasks to be completed for that group of textiles.

1. In accordance with the PWS, the Contractor shall:

2. Provide a conservation assessment for the thirteen (13) fourteen textiles identified in this task order.

2. Provide conservation treatment for the thirteen (13) textiles identified in this task order per the agreed upon treatments identified in the conservation assessments.

2. Provide a final conservation treatment report for each textile upon completion of conservation treatment. Final treatment reports shall provide all required information in accordance with Section 3.1.3.e. of the PWS. Final treatment report(s) are due upon return of conserved textile(s) to NMMC, in accordance with Section 4.4 of the PWS.

1. Fabrication of Custom Storage Boxes, Mounts, Frames, and/or other applicable storage and handling supports

2. See the Textile List below for requirements, in accordance with Section 3.1.4 of the PWS.

2. The Contractor shall coordinate with the TPOC to select the color of any fabric and framing material used for the creation of specialized framing mounts or archival materials used to produce storage boxes, as necessary.

1. Provide Conservation Assessments for Planning Purposes for up to Fifteen (15) Textiles

3. In accordance with Section 3.1.2. of the PWS, the Contractor shall:

0. Assess the conservation needs of up to fifteen (15) textiles for the purpose of planning future conservation projects.

0. Provide a conservation assessment for up to fifteen (15) textiles to the Technical Point of Contact (TPOC).

1. Period of Performance:

2. Conservation Assessments and Treatment for 13 Textiles:

0. All textiles within a single group identified in the Textile List herein are to be conserved and returned to NMMC within twelve (12) weeks of original transfer to Contractor. Upon return of the first group of conserved textiles to NMMC, the second group will be transferred to the Contractor, starting the next twelve (12) week period of performance for assessment, conservation treatment, and final treatment report. If the textiles in the single group were broken down into smaller groupings, upon return of the first group of conserved textiles to NMMC, the second group will be transferred to the Contractor.

0. Submit Conservation Assessments for each textile within a single group to TPOC for review within ten (10) working days after receipt of the textiles. Conservation Assessments will be reviewed, discussed, and approved by the TPOC and subject matter experts within ten (10) working days after receipt. Conservation treatment will not begin until approval is provided to the Contractor by the TPOC.

0. This process of return and transfer will continue until all thirteen (13) textiles are conserved, and each group of textiles will have a twelve (12) week period of performance associated with it.

2. Conservation Assessments for Planning Purposes, up to 15 Textiles:

1. Upon award of this Task Order, the TPOC will schedule a site visit with the Contractor to review no more than fifteen (15) textiles for the purpose of assessing conservation needs and planning of future conservation treatment projects. The Contractor shall submit the Conservation Assessments to the TPOC within four (4) weeks after the completion of a site visit. Conservation Assessments will be reviewed, discussed, and approved by the TPOC and subject matter experts within ten (10) working days after receipt of Conservation Assessments. Conservation work on these artifacts may be assigned at a later date.

1. Textile List:

Conserve the following textiles according to the Conservation Assessment(s) and proposed treatments as agreed to and approved by the TPOC. The artifacts are broken down into three (3) Groups and are prioritized based on NMMC needs for exhibition. Periods of Performance are identified for the three (3) Groups are listed below. Groups can be broken down into small groupings in coordination with the TPOC, if necessary.

Group 1 –Six (6) Textiles

Condition Notes: Good Condition; made of wool felt; Some soiling on surface, scattered holes, insect damage, especially noticeable in the red “N” and black tip of pennant. Many previous repairs throughout.

Dimensions: 33.5" Length, 14" Width

Treatment Needs: Overall surface clean pennant, patch supports to aesthetically fill in insect holes.

No

Condition Notes: Good condition; made of blue silk grosgrain ribbon and metal/bronze. Dried residue and remnants from adhesives on the ribbon; some pin holds may need stabilization.

Dimensions: 39 ¾”L, 2”medal width

Treatment Needs: Wet clean ribbon overall and use solvents as necessary to remove and reduce adhesive residues.

No

Condition Notes: Good condition; made of silk ribbons and metal. The medals are very heavy and pull on the silk ribbons when displayed vertically. The 4th ribbon from the left has some fraying.

