RFP _15-R-1079.pdf

COMMANDING GENERAL - REG CON OFFICE NCR

2010 HENDEROSN RD

KELLY E BELL

QUANTICO VA 22134

703-432-1082

UNDER DPAS (15 CFR 700)

11. DELIVERY FOR FOB

RFQ

SEE SCHEDULE

14. METHOD OF SOLICITATION

IFB RFP

CODE

SEE ADDENDUM

BLOCK IS MARKED

DESTINATION UNLESS

12. DISCOUNT TERMS

(No Collect Calls)

20.5

13b. RATING

13a. THIS CONTRACT IS A RATED ORDER

X

CODE

M00264-15-R-1079 16-Sep-2015

b. TELEPHONE NUMBER

(703) 784-0691

8. OFFER DUE DATE/LOCAL TIME

09:00 AM 23 Sep 2015

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV 3/2005)

Prescribed by GSA

FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER) 31c. DATE SIGNED

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

22. UNIT 23. UNIT PRICE 24. AMOUNT21. QUANTITY

CODE 10. THIS ACQUISITION IS

UNRESTRICTED

FAX: NAICS:

TEL:

CODE 18a. PAYMENT WILL BE MADE BYOFFEROR

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TEL.

M00264

SIZE STD:

9. ISSUED BY

FACILITY

CODE

17a.CONTRACTOR/

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

15. DELIVER TO CODE M30400 16. ADMINISTERED BY

M30400

HISTORICAL DIVISION

3079 MORRELL AVE

QUANTICO VA 22134

VICKIE STUART-HILL

TEL: FAX:

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ROLLE, ELIZABETH

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES

SEE SCHEDULE

442299

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

SB

HUBZONE SB

SET ASIDE: 100 % FOR

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

TEL: EMAIL:

0 COPIES

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

.OFFER DATED YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

8(A)

SVC-DISABLED VET-OWNED SB

EMERGING SB

X

X

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

SEE SCHEDULE

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY 22. UNIT 24. AMOUNT

PAGE 2 OF

23. UNIT PRICE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV 3/2005) BACK

Prescribed by GSA

FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

M00264-15-R-1079

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Lot Custom Framing

FFP

Task 1. Small Exihibit , Delivery within 10 Working Days.

As described in Section 4 of the PWS.

FOB: Destination

NET AMT

0002 Lot Custom Framing

FFP

Task 2. Executive Office Decoration, Delivery Within five (5) Working Days. As

Described in Section 4 of the PWS.

0003 Lot Custom Framing

FFP

Task 3. Single Large Painting, Delivery Within 15 Working Days. As described in

Section 4 of the PWS.

0004 Lot Custom Framing

FFP

Task 4. Conservation Mats For Storage. As described in Section 4 of the PWS.

1001 Lot OPTION Custom Framing

FFP

Task 1. Small Exihibit , Delivery within 10 Working Days.

1002 Lot OPTION Custom Framing

FFP

Task 2. Executive Office Decoration, Delivery Within five (5) Working Days. As

Decribed in Section 4 of the PWS.

1003 Lot OPTION Custom Framing

FFP

Task 3. Single Large Painting, Delivery Within 15 Working Days. As described in

1004 Lot OPTION Custom Framing

FFP

2001 Lot OPTION Custom Framing

FFP

Task 1. Small Exihibit , Delivery within 10 Working Days.

2002 Lot OPTION Custom Framing

FFP

Task 2. Executive Office Decoration, Delivery Within five (5) Working Days.

2003 Lot OPTION Custom Framing

FFP

Task 3. Single Large Painting, Delivery Within 15 Working Days. As described in

2004 Lot OPTION Custom Framing

FFP

3001 Lot OPTION Custom Framing

FFP

Task 1. Small Exihibit , Delivery within 10 Working Days.

3002 Lot OPTION Custom Framing

FFP

Task 2. Executive Office Decoration, Delivery Within five (5) Working Days. As

3003 Lot OPTION Custom Framing

FFP

Task 3. Single Large Painting, Delivery Within 15 Working Days. As described in

3004 Lot OPTION Custom Framing

FFP

4001 Lot OPTION Custom Framing

FFP

Task 1. Small Exihibit , Delivery within 10 Working Days.

