M00264-21-Q-0044-00001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is the follow ing:

1) Change the Ordering Period from 5-years to 1-year

2) Change the Period of Performance

3) Extended Solicitation Response Date/Time

4) Change CLIN 0001 Quantity

5) Add CLIN 0002 Parts/Materials

6) Update the Performance Work Statement

7) Update FAR clauses 52.216-18 and 52.216-22

All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 18-Feb-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X M0026421Q0044

X 9B. DATED (SEE ITEM 11)

27-Jan-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

18-Feb-2021

CODE

MCINCR - RCO

2010 HENDERSON RD

MELISSA CHABOT

QUANITCO VA 22134

M00264 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M0026421Q0044

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 03-Feb-2021 11:00 AM to 22-Feb-

2021 11:00 AM.

The order period end date has changed from 09-Feb-2026 to 28-Feb-2022.

The order period start date has changed from 10-Feb-2021 to 01-Mar-2021.

The contract maximum amount has decreased by $150,000.00 from $200,000.00 to $50,000.00.

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed from:

Procurement for washer and dryer repair services at various locations aboard Marine Corps Base Quantico in accordance with the Performance Work Statement and Price List. Repair services include the per day diagnostic fee, hourly labor rate, and parts/materials.This requirement is for a five (5) year odering period starting 10 February 2021 and running through 9 February 2026.

To:

The per day trip charge to diagnose the issue(s), regardless of the number of units and locations serviced on that day.

The hourly labor rate to service the washers and dryers in accordance with the Performance Work Statement.This repair service covers the period of 1 March 2021 to 28 February 2022.

The pricing detail quantity has decreased by 165,000.00 from 200,000.00 to 35,000.00.

CLIN 0002 is added as follows:

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0002 15,000 Each Washer Dryer Parts/Materials

FFP

The vendor shall provide manufacturer part numbers for all parts and materials needed for repairs, and a price reasonableness determination will be made at the task order level.

This repair service covers the period of 1 March 2021 to 28 February 2022.

FOB: Destination

PSC CD: J072

MAX

NET AMT

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 10-FEB-2021 TO

09-FEB-2026

N/A N/A

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-MAR-2021 TO

28-FEB-2022

N/A AC/S G-6 (B50) M30004

3250 CATLIN AVE

QUANTICO VA 22134-5000

KELVIN MURPHY

703-784-1907

M30004

The following Delivery Schedule for CLIN 0002 has been added:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-MAR-2021 TO

28-FEB-2022

N/A AC/S G-6 (B50) M30004

3250 CATLIN AVE

QUANTICO VA 22134-5000

KELVIN MURPHY

703-784-1907

M30004

INSPECTION AND ACCEPTANCE

The following Acceptance/Inspection Schedule was added for CLIN 0002:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

Destination Government Destination Government

The following have been modified:

52.212-1 ADDENDUM

GENERAL INTENTION. Marine Corps Installations – National Capital Region (MCI-NCR) has a commercial requirement for Washer and Dryer Repair Services to support Marine Corps Base Quantico. In accordance with FAR Parts 12 and 13, the MCI-NCR Regional Contracting Office is issuing a commercial solicitation for the acquisition of such service. Required specifications are listed in the Schedule of Supplies/Services and Performance Work Statement within this solicitation.

CUSTOMER. Marine Corps Base Quantico G-4 Logistics Division 2011 Catlin Ave.

Quantico, VA 22134

PROCUREMENT APPROACH. The Contractor’s quoted service description shall reflect the characteristics and level of quality that will satisfy the Government’s need as described in the Schedule of Supplies/Services and Performance Work Statement. A Firm Fixed Price Contract/Order will be issued and it is the Government’s intent to award on an “all-or-none” basis to satisfy this requirement.

This solicitation is a total set-aside for small business concerns. Only quotes submitted by small business concerns will be accepted by the Government. Any quote that is submitted by a contractor that is not a small business concern will not be considered for award.

PAYMENT TERMS. NET 30. Invoices must be submitted via the Wide Area Workflow (WAWF) in accordance with DFARS 252.232-7006 which is included in this solicitation.

REQUIRED DELIVERY/PERIOD OF PERFORMANCE. The Period of Performance for this Indefinite Delivery/Indefinite Quantity contract will be for a one (1) year ordering period starting 1 March 2021 or date of award and run through 28 February 2022.

