M0026421Q0120-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Provide the Questions and Answ ers;

2. Provide updated FAR 52.212-1 Addendum removing “including one hardcopy and one CD”. from paragraph 2.2.1.1.; and

3. Provide updated Atatchment 2.

All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

Y 1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 03-Aug-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M0026421Q0120

X 9B. DATED (SEE ITEM 11)

22-Jul-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

03-Aug-2021

CODE

MCINCR - RCO

2010 HENDERSON RD

MICHAEL T CURLEY, JR.

QUANTICO VA 22134

M00264 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M0026421Q0120

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS AND ANSWERS

Solicitation Section Comment/Question Answers

PWS- Paragraph 4. General

Requirements (4.8, p. 5)

This implies that the conservator will need to maintain Fine Art Insurance while the paintings are in the conservation studio. Will you please provide values for each painting/artwork, as additional insurance may be required if the value exceeds the conservator’s coverage.

This language is to ensure the paintings are covered in the event something were to happen to them while at the

Contractor facility. The

Government will not require any additional insurance to what the Contractor has in place.

FAR 52.212-1 Addendum Paragraph

2. Instructions

Initially, it says that a completely electronic quote is acceptable, however

2.2.1.2 states that the Compliance

Documentation must be provided as a hard copy and CD. If this is the case, please provide a recipient and mailing address.

This language is in FAR

52.212-1 Addendum paragraph 2.2.1.1. Only an electronic copy is required.

The following language has been removed in this amendment from FAR

52.212-1 Addendum paragraph 2.2.1.1.

,“including one hardcopy and one CD”.

FAR 52.212-1 Addendum Paragraph

2.5.1.1 Pricing Spreadsheet

To clarify, the Materials Cost Markup would include transportation, for example, if the conservator must hire a fine art shipper to move the paintings safely to the conservation studio? Also, should this amount be provided as an estimated lump sum for each year or a percentage to be added to the fully loaded rate? Or some other format?

That is correct. Any material cost, including transportation and handling is allowed as long as is compliant with

FAR 31.

FAR 52.212-1 Addendum Paragraph

2.5.1.2 Total Evaluated Price

As this is a time and materials contract and it is impossible to accurately calculate the treatment costs for the collection without having examined the paintings or discussing preservation goals with the curator, can the Total

Evaluated Price be considered a (very) rough estimate?

Yes, the total evaluated price will be used as an estimate since this will be a T&M contract, in which it is impossible to accurately calculate the treatment costs for the collection without having examined the paintings or discussing preservation goals with the curator in the procurement environment for which this is taken place.

SF1449 Will the SF1449 be re-issued as a fillable document?

That is not possible, if you don’t have adobe reader, Contractors may hand sign the SF1449 and send the hand signed copy electronically.

SF1449- Continuation Sheet (p.3 of

49)

What do “Quantity 73,000. 140,000 and

140,000” represent? Dollars?

What is “PSC CD:MIJA”?

Please explain what we should put for

“TOT ESTIMATED PRICE” and

“CEILING PRICE”? What is the difference?

We do not understand the pricing requested in SF1449 – Continuation

Sheet (p. 3 of 49). Is Attachment 2 meant to replace the SF-1449

Continuation Sheet? Please clarify.

The quantity’s represent the max dollar amount per year.

A $1.00 unit price is used to ease payment and allow flexibility on the contract due to its T&M nature.

The PSC M1JA is the product service code applicable to this procurement.

The total estimated price is for estimate only.

The total estimated price and ceiling price are already established in the CLIN’s;

$73,000.00 for the base year and $140,000.00 per option.

Attachment 2 is not a replacement, but a tool that will be used and the rates provided will be incorporated into the award under the respective CLIN’s.

Attachment 2-Pricing Spreadsheet On the 2nd page (landscape format), the

RFP calls for Base Period Labor Rate three times in a row (1st with materials

@ $7,300. listed, then twice with materials @ $14,000.

Should the 2nd and 3rd “Base Period” be

“Option Period 1” and “Option Period

2”? And should the hours on Option

Period 1 and 2 be 1050 per option?

That is correct, an amendment to Attachment 2 has been posted with this amendment correcting the naming of the additional

Base Periods to Option

Period 1 and Option Period 2 and the hours for the options have been changed from 420 to 1050 per option.

Attachment S-1- Past Performance

Questionnaire

Is a total of one PPQ required or one for each of the three references used in 2.4

Volume I-Past Performance?

Are the PPQ’s to be returned to Ms.

Liranzo and Mr. Curley by 10 August or

12 August, 2021?

One PPQ per reference is required.

The PPQ’s are to be sent directly to Ms. Martinez

Liranzo and Mr. Curley by

10 August 2021, which is as stated 2 days prior to the solicitation close date of 12

August 2021.

