12-R-0022-0002.pdf

M5490012SUCOATS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to provide the question and answ ers submitted and incorperate the follow ing changes:

1. Post questions and answ ers.

2. Update Clause 52.216-19.

3. Add DFARS Clause 252.225-7012.

4. Update the addenedum to 52.212-1

5. Update CLINs and SOW.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 18

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 23-Aug-2012

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M00264-12-R-0022

X 9B. DATED (SEE ITEM 11)

03-Aug-2012

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

23-Aug-2012

CODE

COMMANDING GENERAL - REG CON OFFICE NCR

2010 HENDERSON RD

RODRIGUEZ, ANGEL

QUANTICO VA 22134-5001

M00264 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M00264-12-R-0022

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by reference:

252.225-7012 Preference For Certain Domestic Commodities JUN 2012

The following have been added by full text:

QUESTIONS AND ANSWERS

QUESTIONS AND ANSWERS FOR SOLICITATION M00264-12-R-0022

Q-1. There is no reference to "Berry Amendment" compliance. Past solicitations/contracts issued from this contracting office, for USMC uniforms, have included the Berry compliance requirement. If there is no Berry compliance requirement, can you please advise as to why? And can the solicitation be modified to include Berry compliance?

a) If there is no Berry compliance requirement, can you please advise as to why?

A-1a Yes, this requirement does require the Berry Amendment and the solicitation will be amended to reflect the proper clauses.

b) Can the solicitation be modified to include Berry compliance?

A-1b Yes

Q-2. Regarding Pricing, the solicitation states this will be a firm/fixed price contract. Given the wide range between min/max quantities involved, is there any provision for the contractor to offer a tiered pricing schedule, based on quantity ordered? For example, 1 -10, 11- 49, 50 -99, 100+, etc.

A-2. No there is no current provision regarding tier pricing, however, the offerors are more than welcome to provide tiered pricing. Keep in mind that all offerors must provide pricing information for the minimun quantity required for evaluation purposes.

Q-3. Under "Order Limitations", 52.216-19, page 29 - (a,b) - The document states the contractor is not obligated to honor any order less than 10 units or for a single item in excess of 1000 units or any combination of items in excess of 1000 units. On Page 11, under IDIQ information, section 4 states a minimum estimated quantity value of 5

(coats/collars) and estimated maximum quantity of 1250 (coats/collars). In the next section "IDC Constraints", it states minimum quantity of 5 and maximum quantity of 5,410. Can you please clarify with regard to minimum/maximum quantities?

A-3. Clause 52.216-19 has been revised as follows:

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than 5, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor: Any order over the total contact maximum quantity amount.

Q-4. Does the middle of Page 13 “RED AND BLACK COATS” constitute the start of the “Statement of Work” and conclude on page 21 with 9.0 Wide Area Work Flow (WAWF) Instructions? We cannot identify a line or section that delineates the Statement of Work.

A-4. Yes

Q-5. Our understanding of the submission requirement, as outlined on page 36, is that the Business Volume (II) –

Phase II is NOT to be submitted until the vendor has been notified that they are one of the three qualifying Phase I.

Does this supersede the instructions on page 35, where it is stated that “Each proposal shall contain… Technical

Volume (I), Business Volume (II)? If bidders are not to include Phase II response information with their, should the price sheet (SF1449) not be included or left blank in the initial response, due 9/2/12?

a) Does this supersede the instructions on page 35, where it is stated that “Each proposal shall contain…

Technical Volume (I), Business Volume (II)?

A-5. Yes, 52.212-1 Addendum will be updated to reflect the following:

Proposal content: Each proposal shall contain the following as associated to the corresponding phase:

Phase I – Technical Volume and Phase II – Business Volume (II).

b) If bidders are not to include Phase II response information with their, should the price sheet (SF1449) not be included or left blank in the initial response, due 9/2/12?

A-5. Offerors shall NOT be required to complete the pricing (section B) of the SF 1449 for phase I. ONLY the high three (3) offerers after being contacted that there technical & past performance (Vol I) have qualified for the competitive range.

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed from MIL-C-82168A (MC) Coat, Male: Scarlet, Full Dress, Summer and Winter, U.S Marine Band, Drum Major Various Sizes 42R, 42L, 44S, 44R, 44L, 46S, 46R, 46L to

MIL-DTL-82168C (MC) Coat, Male: Scarlet, Full Dress, Summer and Winter, U.S Marine Band, Drum Major

Various Sizes 42R, 42L, 44S, 44R, 44L, 46S, 46R, 46L.

CLIN 0002

The CLIN extended description has changed from MIL-C-82145A(MC) Coat, Male: Scarlet, Special, Full Dress, U.S. Marine Band, Musician Various Sizes 38S, 38R, 38L 39S, 39R, 39L 40S, 40R, 40L 42S, 42R, 42L, 44S, 44R, 44L 46S, 46R, 46L 48S, 48R, 48L to MIL-DTL-82145C (MC) Coat, Male: Scarlet, Special, Full Dress, U.S. Marine Band, Musician Various Sizes 38S, 38R, 38L 39S, 39R, 39L 40S, 40R, 40L 42S, 42R, 42L, 44S, 44R, 44L 46S, 46R, 46L 48S, 48R, 48L.

