E1. Amendment 0001 - Q&A.docx

M0026423Q0145

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed from:

Fabrication of new exhibits and exhibt components in accordance with the attached Performance Work Statement (PWS) and Attachment 1: Pricing Table. 5-year ordering period during which individual task orders may be issued/awarded under the master IDIQ contract.

To:

Fabrication of new exhibits and exhibit components in accordance with the attached Performance Work Statement (PWS) and Attachment 1: Pricing Table. 5-year ordering period during which individual task orders may be issued/awarded under the master IDIQ contract.

The following have been added by full text:

CONTRACT MIN/MAX

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

$100.00

$250,000.00

VENDOR Q&A

The total contract minimum amount is $100.00.

1. The Performance Work Statement includes a list of Tasks (page 5, item 3) that will receive individual task orders issued to the awardee under the contract. The document also includes (pages 12 and 13) a description of Task Order 1 for seven exhibits as listed on pages 12 and 13. There is an itemization on page 14 that requires pricing. The RFQ submission also includes a Pricing Table Excel file for the 5-year ordering period.

1. Is Task Order 1 as listed on page 12/13 the first of multiple orders to be issued during the 5-year period for the IDIQ award?

Task Order 1 is provided with the RFQ to give interested quoters an example of what to expect from a forthcoming anticipated task order under the IDIQ contract.

Once the base IDIQ contract is awarded, the Government intends to issue individual task orders to the awardee.

See page 3 of the RFQ, 52.212-1 Addendum, Period of Performance.

This task order would require completion 3 months after award of the task order.

Task Order 1 is provided with the RFQ to give interested quoters an example of what to expect from forthcoming task orders under the IDIQ contract.

Once the base IDIQ contract is awarded, the Government intends to issue task orders to the awardee. The awardee will provide pricing for the first task order under the IDIQ contract.

Quoters do not need to put a sum or pricing information in ITEM NO 0001 on p. 14 of the RFQ; instead, as stated on p. 4 of the RFQ, quoters should complete and submit Attachment 1: Pricing Table.

1. Regarding the Pricing Table:

2. How will Project Management be factored in on quotes for Task Orders?

Any/all anticipated indirect costs not specifically itemized on the Pricing Table should be included as part of quoted rate(s) for the Billable Tasks listed.

· Quoters are not required to submit a price quote for Task Order 1.

· Quoters should complete and submit Attachment 1: Pricing Table.

· Quoters should submit any technical capabilities or additional documentation that shows how they can/will address the technical requirements of the RFQ.

1. On page 11, item o. Project Schedule:

4. Does this item refer to reporting only during periods that the Vendor received task orders?

Correct. Only when working on awarded task orders.

1. Regarding item 7, Gallery 12, Vietnam War: Can you provide details regarding this artifact case.

8. How large is it?

This vitrine is currently inaccessible so the TPOC is unable to answer questions about its exact dimensions until a future date. However, it is of sufficient size to hold a complete medal of honor with neck ribbon and two photographs.

For pricing, quoters only need to fill out the Billable Tasks provided in Attachment 1: Pricing Table.

1. On pages 14 of 50 of the solicitation Item No 0001 states:

Exhibit Mounts, Graphics, Labels

FFP

Fabrication of new exhibits and exhibt components in accordance with the attached Performance Work Statement (PWS) and Attachment 1: Pricing Table. 5-year ordering period during which individual task orders may be issued/awarded under the master IDIQ contract.

FOB: Destination

PURCHASE REQUEST NUMBER: M304003352866

PSC CD: Y1PB

Max Net Amt

Since the Excel document “D1.+Attachment+1+-+Pricing+Table (1)” has line items for hourly rates and sq.ft. prices how are we to come up with a total $ figure when the total number of Task orders or scope have not been shown.

We are not looking for a total dollar figure for ITEM NO 0001 on page 14 of the RFQ.

The Not to Exceed (NTE) amount for the total contract is $250,000.00.

Task orders under this IDIQ contract will be priced individually at the time of the order. TO1 is provided as an example of what a TO may look like under this IDIQ contract.

Quoters only need to provide pricing for the Billable Tasks listed in Attachment 1: Pricing Table.

1. The following questions apply to the Pricing Table:

12. Graphic Type B Specifies Lambda Print on photo paper. Are other type printers and substrates acceptable? If so what other types?

Digital print to vinyl matching existing museum quality.

12. Graphic Type I

3. Are these materials to be priced on a square foot basis?

Yes. Graphic Type I can include special lettering or special letterings. For quoting price direct printing to fabric or glass. We made a special category for “number pucks”.