4002 Lot OPTION Custom Framing

FFP

Task 2. Executive Office Decoration, Delivery Within five (5) Working Days. As

4003 Lot OPTION Custom Framing

FFP

Task 3. Single Large Painting, Delivery Within 15 Working Days. As described in

4004 Lot OPTION Custom Framing

FFP

MINIMUM/MAXIMUM

MINIMUM/MAXIMUM

This is an Indefinite Delivery Indefinite Quantity (IDIQ) solicitation that will be utilizing Firm Fixed Price Delivery

Orders. The period of performance under this contract shall be one (1) base year and four (4) options year periods.

Performance shall be made only as authorized by delivery orders issued in accordance with the ordering clause of this contract. Orders shall be made such that deliveries are completed period to the last day of the ordering period.

Minimum: $100.00 Maximum: $50,000.00

The guaranteed minimum purchase is $10,000.00 during the base year of the contract. There is no guaranteed minimum for any option year periods.

The maximum order limitation under this contract is not to exceed a cumulative value of $500,000.00 for all orders, including option year periods.

PWS

Performmance Work Statement (PWS) for

Professional Art Framing National Museum of the Marine Corps (NMMC)

Fine Art Collection

1. Background:

The National Museum of the Marine Corps (NMMC) has a collection of fine art that represents over two (2) centuries of both eye-witness accounts and artistic interpretations of the United States Marine Corps (USMC) in battle, enduring the anguish, routine, boredom and peril that are the Marines. The 8,000+ piece collection includes works by nationally and internationally recognized artists. The majority of the collection includes works on paper and stretched canvas. Some works are painted on wood, metal, Masonite, and other substrates. The dimensions of the works range from 1.5” tall x 2” wide to over 5’6” tall x 10’6” wide. The paintings in the collection range in age from the mid-19th century to the present day. The Art Collection’s rationale has as its primary focus, fine art that documents the creation and history of the Continental Marines and United States Marine Corps and will acquire works dating back to 1775 if the opportunity presents itself.

2. Scope:

The purpose of this requirement is to mat and frame original works of fine art, period lithographs, rare posters, antique tapestries, reproductions, gicleé prints, and other two-dimensional images to properly store and exhibit works of two dimensional works of art.

2.1. Location of Art Collection. The Vendor will be required to pick up and deliver unframed and framed works of art from the art collection of the NMMC located at 4022 Jefferson Davis Highway, Stafford, Virginia 22554. On occasion, works will be located in the National Capitol Region, to include the Pentagon and Washington, DC.

3.1 Custom Framing

3.2 The majority of the work performed is custom in nature. Custom Framing will include the following items:

(1) Framing works on stretched canvas.

(2) Matting, framing and glazing works on paper with archival materials and museum UV-Plexi-glass.

(3) Conservation mats for storage of fragile works on paper and cloth (4) Retouching frame finishes in the Contractor’s workspace.

(4) Retouching frame finishes on exhibit at the NMMC.

(5) Replacing glazing and mats in existing Government- owned frames, which include antique and modern frames (include the cost of de-framing and reframing).

(6) Stretching canvas gicleé prints onto stretcher bars and placement of a removable archival backing board for stabilization.

(7) Consultation services, including but not limited to, suggestions for mat construction methodology, mat and frame selection, and project sequencing.

3.3 Framing. The frames and mats serve different purposes for each work of art. The majority of framing will either be in support of museum gallery exhibitions or for the preservation of works in storage. Some of the framing will be for executive office decoration (e.g. Secretary of Defense, Chairman Joint Chiefs of Staff, Marine Commandant of the Marine Corps and other senior level Department of Defense officials).

3.3.1. Frame projects shall range from a single piece to a museum gallery exhibition that may include over 100 paintings and drawings.

3.3.2. The majority of the frames will be for a single work of art; very few will include multiple openings except for possibly miniatures and small works on paper.

3.3.3. All frames must have an archival backing board and be easily disassembled as required by the curator.

3.3.4. The Contractor will be required to make recommendations on moldings and provide available corner samples to the art curators for frame selections. Contractor may be required to make recommendations regarding frame selection during the exhibit planning process.

