M00264-22-R-0008 Amendment 0005.pdf

M0026422R0008

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as p rovid ed herein, all terms and cond itions o f th e document referenced in Item 9A o r 10 A, as hereto fore chang ed , remains un ch an ged and in full force and effect.

15A. NAME AND T IT LE OF SIGNER (T ype or print )

30-105-04EXCEP TION T O SF 30

AP PROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) P rescribed by GSA

FAR (48 CFR) 53.243

See Block 14 Continuation Sheet Below

1. CONTRACT ID CODE PAGE OF PAGES

S 1 39

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 20-Oct-2022

16B. UNITED STAT ES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Cont ract ing Officer)(Signat ure of person a ut horized t o sign)

8. NAME AND ADDRESS OF CONT RACT OR (No., St reet , County, Sta te and Zip Code) X M0026422R0008

X 9B. DATED (SEE IT EM 11)

05-Aug-2022

10B. DATED (SEE IT EM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS IT EM ONLY AP PLIES TO AMENDMENT S OF SOLICITAT IONS

X Th e ab ove n umbered solicitation is amend ed as set forth in Item 1 4. Th e hou r and date sp ecified for receipt o f Offer X is extend ed , is not extended.

Offer mu st ackn owled ge receipt of this amen dment p rior to the h our an d d ate specified in the solicitation or as amen ded b y o ne of the following method s:

(a) By completing Items 8 and 15 , and returnin g 1 co pies of the amen dment; (b ) By ackn owled ging receipt of this amen dment o n each copy of the o ffer sub mitted ;

o r (c) By separate letter o r teleg ram wh ich includ es a reference to th e so licitation and amend men t nu mbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtu e of this amen dment y ou desire to change an offer already su bmitted, su ch change may be made by teleg ram or letter, p rovid ed each telegram o r letter mak es reference to th e so licitation and this amen dment, an d is receiv ed prio r to the op en ing hou r and date sp ecified.

12. ACCOUNTING AND AP PROP RIATION DATA (If required)

13. THIS ITEM AP PLIES ONLY T O MODIFICATIONS OF CONT RACT S/ORDERS.

IT MODIFIES T HE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED P URSUANT T O: (Spec ify aut horit y) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN T HE

CONT RACT ORDER NO. IN ITEM 10A.

B. T HE ABOVE NUMBERED CO NTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office , appropria tion dat e, et c.) SET FORT H IN ITEM 14, PURSUANT TO T HE AUT HORITY OF FAR 43.103(B).

C. T HIS SU PP LEMENTAL AGREEMENT IS ENT ERED INTO PURSUANT TO AUT HORITY OF:

D. OT HER (Specify type of modificat ion and aut horit y)

E. IMP ORTANT: Contrac tor is not, is required t o sign this document and re turn copies to t he issuing office.

14. DESCRIP TION OF AMENDMENT/MODIFICATION (Organize d by UCF sec tion headings, inc luding solic ita tion/contrac t subject mat t er whe re feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If app licable)

6. ISSUED BY

3. EFFECTIVE DATE

20-Oct-2022

CODE

MCINCR - RCO

2010 HENDERSON RD

COLIN SASSER

QUANT ICO VA 22134

M00264 7 . ADMINISTERED BY (If o ther than item 6)

4 . REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

BLOCK 14 CONTINUATION

The purpose for this amendment is to:

1. Remove the FCL and DD 254 requirement from the RFP;

2. Clarify the clearances required by the Athletic Trainers and Certified Strength and Conditioning Specialists;

3. Questions 6, 7, 8, 9, 12, 56, 58, 76 and 77 were revised and questions 109-113 were added;

4. Correct the units on the 1449 to match the Pricing Sheet (Attachment 1). Please complete Attachment 1 and follow the directions on where to enter the numbers onto the 1449: and

5. Extend the RFP to 10/26/22 at 10:00 am Eastern Time.

Special instructions for interested parties who have already submitted a proposal:

Choose option A or option B (Note: Offerors must provide a signed copy of all Amendments for a solicitation for an offer to be valid)

A: Prior to the newest solicitation deadline, your company may submit a signed copy of ALL AMENDMENTS (Amendments 1-5) with an email stating you want to maintain the offer you have already submitted.

B: Prior to the newest solicitation deadline, your company may submit a signed copy of ALL AMENDMENTS (Amendments 1-5) with a new and complete offer package which will replace your previous offer. Please indicate in your email that you have elected to replace your previous offer. You may not substitute parts of your previous offer, you MUST submit a complete offer package which will replace your previous offer.

If your company already elected option A, you will still need to provide a copy of ALL amendments signed. You may still take option B prior to the newest solicitation deadline.

If your company previously notified the Government that it has rescinded its proposal, you will be required to follow option B as your previous proposal became void at the time you notified the Government. Failure to submit any part of the required documents as part of a new proposal package could cause your proposal to not be evaluated.

