M00264-19-Q-0095_Combine_Solicitation.docx

M0026419Q0095

SOLICITATION FOR BASE LAW ENFORCEMENT MANAGEMENT SUPPORT SERVICES

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This acquisition is set aside 100% for Small Businesses. The applicable NAICS code is 541614 – Process, Physical Distribution, and Logistics Consulting Services with a size standard of $15M. This Request for Quotation (RFQ) and subsequent order are set-aside exclusively for only those authorized Small Businesses. Quotes from other than these vendors will not be considered. This is a RFQ for Base Law Enforcement Management Support Services. The Government intends to award a single firm fixed-price contract as a result of this solicitation. This acquisition will be conducted in accordance with Federal Acquisition Regulation (FAR) 13, Simplified Acquisition Procedures.

M00264-19-Q-0095 is issued as a RFQ to provide the Government the following services: Contractor shall provide non-personal services for the Law Enforcement and Corrections Branch (PSL) requirement for contractor support to establish and maintain the standardization and the centralized program management and fielding of law enforcement equipment and provide Subject Matter Expertise (SME) support for Planning, Programming, Budgeting and Execution (PPBE) requirements.

Contractor/Quoter: __________________________________

Cage Code: __________________________________

Tax ID Number: __________________________________

SUBMISSION OF QUOTES:

Questions: All questions must be received by 08 July 2019 at 01:00 PM EDT. All questions submitted for this solicitation must be electronically sent to tommy.session@usmc.mil and curtis.harris@usmc.mil.

Note: Due to the firewall at Quantico, please be advised that it is the Quoter’s responsibility to ensure all electronic submittals of questions are received by the Contracting Officer in the timeframe given above.

Quotes: Quotes must be received by the Contracting Officer no later than 17 July 2019 at 1:00 PM ET.

See FAR 52.212-1 and 52.212-2 Addendums of this solicitation for detailed information regarding submission of quotes.

SCHEDULE OF SUPPLIES/SERVICES

The service required is to support analysis of manning requirements for Marine Corps Police forces in direct support of MROC decisions; capability document development in support of fielding appropriate training and equipment to Marine Corps Police Forces which include the community of Criminal Investigations, Military Working Dogs, Corrections, Special Incident Response, Physical Security Specialists, Accident Investigations, and Patrol. Services provided shall be in accordance with the Performance Work Statement (PWS).

The Contractor shall support cooperative, orderly, and seamless transitions.

During transition, the Contractor shall transition with minimal disruptions and maintain a dedicated transition team

Period of Performance:

02 August 2019 to 01 September 2019

Firm Fixed-Price

This line item is all inclusive of any necessary travel in support of this requirement, as specified in the PWS.

Period of Performance:

02 September 2019 to 01 September 2020

Firm Fixed-Price

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

1.0 INTRODUCTION

The Law Enforcement and Corrections Branch (PSL) requires contractor support to establish and maintain the standardization and the centralized program management and fielding of law enforcement equipment as well as provide Subject Matter Expertise (SME) support for Planning, Programming, Budgeting and Execution (PPBE) requirements.

2.0 BACKGROUND

The lack of standardization and the centralized management and fielding of law enforcement equipment have plagued the Marine Corps’ Law Enforcement (LE) community for several years. Additionally, the need for a SME with the background of PPBE has prevented the Marine Corps Law Enforcement Program (MCLEP) from being able to develop in response to emerging industry standards and new technologies. In order to address this issue, the Marine Corps Police Force (MCPF) Operational Advisory Group (OAG) has established the Family of Law Enforcement Equipment (FoLEE) Integrated Product Team (IPT). The mission of the FoLEE IPT is to address the Doctrine, Organization, Training, Material, Leadership, Personnel, Facilities – Policy (DOTMLPF-P) implications of establishing standard sets of equipment fielded to Marine Corps LE personnel within the parameters of the Marine Corps’ requirements and acquisition processes. Additionally, recent Decision Memorandums that have significantly increased staffing requirements for the MCLEP program have created multiple deficiencies in supporting elements, e.g. training, equipping, sustaining that require additional resources and planning across the Fiscal Year Defense Plan (FYDP).