3.3.5. All materials will be archival quality and museum grade. Unless otherwise directed in each individual task order, works requiring a mat will have an eight (8)-ply acid free 100% rag, ranging in color from white to a light yellow cream color. All glazing on original works of art shall be non-reflective, UV-coated, museum Plexiglas. Spacers maybe required to be installed to avoid Plexiglass from coming into contact with artwork, as required.

3.3.6. The contractor will return to the National Museum of the Marine Corps Art Gallery to touch up frames, if necessary, after each exhibition has been installed.

3.3.7. Most small framing projects, which range from one (1) to five (5) works, shall involve a ten (10) working day lead time. Medium exhibits range from six (6) to twenty (20) works and usually involve a thirty (30) business day lead time. Large exhibits range from twenty-one (21) to over one hundred (100) pieces, and involve a ninety (90) day lead time. The lead time will permit the curators to confirm works to be framed and select frame and/or mat if necessary, as well as, confirm any special framing considerations.

3.4. Each exhibit has a definite and custom requirement. Below are examples of size and type of tasks:

4. Required Tasks.

4.1. Task 1. - Small exhibit, delivery within 10 working days: Five (5) works on paper requiring an 8” wide, 8-ply conservation mat and mount.

One (1) image measures 16” tall x 20” wide. Three (3) images measure 24” tall x 20” wide. The 5th image measures 30” tall x 32” wide. The four (4) smaller works shall be framed in simple 3” wide walnut molding. The largest work shall be framed in an ornate four (4)” wide carved wood molding. All of the mounting shall be conservation quality with Japanese paper hinges or a hinge-less pressure sensitive mount which does not impact on the matted work. The glazing shall be non-reflective UV-filtered museum grade plexi-glass. All artworks shall include two (2) rust-proof D-rings, one (1) on each vertical piece of molding, and an archival backing board.

4.2 Task 2 - Executive office decoration, delivery within five (5) working days: Two (2) stretched gicleé prints on 30” x 40” stretchers, neither requiring glazing. Each image requires a slightly different ornately carved and gilded frame, four (4)” wide. Both frames shall include two (2) rust-proof D-rings, one (1) on each vertical piece of molding, picture wire to support the work, and an archival backing board for stabilization. The framed prints will be delivered to either the Pentagon in Arlington, VA or the art storage facility, according to curator’s instruction for a particular task.

4.3. Task 3 - Single large painting, delivery within 15 working days:

Measures 5’5” tall x 10’6” wide. Use an ornately carved 6” wide gilded molding with heavy-duty three (3) screw rust-proof D-rings and coated wire with a removable archival backing board cover.

4.4. Task 4 - Conservation mats for storage: Mat and prepare ten (10) fragile pastel works on 20” x 24” brittle paper for storage. Items created during the 1920s and have torn edges and are required to be stored horizontally in flat file drawers. Mats should able to be easily lifted from the work.

5. Contractor responsibilities:

5.1. Within 14 days after contract award, the contractor shall deliver to the NMMC to be used in frame selection the following items; Four (4) samples of eight (8) ply acid-free archival mat board in the following colors-white, cream, antique white, and light gray. After a review of frame corner samples currently being utilized by the art collection, the contractor will provide additional wood frame moldings ranging from narrow to wide and simple to ornate; and additional gilded moldings ranging from narrow to wide and simple to ornate, not to exceed fifteen (15) corner samples at any one time.

The Contractor shall update all frame samples every six (6) months and notify the curator when frames are discontinued.

5.1.2. If required by the curator, the Contractor will deliver an expanded offering of up to 100 frame corners during preparation and planning for medium to large exhibits.

5.1.3. The Contractor shall make recommendations regarding types of moldings on an image-by-image basis. For small projects this can usually be accomplished over the phone, using frame and mat codes printed on the frame and mat samples previously provided to the Government.

5.1.4. The Contractor will consult with the Contracting Officers Representative (COR) at the Art Storage Site, currently at 4022 Jefferson Davis Highway, Stafford, VA, during the planning stage for larger exhibits.

5.1.5. The Contractor shall make recommendations regarding options pertaining to preservation matting and mounting for archival storage of fragile works on paper and works created with friable materials.

5.2 All work involve creative problem solving to exhibit or preserve rare, unique and valuable works of art, expensive gicleés, prints, or other two-dimensional works on paper, board, fabric, canvas, or other surfaces.