See Summary of Changes and Detailed Summary of Changes. All other terms and conditions remain unchanged.

DETAILED SUMMARY OF CHANGES

The following sections were revised as a result of this amendment:

Attachment 2- DD 254 was removed from the attachments list FAR 52.212-1 Addendum paragraphs 6.3.4 and 6.3.4.1 were removed

PWS paragraphs revised:

6.4.9 6.5.9 12.3.2 12.3.2.1 12.3.2.2 12.3.2.4 12.3.2.5 12.3.2.6 12.3.2.7 12.3.2.9 12.3.2.10 12.3.2.11 12.3.2.12

Questions from Q&A: (NOTE: Only questions that changed or were added are included in Amendment 004. All questions and answers from Amendment 0002 not shown here remain the same.)

Questions 6, 7, 8, 9, 12, 56, 58, 76 and 77 were revised Questions 109, 110, 111, 112, and 113 were added

1449 Revisions

CLIN 0001 was changed from 652,800 hours to 650,080 hours CLIN 0002 was changed from 249,600 hours to 248,560 hours

Q&A AMENDMENT 0005

Question Number

Solicitation Section Comment/Question Answer

6 DD 254

The DD254 States that contractors need access to “classified source data”, but the PWS does not mention how an Athletic Trainers and Strength and Conditioning Specialists would need access to classified information in the performance of their coaching duties. Will the Government confirm if the “classified source data” is really classified information or just sensitive medical information requiring only Tier III suitability public trust investigation as mentioned in paragraph 12.3.2.6?

The Government has removed the

DD254. IAW SECNAV 5510.30C

BUMEDINST 5510.18B and MCO

5510.18B, all Athletic Trainers (ATs) will have access to non-critical sensitive medical information and PII while conducting their regular duties requiring Tier 3 investigation. The

PWS Section 12.3.2 has been revised to clarify any ambiguities.

DD 254

PWS Para 6.3.4

COMPLETE DD 254

Is the Government requiring that offerors fill out the DD254 and insert it into Volume 1 with the applicable 6 and 7 blocks completed?

The Government has removed the

DD254.

DD 254

PWS Para 6.3.4

FCL

Would the Government accept a National Industrial Security System FCL to validate clearance levels of prime and subcontractors to answer the 6.3.4.1 proposal requirement, page 77 of the pdf?

The Government has removed the DD254 and FCL requirement.

DD 254

PWS Para 6.3.4

FCL

part 1: Is the gov't requiring a FCL at the time of proposal submission, or the ability to get an FCL once awarded? Part 2: Are you expecting qualified candidates to have a secret security clearance at the time of hire or the ability to get a clearance after hire?

The Government has removed the DD254 and FCL requirement. IAW PWS para 6.4.9, Athletic Trainers

(ATs) must possess & maintain a T3 clearance. IAW PWS para 6.5.9, Strength Coaches must possess and maintain a T1 clearance. IAW PWS section 12.3.2 and related orders and directives, it is the government’s responsibility to process T1 and T3 clearances for unclassified requirements. The government is not expecting candidates to have a T1 or

T3 clearance at time of hire. The government is expecting candidates to able to acquire and maintain a T1 or T3 clearance as required per the contract.

FAR 52.212-1

Addendum Para 6.3.4

FACILITY

CLEARANCE

Is the Government requiring that offerors have a Facility Security Clearance at the time of award?

The Government has removed the DD254 and FCL requirement.

PWS Para 12.3.2

CLEARANCES

Who will be responsible for entering security information for clearances, the Government or

Contractor?

The Government will be responsible for entering security information.

The Government has made additional clarifications in the PWS, Section 12.3.2

PWS Para 12.3.2.9

INTERIM

CLEARANCE

Will the Government allow the contractors to start with an interim Secret clearance?

The Government will allow the contractor to start with an initiated investigation to begin work. Please see PWS Para 12.3.2.9 for revised language.

PWS Para 6.4.9

CLEARANCE

Can the Government validate only Certified Athletic Trainers require a Secret Clearance and not the Strength and Conditioning Specialists?

The Government has removed the DD254 and FCL requirement. IAW PWS para 6.4.9, Athletic Trainers

(ATs) must possess & maintain a T3 clearance. IAW PWS para 6.5.9, Strength Coaches must possess and maintain a T1 clearance. IAW PWS section 12.3.2 and related orders and directives, it is the government’s responsibility to process T1 and T3 clearances for unclassified requirements. The government is not expecting candidates to have a T1 or

T3 clearance at time of hire. The government is expecting candidates to able to acquire and maintain a T1 or T3 clearance as required per the contract.

PWS Para 6.4.9

QUALIFICATIONS

Reference: Possess and maintain a valid government Secret security clearance. (See

Attachment 2-DD254).