TECHNICAL COMPLIANCE. To ensure technical compliance:

a. To ensure technical compliance the quoter must clearly demonstrate that they can meet the solicitation requirements. The Offeror must provide demonstrated knowledge and understanding of the technical requirements outlined in the Performance Work Statement (PWS). The Offeror shall demonstrate specific capabilities and relevant experience to perform all tasks outlined in the PWS. A mere statement that the quoter will meet the Government’s requirement is NOT sufficient.

b. Clearly state whether the quoter can meet the requested period of performance. Vendors who cannot meet the required period of performance will not be considered technically acceptable.

c. All offerors must complete the Price List attached to this solicitation. Pricing must include the per day trip fee, regardless of the number of units to diagnose, and the hourly labor rate to repair units.

d. All offerors must complete paragraph (d)(2) within the provision at 52.204-24 of the solicitation. It is recommended to copy and paste the provision in a separate Word document and include it with your quote.

SUBMISSION OF QUOTES. Quotes shall be submitted no later than the time and date specified on Block 8 of page 1 of the SF1449 solicitation. Quotes shall be submitted electronically via electronic mail (e-mail) to Melissa Chabot at melissa.chabot@usmc.mil. Vendors are responsible for ensuring their quotes have been received via email by the date and time specified in Block 8 on Page 1 of this solicitation. Delivery delays that cause a quote to be late are not the responsibility of the Government agency.

Quoters shall provide their full vendor name and any doing business as names as certified in the mandatory System for Awards Management at www.sam.gov. Quotes shall also include a vendor point of contact information (name, phone, and email), Cage Code, and Tax ID (TIN/EIN) number.

PERFORMANCE WORK STATEMENT

WASHER/DRYER REPAIR SERVICES

for

MARINE CORPS BASE, QUANTICO, VA

1.0 BACKGROUND.

1.1 The Materiel Support Branch (MSB), G-4 Logistics Division, Marine Corps Base, Quantico, VA has a minimum of 1315 government-owned commercial washers and dryers, including combo units (e.g., appliances) currently installed at various locations (e.g. barracks, fire stations). The appliance population is comprised largely of commercial Maytag and Kenmore equipment. For estimating purposes, the government has developed their life cycle usage projections based upon a population of 40% washer/dryers and 60% combo units, using a nominal new appliance value of $1,250.00 and assuming a five-year life cycle per appliance. During the contract performance year, 400 combo units are anticipated to be installed in new barracks locations aboard the base. Thereafter, additional units deployed will largely be accomplished as a replacement action for existing appliances. The government further assumes that 50%, or more, of appliance failure in years 4 and 5 of the life cycle will result in replacement of appliance rather than repair, given the anticipated levels of usage. The government’s amortization model projects the final salvage value of an appliance at the end of its life cycle to be $700.00.

Assuming a total requirement of 1315 over a five-year life cycle, the percentage of appliances in each year is provided at Figure 2. These percentages are constant over the anticipated life cycle of the effort as older appliances are replaced and additional appliances are added to arrive at the total figure. Most appliances are <3-years old and most of the new combo units projected for 2021 deployment will initially be under manufacturer’s warranty.

For purposes of developing a viable service model, the Contractor should use the figures provided by the government as ‘good faith’ high confidence estimates intended to establish and maintain a standard of service over the one year performance period. As such, while service requirements and parts failures may rise and fall over the years, the constancy of the population of appliances should mitigate the significance of anomalies.

2.0 BASIC REQUIREMENT.

2.1 The Contractor shall provide all labor, transportation, supplies, materials, tools and any other items or services required to repair the washers and dryers (e.g. appliances) aboard MCB, Quantico, VA. All repairs shall be completed in accordance with the manufacturer’s instructions or best industry practices. Where possible, manufacturer warranty provisions shall be enforced. The Contractor is responsible for all parts and services required to restore the appliances to a full operating state.

2.2 When necessary, at no additional cost to the government, the Contractor may work weekend hours to alleviate backlog repair orders. There may be occasions where emergency services will be required for same day, after hours, or holiday servicing. As Marine Corps Base Quantico is considered one (1) site, the government shall be billed for only one (1) trip charge per day, regardless of the number of units and locations serviced on that day.

3.0 TASKS.

3.1 The Contractor shall maintain appliances covered under this IDIQ and resulting task orders at no less than .95 availability of appliance at each location at all times. The performance target for appliance availability is .95 of the total deployed units (e.g., 1249 of the current 1315 units maintained as fully operational). Availability of the units shall be reported monthly.