5.2.1. The Contractor shall prepare works for safe transport (e.g., wrapped in glassine and/or plastic, covered with corrugated cardboard and/or wrapped with bubble wrap, to be delivered in a closed vehicle with environmental controls, such as, air conditioning and heating to protect the artworks during transport.

5.2.2. The Contractor shall pick up and deliver gicleés and prints. Pick up locations for gicleés and prints will be from either the art storage facility or from the professional photographic services contractor at a location to be determined based on contract award. Contractor shall deliver completed framed giclee and/or print to either the art storage facility or to the appropriate senior level Department of Defense (DOD), Department of the Navy (DON), United States Marine Corps (USMC) located in the National Capitol Region (NCR) office holders.

6. Contractor Experience/Qualifications

6.1. The Contractor will have a minimum of five (5) years’ experience as a professional framer and have a history of working with large museum fine art collections.

6.2. The Contractor will be a member in good standing with the Professional Picture Framers Association of America (PPFA).

6.3. The Contractor will show evidence of professional development with regard to conservation methods in framing and mounting and hinging works on paper.

6.4. The selected contractor should be located within a twenty-five (25) mile radius and no more than one (1) hour in driving time from the National Museum of the Marine Corps at 18900 Jefferson Davis Highway, Triangle, Virginia 22172 to minimize the impact of transportation of works to the framer and return.

7. Delivery Schedule.

7.1. It is understood that the majority of work performed will fit within the following timelines. However, there may be occasions wherein the schedule has to be shortened, due to requirement of senior level DOD, DON, USMC office holders and their schedules and requirements for NMMC for short turn around for placing work on display. Below are examples of task orders and delivery schedules the Government anticipates for each task order. The delivery for each task order will be cited in the individual task orders.

(a) Small exhibit (one (1) to five (5) frames)-ten (10) working days.

(b) Medium exhibit (six (6) to twenty (20) frames)-thirty (30) calendar days

(c) Executive office decoration-five (5) working days

(d) Frame single large painting-fifteen (15) working days

(e) Conservation mat for storage-ten (10) working days

(f) Custom tasks-Usually not less than ten (10) working days. The size of the order will be factored into delivery schedule.

(g) Retouch frames at exhibit-five (5) working days

(h) Replace mat, mount and glazing for artwork in government frame-five

(5) working days

(i) Stretch gicleé onto stretchers-five (5) working days (Contractor to provide stretchers)

8. Percent Completion Clause: The Contractor shall notify the art curator in writing when eighty (80) percent of the annual contract budget is obligated.

9. Travel

9.1. The services to be performed under this Statement of Work (SOW) shall require travel to the Art Storage Facility, located at 4022 Jefferson Davis

Highway, Stafford, VA, and/or the National Museum of the Marine Corps (NMMC), located at 18900 Jefferson Davis Highway, Triangle, VA. It may also involve travel in and around the National Capitol Region, specifically the District of Columbia, northern Virginia, and Maryland where works are scheduled to be exhibited.

10.0. Government Responsibilities.

10.1. The COR will be available to offer guidance, either in person or by phone, whichever is most efficient, throughout the planning phase of each project.

10.2. The COR will provide the Contractor with as much notice as possible before starting each project. As a guide, the following is provided:

(1) One (1) work day for small projects.

(2) Five (5) work days for crating projects

(3) Two (2) weeks for packing and transporting an exhibit.

10.3. The COR will minimize short fuse rush jobs to the greatest degree possible.

10.4. The COR will share the long-term exhibit plan and all updates with the contractor once the plan has been developed.

11.0. Oversight and Quality Control:

11.1. The COR shall regularly visit the Contractor’s work space. Visits shall be unannounced.

11.2. The COR shall reject all work that does not meet Professional Picture Framers of America (PPFA) and/or museum standards, depending on the task order requirements.

11.3. It is the Contractor’s responsibility to redo all rejected work in accordance with museum standards. All rejected work shall be corrected within seven (7) business days unless otherwise specified by the COR.

12.0. Period of Performance.

The period of performance will be for one (1) base year and four (4) one (1) year option periods.