3. Is hard ware to be included in the price?

3. If so what type and quantities?

Yes, bill hardware as part of the finished product.

See revision made to Attachment 1: Pricing Table to include “Non-Standard Hourly Rate.” Non-Standard hourly rate should account for hours outside of 9:00AM-5:00PM, if a different rate from standard hours. If your non-standard hourly rate is the same as your hourly rate, please still input it into the Pricing Table.

1. The following questions apply to Task Order 1:

13. How is Task Order 1 to be priced?

Quoters do not need to provide pricing for Task Order 1. Quoters should complete Attachment 1: Pricing Table. TO1 will be priced individually at time of award.

This task order is required to be completed 3 months after award of the task order.

The following have been modified:

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS) National Museum of the Marine Corps (NMMC) Exhibit Mounts, Graphics, Labels

1. Purpose Open since November 10, 2006, the National Museum of the Marine Corps (NMMC), located at 1775 Semper Fidelis Way, Triangle, VA 22172, is a military history museum dedicated to showcasing the material history of the United States Marine Corps (USMC). Within this document, NMMC, Government, and Museum are used interchangeably.

Each gallery in the NMMC portrays the history of the Marine Corps through a complex integration of artifacts, graphics, audio and video media, theatrical lighting, life cast figures, interactive displays, scenic tableaus, and dioramas. Exhibits in these galleries date back to 2006. The NMMC intends to rotate artifacts, removing them from exhibition into collections storage, and update exhibits with new artifacts and graphics in order to highlight artifacts that have been acquired for the collection to tell a richer, educational story. This project entails the fabrication of new exhibits and exhibit components.

1. Scope The Vendor shall fabricate and install exhibits as identified in each Task Order.

For larger tasks with multiple subcontractors, the Vendor shall be the lead and, although it has no contractual control of these vendors, it shall keep the master schedule and work with the other contractors to coordinate and synchronize their work schedules.

The Vendor’s responsibilities include:

1. Fabrication and installation of all exhibit mounts and case furniture

1. Interpretive signage and graphic panels, associated support components

1. Artifact handling and mounting

1. Overall site coordination of all contractors associated with this project, safety, site cleanliness

1. De-installation of some existing exhibits

The NMMC has achieved and maintained a high level of quality in its exhibits, earning it a gold standard rating with independent museum rating organizations and winning awards for excellence from themed entertainment associations. It is incumbent on the Vendor, and its subcontractors, to maintain or exceed this level of quality and durability in the fabrication, installation, overall look, and quality in the completed exhibits. Any work failing to meet this standard, as deemed by the Government Technical Point of Contact (TPOC), shall be corrected by the Vendor at their expense. Time spent correcting rejected work shall not be accepted as a reasonable excuse for missing project deadlines. It is also the responsibility of the Vendor, and its subcontractors, to understand and adhere to the requirements of this document. It shall be understood that, for the sake of simplicity and to reduce redundancy, details listed herein are not always repeated on drawings. This is not meant to release the Vendor from meeting these requirements. Any work not meeting the level of quality as specified in this document shall be corrected at the Vendor’s expense to the satisfaction of the TPOC.

1. Tasks The efforts required under this contract include:

Task 1: Graphics Task 2: Micro Artifact Mounts and Case Furniture Task 3: Paint Task 4: Samples Individual task orders issued under this contract shall note the specific task(s) needed for completion. Documents, usually in the form of design drawings or written narratives with supporting images, shall also be provided. It shall be the responsibility of the Vendor to perform these tasks and complete the scope as specified to the satisfaction of the TPOC. Individual descriptions of tasks are as follows:

Task 1: Graphics Graphics are integral to every museum exhibit. NMMC has an established method of production for all its graphic types. The Vendor shall produce two- and three-dimensional graphics that match the production style currently existing in the Museum. The types of graphics used by NMMC are:

· Type B–Digital continuous tone prints (Lambda or approved equal) printed directly onto photographic material and adhered to .040 aluminum sign blank and laminated with 3 mil UV resistant lustre laminate with wrapped edges.

· Type D–Frosted film (3M or equal) and/or semitransparent film (DuraTrans or equal), adhered to non-glare acrylic for backlit applications.

· Type I–Specialized production method as specified by NMMC such as direct printing to fabric or glass and fabricated artifact numbering “pucks.”