3.0 SCOPE

The Contractor shall provide the personnel, management and materials necessary to establish and maintain the standardization and centralized program management for the FoLEE and MCLEP programs.

4.0 REQUIREMENTS The Contractor shall:

4.1 Logistic Support-Logistic Analyst (Key Personnel)

4.1.1 Maintain existing approved equipment lists or Approved Product Lists (APLs)

4.1.1.1 Facilitate FoLEE IPT and community working groups (WGs) periodical reviews of existing APLs for potential enhancements and technological advancements.

4.1.1.2 Capture equipment requirement additions and enhancements that are discussed at various community WGs, IPTs or Operational Advisory Groups (OAGs) and submit them to the FoLEE IPT Chairman for review and/or publication.

4.1.1.3 Maintain updates for a standard operational procedure (SOP) for the LE community to procure approved APL items.

4.1.2 Facilitate Criminal Investigation Division (CID), Military Working Dog (MWD), Special Reaction Team (SRT), Corrections, Base Access, Vehicle and other community WGs requirements through FoLEE IPT and MCPF OAG. This shall include:

4.1.2.1 Assist community WG leads in the identification of requirements to support the standardization, policy development, acquisition, sustainment and supportability of LE material and non-material needs.

4.1.2.2 Assist community WG and FoLEE IPT leads with brief development and presentation.

4.1.2.3 Providing after actions reports as they relate to new equipment discussions within community WGs, the FoLEE IPT and the MCPF OAG(DEL0001).

4.1.3 Provide requirement development and acquisitions subject matter expertise (SME) to the MCPF OAG, FoLEE IPT and community WGs.

4.1.3.1 Assist MCPF OAG with community WG identification and formal establishment.

4.1.3.2 Draft FoLEE information and decision briefs for MCPF OAGs, FoLEE IPTs and community WGs(DEL0002).

4.1.4 Preparation of draft documents as required by the Marine Corps Requirement Development Processes (Urgent Universal Needs Statement (UUNS), Universal Needs Statement (UNS), Table of Organization and Equipment Change Request (TOECR), Marine Corps Capabilities Based Assessment (MC CBA), Change Recommendation for Doctrine, Organization, Training, Material, Leadership, Personnel, Facilities – Policy (DOTMLPF-P) implications (DCR)) for PSL requirements.

4.2 PPBE Support

4.2.1 With the use of Program Budget Information System (PBIS), perform the necessary analysis and studies of new and existing requirements when changes to existing support concepts and/or resources are anticipated. These analyses shall include recommendations to enable the PSL Branch to make informed decisions with regards to PPBE. This shall include:

4.2.1.1 Providing Program Objective Memorandum (POM) Program Review brief development and SME support to the PSL Branch.

4.2.1.2 Providing Capability Enhancement brief development and SME support to the PSL Branch.

4.2.1.3 Preparing after actions reports, summaries or information briefs for the PSL Branch as they relate to PEB/Capability Program Managers (CPM) briefings, sessions, meetings, etc(DEL0001).

4.2.2 Provide input and relevant guidance to the MCLEP Program Manager with regards to the PPBE process. This shall include:

4.2.2.1 Provide POM Program Review briefs(DEL0003).

4.2.2.2 Provide Capability Enhancement Briefs(DEL0004).

4.2.2.3 Prepare after actions reports for the MCLEP Program Manager as they relate to PEB/Capability Program Managers (CPM) briefings, sessions, meetings, etc(DEL0001).

4.2.2.4 Through the use of PBIS and Defense Travel System (DTS), review and provide analysis of execution products in order to develop forecasting products.

4.2.2.5 Monitor travel lines of accounting (LOAs)/travel execution in DTS and provide recommendations to the MCLEP Program Manager.

4.3 Program Management Support to MCLEP

4.3.1 Provide input to Protection Executing Steering Group (PESG) briefing packages regarding MCLEP status of funds to the MCLEP Program Manager(DEL0005).

4.3.2 Facilitate coordination with Combat Development and Integration (CD&I), Marine Corps Systems Command (MCSC) and multiple PEBs in order to meet future missions for the MCLEP program.