3.2 Repairs requiring parts not readily available shall be ordered by the Contractor in the most expeditious manner to ensure appliances have minimal down time. If an application is to be down more than 48 hours, the Contractor shall notify the COR with an explanation of the problem and projected date for restoration of service, or recommendation for other action (e.g., replace the appliance).

3.3 The Contractor shall make recommendation to the COR as to which appliances are “beyond economical repair.”

If an appliance is deemed “beyond economical repair,” the COR will coordinate actions to remove the appliance from service. For planning purposes, based upon the population of appliances currently in service, the government has provided an amortization schedule. If a repair exceeds the residual value percentage of the appliance based upon its associated service life, the COR shall make a determination, as to whether repair, or replacement shall be accomplished. Figure 3 provides the associated amortization schedule based upon the date placed into service (ref:

Figure 2).

3.4 In the event emergency services are required, the Contractor shall respond within 24 hours, or less. The Contractor will service units after-hours, holidays and weekends if necessary. The COR shall advise the Contractor when emergency services are required.

3.5 The Contractor is responsible for leaving the work area free of all repair debris, grease, dirt, oil, etc. when the job is completed or at the end of the day.

3.6 The Contractor shall be responsible for all breakage and damage that may occur inside and/or outside the immediate building due to the fault or negligence of personnel during the performance of contract services.

3.7 The Government will not be responsible for the Contractor’s personal supplies, equipment, materials, or belongings brought into the buildings or on the grounds to perform services. This includes but is not limited to loss or damage caused by fire, theft, accident or other disaster.

4.0 WARRANTY.

4.1 Each repair accomplished by the Contractor shall be warranted for six (6) months from its date of completion.

Factory warranties for parts will apply and the Contractor shall be responsible for ensuring compliance when a repair action falls under the warranty provisions. The COR will be responsible for providing proper documentation of manufacturer warranty items to the Contractor.

4.2 The Contractor shall be responsible for replacing warranted parts from the manufacturer under the service terms of this agreement.

5.0 LOCATION.

5.1 Washers/dryers may be located in two or three deck buildings, for Bachelor Enlisted Quarters (BEQs) and Bachelor Officer Quarters (BOQs), which have laundry rooms in designated areas on each deck. Some washers/dryers will be located in single deck buildings and other areas, and have designated areas for machines.

Buildings do not have elevators and some have outside stairwells.

5.2 The location, make, and model for all machines will be provided at time of award.

6.0 PERIOD OF PERFORMANCE.

6.1 The Period of Performance for this Indefinite Delivery/Indefinite Quantity contract will be for a one (1) year ordering period.

7.0 PARTS INVOICED.

7.1 Due to the unknown nature of future repairs, prices for parts will not be evaluated prior to award. Once award is made, the vendor shall provide manufacturer numbers for all parts needed for repairs and a price reasonableness determination will be made at the task order level.

8.0 REPAIR RECONCILIATION AND REPORTS.

8.1 The Contractor shall provide confirmation of repairs via email to the COR at the time of completion, as well as provide a monthly report that aggregates the repairs within five working days of the end of the previous month at the time of invoice submission. At a minimum, the report shall include:

(a) Location of appliance;

(b) Type of appliance, model, and serial number;

(c) Duration of time to complete repair (Rounded to the nearest hour);

(d) Parts and prices; and

(e) Estimated completion date for backlog repair orders crossing monthly reporting periods.

9.0 MANAGEMENT.

9.1 Role of Contracting Officer’s Representative (COR) for Inspection, Acceptance, and Other Duties.

9.1.1 The COR will execute all government responsibilities for performance oversight, inspection, invoice certification, and coordination of work efforts with the Contractor. The COR reserves the right to conduct periodic inspections of repairs and workmanship, and to direct corrective action if required. The Regional Contracting Office (RCO) Procuring Contracting Officer (PCO) will interface with the prime contractor’s representative for payment and administration issues. The Contractor shall be fully responsible for all facets of performance quality. The Contractor shall identify relevant staff points of contact and ensure their availability throughout contract execution to ensure effective coordination, communication, and management. The COR cannot authorize deviations from contract requirements and specifications. The Contracting Officer is the only person authorized to approve changes in any of the requirements of this order.

The following individual will be appointed as the Contracting Officer’s Representative:

To be provided at time of award.