Question: Is this stated correctly that ATs must have the clearance before starting? Requiring them to hold before starting would require incumbent workers. In addition, backfilling upon resignation would require the contractor to place an AT on staff for up to a year to obtain a clearance without them working onsite which both impacts performance and budget. Side note, the current

H2F (Army) contract does not require clearance so no military trainers have clearance at this time except incumbents if this is a requirement.

The Government has removed the DD254 and FCL requirement. IAW PWS para 6.4.9, Athletic Trainers

(ATs) must possess & maintain a T3 clearance. IAW PWS para 6.5.9, Strength Coaches must possess and maintain a T1 clearance. IAW PWS section 12.3.2 and related orders and directives, it is the government’s responsibility to process T1 and T3 clearances for unclassified requirements. The government is not expecting candidates to have a T1 or

T3 clearance at time of hire. The government is expecting candidates to able to acquire and maintain a T1 or T3 clearance as required per the contract.

QUESTION: The RFP's SF 1449 currently reflects Item 0001 totaling 652,800 hours, and Item 0002 totaling 249,600 hours.

However, per Amendment 0002 revisions to Attachment 1 - RCO Pricing Sheet, the cumulative hours for Item

0001 totals 650,080 and Item 0002 totals 248,560.

Would the Government please clarify which hours should be inserted into the SF1449

The Government has updated the pricing sheet to 1912 hours per FTE which changed the total hours but did not lower the number of hours on the 1449; however, the pricing sheet does specifically state which numbers to add to the 1449 CLINs.

The 1449 has been updated with the correct numbers.

Section 6.3.4 states that “[t]he Offeror shall demonstrate its ability to meet the security requirements of the

RFP and in accordance with the DD Form 254 at the time of proposal submission.”

(Emphasis added).

However, in response to a question asking whether “the gov’t [is] requiring a [facility clearance (“FCL”)] at the time of proposal submission, or the ability to get an FCL once awarded?”, the agency stated that “[t]he Government requires any potential contractor to qualify for clearance at the time of award. The National Industrial Security System FCL can be submitted for review and determination.”

The word “qualify” is subject to multiple interpretations. Thus, it remains unclear based on this response whether offerors must possess a FCL at the time of award or whether they must merely submit a FCL application for review and determination.

Moreover, it is not clear from the response whether the FCL must be obtained prior to

Question: Please confirm that offerors are not required to possess a FCL at the time of proposal submission, and that submission of a FCL application at some point after proposal submission is acceptable. Additionally, please clarify when any application for a FCL must be submitted, e.g., may an FCL application be submitted after award?

The offerors are not required to possess an FCL as the Government removed the DD 254 (Attachment

2) requirement.

award, and when any FCL application must be submitted for review and determination.

Accordingly, we request that the agency respond to the following question:

the Solicitation is ambiguous concerning the level of FCL required for this effort.

Question No. 76 asked “[c]an the Government validate only Certified

Athletic Trainers require a Secret

Clearance and not the Strength and Conditioning Specialists?”

(Emphasis added). The agency then confirmed a Secret clearance was required for Certified

Athletic Trainers: “Yes, the Strength and

Conditioning Specialists require a

Tier I clearance.

Athletic Trainers require Tier III, IAW PWS Para 6.5.2 due to access to medical records.” (Emphasis added). However, in contract to this statement, Block 10j of the Solicitation’s DD- 254 states that “[t]he contractor requires access to classified

Question: Please confirm that no personnel performing work under this contract will require clearances above Confidential, and, therefore, only a Confidential FCL is required.

The Government has removed the DD254 and FCL requirement. PWS para 6.4.9 requires Athletic Trainers to have a Tier 3 clearance and PWS para 6.5.9 requires a Certified Strength and Conditioning

Specialist to have a Tier 1 clearance.

source data up to and including the classification levels identified in item 1.a.

of this DD-254 in support of this work effort.” Block 1.a of the DD-254 states that only a Confidential

FCL is required.

Third, based on the Solicitation requirements, it would appear that an FCL is not actually required to perform the work.

Question 6 asked the following: “[t]he DD254 states that contractors need access to ‘classified source data,’ but the PWS does not mention how an Athletic Trainers and Strength and Conditioning

Specialists would need access to classified information in the performance of their duties. Will the

Government confirm if the ‘classified source data’ is really classified information or just sensitive medical information requiring only Tier III suitability public trust investigation as mentioned in paragraph 12.3.2.6?” In response, the agency seemed to confirm that access to classified information is not required: “The contractor and its employees will have

Please consider removing the requirement to possess a FCL since it does not appear access to any classified information (Confidential, Secret, Top Secret) is required. If the FCL requirement is not removed, is the agency concerned that the Defense Counterintelligence and Security

Agency may submit an FCL received for this effort for administrative termination?

The Government has removed the DD254 (Attachment 2) requirement.

access to sensitive medical information and PII while conducting their regular duties requiring Tier III investigation.”

“Sensitive medical information and PII” is not typically classified information that would require a FCL to access. Yet the DD-

254 states that a “Confidential” FCL is required for this effort.