Production of graphics shall be consistent for each task order. The graphic production steps are:

1. Graphic Schedule: With the task order, the TPOC shall provide the graphic schedule that details the quantity, production method, and sizes of the graphics required. A unique identification number shall be listed for each graphic, the Vendor shall use this number for tracking, production, and reports to the TPOC.

1. Production Files: The TPOC shall provide press ready production files in .PDF format to the Vendor in a PC-based format. The Vendor shall alert the TPOC as to any issues they have with production of these files. These files are considered by the TPOC to be ready for production without modification. The Government understands that it may still be necessary for the Vendor to modify the files to suit their production process. This is acceptable given that the modifications do not alter the finished appearance of the graphic and that the modifications are done prior to submission of any samples. Should the TPOC require the Vendor to assemble the production files needed for production, this shall be stated accordingly in the task order and all images, text and templates shall be provided as Government property.

1. Production: Prior to the start of production, the Vendor shall submit samples to the TPOC for approval. The quantity and type of samples required shall be noted in the task order. See the “Samples” section of this document. After approval of the sample by the TPOC, the Vendor can proceed with production.

1. Installation: The Vendor shall transport and install all graphics to the work site. All materials and systems are to be installed in accordance with manufacturers’ instructions and TPOC approved submittals. Install materials and systems in proper relation with adjacent exhibits and with uniform appearance. All cleat-mounted digital output is to be placed in the proper position as designated on the composite layouts in the design drawings.

1. Closeout: The Vendor shall walk the TPOC through the finished spaces for buy-off of graphics. Once approved, the graphic installation shall be complete. In the case that an electronic file needs modification for production, the Vendor shall turn over all such files to the TPOC.

Task 2: Micro Artifact Mounts and Case Furniture Some artifacts shall require artifact case mounts and/or case furniture to be fabricated by the Vendor. In those situations, artifacts shall be provided to the Vendor for fabrication of custom mounts and/or case furniture. It shall be understood that any artifacts shall be treated by the Vendor as a precious, irreplaceable item, and all steps necessary are to be taken to prevent loss or damage while in the possession of the Vendor.

Artifacts are considered Government property and shall be mounted within artifact cases of various size, design, access, and security requirements. Artifacts need to be secured to the mounts in as discrete and safe a manner as possible without inflicting short- or long-term damage. Mounts shall be evaluated and approved on a case-by-case basis by the TPOC or their designee.

The TPOC shall arrange for delivery of final products on the schedule developed by the Vendor and TPOC. The Vendor shall manufacture all artifact mounts at the Vendor’s facility. Vendor shall measure and test fit mounts at the Museum Support Facility in Dumfries, VA; at the small arms storage facility on Marine Corps Base Quantico, VA; and/or at the Museum in Triangle, VA. However, work on firearms, inert explosives, and radioactive items shall have special security requirements. Those items may not be loaned to the Vendor off site. Scheduling for firearms and inerted explosives must be coordinated with the Arms and Armor Curator and radioactive items must be coordinated with the Radiation Safety Manager. These items may not leave Government custody and must remain at museum facilities. Radioactive items must only be handled in the presence of the Radiation Safety Manager.

Where mounting locations are not indicated on the case layouts, do not proceed. Refer all placement decisions to the TPOC for final decision.

All Government property to be handled, shipped, and/or stored by the Vendor shall require experienced personnel with experience in proper curatorial handling and other procedures.

The following guidelines use examples to illustrate different methods of mounting artifacts in different situations at the NMMC.

All brass shall be painted out. Where a mount is in contact with an artifact, the outside of the mount should be painted the color of the artifact but paint shall not contact the artifact. Where the mount is not in contact with the artifact, the mount shall be painted the background color. Paint shall be acrylic. Barrier material shall be used between every artifact and the surface on which it rests. Barrier materials include:

1. Polyester felt

1. Acid free tissue

1. Polyethylene plastic sheeting

1. Acid free mat board

1. Polyolefin heat-shrink tubing Paper Artifacts: Paper artifacts are quite fragile. They are susceptible to chemical damage (acid migration), light damage, and mechanical damage. All paper artifacts shall have a barrier of four-(4) ply acid free mat board between them and the mount or surface on which they rest. The mat board shall be similar in color to the artifact and be cut as close to the size of the artifact as possible. The artifact shall be held to the mat board with polyethylene strips wrapped around the corners and secured to the mat board with 3M transfer tape #924. The poly strip shall be of varied widths from 1/8″ to 1/2″ for different sized artifacts. Some flat paper artifacts can be secured with just opposing corners. Some artifacts can be attached to a mat board with Japanese paper hinges and wheat paste. This method should only be used on artifacts without writing or printing on the back, and be performed by an individual familiar with wheat paste application. As little water as possible shall be introduced to the paper. Once the artifact is attached to the mat board it can be secured with 3M transfer tape to the case mount. Pins can be pushed through the mat board by lifting up a corner of the artifact pushing in the pin, taping over the head of the pin with a small piece of linen tape or Japanese paper and wheat paste, and replacing the corner of the artifact after the tape or wheat paste has dried. Some books may be displayed open. The front flaps of this mount should support the pages when the book is open but not extend beyond what is needed. Books may require strips of polyethylene to hold back the pages. Attach the strips to the mount using 3M transfer tape. Book mounts can be supported from either the base or back of a case.

Artifacts Requiring Brass Mounts: Large and small artifacts may need to be supported from a graphic panel. For many of these artifacts an armature at one (1) end of a brass rod and a flange or similar method of attachment at the other is appropriate. The diameter of the supporting rod is determined by the weight of the artifact and the distance from the back of the case. The supporting rod should not show any deflection when the artifact is placed in the mount.

Set Screws: Set screws should be stainless steel or brass and should be just a bit taller than the surface of the mount to allow for the least visibility and the most grip. They should also be of a large enough diameter to positively secure mount parts.

Textiles: Textile-based artifacts both in environments and in artifact cases need to be properly supported and secured. All clothing and fabric artifacts should be separated from the mounts by acid free tissue (note: do not use buffered acid free tissue). Some pieces may need to be filled out with rolls of acid free tissues, especially for arms and legs of coats and pants. To flesh out an artifact make a tissue log by loosely rolling tissue and twisting the ends tight and fit into the piece of clothing. Neither the mount nor the tissue should be tight enough to produce stress on seams or the cloth itself. Clothing in cases shall be supported by formed acrylic wrapped in tissue or shaped foam form covered with a fitted linen slipcover and supported by a brass armature. The armature shall be attached to the casework with a flange or other appropriate base.

It is the responsibility of the Vendor to install all mounts on site. Should the existing case decks and/or side panels need to be patched/repaired and/or replaced, the Vendor is to include this in the scope. For those situations where the Vendor shall install Government artifacts and mounts, the TPOC shall coordinate delivery of the end products to the installation site in accordance with a mutually agreed upon schedule.

Case furniture: The Vendor shall fabricate all case furniture as shown in the case layout. All furniture shall be constructed of Medium Density Fiberboard (MDF) at a material thickness substantial enough to support the weight of the artifact(s) being exhibited and be free of any visible seams, gaps, or blemishes from hardware used during fabrication. The furniture shall be painted the color specified in the layout and shall off-gas at least 14 days prior to being installed in the case.

Task 3: Paint The Vendor shall paint all mounts, case furniture and case repairs with colors as specified in the case layout drawing. Unless otherwise indicated, all surfaces shall be treated with not less than one (1) shop or prime coat and two (2) finish coats of an appropriate paint. The Vendor shall provide finish coats that are compatible with the prime coats used. The Vendor shall provide barrier coats over non-compatible primers, or remove the primer and re-prime as required. The Vendor shall not apply solvent-thinned paints when the temperature of surfaces to be painted and the surrounding air temperatures are below 45˚ F, or water-based paints when the temperature of surfaces to be painted and the surrounding air temperatures are below 50˚ F, unless otherwise permitted by the manufacturer’s printed instructions and approved by the TPOC.

The Vendor shall provide paints of durable and washable quality. The Vendor shall not use paint materials which shall not withstand normal washing as required to remove pencil marks, ink, marker, ordinary soil, and similar material without showing discoloration, loss of gloss, staining, or other damage. The Vendor shall provide undercoat paint produced by the same manufacturer as the finish coat. Use only the thinner recommended by the paint manufacturers, and use per manufacturer’s instructions. Insofar as practicable, use undercoat, finish coat, and thinner material as parts of a unified system of paint finish.

For application of the approved paint, use only such equipment as is recommended for application of the particular paint by the manufacturer and as approved by the TPOC. The Vendor shall inspect the surfaces to be painted to assure that they meet the paint manufacturer’s recommendations, carefully inspect the installed work of all other trades and verify that all such work is complete to the point where this installation may properly commence. The Vendor shall also verify cleanliness and absence of dust, etc., and verify that painting is completed in strict accordance with the design. The Vendor shall perform all preparation and cleaning procedures in strict accordance with the paint manufacturer’s recommendations as approved by the TPOC.

