RFP _15-R-1079-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

THIS AMENDMENT IS BEING ISSUED TO CORRECT THE FOLLOWING:

1) MINIMUM/MAXIMUM DOLLAR LIMITATION FROM $100.00 MINIMUM/ $50,000.00 MAXIMUM TO $10,000.00 MINIMUM/ $500,000.00 MAXIMUM;

2) IDC CONSTRAINTS FROM $100.00 MINIMUM/ $50,000.00 MAXIMUM TO $10,000.00 MINIMUM/ $500,000.00 MAXIMUM;

3) THE PERIOD OF PERFORMANCE IN THE DELIVERY INFORMATION;

4) THE RESPONSE DATE IN ADDENDUM 52.212-1 FROM 22 SEPTEMBER 2015 @ 1000 TO 23 SEPTEMBER 2015 @ 0900; AND

5) CORRECT THE FONT WITHIN THE RFP. SEE PAGE "2" FOR DETAILS.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 25

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 18-Sep-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M00264-15-R-1079

X 9B. DATED (SEE ITEM 11)

16-Sep-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

17-Sep-2015

CODE

COMMANDING GENERAL - REG CON OFFICE NCR

2010 HENDERSON RD

TREMAKIA SUMMERLIN

QUANTICO VA 22134

M00264 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M00264-15-R-1079

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item has been added to CLIN 0002:

DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

POP 24-SEP-2015 TO

23-SEP-2016

N/A M30400

HISTORICAL DIVISION

3079 MORRELL AVE

QUANTICO VA 22134

VICKIE STUART-HILL

FOB: Destination

M30400

The following Delivery Schedule item has been added to CLIN 0003:

N/A M30400

HISTORICAL DIVISION

3079 MORRELL AVE

QUANTICO VA 22134

VICKIE STUART-HILL

The following Delivery Schedule item has been added to CLIN 0004:

N/A M30400

HISTORICAL DIVISION

3079 MORRELL AVE

QUANTICO VA 22134

VICKIE STUART-HILL

The following Delivery Schedule item has been added to CLIN 1002:

POP 24-SEP-2016 TO

23-SEP-2017

N/A M30400

HISTORICAL DIVISION

3079 MORRELL AVE

QUANTICO VA 22134

VICKIE STUART-HILL

The following Delivery Schedule item has been added to CLIN 1003:

N/A M30400

HISTORICAL DIVISION

3079 MORRELL AVE

QUANTICO VA 22134

VICKIE STUART-HILL

The following Delivery Schedule item has been added to CLIN 1004:

N/A M30400

HISTORICAL DIVISION

3079 MORRELL AVE

QUANTICO VA 22134

VICKIE STUART-HILL

The following Delivery Schedule item has been added to CLIN 2001:

POP 24-SEP-2017 TO

23-SEP-2018

N/A M30400

HISTORICAL DIVISION

3079 MORRELL AVE

QUANTICO VA 22134

VICKIE STUART-HILL

The following Delivery Schedule item has been added to CLIN 2002:

N/A M30400

HISTORICAL DIVISION

3079 MORRELL AVE

QUANTICO VA 22134

VICKIE STUART-HILL

The following Delivery Schedule item has been added to CLIN 2003:

N/A M30400

HISTORICAL DIVISION

3079 MORRELL AVE

QUANTICO VA 22134

VICKIE STUART-HILL

The following Delivery Schedule item has been added to CLIN 2004:

N/A M30400

HISTORICAL DIVISION

3079 MORRELL AVE

QUANTICO VA 22134

VICKIE STUART-HILL

The following Delivery Schedule item has been added to CLIN 3001:

POP 24-SEP-2018 TO

23-SEP-2019

N/A M30400

HISTORICAL DIVISION

3079 MORRELL AVE

QUANTICO VA 22134

VICKIE STUART-HILL

The following Delivery Schedule item has been added to CLIN 3002:

N/A M30400

HISTORICAL DIVISION

3079 MORRELL AVE

QUANTICO VA 22134

VICKIE STUART-HILL

The following Delivery Schedule item has been added to CLIN 3003:

N/A M30400

HISTORICAL DIVISION

3079 MORRELL AVE

QUANTICO VA 22134

VICKIE STUART-HILL

The following Delivery Schedule item has been added to CLIN 3004:

N/A M30400

HISTORICAL DIVISION

3079 MORRELL AVE

QUANTICO VA 22134

VICKIE STUART-HILL

The following Delivery Schedule item has been added to CLIN 4002:

POP 24-SEP-2019 TO

23-SEP-2020

N/A M30400

HISTORICAL DIVISION

3079 MORRELL AVE

QUANTICO VA 22134

VICKIE STUART-HILL

The following Delivery Schedule item has been added to CLIN 4003:

N/A M30400

HISTORICAL DIVISION

3079 MORRELL AVE

QUANTICO VA 22134

VICKIE STUART-HILL

The following Delivery Schedule item has been added to CLIN 4004:

N/A M30400

HISTORICAL DIVISION

3079 MORRELL AVE

QUANTICO VA 22134

VICKIE STUART-HILL

The following have been modified:

ATTACHMENT 1

Addendum to 52.212-1 Instruction to Offerors – Commercial Items

1. Multiple Offers

The Regional Contracting Office, National Capital Region will not accept multiple offers presenting alternative terms and conditions for satisfying the requirements of this solicitation.