QASP

Quality Assurance Surveillance Plan

1. Objective. This Quality Assurance Surveillance Plan (QASP) serves as the principal basis for assessing overall performance quality associated with Professional Art Framing in support of the

National Museum of the Marine Corps (NMMC). This document will be used by the

Government to assess the effectiveness of the Contractor’s quality with respect to management and technical services provided. This QASP provides the methodology by which the Contractor's performance will be monitored to determine compliance with established performance objectives and to establish performance benchmarks that ensure a quantifiable basis for measuring effectiveness. The plan is designed so that surveillance is limited to that which is necessary to verify the Contractor is performing management and technical services satisfactorily and relates directly to performance objectives of the performance objectives delineated in the PWS.

2. Government Surveillance. The Contracting Officer’s Representative (COR) will serve as the administering authority for this contract, and his authority will be limited to administering specific technical aspects of the contract. The COR will not provide direction that is outside the scope of responsibilities delineated under this contract and task orders and will defer any conditional interpretations to the Contracting Officer. The COR will:

Maintain a detailed knowledge of the technical requirements of the contract;

Document Contractor performance in accordance with the QASP;

Identify and immediately forward notifications of deficient, or non-compliant performance to the Contracting Officer;

Approve priorities of support, resources, and associated schedules.

3. Surveillance Methods. Surveillance of Contractor performance is the method used by the

Government to determine whether the contractor is effectively and efficiently complying with all terms and conditions of the contract. In addition to statistical analysis, the functional expertise of the COR plays a critical role in adequately evaluating contractor performance. The below listed methods of surveillance shall be used in the administration of this QASP:

Demonstration - A qualification method that is carried out by operation and relies on observable functional operation. It does not require the use of instrumentation or special test equipment;

Analysis. A qualification method that is carried out by examining and assessing the application of techniques in order to determine if they are appropriate and sufficient. The quality of performance can be determined from government or contractor task-based or Management

Information System (MIS) reports, contractor ISO 9000 techniques and procedures, or from government observation of completed tasks. In some instances, reports may be available in the form of information on a contractor's performance against contract requirements. Reports generally provide information regarding various characteristics of tasks and can, therefore, be used to determine acceptability of a contractor's performance.

Inspections: A qualitative inspections can be accomplished through one of the following techniques:

Random/Stratified Sampling: With random sampling, services are sampled to determine if the level of performance is acceptable. Random sampling works best when the number of instances of the services being performed is very large and a statistically valid sample can be obtained. Stratified sampling focuses on selected parts of total contractor output for sampling. Computer programs may be available to assist in establishing sampling procedures.

Periodic Inspection, Judgmental Inspection or Planned Sampling: This method, sometimes called "planned sampling”, consists of the evaluation of tasks selected on other than a 100% or random basis.

4. Performance Requirements. The performance requirements set forth in this section correspond to the material content cited in the PWS and the evaluation factors. Corresponding ratings will be generated for each of the weighted performance areas and aggregated monthly.

The COR will track performance using a moving average and reconcile performance with the

Contractors Program Manager and Task Leads. This information will also be shared with the

Contracting Officer and included in CPARs reports and any past performance assistance requests:

Performance Characteristic / Wt. RFP Relationship Evaluation Rating

Quality of Work Performed: .50 Factor 1 – Technical

Capability

Excellent / Exceeds: >.95

Acceptable / Meets: .85 - .94

Unacceptable: <.85

Responsiveness / Planning: .20 Factor 1 – Technical

Capability

Excellent / Exceeds: >.95

Acceptable / Meets: .85 - .94

Unacceptable: <.85

Staffing: .15

Factor 1 - Technical

Capability

Excellent / Exceeds: >.95

Acceptable / Meets: .85 - .94

Unacceptable: <.85

Management & Administration: .15

Factor 1 - Technical

Capability

Excellent / Exceeds: >.95

Acceptable / Meets: .85 - .94

Unacceptable: <.85

The criteria that will be used to accomplish the evaluation ratings is derived from the RFP and from the elements of performance determined to be most influential to performance.

1 Numerical values for the adjectival ratings are: >.95 – Excellent – Exceeds standard compliance; .85 - .94 standard compliance – Acceptable; and <.85 – unacceptable.