FAR 52.212-1 Addendum Paragraph

2.2.1 Compliance Documentation

Where do we put 2.2.1 Compliance

Documentation? Is it to be sent in as a

The compliance documentation is to be stand-alone 3rd document or is it to be included in Volume I: Non-Price?

2.2.11 calls for one hardcopy and one

CD. Is this correct? If so, to whom, how and where do we send in hard copy and CD? (Volume I: Non-Price and

Volume II: Price are electronic only.)

provided as a standalone attachment.

Only an electronic copy is required. The following language has been removed in this amendment from FAR

52.212-1 Addendum paragraph 2.2.1.1.

,“including one hardcopy and one CD”.

PWS- Paragraph 4.4 Will the Government extend the mileage beyond 50 miles?

The mileage beyond 50 mile radius will not be extended due to the following concerns. 1) The art will need to remain within the 50 mile radius due to greater distances equate to greater risk that could further damage the artworks. Staff would need to access the art within a day to discuss issues discovered during conservation to determine possible solutions. 2) No travel funds have been set aside for this contract.

Therefore, the art is required to remain within the 50 mile limit per Marine Corps base

Quantico Order 7220.1C.

Any travel beyond the 50 miles of Quantico is considered TAD, which is not accounted for with this requirement.

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

FAR 52.212-1 ADDENDUM

52.212-1 ADDENDUM TO INSTRUCTIONS TO QUOTERS – COMMERCIAL ITEMS

1. Instructions, Conditions and Notices to Quoters

1.1 The Government intends to award a Time and Materials (T&M) Purchase Order for Painting Conservation

Assessment and Treatment services with one (1) base period and two (2) option periods under the authority of FAR

52.217-9 “Option to Extend the Term of the Contract”. This order shall not exceed 36 months. Each Quoter shall submit a quote that clearly and concisely describes and defines the Quoter's response to the requirements of this solicitation. Use of general or vague statements such as "standard procedures will be used" will not satisfy this requirement. Unnecessary elaboration or presentations beyond that sufficient to present a complete and effective quote are not desired and may be construed as an indication of the Quoter's lack of understanding. Elaborate artwork and expensive visual or other presentation aids are neither necessary nor desired.

1.2. Quoters must submit a quote and other information in strict accordance with these instructions. Failure to do so may result in the Quoter’s submission being determined as unacceptable and ineligible for award. Each Quoter’s submission shall be screened by the Contracting Officer or a designee upon receipt to ensure compliance with the instructions contained in the Request for Quotes (RFQ). Elimination of a Quoter is at the sole discretion of the

Contracting Officer.

1.3 The contract award shall be made in accordance with the following information contained in FAR 52.212-1

ADDENDUM and FAR 52.212-2 ADDENDUM. Each Quoter must submit a quote including information pertaining to Technical Capabilities, Past Performance and Price. The Government will evaluate each Quoter's understanding of the contract and Performance Work Statement requirements, and each Quoter's ability to perform the work on the basis of its quote.

1.4 QUESTIONS: Quoters may submit questions requesting clarification of solicitation requirements. All questions must be received by: 10:00 AM EST, 30 July 2021. All questions shall be submitted via email to the

Contracting Officer and Contract Specialist. Questions shall be submitted electronically to Ms. Carmen Martinez

Liranzo, Contract Specialist at carmen.martinezliran@usmc.mil, and Mr. Michael T. Curley, Jr., Contracting Officer at michael.t.curley@usmc.mil.

Please submit questions in the table format below via Microsoft Word.

Solicitation Section Comment/Question

Note: Due to the firewall at Quantico, please be advised that it is the Quoter’s responsibility to ensure all electronic submittals of questions are received by the Contracting Officer in the timeframe given above.

1.5 The Government reserves the right to incorporate all or part of the successful quote’s content into any contract awarded pursuant to this solicitation. In the event of any conflict between the successful quote, which is incorporated into the contract awarded pursuant to this solicitation, and any other portion of the contract, the conflict shall be resolved in favor of the contractual terms that were provided in the Government's solicitation. Moreover, in the event that the successful quote exceeds any solicitation requirement it will become the minimum or threshold contract requirement.

1.6 The RFQ is solicited on an “all or none” basis. Failure to submit a quote for all requirements of the PWS shall be cause for rejection of the quote. Non-compliance with any of the provisions herein may lead the Government to determine that an Offeror’s quote is non-compliant and may result in removal from the evaluation.

2. Instructions for Submission of Quotes

Quoters shall submit one electronic version of the entire quote to Ms. Carmen Martinez Liranzo, Contract Specialist at carmen.martinezliran@usmc.mil, and Mr. Michael T. Curley, Jr., Contracting Officer at michael.t.curley@usmc.mil by no later than the closing date and time of the solicitation listed in block 8 of the 1449.