2. Overview

2.1 The Government intends to make a single award, IDIQ contract containing Firm Fixed Price

(FFP) CLINS for one (1) base year and four (4) option years as a result of the solicitation.

2.2 Each Offeror shall submit a proposal that clearly and concisely describes its response to the requirements of the solicitation. Use of general or vague statements such as “standard procedures will be used” will not satisfy this requirement. Unnecessary elaboration or presentations beyond what is sufficient to present a complete and effective solution are not desired and may be construed as a lack of understanding of the requirement.

3. Guidance

3.1 Proposals must be prepared in accordance with these instructions. Failure to do so will result in the Offeror’s submission being determined to be unacceptable and ineligible for award. Each

Offeror’s submission shall be screened by the Contracting Officer upon receipt to ensure completeness and compliance with the instructions contained in the Request for Proposals (RFP).

Elimination of an Offeror is at the sole discretion of the Contracting Officer. The purpose of this procurement is to contract the service to frame fine artworks (8,500+ artworks) that are maintained within the museum collection of the National Museum of the Marine Corps

(NMMC).

4. Confidential Information

4.1 The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests from outside of the Government for copies of contract qualifications and proposals submitted to federal agencies. If an Offeror’s submissions contain information that he/she believes should be withheld from such requestors under FOIA on the grounds that they contain “trade secrets and commercial or financial information” (5USC 552(b)(4), the Offeror should mark its submissions in the following manner:

The following notice should be placed on the title page: “Some parts of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the Freedom of Information Act. Material considered privileged or confidential on such grounds is contained on page(s)_______.”

Each individual item considered privileged or confidential under FOIA should be marked with the following notice: “The data or information is considered confidential or privileged, and is not subject to mandatory disclosure under the Freedom of Information Act.”

5. Submission of Questions and Proposal

5.1 Questions

5.1.1 All questions must be received by 17 September 2015. All questions submitted for this solicitation must be electronically sent to the following e-mail address:

elizabeth.rolle@usmc.mil.

Note: Due to the firewall at Quantico, please be advised that it is the Offeror’s responsibility to ensure all electronic submittals of questions are received by the Contracting Officer in the timeframe given above.

5.2 Proposals

5.2.1 Electronic proposals are not authorized for this solicitation and will not be considered for evaluation. Proposals must be submitted no later than 09:00am Eastern Daylight Time, 23

September 2015. In order to maximize efficiency and minimize the effort involved in the proposal evaluation process, all Offerors must comply with the following instructions for proposal format and content. Proposals that do not comply with these instructions may be considered non-responsive and may render the Offeror ineligible for award. For each Offer submission, provide three (3) copies of the Technical Volume and three (3) copies of the

Business Volume.

Proposals shall be sent via Federal Express, private courier, hand delivered, or mailed, to the following address:

Regional Contracting Office, NCR

2010 Henderson Road

Room 228

Attention: Elizabeth M. Rolle

Phone: (703)784-1930

Marine Corps Base (MCB)

Quantico, VA 22134

5.3 Proposal Format

5.3.1 In addition to the paper copies identified above, the Offeror shall submit all proposal information in electronic format on a CD. Text and graphics portions of the electronic copies shall be in a format readable by MS Word 2010 or earlier. Data submitted in spreadsheet format shall be readable by MS Excel 2010 or earlier. In case of conflict between the paper copy and the electronic copy of the proposals submitted, the paper copy shall take precedence.

5.3.2 In order to maximize efficiency and minimize the time for proposal evaluation, it is required that all Offerors submit their proposals in accordance with the format and content specified.

8.5 x 11 inch paper in 3-ring binders for text;

11 x 14 inch for foldouts, matrixes, WBS;

Single-spaced typed lines;

1 inch margins on all sides;

11 point Arial font;

Headers/footers – ensure the company name and RFP number is included on each page;

Graphs and drawings must be clear/legible and may use a smaller font;

No photographs or hyperlinks are permitted; and

Content should utilize .doc, .pdf. xls, and .jpg formats to the degree possible; and

Each proposal shall contain the following volumes/sections:

Volume I - Non-Price Volume

The Offeror’s technical proposal shall not exceed 10-pages, which includes the Letter of

Transmission, Table of Contents and Compliance Matrix; Factor 1 – Technical Capability;

Factor 2 - Past Performance; Factor 3- Price.

Volume II – Business Volume

The Offerors price proposal shall not exceed 10 pages, including a Formal Offer Letter, SF1449, and Price Proposal corresponding to SCHEDULE OF SUPPLIES/SERVICES; Contract Line

Item Number (CLIN) structure and supporting materials. Pricing information shall not appear anywhere in the Technical Volume.