1. Clean each surface to be painted prior to applying paint or surface treatment.

1. Round all edges to be painted or stained to a minimum of 1/32″ radius.

1. Sand wood smooth and free of marks before applying the first coat, break all edges.

1. Fill all nail holes, cracks, open joints, and other defects after the primer is dry. Sand, smooth and spot prime knots, stains, etc. with three (3) coats of Kilz or TPOC approved replacement.

1. All plywood or MDF to receive paint on exposed edges shall be filled, sanded, smoothed, primed and painted.

1. Remove rust, mill scale and all foreign materials; wire brush or sand bare spots or unprimed areas to bright metal.

1. Unprimed non-ferrous metals shall be thoroughly cleaned of oil, grease, and temporary protective coatings by use of appropriate solvent as recommended by the manufacturer of the primer.

1. Unprimed alloy metals shall be thoroughly cleaned of oil, grease, and temporary protective coatings by use of appropriate solvent as recommended by the manufacturer of the primer.

Task 4: Samples As determined by the TPOC in the task order, some material samples shall be required. The purpose of samples is to demonstrate that the Vendor can produce the required material at a level of durability and finish specified by the Government. Samples vary by the type of material and finish required and are detailed below. All samples shall be marked with a unique identification number as provided by the TPOC. Samples submitted without this number shall automatically be rejected by the TPOC without review. The TPOC shall have ten (10) business days to approve or reject samples presented to them by the Vendor. Rejected elements shall be corrected by the Vendor within ten (10) business days or until all corrections have been approved by the TPOC. All approved samples shall be used by the TPOC as a benchmark for comparison and approval of finished elements. The Vendor is expected to produce display elements to the level of quality and finish shown in the sample. Any elements failing to meet this requirement shall be rejected by the TPOC. It shall be the responsibility of the Vendor to produce samples later than ten (10) weeks before installation. Delays in installation due to late submissions or failure of the Vendor to produce an approved sample are not permitted. Any deficiencies created by these delays shall be corrected at the expense of the Vendor.

Sample types and requirements:

1. Paint Sample—Shall be 4″ X 4″ square of ½″ thick medium density fiberboard (MDF). Sample to be coated with the specified color and dense enough to demonstrate the color and finish portrayed.

1. Metals—Shall be a minimum of 4″ X 4″ square coated as specified.

1. Finish Materials in Sheet Form—Examples are acrylics, glazing, high-pressure laminates (HPL), and wood to be used in the exhibits as final finishes. Samples shall be a minimum of 6″ X 6″ square.

1. Color palettes for silk-screened inks on final materials. Shall be at least 4″ X 4″ and produced on respective final materials no smaller than 12″ square.

1. Color palettes for photographic digital output. Assume a maximum of 30 colors. Each individual color sample shall be at least a 2″ square and produced on respective final materials no smaller than a 12″ square.

1. Graphics—Samples of each graphic type as noted in the scope of the task order. One (1) prototype of each graphic type, either full-scale segment or complete panel prototype. Sample size to be at least 6″ square.

1. General Requirements Unless otherwise noted or directed by the TPOC, for all task orders the following shall apply:

1. Place of Performance: The National Museum of the Marine Corps (NMMC) is located within Prince William County and subject to concurrent jurisdiction with Marine Corps Base (MCB), Quantico, VA 22134.

The NMMC is open to the general public from 9:00 AM until 5:00 PM, 364 days per year, every day except December 25.

Work that does not degrade the visitors’ experience can be conducted during the hours that the Museum is open. Work that is loud or degrades the visitors’ experience must be completed before 9:00 AM or after 5:00 PM each day. Loud or potentially degrading work is defined as noise created by any mechanical tool larger than a hand tool(s) that disrupt the visitor experience in the Museum. This shall be assessed on a case-by-case basis. Activities such as hammering and drilling shall be permitted, but jack hammering or table saws shall not be permitted during operating hours. Materials, such as solvents and paint that potentially off-gas with unpleasant or harmful vapors, shall not be used in or around Museum visitors. Use of such materials must be approved by the TPOC. It is the Vendor’s responsibility to ensure vapors or fumes do not create a negative experience for the visitors.

1. Delivery Instructions: All deliverable items shall be packaged and marked according to the Exhibit Fabricator’s best commercial practices to ensure arrival at the specified destination free of damage or deterioration.