The files shall be in a format that is compatible with and capable of being opened in Microsoft Office Suite 2016 or

Adobe Acrobat. Pricing information shall be provided in Microsoft Word and Excel format (completed pricing template). All spreadsheets shall be in Microsoft Excel format such that each mathematical equation is obvious. No fields shall be password protected. If files are compressed, the necessary decompression program must be included.

All documents requiring signature shall be provided in PDF. In order to maximize efficiency and minimize the effort involved in the quote evaluation process, all quoters shall comply with the following instructions for quote format and content. Quotes that do not comply with these instructions may be considered non-responsive and render the quoter ineligible for award.

mailto:carmen.martinezliran@usmc.mil mailto:michael.t.curley@usmc.mil

Volumes are as follows:

VOLUME VOLUME TITLE COPIES

(includes one (1) Original)

PAGE LIMIT CDs

0 Compliance 1 No Limit

I Technical Approach 1 20 pages

Past Performance 10 pages

II Price 1 No Limit

2.1. Quote Format

In order to maximize efficiency and minimize the time for quote evaluation Quoters should submit their quotes in accordance with the format and content specified.

8.5X 11 inch paper

Minimum Single-spaced typed lines

Minimum 1 inch margins on all sides

Minimum 12 point font, Times New Roman for text material. For graphics, figures and exhibits, contractor is allowed to the use of a minimum 10 point for text material included in graphics, figures and exhibits.

Attachment will not impact the page count limitations.

Single sided pages

Graphs, drawings and “Screen Shots” of pictures depicting an element(s) of the proposed approach must be clear and legible.

Microsoft Office 2013 compatible files are required

2.2. Quote Content

Each quote shall contain the following volumes/sections:

Volume I: Non-Price

Technical Approach

Past Performance

Volume II: Price

Price

Pricing information shall only be included in Volume II.

2.2.1 Compliance Documentation

The quote shall comply with the following information:

2.2.1.1 Adherence to quote format and content. The Compliance Documentation shall be provided as a stand-alone submission. There is no page limit for the Quotation Letter and applicable enclosures.

2.2.1.2 Quotation Letter - The Quotation Letter shall be signed by an authorized company official and include the following:

1. The Solicitation number.

2. Company Information.

3. Authorized Personnel.

4. Terms of any express warranty.

5. “Remit to” address, if different from mailing address.

6. Acknowledgment of Solicitation Amendments (if applicable).

7. Agreement with terms.

8. Identification of any enclosures being transmitted. (e.g. Completed forms as enclosures to the quotation letter.)

9. Length of quote validity (Quote validation shall be for 90 days)

10. The complete Standard Form (SF) 1449 in order to be compliant

11. Completed copy of all solicitation representations and certifications are required for prime and subcontractors.

12. A copy of the contractors’ DUN’s number report (www.dnb.com).

13. All provisions and clauses requiring contractor completion.

2.2.1.3. Organizational Conflict of Interest (OCI) plan submission – The Quoter shall submit its OCI Mitigation

Plan (if applicable). If a plan is applicable, it shall addresses all actual or potential conflicts of interest in adequate detail for the Contracting Officer to determine whether an OCI exists or has been mitigated. The Quoter shall describe how the OCI Mitigation Plan was developed and the company's approach to avoiding, mitigating, or neutralizing any identified OCI risks. If a Quoter determines that an actual or potential OCI does not exist, the

Quoter shall include a statement to that effect as part of its quote, and does not need to submit an OCI Plan. The prime contractor must validate that no OCI exist among Prime and proposed subcontractors. The prime is responsible for managing and validating the OCI status of its subcontractors.

2.3 Volume I - Technical Approach

2.3.1 The Quoter's technical capability submission shall include all relevant supporting information required or specified in the Solicitation. This Volume shall be limited to twenty (20) pages, single sided, not including exhibits and attachments. Quoters shall submit the following information:

2.3.2 The Quoter shall provide a detailed description of the proposed technical approach set forth under the PWS.

The quote should demonstrate an understanding of and ability to meet all of the requirements covered in the PWS and achieve the standards and quality levels identified in the PRS. The quote should sufficiently describe how the

Quoter will comply with Government tasking and requirements throughout the performance period.

2.3.2.1 The contractor shall provide location address confirming its location is within the 50 miles radius of Museum

Support Facility (MSF) in Dumfries VA.