Data previously submitted, or presumed to be known, i.e. descriptions of previous projects performed for the Government cannot be considered as a part of the proposal unless physically incorporated in the proposal. Clarity, completeness, and conciseness are essential.

If a proposal volume exceeds the above page limitations, all pages in excess of the limitation for each volume will not be considered in order that all proposals are treated equally.

Non-Price Volume I

The following documents are excluded from the 10 page limit: title pages, Quality Control Plan and supporting documentation.

5.3.3 Include the following and adhere to the page limitations:

The Letter of Transmission – (See Volume I – Technical Volume above) Should identify the solicitation number, corporate principal submitting the offer, key points of contact within the firm who are authorized to bind the firm, (e.g. contracts, pricing, technical), and a summary of the material content to include identifying all subcontractors, if applicable.

A Table of Contents and Compliance Matrix (See Volume I – Non-Price Volume above) pertinent to the proposal’s material organization and providing traceability from the Offeror’s proposal, to the PWS, to the evaluation criteria, and to other solicitation sections as necessary.

Volume II – Business Volume

The Offerors shall address, at a minimum, all facets of the price aspects of the offer, including a

Formal Offer Letter, to include the total contract dollar value. Provide prices, on the SF1449, and

Price Proposal corresponding to SCHEDULE OF SUPPLIES/SERVICES; Contract Line Item

Number (CLIN) structure and supporting materials.

6.0 FACTORS

The Offeror shall address the following Factors:

6.1 Factor 1. Technical Capability.

In order to determine technical capability and knowledge of historical art specific framing, the

Offeror will respond in detail to the following questions:

1. Describe the steps your company would use to frame a WWII watercolor on paper.

2. Describe in detail the type of materials your company would use to complete this process. Offerors may provide photographs of this process in addition to the written explanation.

3. Describe the method or methods for securing the work on paper for matting.

4. Describe the steps your company use to frame a WWII stretched oil on canvas painting.

5. Describe in detail the type of materials your company would use to complete this process. Offerors may provide photographs of this process in addition to the written explanation.

6. Contractor Experience/Qualifications.

1.The Contractor must have a minimum of five (5) years’ experience as a professional framer and have a history of working with large museum fine art collections.

2. The Contractor must be a member in good standing with the Professional Picture

Framers Association of America (PPFA).

3. The Contractor must show evidence of professional development with regard to conservation methods in framing and mounting and hinging works on paper.

6.2 Factor 2. Past Performance.

The Offeror must demonstrate sufficient, satisfactory performance history similar to those required in the execution of this PWS. Discussion should illustrate satisfactory performance of the technical tasks necessary to meet Government requirements with some degree of assurance based upon recent (e.g. no less than 5 years) performance for comparable work. Relevance would require the work to be completed specifically for museums or historical art venues. Any

Offeror that submits a contract reference that is not relevant will receive a neutral rating for that contract reference in Past Performance. The Offeror must provide at least three (3) references demonstrating relevant past performance involving the quality of performing the same or similar services within the last five (5) years that include the following fields:

Customer;

Contract/Task Order Number;

Program Name;

Period of Performance;

Contract Type;

Total contract value;

Identification of any Key Staff involved who will be assigned to this contract;

Names/telephone numbers/e-mail for the PCO and COR/TOM (or primary point of contact for non-Government Customer).

An Offeror that has no record of past performance or if less than five (5) years,(e.g. new businesses),the Offeror must submit a signed and dated statement to that effect. If an Offeror submits a certification statement and the Government has no information available regarding the Offeror, the

Offer must address the relevant background and experience of Key Personnel, in matrix form, that shows their related experience, expertise, qualifications, and direct correlation to the PWS requirements, who will be assigned to the contract; and the total contract value.

The government may also use other information such as award fee data and CPAR/PPIRS data available from Government sources to evaluate an Offeror’s past performance. The government reserves the right to limit or expand the number of references it decides to contact and to contact references other than those provided by the Offeror. Offerors demonstrating significant, relevant experience with specific requirements set forth in the PWS will be evaluated most favorably.

Offerors demonstrating less significant and less relevant experience with the requirements in the

PWS will be evaluated less favorably.

6.3 Factor 3. Price

No cost/price data shall be contained in any volume other than the price volume.

The Offeror shall complete the pricing for the task order and include supporting documentation for the firm fixed price portion that includes a breakout of the final proposed price with details such as material costs, labor rates, labor hours, overhead rates, ODCs, G&A, and profit.

The fully developed technical solution and corresponding grand total price for each function area established in the CLIN structure of the solicitation should be clearly annotated in the proposal.

No ambiguities of inclusion, exclusion, or content shall be extended and lack of content or clarity with regard to pricing shall be considered as representing a “non-responsive” offer.

The Government intends to evaluate the base and all option years.

Completeness. The Offeror must sign the SF1449, acknowledge all amendments, and include a compliance matrix and Table of Contents corresponding to its proposal submission.