Dimensions: 3.5” x 8.5”

Treatment Needs: Surface clean overall; Use fine hand stitching to stabilize loose threads on the 4th medal’s ribbon.

Display/Storage Needs: Custom storage mount only Custom display storage box and mount to safely store the medal bar

Condition Notes: Good condition; made of indigo blue wool, silk/wool lining, cotton sateen sleeve lining, metal buttons, silver ribbons on ribbon bar. Some surface soiling overall. Some of the ribbons on the ribbon bars are abraded and have loose warps. Scattered holes throughout from insect damage. Neck eye clasp has some corrosion.

Dimensions: Chest: 18" flat, CB to Hem: 33", Sleeve L: 25"

Treatment Needs:

Surface clean coat overall. Use patch supports as necessary to aesthetically fill insect holes and use overlays of fine tulle netting to encapsulate and protect the damaged ribbons. Clean the corrosion at the neck eye clasp.

No

Condition Notes: Excellent condition; made of blue wool broadcloth, green wool/silk lining, cream colored cotton twill sleeve lining, wool batting, metallic bullion. Proper right sleeve lining is unattached. Open seam at proper right waist seam lining. Gold braid on collar is lifting and proper right sleeve cuff braid is lifting. Inner collar seam is open. Small scattered insect holes present.

Dimensions: Chest: 21" flat CB to hem: 43 1/2", Sleeve L: 27"

Treatment Needs: Surface clean coat overall. Re-attach proper right sleeve lining with fine hand stitching and re-stitch open seam at proper right waist seam lining with fine hand stitching. Re-attach gold braid on proper right collar with fine hand stitching. Re-stitch inner collar seam with fine hand stitching. Re-stitch proper right sleeve cuff braid. Use patch supports to aesthetically fill the insect holes.

No

Condition Notes: Fair condition; made of cotton canvas, metal grommets, paint. Paint is flaking and needs to be stabilized. Needs to be evaluated by paintings conservator.

Dimensions: 38" L x 45" Circumference

Treatment Needs: Evaluate the condition of all painted areas and devise a consolidation plan using stable adhesives to secure actively flaking paint and strengthen the adhesion of paint to fabric to limit future flaking as possible. Adhesives should be evaluated for effective adhesion between paint and fabric, and which will not impact flexibility or visual appearance in treated areas. Consolidate unstable areas of the painted surface using the chosen adhesives.

No

Period of Performance for this group of six (6) textiles: All artifacts are to be conserved and returned to NMMC within twelve (12) weeks of original transfer to Offeror.

Group 2 – Three (3) Textiles

Condition Notes: Good/fair condition; made of wool sateen, wool/silk lining, cotton sateen sleeve lining, wool braid. Some surface soiling present. The wool braid that was originally black has faded to green due to dye instability. Sleeve lining is torn. Lining along the collar edge is torn and abraded. Few seams on coat are open. Bottom frog toggle is unraveling.

Treatment Needs: Overall surface cleaning. Re-stitch open and loose seams. Encapsulate frog toggle with nylon tulle netting to protect from further damage and unraveling.

No

Condition Notes: Medal ribbon in poor condition; made of blue silk ribbon, 18kt gold plated metal; the front of the medal’s ribbon is damaged and there is a long horizontal split through the middle.

Treatment Needs: Surface clean ribbon overall. Patch support to stabilize split in ribbon. Possibly encapsulate the front of the ribbon with sheer nylon tulle net to protect the vulnerable and damaged silk.

No

Condition Notes: Poor condition; made of cotton, paint; the brown cotton is powdering and splitting, noticeable on front proper left; wrinkled and creased throughout; green corrosion-like stain at the shoulders of the backside; brown staining throughout the white edging, circular badge on back is lifting and loose along the top edge

Dimensions: 27” W x 29” L

Treatment Needs: Surface clean overall; apply lining behind damaged areas of brown cotton, use hand-stitching to stabilize damaged areas; wet clean as necessary once cotton is stabilized; test painted circular badges for colorfastness; hand stitch circular badge on back.