2.3.2.2 The Quoter shall provide samples of the following documents for the below examples of painting conservation (these may be labeled as attachments):

1. Conservation Assessment with proposed treatment

2. Photo documentation of pretreatment, during treatment and post treatment

3. Final Treatment Report

The Quoter shall provide the following (these may be labeled as attachments):

1. Estimated time (hours) and labor mix to complete conservation

A. Full restoration of an Oil Painting on Canvas with approximate size of 45” x 70”

B. Full restoration of an Oil/Acrylic Painting on a Wooden Support with approximate size of 40” x 60”

C. Minor Restoration and Surface Cleaning of an Oil Painting with approximate size of 35” x 40”

D. Full restoration of a Watercolor Painting on paper, ivory, or porcelain with approximate size of 1.5” x 1” http://www.dnb.com/

E. Full restoration of an Ornate Period Frame that required cleaning, consolidation, and/or replacement/replication of some of the ornate ornamentation to match the rest of the frame – if such an example was part of one of the above samples, a fifth sample is not necessary.

2.3.2.3 The quoter shall provide a table of minimum proposed qualifications of all contractor positions who will perform on this contract. These qualifications will establish the minimum qualifications of the individuals

(experience, education, certifications, etc.) that the offeror intends to have perform these tasks throughout the life of the contract. Note: These are not key personnel and no resumes shall be submitted. Complete Qualifications spreadsheet (Attachment 1) to align with the response submitted.

2.3.2.4 The Quoter shall provide proof of membership in the American Institute for Conservation of Historic and

Artistic Works (AIC) at the Professional Associate level with Painting Specialty Group (PSG) designation.

2.4 Volume I – Past Performance

The Quoter’s past performance quote shall not exceed 10-pages, not including the Past Performance Questionnaire

(PPQ). The quote should address the quality of a Quoter’s recent (performed within three (3) years of the RFQ issued date) and relevant (similar in size and scope) past performance based on the input received by the Quoter, its references and other reliable sources contacted by the Government. For those efforts currently being performed, the quoter must have performed for at least six (6) months from the date of issuance of this RFQ. Quoters that have no record of past performance (i.e. new businesses) must submit a signed and dated past performance certification statement to that effect. The Quoter should provide at least three (3) references demonstrating relevant past performance to demonstrate the quality of performing the same or similar services within the last three (3) years.

Include the following fields:

Customer;

Contract/Task Order Number;

Program name;

Period of Performance;

Contract type;

Total contract value;

Names/Telephone numbers/e-mail for the Procuring Contracting Officer, Contracting Officer’s

Representative, Government Project Manager, or other Point of Contact with technical knowledge of the past performance sufficient to complete the PPQ.

The PPQ is included as an attachment (Attachment S-1) to the RFQ. The Quoter shall provide a copy of the PPQ to each of their listed references with instruction to return to Ms. Carmen Martinez Liranzo at carmen.martinezliran@usmc.mil and Mr. Michael Curley at michael.t.curley@usmc.mil no later than the closing date and time of the solicitation listed in block 8 of the 1449.

The Government may request additional past performance information from others using a PPQ. The Government may also use other information such as Contractor Performance Assessment Reporting System (CPARS), DoD Past

Performance Information Retrieval System (PPIRS) and the Federal Awardee Performance and Integrity

Information System (FAPIIS) data available from Government sources to evaluate a Quoter’s past performance.

The Government reserves the right to limit or expand the number of references it decides to contact and to contact references other than those provided by the Quoter.

2.5 Volume II – Price

2.5.1 General Information: The Quoter’s Price quote shall include a Formal Quote Letter and Price Quote consisting of the completion of Attachment 2.

Price information shall NOT appear anywhere in the Technical Volume and be no more than two (2) decimal points.

2.5.1.1 Pricing Spreadsheet- Rates

Quoters shall submit the labor and material rates (Attachment 2) for execution of the technical approach quoted. The pricing shall include:

a. Fully loaded labor rates for all deliverables.

b. Material Cost Markup- Quoter shall provide a rate to cover any expenses other than direct labor and materials. This includes but is not limited to handling rate, G&A, and profit, This rate shall be quoted for every period of the award and will be applied against the direct material cost.

2.5.1.2 Pricing Spreadsheet-Total Evaluated Price

The Total Evaluated Price tab under the Pricing Template shall be completed based on the unit prices proposed under the Rates tab. This tab includes an estimated number of labor hours and material costs per period of performance that will be multiplied by the quoted rates and is used as to provide the Total Evaluated Price for this effort.

LIST OF RFQ ATTACHMENTS

RFQ/Contract Attachments:

The following will become part of the contract at time of award:

Attachment 1: Qualifications (as quoted)

Attachment 2: Pricing Template (as quoted), The following are attachments to the RFQ and will not become part of the resulting contract:

S-1: Past Performance Questionnaire (PPQ)

(End of Provision)

(End of Summary of Changes)