At a minimum, the following areas must be addressed:

• Offer is valid for 90 days from (Date of Submission);

• No exception to any Terms and Conditions has been taken, or if so, clearly cited;

• Acknowledge any amendments to the RFP;

• CCR validated / NAICS 442299 compliant;

• Signed Offer of $XXXXXXX for Base Year/ 4-Options provided;

• CLIN pricing and supporting documentation is provided;

Reasonableness. For the price to be reasonable in its nature and amount, it should not exceed that which would be incurred by a prudent person in the conduct of a competitive business.

Reasonableness takes into account the context of a given source selection, including current market conditions, general economic conditions, and other factors that affect the ability of an

Offeror to perform the contract requirements.

Reasonableness depends upon a variety of considerations and circumstances, including the following:

(a) Whether it is the type of cost generally recognized as ordinary and necessary for the conduct of the Offeror’s business or of the contract performance;

(b) Generally accepted sound business practices, Federal and State laws and regulations, etc;

and

(c) Any significant deviations from the Offeror’s Established practices.

ATTACHMENT 2

Addendum FAR 52-212.2 Evaluation Commercial Items (Jan 1999)

Evaluation Factors for Award

1. TECHNICAL REQUIREMENTS:

(a) The Government will award a contract resulting from this solicitation to the responsible

Offeror, whose offer conforming to the solicitation will be most advantageous to the

Government, price and other factors considered. The following factors shall be used to evaluate offers:

Factor 1 – Technical Capability; Factor 2 - Past Performance and Factor 3 – Price.

Factor 1 - Technical Capability is more important than Factor 2 – Past Performance. Factor 2 –

Past Performance is more important than Factor 3 – Price. All non-price factors are individually, and when combined are significantly, more important than Factor 3 - Price.

Prospective Offerors are forewarned that a proposal meeting solicitation requirements with the lowest evaluated price may not be selected if award to a higher evaluated priced Offeror is determined to be most advantageous to the Government. Although Factor 3 – Price, is the least important factor, it becomes increasingly more important when Offerors receive similar ratings for the non-price factors.

Pursuant to FAR Clause 52.215-1, the Government reserves the right to establish a competitive range and enter into discussions.

Factor 1. Technical Capability.

The Offerors will be evaluated based on their understanding of the work that needs to be completed as stated in the PWS. Offerors will evaluated on the processes providing a description of a professional technique that displays the knowledge and understanding required to properly frame fine art for museum purposes. Offerors will be evaluated on their years of experience as a professional framer and their history of working with large museum fine art collectithons.

Offerors will be evaluated on their good standing membership status with the Professional

Picture Framers Association of America (PPFA). Offerors will be evaluated on whether they provide evidence of professional development with regard to conservation methods in framing and mounting and hinging works on paper.

Adjectival Ratings for Factor 1 – Technical Capability

Based on the strengths, weaknesses, significant weaknesses, risk and deficiencies, the SSET will assign each factor an adjectival rating using the following adjectival rating scale:

Table 1 Combined Technical/Risk Ratings

Rating Description

BLUE

Excellent in all respects; offers one or more significant advantages not offset by disadvantages; significantly exceeded performance or capability standards;

performance areas assessed had very few minor issues or concerns; very good probability of success with

Excellent overall low degree of risk in meeting the Government’s requirements.

PURPLE

Very Good

High quality in most respects; offers one or more advantages not offset by disadvantages; exceeded some performance or capability standards; the performance areas assessed had few minor issues or concerns; good probability of success with overall low degree of risk in meeting the Government’s requirements.

GREEN

Good

Adequate quality; demonstrates good understanding of requirements and approach that meets performance or capability standards; performance areas assessed contain minor issues or concerns; moderate degree of risk in meeting the Government’s requirements.

YELLOW

Marginal

Overall quality cannot be determined due to errors, omissions or deficiencies; only marginally meets performance or capability standards necessary for minimal performance; high degree of risk in successfully meeting the Government’s requirements.

RED

Unsatisfactory

Proposal contains major errors, omissions or deficiencies; fails to meet performance or capability standards; an unacceptably high degree of risk in meeting the Government’s requirements.

***A proposal that receives a final “Unsatisfactory” rating from the source selection authority for Factors 1 and 2 will result in the entire proposal being determined to be “unsatisfactory”.

The proposal may not be considered to be in the competitive range.

Factor 2. Past Performance.

The past performance evaluation will examine how the Offeror’s present and past performance validates expected performance and customer satisfaction for this project. In conducting the past performance assessment the Government may use data obtained from other sources as well as the data provided in the proposal. The past performance evaluation will examine the Offeror’s actual performance on the three (3) recent and relevant efforts. This review will focus on the size scope and complexity of the efforts as it relates to the examples of art provided in the PWS.

Past Performance Evaluation Ratings:

The Past Performance Evaluation Team will review this past performance information and determine the quality and usefulness as it applies to performance confidence assessment.

With respect to relevancy, more relevant past performance will typically be a stronger predictor of future success and have more influence on the past performance confidence assessment than past performance of lesser relevance. Below is Table 2 for Past Performance Relevancy Ratings.