Solicitation is unclear whether mentor-protégé joint ventures must themselves possess or qualify for a FCL, or whether certain of the individual joint venture partner(s) may possess or qualify for a FCL. In response to Questions 8, 9, and 12, the agency stated that “any potential contractor” must qualify for a FCL at the time of award.

“Potential contractor,” suggests that the eventual contracting entity must possess or qualify for an FCL.

However, SBA regulations (13 C.F.R.

§ 121.103(h)(4) and

GAO precedent (in the InfoPoint case) stand for the proposition that mentor-protégé joint ventures are not required to possess or qualify for FCL so long as the individual partner(s) to the joint venture that will

Question: Please confirm that consistent with SBA regulations (13 C.F.R. § 121.103(h)(4) and GAO precedent (in the InfoPoint case) that mentor-protégé joint ventures are not required to possess or qualify for FCL at the time of award. Similarly, please confirm consistent with the SBA regulations and GAO precedent that the individual partner(s) to the joint venture that will perform the necessary security work has (have) a FCL or qualify for FCL at the time of award instead of the joint venture as an entity.

The DD254 requirement has been removed.

perform the necessary security work has

(have) a FCL or qualify for FCL instead of the joint venture as an entity. Thus, while the Solicitation states that “potential contractors”

– including joint-venture offerors – must have or qualify for the

FCL at the time of award, such a statement conflicts with SBA regulations and GAO case law.

The following have been deleted:

Q&A

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 24-Oct-2022 10:00 AM to 26-Oct-2022 10:00 AM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The pricing detail quantity has decreased by 2,720.00 from 652,800.00 to 650,080.00.

CLIN 0002

The pricing detail quantity has decreased by 1,040.00 from 249,600.00 to 248,560.00.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 29-MAR-2023 TO

28-MAR-2028

N/A N/A FOB: Destination

To:

CAGE

POP 29-MAR-2023 TO

28-MAR-2028

The following Delivery Schedule item for CLIN 0002 has been changed from:

CAGE

POP 29-MAR-2023 TO

28-MAR-2028

To:

CAGE

POP 29-MAR-2023 TO

28-MAR-2028

The following have been modified:

ATTACHMENTS

Attachments:

Attachment 1: RCO Pricing Sheet (Will become part of the contract at time of award) Attachment 2: DELETED Attachment 3: Initial Task Order 0001 (May be awarded with IDIQ award) Attachment 4: Past Performance Questionnaire (For proposal purposes only) Attachment 5: Assessor Past Performance Questionnaire (For proposal purposes only)

FAR 52.212-1 ADDENDUM

52.212-1 Addendum – Instructions, Conditions, and Notices to Offerors

1. Multiple Offers

1.1 The Marine Corps Installations National Capital Region (MCINCR) Regional Contracting Office (RCO) does not encourage offerors to submit multiple offers presenting alternative terms and conditions for satisfying the requirements of this solicitation.

2. Overview

2.1 The Government intends to make a single Firm Fixed Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ) award (with cost reimbursement travel CLINs) for 5 twelve-month ordering periods as a result of the solicitation.

The Government may extend the term of the contract not to exceed six (6) months, under FAR clause 52.217-8.

2.2 Each offeror shall submit an offer that clearly and concisely describes its response to the requirements of the solicitation. Use of general or vague statements such as “standard procedures will be used” will not satisfy this requirement. Unnecessary elaboration or presentations beyond what is sufficient to present a complete and effective solution are not desired and may be construed as a lack of understanding of the requirement. Elaborate artwork and expensive visual or other presentation aids are neither necessary nor desired.

3. Guidance

3.1 Offerors must submit a proposal and other information in strict accordance with these instructions. Failure to do so may result in the Offeror’s submission being determined unacceptable and ineligible for award. Each Offeror’s submission shall be screened by the Contracting Officer upon receipt to ensure completeness and compliance with the instructions contained in the Request for Proposal (RFP). Elimination of an offeror is at the sole discretion of the Contracting Officer.

3.2 The contract award shall be made in accordance with the following information contained in the RFP. Each offeror must submit an offer including information pertaining to Management and Staffing Approach, Past Performance, and Price. The Government will evaluate each offeror's understanding of the contract and Performance Work Statement requirements, and each offeror's ability to perform the work on the basis of its proposal.

3.3 The Government reserves the right to incorporate all or part of the successful Offeror's proposal into any contract awarded pursuant to this RFP.

3.4 The purpose of this procurement is to obtain contractor support in providing services described in the PWS.

4. Confidential Information

4.1 The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests from outside the Government for copies of contract qualifications and offers submitted to federal agencies. If a Offeror’s submissions contain information that he/she believes should be withheld from such requestors under FOIA on the grounds that they contain “trade secrets and commercial or financial information” (5 USC 552(b)(4)), the offeror should mark its submissions in the following manner:

4.2 The following notice should be placed on the title page: “Some parts of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the Freedom of Information Act. Material considered privileged or confidential on such grounds is contained on page(s) _______.”