No

Period of Performance for this group of three (3) textiles: All artifacts are to be conserved and returned to NMMC within twelve (12) weeks of original transfer to Offeror.

Group 3 – Four (4) Textiles

Condition Notes: Guidon mounted onto black fabric. Colors faded from years of display. Made of silk faille, silk satin, silk fringe. Machine stitched to wool backing. Silk is in good condition overall and intact. Some minor staining, light red staining, possibly from dye bleed.

Dimensions: 32" H x 30" W

Treatment Needs: Remove guidon from fabric backing, surface clean front and back overall. Humidify to flatten and relax fringe.

Mount: Custom fabric covered solid support mount, attach with hand stitching, 1-2” borders. All fringe to be hand stitched in place and secured to the mount.

Yes, custom solid support mount, stitch mount to include guidon fringe.

Condition Notes: Good condition; made of leather, wool shearling, wool knit cuffs and waistband, plastic possibly bakelite buttons, metal zipper, rayon/silk lining. Has scattered white mold stains, slight odor. Needs general cleaning, shaping of leather.

Treatment Needs: Overall surface clean jacket, Ozone treatment to reduce odor. Clean, remove and stop mold growth. Humidify to soften and reshape leather.

Mounts: Fabricate custom padded cotton covered high loft batting inserts for body and sleeves to support proper storage of jacket.

Yes, custom padded inserts for body and sleeves for long term storage.

Condition Notes: Good condition; made of leather, wool shearling, wool knit cuffs and waistband, plastic possibly bakelite buttons, metal zipper, rayon/silk lining. Nylon fabric is stable and intact. Patches are discolored – dirty and soiled. Jacket has signs of wear, loose cuffs and waistband which are damaged and tattered.

Treatment Needs: Overall surface clean. Remove surface soiling from patches. Stabilize damage to cuffs and waistband with fine hand stitching and overlays of sheer netting.

Mounts: Fabricate custom padded cotton covered high loft batting inserts for body and sleeves to support proper storage of jacket.

Yes, custom padded inserts for body and sleeves for long term storage.

Condition Notes: Good condition; made of cotton, fur, wool, metal, mohair lining with fabric substrate. Some minor rust colored staining, some surface soiling overall. Zippers are frozen and unmovable. One wool knit cuff has splitting at bottom edge. Some areas of wear to mohair lining where woven substrate is visible, and pile is worn.

Treatment Needs: Surface cleaning overall. Stabilize damaged wool cuff with fine hand stitching along vulnerable edge. Work on zipper to remove corrosion/unfreeze.

Mounts: Custom padded inserts for body and sleeves for long term storage.

Yes. Custom padded inserts for body, sleeves, and legs for long term storage along with a custom box.

Period of Performance for this group of four (4) textiles: All artifacts are to be conserved and returned to NMMC within twelve (12) weeks of original transfer to Offeror.

(End of Task Order)

Textile Conservation Services

FFP

Professional textile conservation services in accordance with the attached Performance Work Statement (PWS) and Attachment 1: Pricing Table. 5-year ordering period during which individual task orders may be issued/awarded under the master IDIQ contract. *IAW PWS, ordering period shall begin upon date of contract award. RFQ PoP dates are estimates and will be updated upon contract award.* FOB: Destination

PSC CD: R499

MAX

NET AMT

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

$100.00

$250,000.00

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

08-AUG-2029

17001 INTERSTATE DRIVE, STE 130

DUMFRIES VA 22026

JENNIFER CASTRO

703-784-2607 FOB: Destination M30400

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024) ALTERNATE I (FEB 2024)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision --

"Covered telecommunications equipment or services" has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

"Economically disadvantaged women-owned small business (EDWOSB) concern" means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

"Highest-level owner" means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

"Immediate owner" means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

"Inverted domestic corporation" means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

"Manufactured end product" means any end product in product and service codes (PSCs) 1000-9999, except--

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

"Place of manufacture" means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

"Predecessor" means an entity that is replaced by a successor and includes any predecessors of the predecessor.

"Reasonable inquiry" has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

"Restricted business operations" means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate--

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been…