Table 2

Rating Decryption

Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

In conducting a performance confidence assessment, each Offeror shall be assigned one of the ratings in Table 3 (Reference FAR 15.305(2) for information on an unknown/neutral confidence rating.)

Table 3

Rating Description

Substantial Confidence Based on the Offeror’s recent/relevant performance record, the Government has a high expectation that the Offeror will successfully perform the required effort.

Satisfactory Confidence Based on the Offeror’s recent/relevant performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort.

Limited Confidence Based on the Offeror’s recent/relevant performance record, the Government has a low expectation that the Offeror will successfully perform the required effort.

No Confidence Based on the Offeror’s recent/relevant performance record, the Government has no expectation that the Offeror will be able to successfully perform the required effort.

Unknown Confidence (Neutral) No recent/relevant performance record is available or the Offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

Factor 3 – Price

The Government will evaluate Offeror’s proposed prices, but this factor will not be given an adjectival rating. Proposals will be evaluated on completeness and reasonableness. Evaluation of the proposed prices for the services will be based on a comparison of proposed prices received in response to the solicitation and may also be based on a comparison to the IGCE along with any other relevant price analysis techniques defined in FAR 15.404-1(b).

Comparison of the proposed pricing is considered in the overall evaluation of “best value” to the

Government based upon the anticipated level of competition. The Government may accept other than the lowest priced proposal if the perceived benefits of the higher priced proposal is deemed to merit the higher price.

The Government may also determine a proposal unacceptable should the proposed prices be materially unbalanced. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more items is significantly overstated or understated as indicated by the application of price analysis techniques.

Reasonableness

For the price to be reasonable in its nature and amount, it should not exceed that which would be incurred by a prudent person in the conduct of a competitive business. Reasonableness takes into account the context of a given source selection, including current market conditions, general economic conditions, and other factors that affect the ability of an Offeror to perform the contract requirements.

Reasonableness depends upon a variety of considerations and circumstances, including the following:

(a) Whether it is the type of cost generally recognized as ordinary and necessary for the conduct of the

Offeror’s business or of the contract performance;

(b) Generally accepted sound business practices, Federal and State laws and regulations, etc; and

(c) Any significant deviations from the Offeror’s

Established practices.

Completeness and Accuracy

(a) The Government will review the pricing tables for completeness and accuracy. A determination will be made as to whether the Offeror properly completed the pricing tables. The

Offeror’s proposal will be checked for mathematical correctness to include the following:

1) Checking arithmetic in all B-Table computations; and

2) Ensuring all prices are summarized correctly

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

MINIMUM/MAXIMUM

This is an Indefinite Delivery Indefinite Quantity (IDIQ) solicitation that will be utilizing Firm Fixed Price Delivery

Orders. The period of performance under this contract shall be one (1) base year and four (4) options year periods.

Performance shall be made only as authorized by delivery orders issued in accordance with the ordering clause of this contract. Orders shall be made such that deliveries are completed period to the last day of the ordering period.

Minimum: $10,000.00 Maximum: $500,000.00

The guaranteed minimum purchase is $10,000.00 during the base year of the contract. There is no guaranteed minimum for any option year periods.

The maximum order limitation under this contract is not to exceed a cumulative value of $500,000.00 for all orders, including option year periods.

Performmance Work Statement (PWS) for

Professional Art Framing

National Museum of the Marine Corps (NMMC)

Fine Art Collection

1. Background:

The National Museum of the Marine Corps (NMMC) has a collection of fine art that represents over two (2) centuries of both eye-witness accounts and artistic interpretations of the United

States Marine Corps (USMC) in battle, enduring the anguish, routine, boredom and peril that are the Marines. The 8,000+ piece collection includes works by nationally and internationally recognized artists. The majority of the collection includes works on paper and stretched canvas.

Some works are painted on wood, metal, Masonite, and other substrates. The dimensions of the works range from 1.5” tall x 2” wide to over 5’6” tall x 10’6” wide. The paintings in the collection range in age from the mid-19th century to the present day. The Art Collection’s rationale has as its primary focus, fine art that documents the creation and history of the

Continental Marines and United States Marine Corps and will acquire works dating back to 1775 if the opportunity presents itself.

2. Scope:

The purpose of this requirement is to mat and frame original works of fine art, period lithographs, rare posters, antique tapestries, reproductions, gicleé prints, and other two-dimensional images to properly store and exhibit works of two dimensional works of art.

2.1. Location of Art Collection. The Vendor will be required to pick up and deliver unframed and framed works of art from the art collection of the NMMC located at 4022 Jefferson Davis

Highway, Stafford, Virginia 22554. On occasion, works will be located in the National Capitol

Region, to include the Pentagon and Washington, DC.

3.1 Custom Framing

3.2 The majority of the work performed is custom in nature. Custom Framing will include the following items:

(1) Framing works on stretched canvas.

(2) Matting, framing and glazing works on paper with archival materials and museum UV-Plexi-glass.