PERFORMANCE REQUIREMENTS SURVEY (PRS)

Performance Objective Performance

Standard

Acceptable

Quality Level

Method of Surveillance

Quality of Work Performed:

Use of resources to provide acceptable or better results through the following:

Technical accuracy, thoroughness of analysis / findings; and

Appropriateness of resources (people, computers, money, time) applied to achieve results.

< 5% rejection rate of all formal deliverables submitted under the performance provisions of the task order;

95%

- Weekly Reconciliation by COR and Section Leads;

- Monthly reconciliation by

COR/CPM and tracked as a 3-mos.

moving average.

Consequence of Non-compliance –

Extended periods of vacancy for staff, or consequential impacts to performance may warrant financial consideration / Negative CPARS entry / Termination

Responsiveness: Effective use of prime and subcontractor resources to meet ongoing work requirements emerging at the

Division levels, including:

Providing effective responses to requirements / reallocations of labor within the

WBS;

Effective balancing of resources to accomplish work requirements without sacrificing priorities, or creating unstable performance; and

Using suitable benchmarking to establish staff allocations and work packages within the WBS.

Response provided to COR within 24-hrs., strategy provided to COR <48-hrs.

from notification, including:

- W

BS review;

- A pproach agreement;

- D eliverables;

and

- A vailability of staff.

100% - Weekly Reconciliation by COR and Section Leads

- Reconciled monthly by COR /

CPM and tracked as a 3-mos.

moving average.

Consequence of Non-compliance

– Extended periods of vacancy for staff, or consequential impacts to performance may warrant financial consideration / Negative CPARS entry / Termination

Planning: Includes the effective use of the WBS as a principal management tool, assignment of staff to work priorities and tasks therein delineated, and effectively managed across both contract and

Division levels, including:

Coordinatio n with COR and Division

Leads;

Thoroughn ess of resource assessments;

WBS stability and forecast use of labor resources to meet quality standards without increasing current performance scope (e.g., change orders

<1%); and

<5% vacancy

95% Number of change orders submitted to COR and KO;

Reconciled monthly by COR / CPM and tracked as a 3-mos. moving average.

staff, or consequential impacts to performance may warrant financial

Effectivene ss of labor usage; and

Effectiveness of benchmarking.

based upon scheduled departures (e.g., 30-days notice) for backfill of staff

Staffing: Includes selection of qualified staff to meet requirements:

Adequacy of skills, experience of staff to meet program requirements

Use of team members, subcontractor staff to ensure most qualified capabilities are applied; and

Responsiveness and use of staff within the WBS framework for workload management.

Staff stability maintained at 90% of target WBS allocation;

New hires within

30-days of notification of vacancy;

Subcontractor staffing pulls <10-days from notification of vacancy; and

<14-days backfill for unscheduled staff departures.

95% Reconciled monthly by COR / CPM staff, or consequential impacts to performance may warrant financial consideration / Negative CPARS entry / Termination

Management and

Administration:

Includes the following measures of performance and compliance:

Deliverables shall be complete, accurate, and prepared to a professional standard;

Quality of the

Contractor’s overall technical management strategy;

Ability to identify and preclude problems, or resolve issues; and

Effectiveness of their use corporate quality practices, resolution of invoice anomalies, WBS compliance, and effectiveness of their overall subcontract management.

Aggregation of subordinated areas assessed using progressively more objective criteria – ratings considered:

Excellent –

Exceeded performance expectations and abated, or immediately mitigated know problems;

Acceptable – Met performance expectations and generally responded to problems in a satisfactory manner; and

Unacceptable –

Areas of inconsistent performance, prolific problems remain unresolved, and two, or more

100% -Weekly Reconciliation by COR and Section Leads

-Performance evaluation at TBD milestones;

Reconciled monthly by COR / CPM staff, or consequential impacts to performance may warrant financial performance areas are noted as substandard.