CLIN 0003

The CLIN extended description has changed from MIL-C-82149B(MC) Coat, Male: Scarlet, Full Dress, U.S. Marine Band, Musician Various Sizes 38S, 38R, 38L 39S, 39R, 39L 40S, 40R, 40L 42S, 42R, 42L 44S, 44R, 44L 46S, 46R, 46L 48S, 48R, 48L to MIL-DTL-82149C(MC) Coat, Male: Scarlet, Full Dress, U.S. Marine Band, Musician Various Sizes 38S, 38R, 38L 39S, 39R, 39L 40S, 40R, 40L 42S, 42R, 42L 44S, 44R, 44L 46S, 46R, 46L

48S, 48R, 48L.

CLIN 0004

The CLIN extended description has changed from MIL-C-82189B(MC) Coat, Male: Scarlet, Full Dress, U.S. Marine Band, Officer Various Sizes 38S, 38R, 38L 39S, 39R, 39L 40S, 40R, 40L 42S, 42R, 42L 44S, 44R, 44L to MIL-DTL-82189C (MC) Coat, Male: Scarlet, Full Dress, U.S. Marine Band, Officer Various Sizes 38S, 38R, 38L 39S, 39R, 39L 40S, 40R, 40L 42S, 42R, 42L 44S, 44R, 44L.

CLIN 0005

The CLIN extended description has changed from MIL-C-82189B(MC-R) Coat, Male: Black, Full Dress, U.S. Marine Band, Officer Various Sizes 38R, 41L to MIL-DTL-82189C (MC-R) Coat, Male: Black, Full Dress, U.S. Marine Band, Officer Various Sizes 38R, 41L.

CLIN 0006

The CLIN extended description has changed from MIL-J-29397A(MC) Jacket, Female: Scarlet, Full

Dress, U.S. Marine Band, Musician Various Sizes 6S, 6R, 6L 8S, 8R, 8L 10S, 10R, 10L 12S, 12R, 12L 14S, 14R, 14L 16S, 16R, 16L 18S, 18R, 18L to MIL-DTL-29397B (MC) Jacket, Female: Scarlet, Full Dress, U.S. Marine

Band, Musician Various Sizes 6S, 6R, 6L 8S, 8R, 8L 10S, 10R, 10L 12S, 12R, 12L 14S, 14R, 14L 16S, 16R, 16L

18S, 18R, 18L.

CLIN 0007

The CLIN extended description has changed from MIL-J-29396A(MC) Jacket, Female: Scarlet, Special

Full Dress, U.S. Marine Band, Musician Various Sizes 6S, 6R, 6L 8S, 8R, 8L 10S, 10R, 10L 12S, 12R, 12L 14S, 14R, 14L 16S, 16R, 16L 18S, 18R, 18L to MIL-DTL-29396B(MC) Jacket, Female: Scarlet, Special Full Dress, U.S.

Marine Band, Musician Various Sizes 6S, 6R, 6L 8S, 8R, 8L 10S, 10R, 10L 12S, 12R, 12L 14S, 14R, 14L 16S, 16R, 16L 18S, 18R, 18L.

CLIN 0008

The CLIN extended description has changed from MIL-C-29393A(MC) Coat, Female: Scarlet, Full Dress, U.S. Marine Band, Musician Various Sizes 6S, 6R, 6L 8S, 8R, 8L 10S, 10R, 10L 12S ,12R, 12L 14S , 14R, 14L

16S, 16R, 16L 18S, 18R, 18L to MIL-DTL-29393B (MC) Coat, Female: Scarlet, Full Dress, U.S. Marine Band, Musician Various Sizes 6S, 6R, 6L 8S, 8R, 8L 10S, 10R, 10L 12S ,12R, 12L 14S , 14R, 14L 16S, 16R, 16L 18S, 18R, 18L.

CLIN 0009

The CLIN extended description has changed from MIL-C-82189B(MC-R) Collars, Director, (black gold)

6S, 6R, 6L 8S, 8R, 8L 10S, 10R, 10L 12S ,12R, 12L 14S , 14R, 14L 16S, 16R, 16L 18S, 18R, 18L to MIL-DTL-

82189C (MC-R) Collars, Director, (black gold) 6S, 6R, 6L 8S, 8R, 8L 10S, 10R, 10L 12S ,12R, 12L 14S , 14R, 14L 16S, 16R, 16L 18S, 18R, 18L.