(3) Conservation mats for storage of fragile works on paper and cloth (4) Retouching frame finishes in the Contractor’s workspace.

(4) Retouching frame finishes on exhibit at the NMMC.

(5) Replacing glazing and mats in existing Government- owned frames, which include antique and modern frames (include the cost of de-framing and reframing).

(6) Stretching canvas gicleé prints onto stretcher bars and placement of a removable archival backing board for stabilization.

(7) Consultation services, including but not limited to, suggestions for mat construction methodology, mat and frame selection, and project sequencing.

3.3 Framing. The frames and mats serve different purposes for each work of art. The majority of framing will either be in support of museum gallery exhibitions or for the preservation of works in storage. Some of the framing will be for executive office decoration (e.g. Secretary of

Defense, Chairman Joint Chiefs of Staff, Marine Commandant of the Marine Corps and other senior level Department of Defense officials).

3.3.1. Frame projects shall range from a single piece to a museum gallery exhibition that may include over 100 paintings and drawings.

3.3.2. The majority of the frames will be for a single work of art; very few will include multiple openings except for possibly miniatures and small works on paper.

3.3.3. All frames must have an archival backing board and be easily disassembled as required by the curator.

3.3.4. The Contractor will be required to make recommendations on moldings and provide available corner samples to the art curators for frame selections. Contractor may be required to make recommendations regarding frame selection during the exhibit planning process.

3.3.5. All materials will be archival quality and museum grade. Unless otherwise directed in each individual task order, works requiring a mat will have an eight (8)-ply acid free 100% rag, ranging in color from white to a light yellow cream color. All glazing on original works of art shall be non-reflective, UV-coated, museum Plexiglas. Spacers maybe required to be installed to avoid Plexiglass from coming into contact with artwork, as required.

3.3.6. The contractor will return to the National Museum of the Marine Corps Art Gallery to touch up frames, if necessary, after each exhibition has been installed.

3.3.7. Most small framing projects, which range from one (1) to five (5) works, shall involve a ten (10) working day lead time. Medium exhibits range from six (6) to twenty (20) works and usually involve a thirty (30) business day lead time. Large exhibits range from twenty-one (21) to over one hundred (100) pieces, and involve a ninety (90) day lead time. The lead time will permit the curators to confirm works to be framed and select frame and/or mat if necessary, as well as, confirm any special framing considerations.

3.4. Each exhibit has a definite and custom requirement. Below are examples of size and type of tasks:

4. Required Tasks.

4.1. Task 1. - Small exhibit, delivery within 10 working days: Five (5) works on paper requiring an 8” wide, 8-ply conservation mat and mount. One (1) image measures 16” tall x 20” wide. Three (3) images measure 24” tall x 20” wide. The 5th image measures 30” tall x 32” wide. The four (4) smaller works shall be framed in simple 3” wide walnut molding. The largest work shall be framed in an ornate four (4)” wide carved wood molding. All of the mounting shall be conservation quality with Japanese paper hinges or a hinge-less pressure sensitive mount which does not impact on the matted work. The glazing shall be non-reflective UV-filtered museum grade plexi-glass. All artworks shall include two (2) rust-proof D-rings, one (1) on each vertical piece of molding, and an archival backing board.

4.2 Task 2 - Executive office decoration, delivery within five (5) working days: Two (2) stretched gicleé prints on 30” x 40” stretchers, neither requiring glazing. Each image requires a slightly different ornately carved and gilded frame, four (4)” wide. Both frames shall include two

(2) rust-proof D-rings, one (1) on each vertical piece of molding, picture wire to support the work, and an archival backing board for stabilization. The framed prints will be delivered to either the Pentagon in Arlington, VA or the art storage facility, according to curator’s instruction for a particular task.

4.3. Task 3 - Single large painting, delivery within 15 working days: Measures 5’5” tall x

10’6” wide. Use an ornately carved 6” wide gilded molding with heavy-duty three (3) screw rust-proof D-rings and coated wire with a removable archival backing board cover.

4.4. Task 4 - Conservation mats for storage: Mat and prepare ten (10) fragile pastel works on

20” x 24” brittle paper for storage. Items created during the 1920s and have torn edges and are required to be stored horizontally in flat file drawers. Mats should able to be easily lifted from the work.

5. Contractor responsibilities:

5.1. Within 14 days after contract award, the contractor shall deliver to the NMMC to be used in frame selection the following items; Four (4) samples of eight (8) ply acid-free archival mat board in the following colors-white, cream, antique white, and light gray. After a review of frame corner samples currently being utilized by the art collection, the contractor will provide additional wood frame moldings ranging from narrow to wide and simple to ornate; and additional gilded moldings ranging from narrow to wide and simple to ornate, not to exceed fifteen (15) corner samples at any one time. The Contractor shall update all frame samples every six (6) months and notify the curator when frames are discontinued.

5.1.2. If required by the curator, the Contractor will deliver an expanded offering of up to 100 frame corners during preparation and planning for medium to large exhibits.