The Vendor shall comply with all shipping and hauling requirements of the Commonwealth of Virginia, the USMC, and all other associated authorities. All deliveries shall be coordinated with the TPOC. Any deliveries made without prior coordination run the risk of being refused at the discretion of the TPOC and at the expense of the Vendor.

1. Addresses for Performance / Delivery:

National Museum of the Marine Corps (NMMC) 1775 Semper Fidelis Way Triangle, VA 22172

Museum Support Facility (MSF) 17001 Interstate Dr. Ste. 130 Dumfries, VA 22026

Secure Storage Facility (SSF) Address to be provided upon award.

1. Marine Corps Base Quantico Access The Secure Storage Facility (SSF) is located on Marine Corps Base Quantico. The Vendor shall follow the below instructions to obtain base access prior to performance at the SSF.

· The Vendor will require a background check by MCB Quantico to obtain facility/base access prior to arrival at the SSF location.

· The Vendor must provide the TPOC with the names and contact information of each Contractor employee who will need to enter MCB Quantico. The Vendor must provide this information to the TPOC no later than three (3) business days prior to the date when services on MCB Quantico are required.

· The Vendor must complete registration in the Defense Biometric Identification System (DBIDS) prior to entering MCB Quantico. The Vendor must possess of a valid form of identification.

· Visit the Base Access site at the link provided and follow the instructions for Contractors to obtain base access.

· The DBIDS registration information and a list of valid forms of identification are found at: https://www.quantico.marines.mil/Info/Base-Access/

· The Vendor shall present a Government form of ID at the main entrance to MCB Quantico.

1. Travel: The Vendor shall conduct a site visit and verify all field conditions, dimensions, and materials in the field before submitting a proposal, and before commencing work, with the understanding that the government drawings represent design intent and are not to be interpreted as ready-to-build. Deficiencies with the final product caused by a lack of field verification shall be corrected by the Vendor at their expense to the satisfaction of the TPOC.

1. Working on a Government Installation: The Vendor and their employees shall be subject to all traffic, security, and registration regulations for personnel and vehicles.

All Vendor and sub-contracted personnel attending meetings, answering Government telephones, working on site, where their status is not known to third parties, must identify themselves as such on demand by Government personnel. Unless otherwise directed by the TPOC, all documents produced or revised by Contractors or developed through Contract participation must be marked as “Contractor generated documents” or otherwise identified in a manner that discloses the Contractor’s participation.

The Vendor and their subcontractors shall understand they are working at a Government, military installation and shall comply with all posted rules and laws and as directed by Government personnel. While on-site, all contracted personnel shall conduct themselves in a professional manner at all times and not create a situation that interferes with the Museum operations or with the general public’s visitor experience. Unacceptable or unsafe behavior shall be documented by the TPOC and delivered to the Vendor via email. It shall be the responsibility of the Vendor to correct the behavior or remove the offending personnel per direction of the TPOC.

1. Deadlines: It shall be the Vendor’s responsibility to meet all schedule milestones and deadlines agreed to by the TPOC for on-site installation. It is the responsibility of the Vendor to complete all work, to include any punch list items, in time for the agreed upon deadline. Payment shall not be granted for incomplete work.

1. Accident Reporting: A reportable accident is defined as death, occupational disease, traumatic injury to employees or the public, property damage by accident in excess of $100, and fires. The Vendor shall notify the TPOC immediately in the event of a reportable accident. All other accidents shall be reported within eight (8) hours of incident. The Vendor shall follow up, in writing, with an accident report to the TPOC that includes:

7. Time, date, location of occurrence

7. Names of involved and witnesses

7. Description of events and injuries

7. A plan of correction The Vendor shall provide their on-site staff with adequate training to ensure prompt and efficient first aid.

1. Hazardous Materials: The Vendor shall ensure that all hazardous materials are stored in approved containers and are handled in a safe manner in accordance with OSHA guidelines. Hazardous materials are defined as explosive, flammable, poisonous, corrosive, oxidizing, irritating, or otherwise harmful substances that could cause death or injury.

1. Site Restoration: The Vendor is responsible for restoring the work site to its original condition. This includes, but is not limited to sod, sprinkler repair, concrete repair, sidewalk repair, replacement of carpet squares, and reinstallation of named bricks temporarily relocated to accommodate work access.

1. Delivery Dates: The Vendor is responsible for designating or arranging mutually-agreeable delivery dates of Government property and for receiving, unloading and handling Government property at the site.

1. Fire-Retardant Materials: The Vendor shall supply inherently fire-retardant materials for all specimens. Certification of all materials to be provided to TPOC during fabrication.