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

$100.00 $50,000.00

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 N/A N/A N/A Government

0003 N/A N/A N/A Government

0004 N/A N/A N/A Government

1001 Destination Government Destination Government

1002 N/A N/A N/A Government

1003 N/A N/A N/A Government

1004 N/A N/A N/A Government

2001 N/A N/A N/A Government

2002 N/A N/A N/A Government

2003 N/A N/A N/A Government

2004 N/A N/A N/A Government

3001 N/A N/A N/A Government

3002 N/A N/A N/A Government

3003 N/A N/A N/A Government

3004 N/A N/A N/A Government

4001 Destination Government Destination Government

4002 N/A N/A N/A Government

4003 N/A N/A N/A Government

4004 N/A N/A N/A Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 POP 24-SEP-2015 TO

23-SEP-2016

N/A M30400

HISTORICAL DIVISION

3079 MORRELL AVE

QUANTICO VA 22134

VICKIE STUART-HILL

M30400

0002 N/A N/A N/A N/A

0003 N/A N/A N/A N/A

0004 N/A N/A N/A N/A

1001 POP 24-SEP-2016 TO

23-SEP-2017

N/A M30400

HISTORICAL DIVISION

3079 MORRELL AVE

QUANTICO VA 22134

VICKIE STUART-HILL

1002 N/A N/A N/A N/A

1003 N/A N/A N/A N/A

1004 N/A N/A N/A N/A

2001 N/A N/A N/A N/A

2002 N/A N/A N/A N/A

2003 N/A N/A N/A N/A

2004 N/A N/A N/A N/A

3001 N/A N/A N/A N/A

3002 N/A N/A N/A N/A

3003 N/A N/A N/A N/A

3004 N/A N/A N/A N/A

4001 POP 24-SEP-2019 TO

23-SEP-2020

N/A M30400

HISTORICAL DIVISION

3079 MORRELL AVE

QUANTICO VA 22134

VICKIE STUART-HILL

4002 N/A N/A N/A N/A

4003 N/A N/A N/A N/A

4004 N/A N/A N/A N/A

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions NOV 2013

52.203-3 Gratuities APR 1984

52.204-7 System for Award Management JUL 2013

52.204-13 System for Award Management Maintenance JUL 2013

52.204-15 Service Contract Reporting Requirements for Indefinite-

Delivery Contracts

JAN 2014

52.204-16 Commercial and Government Entity Code Reporting JUL 2015

52.204-18 Commercial and Government Entity Code Maintenance JUL 2015

52.212-1 Instructions to Offerors--Commercial Items APR 2014

52.212-4 Contract Terms and Conditions--Commercial Items MAY 2015

52.249-1 Termination For Convenience Of The Government (Fixed

Price) (Short Form)

APR 1984

52.249-8 Default (Fixed-Price Supply & Service) APR 1984

CLAUSES INCORPORATED BY FULL TEXT

52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (DEC 2014)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 442299.

(2) The small business size standard is $20.5 million.

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

(b)(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204-7 is not included in this solicitation, and the offeror is currently registered in System for Award Management (SAM), and has completed the Representations and Certifications section of SAM electronically, the offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The offeror shall indicate which option applies by checking one of the following boxes:

(x) Paragraph (d) applies.

( ) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c) (1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless—

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at

52.204-7, System for Award Management.

(iv) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that—

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying areas.

(v) 52.209-2; Prohibition on Contracting with Inverted Domestic Corporations--Representation.

(vi) 52.209-5; Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

(vii) 52.214-14, Place of Performance--Sealed Bidding. This provision applies to invitations for bids except those in which the place of performance is specified by the Government.

(viii) 52.215-6, Place of Performance. This provision applies to solicitations unless the place of performance is specified by the Government.

(ix) 52.219-1, Small Business Program Representations (Basic & Alternate I). This provision applies to solicitations when the contract will be performed in the United States or its outlying areas.

(A) The basic provision applies when the solicitations are issued by other than DoD, NASA, and the Coast Guard.

(B) The provision with its Alternate I applies to solicitations issued by DoD, NASA, or the Coast Guard.

(x) 52.219-2, Equal Low Bids. This provision applies to solicitations when contracting by sealed bidding and the contract will be performed in the United States or its outlying areas.

(xi) 52.222-22, Previous Contracts and Compliance Reports. This provision applies to solicitations that include the clause at 52.222-26, Equal Opportunity.

(xii) 52.222-25, Affirmative Action Compliance. This provision applies to solicitations, other than those for construction, when the solicitation includes the clause at 52.222-26, Equal Opportunity.

