D-1. Performance Work Statement PWS for Support Services_Exhibit Manager.docx

Performance Work Statement (PWS) Support Services: Exhibit Manager

1 Background Sports Tailgate & Licensing Show 2022, Las Vegas Convention Center, January 19-21, 2022 is a once a year event where booth spaces (quantities available) are limited and demand is high.

The USMC Trademark Licensing Office (TMLO) is to promote, advertise, or sell the USMC image in this type of events. Thus, TMLO has the need of Support Services: Exhibit Manager to promptly secure a space and provide all support services necessary to enable TMLO to attend the “Sports Tailgate & Licensing Show 2022, Las Vegas Convention Center” and effectively expand the USMC brand.

2 General Requirements Service needed: Support Services: Exhibit Manager for all logistics and to reserve exhibit booth and booth Install and Dismantle (I&D). The Exhibit Manager will coordinate with the USMC TLO and with the Show Manager as applicable.

Place of Performance: Multiple Locations at Contractor’s discretion Sports Tailgate & Licensing Show 2022, Las Vegas Convention Center Performance Start Date: 30 September 2021 Actual dates of Show: 19-21 January 2022

2.1 Non-Personal Services

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Procuring Contracting Officer (PCO) immediately.

2.2 Business Relations

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

2.3 Contract Administration

Contractor is not under the direct supervision of the U.S. Government or any of its officers or employees.

All logistics and coordination between contractor and USMC TMLO must be passed through the U.S. Government On-Site POCs:

· Mr. Brian Pritchett at brian.k.pritchett@usmc.mil or (703) 784-6839

· Mr. Matthew Green at matthew.l.green@usmc.mil or (7030 784-6839

For all logistics, general information, and coordination between contractor and Show Manager must be passed through Mr. Matt Lawson Sales Director- Sports Licensing & Tailgate Show Direct: 813-531-7760; Cell: 727-482-1656 Email: Matt.Lawson@EmeraldX.com www.SportsTailgateShow.com

The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support.

2.3.3 Personnel Administration

The contractor shall provide management and support as required. The contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. The contractor shall make necessary travel arrangements for employees. The contractor shall provide necessary infrastructure to support contract requirements.

2.4 Subcontract Management

N/A, Not Required.

2.5 Contractor Personnel, Disciplines, and Specialties

The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The contractor shall ensure the labor categories as defined in the Labor Categories document (see applicable Wage Determination), labor rates, and man-hours utilized in the performance of each Performance Requirements contained in section 3 of this PWS will be the minimum necessary to accomplish the task.

The Contractor shall provide the necessary resources to manage, perform, and administer the contract.

2.6 Location and Hours of Work

Accomplishment of the Performance Requirements contained in section 3 of this PWS requires work at:

· Multiple Locations at Contractor’s discretion from the Performance Start Date

· Sports Tailgate & Licensing Show 2022, Las Vegas Convention Center during the Actual dates of Show and for I&D Normal workdays are Monday through Friday except US Federal Holidays. Workers typically work eight (8) hours per day. Flextime workers start not earlier than 0600 and not later than 0900. Core hours of work are from 0900 to 1500. The Contractor is expected to be available during core hours.

2.7 Contractor Travel

This is a Firm Fixed Price (FFP) type acquisition. Any Travel matters associated with the performance of this contract, remain the sole responsibility of the contractor. The U.S. Government shall not have any financial responsibility other than paying for the FFP on each CLIN.

3 Performance Requirements The following section specifies the Performance Objectives and Performance Elements for the contract.

3.1 Support Services: Exhibit Manager

3.1.1 The contractor shall develop and provide support service for the Exhibit Booth that include the following:

- Booth Rental Fee = $__________ (to be paid by Contractor within 5 business days after date of Award, see section 2.3 Show Manager)

- Booth Registration Fee = $__________ (to be paid by Contractor within 5 business days after date of Award, see section 2.3 Show Manager)

- Booth size must be 20' x 20' and Booth Structure must include:

· One (1) Aluminum extrusion entry unit approximately 10' wide x 12' high to consist of two (2) towers with red acrylic back-lit tops and two (2) headers

· One (1) Aluminum extrusion back unit approximately 16' high to consist of two (2) towers with acrylic shelving and red acrylic back- lit tops, one (1) center tower and four (4) connecting headers

· Base plates are required for structure All blank panels will be white Sintra

- Booth must be furnished with:

· Two (2) 6' white top tables w/top PSV graphics

· Six (6) white chairs for tables

· One (1) rental reception counter approximately 72" wide x 42" high w/graphics

· One (1) white rental bar stool for front counter

· Eight (8) wand lights

- Booth Flooring:

· 20' x 20' Gray Carpet with padding

- Additional Booth Support:

· Roundtrip Shipping

· Coordination Management

· Two (2) waste baskets

· Wipe down booth upon installation

· Secure Booth Space following Show Services

· Electrical for front counter, two table areas and all back lit sections (front & back towers)

· Cleaning of Booth Space daily

· Booth Install and Dismantle (I&D)

C.3.1.2 The contractor shall develop and provide support service for GRAPHICS that include the following:

- Graphics Price = $ ___________

- Graphics Setup:

· Two (2) Table PSV

· One (1) Reception PSV 37" x 40"

· Two (2) Sign Sintra 77.4375" x 24"

· Four (4) Sign Sintra 77.4375" x 43.5"

· Four (4) Curved Sintra 60.625 x 45"

The USMC TMLO will provide print ready data to vendor no later than two weeks before the start of the Sports Tailgate & Licensing Show 2022, Las Vegas Convention Center, January 19-21, 2022. Contractor will be required to print these images before TMLO’s arrival to the show, ensuring that the booth will be properly decorated in accordance with the U.S. Marine Corps image.

3.1.3 The contractor shall develop and provide support service for LOGISTICS that include the following:

Logistics Price = $__________ Vendor will coordinate with the Show Manager/Coordinator (see section 2.3) for any requirements related to advance shipping, delivery address, warehousing, receiving, storage, and handle of booth exhibit material.

4 Special Requirements

4.1 Government Furnished Property

N/A

4.2 Quality Control

The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's quality control is the means by which it assures itself that its work complies with the requirement of the contract.

(End of Performance Work Statement)