1. Security Requirements: During on-site installations, the Vendor is responsible for:

1. Security of equipment and materials left on the Museum campus, including but not limited to the lay down yard/area

1. Security breaches perpetrated by all Vendor employees and all subcontractors

1. Security and safety during truck delivery, offload, staging, and other potentially dangerous work performed on the Museum campus

1. Government Property: The Vendor is responsible for protecting Government property from damage, including damage from exposure to the elements, and to repair or replace items damaged as a result of mishandling by the Vendor’s handling or operations. The Vendor shall not accept any Government property without receiving a Transmittal from the TPOC. The transmittal shall be signed by the Vendor and the TPOC showing receivership of the materials. The condition of the Government property shall be noted on the transmittal at time of signature.

1. Administrative Submittals: The Vendor shall submit the following within 14 days of task order award: (a) Permits, if required, (b) Insurance Certificates, if required, (c) Preliminary schedule for the work. Submittals shall be reviewed by the TPOC within ten (10) business days of receipt. Any submittals not meeting the requirements of the contract shall be rejected. The Vendor has ten (10) business days within which to correct and resubmit to the TPOC for approval. Although the Government understands there are instances requiring a fast approval of a submittal, the TPOC shall not waive their right to the stated review period due to improper planning on the part of the Vendor. The Government shall not be liable for project delays in situations where the Vendor failed to allow for the full approval period. Any expenses associated by delays due to this situation shall be the responsibility of the Vendor.

1. Project Schedule: The Vendor shall act as project scheduler and provide a critical path document in both electronic and paper format to the TPOC on the first Friday of every month. The document shall be created in PC-compatible Microsoft Project or similar software and published in PDF format. The document shall include milestones, all critical path elements, start and end dates for all activities critical to the installation and integration of all exhibit elements. The Project Schedule shall incorporate all scheduling and milestone information from all other contractors that impact and or interface with the Vendor.

For larger, multiple contracted projects, the Vendor’s project schedule shall be shared with the other contractors on the first Friday of every month. These contractors include, but are not limited to, those responsible for cast figures, audiovisual productions, audiovisual systems and programming, dioramas, graphic production, illustration, artifact restoration, lighting, scenic treatments and theming.

1. Coordination: The Vendor shall coordinate installation activities to assure efficient and orderly installation of each part of the work. Coordination must assure safe and timely fabrication, transportation, and installation of all exhibits and associated elements listed in the Solicitation. Coordination shall involve the coordination of all work by all subcontractors.

1. The Vendor shall notify the TPOC, via email, upon completion of any and all completed exhibit elements ready for review. The TPOC shall respond, in writing, with an approval or a list of deficiencies to be corrected after review.

1. The Vendor shall correct all deficiencies in accordance with the TPOC’s direction. All corrective work shall be complete within seven (7) working days unless otherwise agreed to by the TPOC in writing.

1. Field Measurement: The Vendor shall be responsible for field measurement and verification of locations of all facility elements. This data is to be used to verify proper fitting of all exhibit elements. Any discrepancies that affect the exhibit design with recommended corrective fixes are to be submitted to the TPOC, in writing, for resolution. Locations and elevations shown on the drawings are subject to final field adjustment by the TPOC before fabrication and installation. The Vendor shall immediately notify the TPOC, in writing, of apparent errors discovered on the drawings or in the initial stakeout indicating any discrepancies in field dimensions on a plan or elevation drawing. All work improperly located due to Vendor’s errors or omissions shall be corrected at no additional cost to the Government.

1. On-site Templating: Due to the delicate nature of the artifacts, shipping of museum artifacts is not an option. Artifacts are not permitted to leave the museum facilities. All templating and fit testing must be done on site at the museum or museum facility.

1. Government Responsibilities

4. The TPOC shall review meeting minutes as submitted by the Vendor. The Vendor and attendees shall review and correct or approve minutes of the previous progress meeting, review other items of significance that could affect progress and include topics for discussion as appropriate to the status of the project.

4. The TPOC shall review and approve work prior to fabrication and final finish after installation.

4. The TPOC shall have ten (10) working days to respond to Vendor requests for information, proposals, queries, or review of invoice.

4. The TPOC shall provide feedback to each critical path document within ten (10) workdays of receipt.

4. The TPOC shall provide digital copies of text, imagery, artifact data sheets, graphics package, and design drawings.

4. The TPOC shall provide curatorial expertise such as instruction on handling artifacts, acceptable levels of ultraviolet exposure for artifacts, artifact mounting considerations and requirements, and other curatorial information from the Curatorial Section.