4.4 Submit Monthly Status Reports(DEL0006). These reports shall address:

4.4.1 A summary of work performed for the reporting period.

4.4.2 Progress toward open efforts.

4.4.3. Planned actions towards new efforts.

4.5 Travel Schedule

The Contractor will be required to travel to one (1) Marine Corps Police Force Operational Advisory Groups (MCPF OAG) in (Fort Leonard Wood, MO) and one to (1) Senior Leaders training event (West Coast) per year in the performance of this requirement. Travel costs shall not be reimbursable under the Contract. The Contractor shall reflect the anticipated cost of the travel within the firm fixed price Contract Line Item Number (CLIN) structure identified.

Contractor costs for Government authorized travel are included in this contract. All travel shall be in accordance with Federal Acquisition Regulation (FAR) 31.205-46 “Travel Costs”. The firm fixed-price CLINs shall include all travel directly associated with performance of this award.

The Contractor is responsible for implementing a travel management program that ensures adherence to procedures and suitable controls to prevent unauthorized cost incurrence. Travel authorization requires pre-approval of responsible government staff prior to incurring costs. Travel is to be authorized by the COR prior to any travel commencing on this award.

5.0 QUALIFICATIONS

Key Personnel in support of this effort must be independent, mature, driven and hands-on problem solvers able to conduct work and provide deliverables in a senior/General Officer level environment. Key qualifications required are listed below:

Mandatory:

· Minimum of a Bachelor’s Degree in any field or educational equivalent of 4 years college education

· Minimum 10 years Marine Corps Joint Capability Integration Development System (JCIDS) and requirements development experience.

· Minimum of 10 years Marine Corps Acquisition Logistics development and support experience of which a minimum of 5 years must be law enforcement specific.

· Minimum of 10 years Marine Corps Planning and Programming application and experience to include; Program Review Brief development, MC CBA development, Marine Corps Capability List (MCCL) development, Marine Corps Gap List (MCGL) development and Marine Corps Solutions Development Directorate (MCSDD) development of which a minimum of 5 years must be law enforcement specific.

· Minimum of 2 years Marine Corps Program Execution application and experience.

· Minimum of 1 year Total Force Management System application.

· Program Budget Information Systems (PBIS) access and experience.

· Training in or experience with procurement contract vehicles and management.

· Defense Travel System (DTS) access and experience.

Preferred:

· Minimum of 2 years law enforcement specific college education or law enforcement specific employment.

· Minimum of 5 years Marine Corps law enforcement specific requirements development expertise.

· Minimum of 10 years’ experience facilitating and participating in Marine Corps OAGs, WGs, and IPTs.

6.0 DELIVERABLES

7.0 SECURITY The Contractor shall:

7.1 Establish appropriate administrative, technical, and physical safeguards to protect any and all nonpublic Government data to ensure the confidentiality, integrity, and availability of government data. The Contractor and all Contractor personnel with access to or responsibility for nonpublic Government data under this contract shall:

7.1.1 Comply with:

DoD Instruction (DoDI) 8500.1, Cybersecurity The Privacy Act (5 U.S.C. 552a) DoD 5400.11-R, and DoD Directive 5400.11, DoD Privacy Program DoD 6025.18-R, DoD Health Information Privacy Regulation DoD 5200.2-R, Personnel Security Program HSPD-12, Homeland Security Presidential Directive.

7.1.2 Comply with HSPD-12 Personal Identity Verification (PIV) issuance requirements, known as the Common Access Card (CAC) for DMDC and:

7.1.2.1 Be responsible for obtaining CAC or PIV ready status prior to reporting for work. At a minimum, all Contractor personnel must obtain/maintain a favorable FBI National Criminal History Check (fingerprint check), two forms of identity proofed identification (I-9 document), and submit a National Agency Check and Law Credit (NACLAC) vetting package for processing.

7.1.2.2 Be citizens of the United States.

7.2 If at any time, any Contractor personnel requiring a CAC is unable to obtain/maintain an adjudicated NACLAC, immediately notify the DMDC Information Systems Security Group (DISSG) and remove such person from work under this contract.

7.3 Immediately report the discovery of any Privacy breach first to the DMDC CIO/ Privacy Office and secondly to the COR.