10.0 QUALITY ASSURANCE.

10.1 Performance Requirements Summary (PRS). The performance requirements set forth in this section correspond to the material content cited in the PWS and the evaluation factors. Corresponding ratings will be generated for each of the weighted performance areas and aggregated monthly. The COR will track performance using a moving average and reconcile performance with the Contractors Program Manager and Task Leads. This information will also be shared with the Contracting Officer and included in CPARs reports and any past performance assistance requests:

Performance Objective

Reference Performance Standard Method of Surveillance

Remedy

Standards of Service / Completion of Repairs

PWS

Reference 3.1

PWS

Reference 4.1

>95% availability of appliances at the specified location

100% enforcement of parts/service warranties

Periodic Surveillance by

COR

Re-performance within 1 work day of notification.

Responsiveness to Service Calls

PWS

Reference 3.4

<24-hrs. response for emergency repairs

Periodic

Re-performance within 12 hours of notification.

Management and Compliance

PWS

Reference 6.1

PWS

Reference 3.1

100% accuracy in reporting of service calls

Monthly reporting and interface with Government COR to assess performance and the state of equipment / quality of services

Periodic

Contractor shall provide a written Corrective Action Report

Price Reasonableness

PWS

Reference 7.1

All price parts must be deemed fair and reasonable prior to issuance of each task order.

Determination made per task order.

Contractor shall provide part prices deemed fair and reasonable compared to commercial marketplace prices.

11.0 CONTRACTOR UNAUTHORIZED WORK PERFORMANCE.

The contractor shall not perform work that deviated from contract requirements and specifications. If the contractor deviated from contract requirements and specifications without approval of the CONTRACTING OFFICER, such deviation shall be at the risk of the contractor and any cost related thereto shall be borne by the contractor.

12.0 BASE ACCESS.

All contractors entering Marine Corps Base Quantico are required to follow the installation’s base access instructions.

Base Access - Defense Biometric Identification System (DBIDS) Frequently Asked Questions

Where do I register for DBIDS?

Individuals must pre-enroll, go to https://dbids-global.dmdc.mil/enroll#!/ and complete the registration process (PMO bldg. 2043 or at the Commercial Vehicle Inspection Lot near the MCCS Outdoor Adventures Center and Game Check Station) within 30 Days. Print out the online confirmation and bring to the base to complete the process.

To complete your DBIDS processing and receive your DBIDS credential, visit the MCB Quantico Commercial Vehicle Inspection (CVI) Lot or the Provost Marshal's Office bldg. 2043. Please allow 10 days from your online pre-registration date for Processing of your information, and bring your pre-registration confirmation printout.

Does everyone in a vehicle need to be registered in DBIDS?

All individuals requiring routine access to the installation will need to register.

What happens if I don't pre-enroll?

Pre-enrollment helps to expedite the processing time before checking in at the Provost Marshal's Office or CVI-Lot.

There will be additional delays if the pre-enrollment is not completed in advance.

How long does registration take?

Registration times will vary. If you complete pre-enrollment before coming to Quantico, registration should only take a few minutes.

If I have a DBIDS card at another base, do I need to register again for Quantico?

Yes, go directly to PMO or the CVI Lot with your DBIDS card to receive MCB Quantico permissions.

FOR CONTRACTORS & VENDORS

Base Access Control is intended to process contractors & vendors who conduct official business aboard MCB Quantico at either the MCB Quantico Commercial Vehicle Inspection (CVI) Lot or the Provost Marshal's Office bldg. 2043.

Business Hours: 6:00 a.m. - 3:00 p.m. (Mon-Fri) CLOSED on Saturday/Sunday 703 432-0603 or 703 784-4423 Quantico_DBIDS@usmc.mil

Visit the Quantico Base Access Webpage for all the details: https://www.quantico.marines.mil/Base- Access/.

PRICE LIST

This IDIQ is for a one-year ordering period with a max ordering limit of $50,000.00 for Washer and Dryer Repair Services and Parts/Materials.

Offerors shall provide the per day trip fee to diagnose issue, regardless of the number of units to diagnose and number of locations to service.

Offers shall provide the hourly labor rate to perform washer and dryer repair services.

Service Ordering Period Per Day Trip Fee (Diagnostic) Hourly Labor Rate

Washer/Dryer Repair 1 March 2021 – 28 February 2022

52.216-18 ORDERING. (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 1 March 2021 through 28 February 2022.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when--

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor's fax number; or

(3) If sent electronically, the Government either--

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor's email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of clause)

52.216-22 INDEFINITE QUANTITY. (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum". The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum".

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 28 February 2022.

(End of clause)

(End of Summary of Changes)