4. The TPOC shall be available to offer field art direction, either in person or by phone, whichever is most efficient, throughout the planning, fabrication, and installation phase

4. The TPOC shall note deficiencies in writing via email for all work that does not meet the TPOC’s approval. Once the TPOC notifies the Vendor of a deficiency, the Vendor shall correct all deficiencies within fourteen (14) working days.

4. The TPOC shall provide the Vendor a Transmittal for all Government property provided to them.

4. When Government property is provided to the Vendor, a condition report shall be included as a part of the Transmittal. The condition report shall include the following information and be signed by both the TPOC and the Vendor: (a) detail of item, (b) condition of item, (c) location where item shall be displayed.

1. Government Technical Point of Contact (TPOC) To be provided at time of award.

1. Period of Performance / Ordering Period The Government intends to award an Indefinite Delivery Indefinite Quantity contract (IDIQ) for this requirement with a 5-year ordering period during which individual task orders may be issued/awarded under the master IDIQ contract.

1. List of Attachments

· Attachment 1 – Pricing Table

· Each quoter should complete and submit Attachment 1 – Pricing Table with their quote package

· Attachment 2 – NMMC Style Guide

· Attachment 3 – Photographs

TASK ORDER 1

NMMC Exhibit Mounts, Graphics, Labels Task Order 1 The Vendor shall fabricate and install seven (7) exhibits as follows:

1. In Gallery 6, Defending the New Republic, in case AC619, replace the currently exhibited enlisted full-dress cap with the officer’s full-dress cap and its decorative case (2019.74.1 a,d). Create appropriate mounts, photos of officers wearing the dress cap and the inside of the cap, and text labels. Remove the artifact on exhibit and replace with the new artifact and install graphics and labels.

1. In Gallery 8, World War I, in case AC808, replace the currently exhibited MG08/15 s/n 3424 (1974.1538.1) with MG08/15 s/n 4833 (1979.114.1). The two artifacts are identical and should not require new mounts. A new text label shall be created. Remove the artifact on exhibit and replace with new artifact and install label.

1. In Gallery 10, World War II, in case AC1009, replace the currently exhibited M1897 trench shotgun (1974.669.1), M1917 bayonet (1967.180.1), and Collins No. 18 “Gung Ho” knife (2006.17.1) with the M1 Garand Rifle, Relic (2016.2.347A, K-L) and cleaning kit, two brushes, complete deactivated .30 caliber bullet, and combo tool. Create mounts for the rifle, cleaning kit, two brushes, .30 caliber bullet, and combo tool. Create new text labels on the left side of the case. Remove artifacts on exhibit and replace with new artifacts and install graphics and labels. Create and install 4 number pucks.

1. In Gallery 10, World War II, in case AC1010, replace the currently exhibited flying helmet (2005.36.1) and goggles (1984.260.1) with the following five (5) artifacts: VMF-112 patch from Guadalcanal (1984.219.1); Navy Cross awarded to Paul Fontana (2020.68.1; whole bar shall have to be displayed because medals are sewn on); Naval Aviator wings (2020.68.6); Naval Aviator certificate (2020.68.35); and Identification Tag, Paul J. Fontana (2020.68.18) Create mounts and text labels. Include reproduction photo of Montana and reproduction watercolor (2012.1020.2) of a Wildcat to fill out the case. Remove artifacts on exhibit and replace with new artifacts and install graphics and labels. Create and install 4 number pucks.

1. In Gallery 10, World War II, in case AC1039, replace the currently exhibited Japanese officer’s Shin Gunto (1980.353.1) with a different Shin Gunto (2020.41.1). The two artifacts are identical and should not require new mounts. A new text label shall be created. Remove the artifact on exhibit and replace with the new artifact and install the label.

1. In Gallery 11, Korean War, in case AC1108, replace the currently exhibited aviator’s scarf, VMF-311 (2000.1.6) with the aviator’s scarf, HMR-161 (1976.1573.1). Create appropriate mounts and text labels. Remove the artifact on exhibit and replace with the new artifact and install label.

1. In Gallery 12, Vietnam War, install small vitrine (to be provided) adjacent to panel on Cpl Morgan. The vitrine shall have Morgan’s Medal of Honor 4.2022.1 and two reproduction photographs. Create appropriate mounts, reproduce photos, and create text labels. Install the artifact, photos, and labels.

Period of Performance: This task order is required to be completed 3 months after award of the task order.

(End of Summary of Changes) image1.wmf