4.3 Each individual item considered privileged or confidential under FOIA should be marked with the following notice: “The data or information is considered confidential or privileged, and is not subject to mandatory disclosure under the Freedom of Information Act.”

5. Submission of Questions and Offers

5.1 Questions

5.1.1 All questions must be received by 12 Aug 2022 at 10:00AM EST. All questions shall be submitted via email to Colin Sasser, Contract Specialist, at colin.sasser@usmc.mil and Christa Eggleston-Scott, Contracting Officer/Team Lead at christa.eggleston-sc@usmc.mil.

Please submit questions in the table format below via Microsoft Excel.

Solicitation Section Comment/Question

Should any questions be received after the date stated above, the Government reserves the right not to provide an answer. If, however, in the Government's opinion, the question(s) cites an issue of significant importance, the Government may provide written responses.

PLEASE NOTE: The subject line for your email should read “SMIP RFP M00264-22-R-0008-Questions”.

5.1.1.2 Note: Due to the firewall at Quantico, please be advised that it is the Offeror’s responsibility to ensure all electronic submittals of questions are received by the Contracting Officer in the timeframe given above.

5.2 Offers

5.2.1 Offers will be accepted via e-mail only. Offers must be received prior to the date and time on Block 8 to Colin Sasser, Contract Specialist, at colin.sasser@usmc.mil and Christa Eggleston-Scott, Contracting Officer/Team Lead at christa.eggleston-sc@usmc.mil.

The subject line for your email should read “SMIP RFP M00264-22-R-0008-Offer”.

6. Offer Format

Contractors shall submit offers via email.

6.1 In order to maximize efficiency and minimize the time for offer evaluation, it is required that all Offerors submit their proposals in accordance with the format and content specified. All offers shall meet the following format requirements:

Page Setup 8.5 x 11in paper size 11 x 14 inch for foldouts, matrixes, Work Breakdown Structure Single-spaced typed lines 1 inch margins on all sides 12 point font, Times New Roman for text material.

Graphs, drawings, tables and “Screen Shots” of pictures depicting an element(s) of the offered approach must be clear and legible; use no less than 10 point font Times New Roman and no more than 12 pt. font Times New Roman Headers/footers- ensure the company name and RFP number is included on each page Microsoft Office compatible files or Adobe Acrobat are required.

The offer shall be prepared so that, when printed, the offer meets the format requirements. The offer submitted via email shall be compatible with and capable of being opened in Microsoft Office 2010 or earlier; or Adobe Acrobat.

All documentation shall be provided in Microsoft Word format, except for the following exceptions: documents requiring signature shall be provided in PDF; supporting price information shall be provided in Microsoft Word and Excel format (completed pricing template and basis of estimates). All spreadsheets shall be in Microsoft Excel (MS Excel 2013 or earlier) format such that each mathematical equation is obvious. No fields shall be password protected.

Offerors are advised the Government may be unable to receive other types of electronic files (e.g., .zip files) or files in excess of 20 megabytes. To be timely, an electronic proposal must be received in its entirety in the designated e‐ mail inbox by the due date and time for Proposal. An E‐mail proposal that resides on a Government server, but has not appeared in the designated E‐mail inbox by the due date and time for proposal submission will be considered late unless an exception at FAR 52.215‐1(c)(3) applies.

Number of page limits required per volume is as follows:

Volume Volume Title Page Limit 1 Compliance Documentation No limit

2 Factor 1: Management and Staffing 50 pages

3 Factor 2: Past Performance 30 pages 4 Factor 3: Price No limit

6.2 Offer Content

Each offer shall contain the following volumes/sections:

Volume 1: Compliance Documentation Volume 2: Factor 1 – Management and Staffing Volume 3: Factor 2 – Past Performance Volume 4: Factor 3 – Price

6.3 Volume 1 - Compliance Documentation

The offer shall comply with the following information:

6.3.1 Adherence to offer format and content.

6.3.2 Include a cover letter with the following information:

1. The RFP number.

2. Company Information. Provide the name, address, DUNS number, CAGE Code, and telephone number of the offeror.

3. Authorized Personnel. Provide the name, title, telephone number, facsimile number, and e-mail address of the company/division point of contact that can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

4. “Remit to” address, if different than mailing address.

5. Acknowledgment of Amendments (if applicable).

6. Agreement with terms. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the RFP. Offerors are to clearly detail any exceptions taken and the rationale for the exceptions taken to the RFP. Please note that exceptions taken to the RFP may render the offer unacceptable to the Government.

7. Identify any enclosures being transmitted.

8. State the length of offer validity (at least a minimum of 180 days).

9. Completed Standard Form (SF) 1449, of the Solicitation (Signed and dated). Failure to do so may lead to rejection of the offer.