7.4 Perform offsite work with Personally Identifiable Information (PII) only on systems and platform information technology systems (PIT) that meet Risk Management Framework (RMF) (formerly Defense Information Assurance Certification and Accreditation Process (DIACAP)) for DoD Information Technology (IT) requirements. Systems previously certified under DIACAP must be current but cannot exceed an authority to operate (ATO) date later than October 2016. Such information systems and PIT systems will be updated on an on-going basis to continue to meet applicable RMF requirements. Systems must have and maintain an Authority to Operate (ATO) or, if acceptable to the Government under DIACAP, an Interim Authority to Operate (IATO) not to exceed the October 2016 time frame.

7.5 Contractor systems and information networks that receive, transmit, store, or process nonpublic Government data must be accredited according to DoDI 8510.01 "Risk Management Framework for DoD IT” (RMF) (formally DIACAP) and comply with annual Federal Information Security Management Act (FISMA) security control testing. All systems subject to RMF must present evidence of authorization in the security plan, Security Assessment Report (SAR) Plan of Action and Milestones (POA&M) and authorization decision document or show that the system has successfully gone through the Risk Management Framework Process in order to integrate information security and risk management activities into the system’s life cycle. The RMF decision must be current and cannot exceed a 3 year timeframe. Evidence of FISMA compliance must be presented in the form of a POA&M. The Contractor will be responsible for the cost of RMF processes and FISMA testing required for any Contractor owned and operated network, facility and/or application processing DoD information.

7.6 Portions of work to be performed under this contract as delineated in the DD Form 254, (Attachment No.2) involves access to and handling of classified material up to and including SECRET. Therefore the Contractor must possess and maintain a minimum of a SECRET clearance.

8.0 GOVERNMENT FURNISHED PROPERTY/EQUIPMENT/INFORMATION (GFP/GFE/GFI) The Government will provide a computer workstation at the facility aboard Naval Support Facility, Arlington currently designated as Building 2. This office space shall include access to office furniture and office equipment (copiers, fax machine, telephones).

9.0 QUALITY CONTROL

The contractor shall implement and maintain a Quality Control Plan (QCP) (DEL0007) to ensure work performed conforms to the scope of work and meets the requirements under this PWS. The QCP shall, at a minimum provide a method for performing inspections; identifying, correcting and preventing problems/defective service; addressing customer complaints, and improving the quality of services over the life of the contract. Contractor shall provide the QCP at the kick-off meeting.

10.0 QUALITY ASSURANCE

10.1. The Government reserves the right to perform inspections and surveillance to evaluate the Contractor’s compliance to the contract terms and performance of the requirements in the PWS. The Government will make every effort to ensure that the surveillance methods described below are conducted in an objective, fair, and consistent manner.

10.1.1. Periodic Surveillance. This action occurs when the COR or other Government official observes a deficiency. Examples include evidence from accidents, incidents, or delays. Regardless of where in the line-of-duty the COR observes contractual procedures not being followed, he/she has an obligation to document and report the deficiency to the Contracting Officer.

10.1.2. Customer Complaint Surveillance. This action is instituted when the COR receives a complaint from a stakeholder regarding contractor service. The COR will obtain the complaint in writing and then conduct an investigation to determine its validity. If the complaint is deemed valid, the COR will immediately notify the contracting Officer for action. The COR will notify both the Contract Manager and the complainant of the Government’s response to their complaint.

10.2. Contract Discrepancy Report (CDR). In the event of unsatisfactory contractor performance, the COR or Contracting Officer will issue a CDR that will explain the circumstances and findings concerning the incomplete or unsatisfactory service. The contractor shall acknowledge receipt of the CDR and respond in writing as to how he/she shall correct the unacceptable performance and avoid a recurrence. The Government will review the contractor's corrective action response to determine acceptability and will use any completed CDR as part of an overall evaluation of Contractor performance when determining present or future contractual actions.