5.1.3. The Contractor shall make recommendations regarding types of moldings on an image-by-image basis. For small projects this can usually be accomplished over the phone, using frame and mat codes printed on the frame and mat samples previously provided to the Government.

5.1.4. The Contractor will consult with the Contracting Officers Representative (COR) at the Art

Storage Site, currently at 4022 Jefferson Davis Highway, Stafford, VA, during the planning stage for larger exhibits.

5.1.5. The Contractor shall make recommendations regarding options pertaining to preservation matting and mounting for archival storage of fragile works on paper and works created with friable materials.

5.2 All work involve creative problem solving to exhibit or preserve rare, unique and valuable works of art, expensive gicleés, prints, or other two-dimensional works on paper, board, fabric, canvas, or other surfaces.

5.2.1. The Contractor shall prepare works for safe transport (e.g., wrapped in glassine and/or plastic, covered with corrugated cardboard and/or wrapped with bubble wrap, to be delivered in a closed vehicle with environmental controls, such as, air conditioning and heating to protect the artworks during transport.

5.2.2. The Contractor shall pick up and deliver gicleés and prints. Pick up locations for gicleés and prints will be from either the art storage facility or from the professional photographic services contractor at a location to be determined based on contract award. Contractor shall deliver completed framed giclee and/or print to either the art storage facility or to the appropriate senior level Department of Defense (DOD), Department of the Navy (DON), United States

Marine Corps (USMC) located in the National Capitol Region (NCR) office holders.

6. Contractor Experience/Qualifications

6.1. The Contractor will have a minimum of five (5) years’ experience as a professional framer and have a history of working with large museum fine art collections.

6.2. The Contractor will be a member in good standing with the Professional Picture Framers

Association of America (PPFA).

6.3. The Contractor will show evidence of professional development with regard to conservation methods in framing and mounting and hinging works on paper.

6.4. The selected contractor should be located within a twenty-five (25) mile radius and no more than one (1) hour in driving time from the National Museum of the Marine Corps at 18900

Jefferson Davis Highway, Triangle, Virginia 22172 to minimize the impact of transportation of works to the framer and return.

7. Delivery Schedule.

7.1. It is understood that the majority of work performed will fit within the following timelines.

However, there may be occasions wherein the schedule has to be shortened, due to requirement of senior level DOD, DON, USMC office holders and their schedules and requirements for

NMMC for short turn around for placing work on display. Below are examples of task orders and delivery schedules the Government anticipates for each task order. The delivery for each task order will be cited in the individual task orders.

(a) Small exhibit (one (1) to five (5) frames)-ten (10) working days.

(b) Medium exhibit (six (6) to twenty (20) frames)-thirty (30) calendar days

(c) Executive office decoration-five (5) working days

(d) Frame single large painting-fifteen (15) working days

(e) Conservation mat for storage-ten (10) working days

(f) Custom tasks-Usually not less than ten (10) working days. The size of the order will be factored into delivery schedule.

(g) Retouch frames at exhibit-five (5) working days

(h) Replace mat, mount and glazing for artwork in government frame-five (5) working days

(i) Stretch gicleé onto stretchers-five (5) working days (Contractor to provide stretchers)

8. Percent Completion Clause: The Contractor shall notify the art curator in writing when eighty (80) percent of the annual contract budget is obligated.

9. Travel

9.1. The services to be performed under this Statement of Work (SOW) shall require travel to the

Art Storage Facility, located at 4022 Jefferson Davis Highway, Stafford, VA, and/or the National

Museum of the Marine Corps (NMMC), located at 18900 Jefferson Davis Highway, Triangle, VA. It may also involve travel in and around the National Capitol Region, specifically the

District of Columbia, northern Virginia, and Maryland where works are scheduled to be exhibited.

10.0. Government Responsibilities.

10.1. The COR will be available to offer guidance, either in person or by phone, whichever is most efficient, throughout the planning phase of each project.

10.2. The COR will provide the Contractor with as much notice as possible before starting each project. As a guide, the following is provided:

(1) One (1) work day for small projects.

(2) Five (5) work days for crating projects

(3) Two (2) weeks for packing and transporting an exhibit.

10.3. The COR will minimize short fuse rush jobs to the greatest degree possible.

10.4. The COR will share the long-term exhibit plan and all updates with the contractor once the plan has been developed.

11.0. Oversight and Quality Control:

11.1. The COR shall regularly visit the Contractor’s work space. Visits shall be unannounced.

11.2. The COR shall reject all work that does not meet Professional Picture Framers of America

(PPFA) and/or museum standards, depending on the task order requirements.

11.3. It is the Contractor’s responsibility to redo all rejected work in accordance with museum standards. All rejected work shall be corrected within seven (7) business days unless otherwise specified by the COR.

12.0. Period of Performance.

The period of performance will be for one (1) base year and four (4) one (1) year option periods.