10. A completed copy of all solicitation representations and certifications. If the offeror completed the representations and certifications in the System for Award Management (SAM), it shall include a statement stating its representations and certifications are up to date in SAM. Any representations and certification that are not available for completion within SAM must be submitted in this volume.

6.3.3 Organizational Conflict of Interest (OCI) Plan Submission: The offeror shall provide an affirmative statement that no OCIs exist or a detailed plan which mitigates existing or anticipated OCIs. If applicable, the offeror shall describe how the OCI Mitigation Plan was developed and the company's approach to avoiding, mitigating, or neutralizing any identified OCI risks. If an offeror determines that an actual or potential OCI does not exist, the offeror shall include a statement to that effect as part of its offer, and does not need to submit an OCI Plan.

6.3.3.1 To facilitate resolution of any potential or actual OCIs, Offerors are encouraged to submit their OCI Plans in advance of the proposal submission due date. The OCI Mitigation Plan shall specifically address the OCI disclosures required in this section, and explain how the prime will fully avoid, neutralize, or mitigate any OCIs, as indicated in FAR 9.5. As part of its OCI Mitigation Plan, the Offeror must identify which contracts or subcontracts it will continue to support and those it intends to terminate or allow to lapse to eliminate any conflicts of interest. The OCI Mitigation Plan shall also address other OCI resolution and mitigation measures to include the divestment of business units.

6.4 Volume 2- Factor 1- Management and Staffing

The offeror shall provide a detailed management approach to meet the requirements delineated in the PWS.

Specifically, the details shall include the offeror’s experience in managing similar programs comparable in size and tasks. The offeror shall also provide a work breakdown structure that demonstrates how the offeror will provide continuous, quality, and timely support. The offeror shall also provide a clear and concise plan to locate, recruit, and retain athletic trainers and strength conditioning coaches who meet or exceed the minimum standards, at the various locations within the PWS that will also mitigate competition by other public, governmental, and/or private entities in the same market. The offeror shall provide an operational plan for effective communication between the Government and the offeror’s employees to ensure quality services are provided and mission goals are achieved.

6.5 Volume 3 – Factor 2 – Past Performance

6.5.1 Identify up to three recent, relevant contracts performed within five (5) years of the date of this offer request.

All information provided should be references the offeror considers relevant to the requirements of the solicitation.

Offerors shall provide a detailed explanation demonstrating the relevance of the contracts or efforts to the requirements of the solicitation. If subcontractor experience is provided as part of the three most relevant contracts or efforts, the subcontractor experience will be given weight relative to the scope, magnitude and complexity of the aspects of the work under the solicitation that the subcontractor is proposed to perform. Therefore, the offeror’s proposal shall detail clearly the aspects of the work in the solicitation that the subcontractor is proposed to perform.

If the Offeror has not had any Government contracts, then information on recent and relevant subcontracts and/or commercial contracts may be submitted. If the Offeror does not have recent and relevant past performance experience, then the Offeror must make an affirmative statement to this effect.

6.5.2 The offeror shall complete a “Past Performance Questionnaire (PPQ)” (Attachment 4) for each reference. For additional information regarding a particular reference beyond that which will fit on the form, the offeror may continue onto another sheet of paper.

6.5.2.1 For references that do not have an official CPARS assessment, Attachment 5, Assessor Past Performance Questionnaire (APPQ), shall be completed by an Assessor (PM, COR, etc.) responsible for the oversight of that reference. Completed PPQs (Attachment 4) are to be part are to be proposal and its due date. Complete APPQ (Attachment 5) shall submitted directly to the RCO by the assessor via email to Colin.Sasser@usmc.mil AND Christa.Eggleston-sc@usmc.mil with the subject line stating “SMIP RFP M00264-22-R-0008-PPQ” by 9 Sept 2022 @ 01:00 pm Eastern Time. Forms completed by the assessor and submitted to the Government by the assessor will not count against the page limits.

6.5.3 Any Offeror that submits any contract reference that is not relevant will receive a “Not Relevant” rating for that contract reference in Past Performance. Any Offeror indicating that they have no “Past Performance” will receive a “Neutral” rating for Past Performance.

6.5.4 The Government reserves the right to contact the references provided and to use recent and relevant past performance information obtained from sources other than those identified by the offeror. This past performance information may be used for the evaluation of past performance.

6.5.5 The Government may also use other information such as Contractor Performance Assessment Reporting System (CPARS), DoD PPIRS and the FAPIIS data available from Government sources to evaluate an offeror’s past performance. The Government reserves the right to limit or expand the number of references it decides to contact and to contact references other than those provided by the offeror.

6.6 Volume 4 – Factor 3 – Price

6.6.1 The Offeror’s price volume shall contain the SF1449 and a completed Government provided Pricing Sheet (Attachment 1). The Price Offer should reflect the Offeror’s best pricing available. All information relating to pricing data shall be included in this volume ONLY.