11.0 APPLICABLE DOCUMENTS

12.0 Performance Requirements Summary (PRS). The performance standards for this PWS are stated in the PRS below.

PERFORMANCE REQUIREMENTS SURVEY (PRS)

-Observation -Customer Feedback Positive/negative performance rating

-Observation -Customer Feedback Positive/negative performance rating

-Observation

Positive/negative performance rating

-Observation -Customer Feedback Positive/negative performance rating

-Observation -Customer Feedback Positive/negative performance rating

-Observation

Positive/negative performance rating

-Observation -Customer Feedback Positive/negative performance rating

-Observation -Customer Feedback Positive/negative performance rating

13.0 NMCARS 5237(90)

5237.102-90 Enterprise-wide Contractor Manpower Reporting Application (ECMRA)

(a) DoD contracting activities awarding or administering contracts shall incorporate the following Enterprise-wide Contractor Manpower Reporting Application (ECMRA) standard language into all contracts which include services, provided the organization that is receiving or benefiting from the contracted service is a Department of Defense organization, including reimbursable appropriated funding sources from non-DoD executive agencies where the Defense Component requiring activity is the executive agent for the function performed. The reporting requirement does not apply to situations where a Defense Component is merely a contracting agent for another executive agency. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

(b)The standard language to be inserted is: “The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Base Law Enforcement Management Support Services via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://www.ecmra.mil.

14.0 Substitution of Key Personnel

14.1 The Contractor hereby agrees to assign to the contract those persons whose resumes were submitted with this proposal who are necessary to fill requirements of the contract. No substitutions, except in accordance with this clause.

14.2 The Contractor agrees that during the first one hundred and twenty (120) days of the contract performance period, no personnel substitutions permitted unless necessitated by an individual's sudden illness, death, or termination of employment. In any of these events, the Contractor shall promptly notify the COR in writing, and provide the information required as stated below. Submit all proposed substitutions in writing to the COR. Submit this written notification at least fifteen (15) days in advance of the proposed substitutions to the COR and thirty (30) days if a security clearance is to be obtained.

14.3 All requests for substitutions must provide a detailed explanation of the circumstances necessitating the proposed substitutions; a complete resume for the proposed substitute, and any other information requested to approve or disapprove the proposed substitution - without the COR approval, substitutions cannot be made.

14.4 All proposed substitutes must have qualifications that are equal to or higher than the qualifications of the replaced personnel. The COR shall evaluate such requests and promptly notify the Contractor of his recommendation.

14.5 In case of unsatisfactory contractor performance, the contractor will take appropriate corrective action within ten (10) business days of formal notification to correct the problem. In the event that the problem remains unresolved in excess of ten (10) working days, the KO will be notified by the COR so that appropriate action is taken, to include employee removal from current contract if warranted. The Contractor shall ensure that all Government owned property is returned to the COR should a contractor employee be removed.

15.0 – Transition-In and Transition-Out Plan.

15.1 – Transition-In. The contractor shall ensure that there will be minimum service disruption to vital Government business and no service degradation during and after transition. Prior to the end of the existing Contract period, the Contractor, in coordination with and agreed upon by the Government and the incumbent contractor, shall provide phase-in support for up to thirty (30) days. All transition activities shall be completed 30 calendar days after the start date of the order. The Contractor shall deliver a draft Transition-In Plan at the time of quote. The draft Transition-in Plan is subject to changes pending Government comments and recommendations after the kick-off meeting. The final Transition-In Plan shall be approved by the COR.

15.2 – Transition-Out. The Transition-Out Plan shall facilitate the accomplishment of a seamless transition from this Contractor to any subsequent incoming contractor and Government personnel at the expiration of this Contract. The Contractor shall provide a Transition-Out Plan NLT 90 calendar days prior to expiration of this Contract.

The Contractor shall identify how it will coordinate with any subsequent incoming contractor and/or Government personnel to transfer knowledge regarding the following:

· Project management processes

· Points of contact

· Location of technical and project management documentation

· Status of ongoing technical initiatives

· Appropriate contractor–to-contractor coordination to ensure a seamless transition. Transition of Key Personnel

· Schedules and milestones

· Actions required of the Government

· Any other item identified by the COR

15.3 – The Contractor shall also establish and maintain effective communication with the incoming contractor/Government personnel for the period of the transition via weekly status meetings. All transition activities shall be completed 30 days after the start of the successive contract.

CLAUSES INCORPORATED BY REFERENCE

52.212-1 ADDENDUM “INSTRUCTIONS TO QUOTERS”

1. Multiple Offers

1.1 Quoters shall not submit multiple quotes presenting alternative terms and conditions for satisfying the requirements of this solicitation.