(xiii) 52.222-38, Compliance with Veterans' Employment Reporting Requirements. This provision applies to solicitations when it is anticipated the contract award will exceed the simplified acquisition threshold and the contract is not for acquisition of commercial items.

(xiv) 52.223-1, Biobased Product Certification. This provision applies to solicitations that require the delivery or specify the use of USDA-designated items; or include the clause at 52.223-2, Affirmative Procurement of Biobased

Products Under Service and Construction Contracts.

(xv) 52.223-4, Recovered Material Certification. This provision applies to solicitations that are for, or specify the use of, EPA- designated items.

(xvi) 52.225-2, Buy American Certificate. This provision applies to solicitations containing the clause at 52.225-1.

(xvii) 52.225-4, Buy American--Free Trade Agreements--Israeli Trade Act Certificate. (Basic, Alternates I, II, and

III.) This provision applies to solicitations containing the clause at 52.225- 3.

(A) If the acquisition value is less than $25,000, the basic provision applies.

(B) If the acquisition value is $25,000 or more but is less than $50,000, the provision with its Alternate I applies.

(C) If the acquisition value is $50,000 or more but is less than $79,507, the provision with its Alternate II applies.

(D) If the acquisition value is $79,507 or more but is less than $100,000, the provision with its Alternate III applies.

(xviii) 52.225-6, Trade Agreements Certificate. This provision applies to solicitations containing the clause at

52.225-5.

(xix) 52.225-20, Prohibition on Conducting Restricted Business Operations in Sudan--Certification. This provision applies to all solicitations.

(xx) 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to

Iran—Representation and Certification. This provision applies to all solicitations.

(xxi) 52.226-2, Historically Black College or University and Minority Institution Representation. This provision applies to solicitations for research, studies, supplies, or services of the type normally acquired from higher educational institutions.

(2) The following certifications are applicable as indicated by the Contracting Officer:

[Contracting Officer check as appropriate.]

(i) 52.204-17, Ownership or Control of Offeror.

x (ii) 52.222-18, Certification Regarding Knowledge of Child Labor for Listed End Products.

(iii) 52.222-48, Exemption from Application of the Service Contract Labor Standards to Contracts for

Maintenance, Calibration, or Repair of Certain Equipment--Certification.

X (iv) 52.222-52 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain

Services--Certification.

(v) 52.223-9, with its Alternate I, Estimate of Percentage of Recovered Material Content for EPA-

Designated Products (Alternate I only).

(vi) 52.227-6, Royalty Information.

(A) Basic.

(B) Alternate I.

(vii) 52.227-15, Representation of Limited Rights Data and Restricted Computer Software.

(d) The offeror has completed the annual representations and certifications electronically via the SAM website accessed through https://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of the offer that the representations and certifications currently posted electronically that apply to this solicitation as indicated in paragraph (c) of this provision have been entered or updated within the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the

NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201); except for the changes identified below [offeror to insert changes, identifying change by clause number, title, date]. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

FAR Clause Title Date Change

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted on SAM.

(End of provision)

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS (DEC

2014) https://www.acquisition.gov/

The Contractor's representations and certifications, including those completed electronically via the System for

Award Management (SAM), are incorporated by reference into the contract.

(End of clause)

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Factor 1 Technical, Factor 2 Past Performance, and Factor 3 Price

In evaluating, Factor 1, Technical Capabilities is more important than Factor 2, Past Performance. All non-price factors are individually and when combined, significantly more important than Factor 3, Price. Although price is the least important factor, it becomes increasingly important when Offerors receive similar ratings for the non-price factors.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (MAR 2015)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.acquisition.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p) of this provision.

(a) Definitions. As used in this provision --

“Economically disadvantaged women-owned small business (EDWOSB) Concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or http://www.acquisition.gov/

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except--

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the

Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment

Act of 2007) conducting the business can demonstrate--

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

Sensitive technology--

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically--

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act

(50 U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business concern--

(1) Means a small business concern--

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

"Small business concern" means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation.

Small disadvantaged business concern, consistent with 13 CFR 124.1002, means a small business concern under the size standard applicable to the acquisition, that--

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by--

(i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

Subsidiary means an entity in which more than 50 percent of the entity is owned--

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

Veteran-owned small business concern means a small business concern--

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C.