6.6.2 General Information: The Offeror shall complete Attachment 1, Pricing Sheet. All pricing, including but not limited to unit pricing, subtotals and final price, shall be rounded to two decimal places (i.e., $12.34). Any dollar amount beyond two decimal places will be rounded down.

6.6.3 SF 1449, Price Proposal corresponding to CLIN structure and supporting materials. The fully burdened total price for each CLIN of Schedule of Supplies /Services of the SF 1449 in the solicitation should be clearly annotated in the proposal.

6.6.4 Price Reasonableness and Completeness. The Government will verify that all solicitation and initial task order requirements have been priced, figures are correctly calculated, and prices are presented in a clear and useful format. Additionally, unbalanced pricing poses an unacceptable risk to the Government and may be a reason to reject an Offeror’s proposal. The Government reserves the right to evaluate pricing at the location sub line level from pricing entered into the RCO Pricing Sheet in accordance with FAR 15.404-1(g)(2). Price submissions must be sufficiently detailed to demonstrate their reasonableness. Additionally, the following areas must be addressed:

Complete the provided Pricing Sheet (Attachment 1, Tab 1) with your pricing, including both prime and subcontractor/team member labor rates that make up the total pricing (the workbook is locked and will not allow labor hour mix to be changed;

Complete the provided Task Order 1 Sheet (Attachment 1, Tab 2) with your pricing, including both prime and subcontractor/team member labor rates that make up the total pricing;

Identify any and all associated discounts you are proposing in clear, concise detail.

6.6.5 Price Information. The total evaluated price will consist of the proposed price for the 5 twelve month ordering periods and the option in accordance with 52.217-8, which will be evaluated based on the price of the final ordering period divided by two. Pricing will be incorporated into Schedule of Supplies/Services of the SF 1449 upon contract award.

Information beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your price position. All information relating to the proposed price, including all required supporting documentation must be included in the section of the proposal designated as the Price Volume. Under no circumstances shall this information and documentation be included elsewhere in the proposal.

(End of Provision)

FAR 52.212-2 ADDENDUM

52.212-2 Addendum – Evaluation – Commercial Items

1. General:

The Government intends to award one Firm Fixed Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ) contract resulting from this solicitation to the responsible Offeror whose offer, conforming to the solicitation, represents the best value to the Government, price, and other factors considered. The Government will employ a Tradeoff analysis of cost or price and non-price factors (FAR 15.101-1). Thus, a proposal that is not the lowest priced, technically acceptable may form the basis of award, if it is determined that the additional non-cost factors are worth the additional cost in relation to the other proposals received. The Government anticipates award of Task Order 0001 herein. The Government reserves the right whether or not to issue Task Order 0001, any part thereof or none, in the resultant contract.

1.1 Definitions:

A. Definition and Adjectival Ratings

1. TERMS – As used throughout this solicitation, the following terms shall have the meanings set forth below:

a. PERFORMANCE CONFIDENCE ASSESSMENT – is an evaluation of the likelihood (or Government’s confidence) that the Offeror will successfully perform the solicitation’s requirements;

the evaluation is based upon past performance information.

b. RECENCY – as it pertains to past performance information, is a measure of the time that has elapsed since the past performance reference occurred. Recency is the time-period during which past performance references are considered relevant. For the purposes of this solicitation, the Government will only consider work performance within 5 years of the date of the RFP issuance date

c. RELEVANCY – means a measure of the extent of similarity between the service/support effort, complexity, dollar value, contract type, and subcontract/teaming or other comparable attributes of past performance examples and the source solicitation requirements; and a measure of the likelihood that the past performance is an indicator of future performance.

d. RISK – means the potential for unsuccessful contract performance. The consideration of risk assesses the degree to which an Offeror’s proposed approach to achieving the technical factor may involve risk of disruption of schedule, increased cost or degradation of performance, the need for increased Government oversight, and the likelihood of unsuccessful contract performance.

e. STRENGTH – means an aspect of an Offeror's proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

f. WEAKNESS – means a flaw in the proposal that increases the risk of unsuccessful contract performance. See FAR 15.001.

g. DEFICIENCY – means a material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level. See FAR 15.001.

2. ADJECTIVAL RATINGS

a. The following adjectival ratings/definitions shall be used for Factor 1. An adjectival rating of ‘Marginal’ or ‘Unacceptable’ for Factor 1 will result in the entire proposal being deemed unawardable.

RATING RATING DESCRIPTION

OUTSTANDING

Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

GOOD

Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

ACCEPTABLE

Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

MARGINAL

Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

UNACCEPTABLE

Proposal does not meet the requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Proposal is unawardable.

b. There are three aspects to the past performance evaluation, Factor 2. The first is to evaluate the Offeror’s past performance for recency. The second is to evaluate the Offeror’s past performance to determine how relevant a recent effort accomplished by the Offeror is to the effort to be procured under this solicitation. The third aspect of the past performance evaluation is to assess the Offeror’s performance on the referenced contracts and assign a performance confidence rating.