2. Overview

2.1 The Marine Corps Installations National Capital Region – Regional Contracting Office (MCINCR-RCO) has a requirement for Headquarters Marine Corps (HQMC) Law Enforcement and Corrections Branch (PSL). In accordance with FAR Part 12 and Part 13, the MCINCR-RCO is issuing a solicitation for the acquisition of Law Enforcement Management Support, as a follow-on effort to the current contract. The projected workload described in the solicitation reflects the historical workload. The current contract has a total of one (1) full time equivalent (FTE). The suggested labor category is Logistics Analyst for all tasks; however, quoters may recommend/quote other labor categories. The successful quoter will be required to sign a Non-Disclosure Agreement (NDA) at the time of award.

2.2 The Government intends to make a single Firm Fixed Price (FFP) award for one (1) twelve (12) month base period as a result of the solicitation.

Each Quoter shall submit a quote that clearly and concisely describes its response to the requirements of the solicitation. Use of general or vague statements such as “standard procedures will be used” will not satisfy this requirement. Unnecessary elaboration or presentations beyond what is sufficient to present a complete and effective solution are not desired and may be construed as a lack of understanding of the requirement.

3. Guidance

Quotes must be prepared in accordance with these instructions. Failure to do so may result in the Quoter’s submission being determined unacceptable and ineligible for award. Each Quoter’s submission shall be screened by the Contracting Officer upon receipt to ensure completeness and compliance with the instructions contained in the Request for Quote (RFQ). Elimination of a Quoter is at the sole discretion of the Contracting Officer.

The purpose of this procurement is to obtain Law Enforcement Management support services as outlined in the Performance Work Statement.

3.1 Instructions to Quoters:

The Government reserves the right to select a response that provides benefit to the Government that exceeds the minimum.

Quoters must meet the minimum requirements.

While Quoters are encouraged to exceed minimum requirements, the Government is not required to select a quote that does so.

The Government is not requesting or accepting alternate quote(s).

4. Confidential Information

The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests from outside the Government for copies of award qualifications and quotes/proposals submitted to federal agencies. If a Quoter’s submissions contain information that he/she believes should be withheld from such requestors under FOIA on the grounds that they contain “trade secrets and commercial or financial information” (5 USC 552(b)(4)), the Quoter should mark its submissions in the following manner:

The following notice should be placed on the title page: “Some parts of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the Freedom of Information Act. Material considered privileged or confidential on such grounds is contained on page(s) _______.”

Each individual item considered privileged or confidential under FOIA should be marked with the following notice: “The data or information is considered confidential or privileged, and is not subject to mandatory disclosure under the Freedom of Information Act.”

5. Submission of Questions and Quotes

5.1 Questions

All questions must be received by 08 July 2019 at 1:00 PM EDT. All questions submitted for this solicitation must be electronically sent to the following e-mail addresses: tommy.session@usmc.mil and curtis.harris@usmc.mil.

Note: Due to the firewall at Quantico, please be advised that it is the Quoter’s responsibility to ensure all electronic submittals of questions are received by the Contracting Officer in the timeframe given above.

5.2 Quotes

Quotes must be received by the Contracting Officer no later than 17 July 2019 at 1:00 PM EST. In order to maximize efficiency and minimize the effort involved in the quotes evaluation process, all Quoters must comply with the following instructions for quote format and content. Quotes that do not comply with these instructions may be considered non-responsive and may render the Quote ineligible for award. Quotes may be sent either electronically via electronic mail or via Federal Express, private courier, hand delivered, or mailed, to the following address:

MCI-NCR, Regional Contracting Office 2010 Henderson Road Attention: Tommy Session Marine Corps Base (MCB) Quantico, VA 22134

Quotes sent electronically shall be submitted to the following e-mail addresses and received by the time and date specified in Paragraph 5.2: tommy.session@usmc.mil and curtis.harris@usmc.mil.

5.3 Quote Format

In order to maximize efficiency and minimize the time for quote evaluation Quoters should submit their quotes in accordance with the format and content specified.