QASP

Quality Assurance Surveillance Plan

1. Objective. This Quality Assurance Surveillance Plan (QASP) serves as the principal basis for assessing overall performance quality associated with Professional Art Framing in support of the National Museum of the Marine Corps (NMMC). This document will be used by the

Government to assess the effectiveness of the Contractor’s quality with respect to management and technical services provided. This QASP provides the methodology by which the Contractor's performance will be monitored to determine compliance with established performance objectives and to establish performance benchmarks that ensure a quantifiable basis for measuring effectiveness. The plan is designed so that surveillance is limited to that which is necessary to verify the Contractor is performing management and technical services satisfactorily and relates directly to performance objectives of the performance objectives delineated in the PWS.

2. Government Surveillance. The Contracting Officer’s Representative (COR) will serve as the administering authority for this contract, and his authority will be limited to administering specific technical aspects of the contract. The COR will not provide direction that is outside the scope of responsibilities delineated under this contract and task orders and will defer any conditional interpretations to the Contracting Officer. The COR will:

Maintain a detailed knowledge of the technical requirements of the contract;

Document Contractor performance in accordance with the QASP;

Identify and immediately forward notifications of deficient, or non-compliant performance to the Contracting Officer;

Approve priorities of support, resources, and associated schedules.

3. Surveillance Methods. Surveillance of Contractor performance is the method used by the

Government to determine whether the contractor is effectively and efficiently complying with all terms and conditions of the contract. In addition to statistical analysis, the functional expertise of the COR plays a critical role in adequately evaluating contractor performance. The below listed methods of surveillance shall be used in the administration of this QASP:

Demonstration - A qualification method that is carried out by operation and relies on observable functional operation. It does not require the use of instrumentation or special test equipment;

Analysis. A qualification method that is carried out by examining and assessing the application of techniques in order to determine if they are appropriate and sufficient. The quality of performance can be determined from government or contractor task-based or Management

Information System (MIS) reports, contractor ISO 9000 techniques and procedures, or from government observation of completed tasks. In some instances, reports may be available in the form of information on a contractor's performance against contract requirements. Reports generally provide information regarding various characteristics of tasks and can, therefore, be used to determine acceptability of a contractor's performance.

Inspections: A qualitative inspections can be accomplished through one of the following techniques:

Random/Stratified Sampling: With random sampling, services are sampled to determine if the level of performance is acceptable. Random sampling works best when the number of instances of the services being performed is very large and a statistically valid sample can be obtained. Stratified sampling focuses on selected parts of total contractor output for sampling. Computer programs may be available to assist in establishing sampling procedures.

Periodic Inspection, Judgmental Inspection or Planned Sampling: This method, sometimes called "planned sampling”, consists of the evaluation of tasks selected on other than a 100% or random basis.

4. Performance Requirements. The performance requirements set forth in this section correspond to the material content cited in the PWS and the evaluation factors. Corresponding ratings will be generated for each of the weighted performance areas and aggregated monthly.

The COR will track performance using a moving average and reconcile performance with the

Contractors Program Manager and Task Leads. This information will also be shared with the

Contracting Officer and included in CPARs reports and any past performance assistance requests:

Performance Characteristic / Wt. RFP Relationship Evaluation Rating

Quality of Work Performed: .50 Factor 1 – Technical

Capability

Excellent / Exceeds: >.95

Acceptable / Meets: .85 - .94

Unacceptable: <.85

Responsiveness / Planning: .20 Factor 1 – Technical

Capability

Excellent / Exceeds: >.95

Acceptable / Meets: .85 - .94

Unacceptable: <.85

Staffing: .15

Factor 1 - Technical

Capability

Excellent / Exceeds: >.95

Acceptable / Meets: .85 - .94

Unacceptable: <.85

Management & Administration: .15

Factor 1 - Technical

Capability

Excellent / Exceeds: >.95

Acceptable / Meets: .85 - .94

Unacceptable: <.85

The criteria that will be used to accomplish the evaluation ratings is derived from the RFP and from the elements of performance determined to be most influential to performance.

PERFORMANCE REQUIREMENTS SURVEY (PRS)

Performance Objective Performance

Standard

Acceptable

Quality Level

Method of Surveillance

1 Numerical values for the adjectival ratings are: >.95 – Excellent – Exceeds standard compliance; .85 - .94 standard compliance – Acceptable; and <.85 – unacceptable.

Quality of Work Performed:

Use of resources to provide acceptable or better results through the following:

Technical accuracy, thoroughness of analysis / findings; and

Appropriateness of resources (people, computers, money, time) applied to achieve results.

< 5% rejection rate of all formal deliverables submitted under the performance provisions of the task order;

95%

- Weekly Reconciliation by COR and Section Leads;

- Monthly reconciliation by

COR/CPM and tracked as a 3-mos.

moving average.

Consequence of Non-compliance –

Extended periods of vacancy for staff, or consequential impacts to performance may warrant financial consideration / Negative CPARS entry / Termination

Responsiveness: Effective use of prime and subcontractor resources to meet ongoing work requirements emerging at the

Division levels, including:

Providing effective responses to requirements / reallocations of labor within the

WBS;

Effective balancing of resources to…