Recency will be determined based upon the definition provided above. The past performance relevancy rating, as defined in the table below, is the assessment of the Offeror’s demonstrated recent an relevant record of performance in supplying products and services that meet the contract’s requirements.

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

The past performance confidence rating, as defined in the table below, is the evaluation of the Offeror’s demonstrated ability to successfully perform the contract’s requirements, based on past performance information.

Substantial Confidence Based on the Offeror’s recent/relevant performance record, the Government has a high expectation that the Offeror will successfully perform the required effort.

Satisfactory Confidence Based on the Offeror’s recent/relevant performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort.

Limited Confidence Based on the Offeror’s recent/relevant performance record, the Government has a low expectation that the Offeror will successfully perform the required effort.

No Confidence Based on the Offeror’s recent/relevant performance record, the Government has no expectation that the Offeror will be able to successfully perform the required effort.

Unknown Confidence (Neutral)

No recent/relevant performance record is available or the Offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

1.2 The solicitation requirements include all stated terms, conditions, representation and certification, and other information required by this solicitation. The Government reserves the right to award without discussions.

Therefore, each initial proposal should contain the Offeror’s best terms from a price and technical standpoint.

However, the Government reserves the right to conduct discussions if determined necessary by the Contracting Officer.

1.3 A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

1.4 If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

1.5 The Government will award a contract resulting from this solicitation to the responsible Offeror, whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate offers:

Factor 1- Management and Staffing Factor 2- Past Performance Factor 3- Price

1.6 Relative order of importance: In determining the best value, Factor 1 is significantly more important that Factor

2 – Past Performance. All evaluation factors other than cost or price, when combined are significantly more important than Factor 3- Price.

1.7 Prospective Offerors are forewarned that a proposal meeting solicitation requirements with the lowest evaluated price may not be selected for award if a higher rated evaluated priced proposal is determined to be most advantageous to the Government.

1.8 The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

2. Factor 1- Management and Staffing

The Government will evaluate the offerors management approach to meet the requirements outlined in the PWS.

Specifically, the Government will evaluate the offeror’s experience in managing similar programs and the work breakdown structure that demonstrates how the offeror will provide continuous, quality, and timely support. The Government will evaluate the offeror’s plan to locate, recruit, and retain athletic trainers and strength conditioning coaches that meet or exceed the minimum standards, throughout the various locations, that will mitigate competition by other public, governmental, and/or private entities in the same market. The Government will evaluate the offerors operational plan for effective communication between the Government and the offeror’s employees, ensuring quality services are provided and mission goals are achieved.

3. Factor 2- Past Performance

The Past Performance factor will consider both the Contractor’s past performance on recent, relevant, efforts under the open market and private industry will assess the degree of confidence the Government has in an Offeror’s ability to provide the required services based on a demonstrated record of performance under similar circumstances.

Evaluators may use information obtained from the references through any other Government or public records to evaluate the Contractor’s past performance. Contractors who have successfully performed requirements similar in scope, magnitude, and complexity will be evaluated more favorably.

The past performance evaluation factor assesses the degree of confidence the Government has in an offeror’s ability to supply products and services that meet users’ needs, based on a demonstrated record of performance.

Performance confidence is assessed at the overall past performance factor level after evaluating aspects of the offeror’s recent past performance. The past performance evaluation may take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the performance of tasks detailed in the PWS.

Past performance information may be obtained from any other sources available to the Government, to include, but not limited to, the CPARS.gov, Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; interviews with Program Managers, Contracting Officers, and Fee Determining Officials; and the Defense Contract Management Agency.

If an Offeror submits no record of past performance information or references submitted and the Government has no information available regarding the Offeror’s past performance, that Offeror will receive a Neutral/Unknown Confident rating (i.e. the Offeror is evaluated neither positive nor negative) for past performance.

4. Factor 3– Price

4.1 The Government will evaluate offers for award purposes by adding the total price for all ordering periods, the initial task order, and the option in accordance with 52.217-8, which will be evaluated based on the price of the final ordering period divided by two. The Government will conduct a price reasonableness analysis of the Offeror’s proposed price. In order to be considered for award, the proposed price must be determined to be fair and reasonable.

4.2 Proposed pricing is considered in the overall evaluation of “best value” to the Government. The price of the 5 twelve month ordering periods will be evaluated but this factor will not be given an adjectival rating. This solicitation is and should reflect the Offeror’s most competitive price and terms.

4.3 The Government may also determine a proposal unacceptable should the proposed prices be materially unbalanced. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more items is significantly overstated or understated as indicated by the application of price analysis techniques.

4.4 Reasonableness. For the price to be reasonable in its nature and amount, it should not exceed that which would be incurred by a prudent person in the conduct of a competitive business. Reasonableness takes into account the context of a given source selection, including current market conditions, general economic conditions, and other factors that affect the ability of a Offeror to perform the contract requirements.

4.5 Completeness and…