· Microsoft Office compatible;

· 1 inch margins on all sides and printable on 8.5” x 11” paper;

· Printable on 11 x 14 inch for foldouts, matrixes, Work Breakdown Structure, if preferred;

· Single-spaced typed lines;

· No photographs or hyperlinks are permitted; and

5.4 Quote Content

Each quote shall contain the following volumes/sections:

Technical - Not to Exceed (NTE) 20-pages and shall include:

· Demonstrated understanding of the performance work statement (PWS) requirements;

· How the quoter proposes to handle the complexities and minimize risks that are inherent in the PWS requirements; and

· Demonstrate that the proposed personnel in direct support of the PWS show experience, expertise, qualifications, and direct correlation to the PWS requirements.

· Letter of Commitment (if required). Letters of Commitment are required for personnel not currently employed by the Quoter.

Past Performance – NTE 10-pages and shall include:

· List of Agencies that your firm sent Past Performance Questionnaires (PPQ); and,

· Self-Assessment of the PPQ (Per listed firm). The Self-Assessment shall consist of a summary write up detailing the services provided demonstrating that such services are same in size and scope of the services required in this solicitation, Customer; Contract/Task Order Number; Program name; Period of Performance; Contract type; and Total contract value.

· No more that three (3) PPQ shall be submitted

Price – NTE 5 pages and shall include:

*The price quote shall be a separate volume from the Technical and Past Performance.

· Name of Firm, CAGE code, Tax ID, Solicitation Number, and Vendor POC and Alternate POC information (name, title, telephone number, email);

· Supplies and Services Prices; and

· Supporting material including proposed labor categories, labor hours, and labor rates

If a quote volume exceeds the above page limitations, all pages in excess of the limitation for each volume will not be considered in order that all quotes are treated equally.

The Quoter shall demonstrate the ability, resources, and experience required to perform the requirements in the PWS, including the detailed procedures and methods to be used. All information must be presented in sufficient depth for the Government to make a comprehensive evaluation of the Quoter’s understanding of the PWS and the Quoter’s capability for successful performance. Pricing Information shall not appear anywhere in the Technical and past performance volumes of the quote, which shall address only the technical requirements as discussed in Section 5.5. The price quote shall be a separate document.

5.5. Technical Volume

Factor 1 – Technical Capability

The Quoter’s technical quote shall not exceed 30-pages and shall include the Compliance Matrix, discussion of Factor (1) Technical Capability and Factor, and Letter of Commitment (if required). If providing a title page and/or executive summary, (to include company’s mission statement), such pages are excluded from the 30-page limit.

The Quoter shall identify any Key Personnel, who may include the Project Manager and shall include resumes for all Key Personnel and Letters of Commitment for all Key Personnel who are not currently employed by the Quoter. Resumes shall not exceed two (2) pages in length.

The Quoter shall address Factor 1 - Technical Capability. The Technical Capability shall include:

· Provide a demonstrated understanding of the performance work statement (PWS) requirements;

· Demonstrate how the Quoter proposes to handle the complexities and minimize risks that are inherent in the PWS requirements; and

· Demonstrate that the proposed personnel in direct support of the PWS show experience, expertise, qualifications, and direct correlation to the PWS requirements.

· Data previously submitted, or presumed to be known, i.e. descriptions of previous projects performed for the Government, cannot be considered as a part of the quote unless physically incorporated in the quote. Clarity, completeness, and conciseness are essential.

· Letters of Commitment for all Key Personnel who are not currently employed by the Quoter

5.6 Past Performance Volume

Factor 2 - Past Performance

The Quoter’s past performance quote shall not exceed 15-pages, not including the Past Performance Questionnaire (PPQ). The quote should address the quality of a Quoter’s recent (performed within three (3) years of the RFQ issued date) and relevant (similar in size and scope) past performance based on the input received by the Quoter, its references and other reliable sources contacted by the Government. For those efforts currently being performed, the quoter must have performed for at least six (6) months from the date of issuance of this RFQ. Quoters that have no record of past performance (i.e. new businesses) must submit a signed and dated past performance certification statement to that effect. The Quoter should provide at least three (3) references demonstrating relevant past performance to demonstrate the quality of performing the same or similar services within the last three (3) years. Include the following fields:

· Customer;

· Contract/Task Order Number;

· Program name;

· Period of Performance;

· Contract type;

· Total contract value;

· Identification of any Key Personnel involved who will be assigned to this contract; and

· Names/Telephone numbers/e-mail for the Procuring Contracting Officer, Contracting Officer’s Representative, Government Project Manager, or other Point of Contact with technical knowledge of the past performance sufficient to complete the PPQ.

The PPQ is included as an attachment (Attachment I) to the RFQ. The Quoter shall provide a copy of the PPQ to each of their listed references with instruction to return to Tommy Session at tommy.session@usmc.mil and Curtis Harris at curtis.harris@usmc.mil. no later than 17 July 2019 at 1:00 pm EST.

The Government may request additional past performance information from others using a PPQ. The Government may also use other information such as Contractor Performance Assessment Reporting System (CPARS), DoD Past Performance Information Retrieval System (PPIRS) and the Federal Awardee Performance and Integrity Information System (FAPIIS) data available from Government sources to evaluate a Quoter’s past performance. The Government reserves the right to limit or expand the number of references it decides to contact and to contact references other than those provided by the Quoter.

5.7 Price Volume

Factor 3 – Price

The Quoter’s price quote shall not exceed 10-pages, including a Formal Quote Letter and Price Quote corresponding to the Contract Line Item Number (CLIN) structure. The Price Quote should reflect the Quoter’s best pricing available. Supporting materials shall include proposed labor categories, labor hours, and labor rates. Pricing information shall not appear anywhere in the Technical Volume.

(End of Provision)

52.212-2 ADDENDUM “EVALUATION OF QUOTES”

1. Evaluation Process

1.1 The Government will select the best overall quote, based on a comparative evaluation process between quotes in accordance with FAR 13.106-2(b). The comparative evaluation factors are outlined above in 52.212-1 Instructions and are as follows:

· Factor 1 Technical Capability;

· Factor 2 Past Performance; and

· Factor 3 Price

1.2 When using the comparative evaluation methods IAW FAR 13.106-2(b)(3), the Government is not required to identify releative weight of evaluation factors, hold discussions, or use other FAR Part 15 procedures under the comparative evaluation process. Direct comparisons are made by comparing one acceptable quotation with another in a uniform and fair manner to determine which Quoter provides the Government what is needed as outlined in requirements listed in the Performance Work Statement (PWS). Award therefore may not be made to the Lowest Price Technically Acceptable (LPTA).

2. Price Evaluation

The Government will evaluate Quoter’s quoted prices, but this factor will not be given an adjectival rating. Quotes will be evaluated on completeness, accuracy, and reasonableness. Evaluation of the quoted prices for the services will be based on a comparison of quoted prices received in response to the solicitation and may also be based on a comparison to the Independent Government Cost Estimate (IGCE) along with any other relevant price analysis techniques defined in FAR 15.404-1(b). Note, that while FAR Part 15 does not apply to this procurement, the price analysis techniques defined in FAR 15.404-1 will be utilized as appropriate. Comparison of the quoted pricing is considered in the overall evaluation of “best value” to the Government based upon the anticipated level of competition.

Reasonableness. For the price to be reasonable in its nature and amount, it should not exceed that which would be incurred by a prudent person in the conduct of a competitive business. Reasonableness takes into account the context of a given source selection, including current market conditions, general economic conditions, and other factors that affect the ability of a Quoter to perform the requirements. Normally, adequate price competition establishes a fair and reasonable price.

Completeness and Accuracy. The Government will review the pricing tables for completeness and accuracy. A determination will be made as to whether the Quoter properly completed the pricing tables. The Quoter’s quote will be checked for mathematical correctness to include the following:

1) Checking arithmetic in all computations; and

2) Ensuring all prices are summarized correctly.

3) Pricing shall not exceed two decimal places

(End of Provision)

CLAUSES INCORPORATED BY FULL TEXT

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (OCT 2018)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u)) of this provision.

(a) Definitions. As used in this provision --

“Economically disadvantaged women-owned small business (EDWOSB) Concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation” means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

“Manufactured end product” means any end product in product and service codes (PSCs) 1000-9999, except--

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

“Predecessor” means an entity that is replaced by a successor and includes any predecessors of the predecessor.

“Restricted business operations” means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate--

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are…