CLIN 0010

The CLIN extended description has changed from MIL-C-82145A(MC), MIL-J-29397A(MC), MIL-C-

82149B(MC), MIL-J-29396A(MC), MIL-C-29393A(MC) Collars, Musician, Various Sizes 13, 13.5, 14, 14.5 15, 15.5, 16, 16.5 17,17.5, 18, 18.5 19, 19.5 to MIL-DTL-82145C (MC), MIL-DTL-29397B (MC), MIL-DTL-

82149C (MC), MIL-DTL-29396B (MC), MIL-DTL-29393B (MC) Collars, Musician, Various Sizes 13, 13.5, 14,

14.5 15, 15.5, 16, 16.5 17,17.5, 18, 18.5 19, 19.5.

CLIN 0011

The CLIN extended description has changed from MIL-C-82189B(MC), MIL-C-82168A (MC) Collars, Officers/Drum Majors (red gold) Various Sizes: 13, 13.5, 14, 14.5 15, 15.5, 16, 16.5 17,17.5, 18, 18.5 19, 19.5 to

MIL-DTL-82189C (MC), MIL-C-82168C (MC) Collars, Officers/Drum Majors (red gold) Various Sizes: 13, 13.5, 14, 14.5 15, 15.5, 16, 16.5 17,17.5, 18, 18.5 19, 19.5.

CLIN 0014

The CLIN extended description has changed from MC/PD 01-2011 SYSCOM COAT WOMAN'S

SCARLET DB CORPS MUSICIANS (completion date TBD Custom Sizes to MC/PD 01-2011 SYSCOM COAT

WOMANS SCARLET DB CORPS MUSICIANS (completion date TBD Custom Sizes).

The following have been modified:

52.212-1 ADDENDUM

This is an Addendum to clause 52.212-1 INSTRUCTIONS TO OFFERORS -- COMMERCIAL ITEMS (JUN 2008) is to provide additional information pertinent to the solicitation.

1. QUESTIONS/PROPOSAL DUE DATE:

If you should have any questions regarding the solicitation please submit your questions in writing no later than

August 10, 2012 no later that close of business (4:30 EST) to Staff Sergeant Angel D. Rodriguez. You may submit your written questions via email to the following addresses; angel.d.rodriguez@usmc.mil.

NOTE: ANY QUESTIONS RECEIVED AFTER THIS DATE AND TIME WILL NOT BE CONSIDERED,

AND WILL NOT BE ADDRESSED.

Discussions: If during the evaluation period it is deemed to be in the best interest of the Government to hold discussions, Offeror responses to clarifications/discussion notices will be considered in making the source selection decision.

The offereor shall submit your technical volume (I) and Business proposals volume (II) no later than 10:00 a.m.

Eastern Daylight Time (EDT), September 2, 2012. Due to the firewall at Quantico, please be advised that it is the offerors responsibility to ensure that all electronic submittals are received by the Regional Contracting Office. The electronic version of the proposal should be in Windows compatible PC format using Microsoft Word. All graphics, table and charts should be embedded in Microsoft Word document. Offers submitted proposals that fail to provide mailto:angel.d.rodriguez@usmc.mil all required information due to a transmission error will be rejected and documented as non-responsive. All proposals received after the date and time of the closing of this solicitation will be deemed late and will not be considered for award.

THIS REQUIREMENT WILL BE CONDUCTED WITH A TWO (2) PHASE EVALUATION

PROCESS.

The first phase will result in the establishment of the Competitive Range of the three (3) highest rated proposals received the second pheas will consist of providing a Product Sample and Quality of Workmanship.

Phase one (1) will consist of the evaluation of the Technical Approach and Management Processes and Past Performance (Technical Volume I).

Phase two (2) will consist of the evaluation of the Product Sample and price proposal (Business

Volume II).

2. DELIVERY ADDRESS OF PROPOSAL:

All proposals shall be submitted to the following mailing address, unless the offeror elects to provide an electronic submission to angel.d.rodriguez@usmc.mil.

Submit the required Product Sample referenced below marked and delivered to the following address:

Regional Contracting Office – National Capital Region

Branch B; Room 225B

2010 Henderson Road, 2 nd

Floor

Quantico, VA 22134

ATTN: Staff Sergeant Angel D. Rodriguez

Technical Volume (I) Shall Address -

Proposal Content: Proposal content: Each proposal shall contain the following as associated to the corresponding phase: Phase I – Technical Volume and Phase II – Business Volume (II).

Pricing Information shall not appear anywhere in the Technical Volume (I).

Letter of Introduction: The letter of introduction must contain the solicitation number, corporate principal submitting the offer, key points of contact within the company (e.g., contracts, pricing, technical), and a summary of the material content/Table of Contents. This letter/information is not included in the page count for the technical volume.

PHASE ( I ): Page Limitation of 30 pages to provide the letter of introduction and address Technical

Approach, Management and Quality of workmanship, and Past Performance Information - see specific instructions in paragraph below.

mailto:angel.d.rodriguez@usmc.mil

Factor (1) Technical Approach, Management and Quality Processes

Factor (2) Past Performance

PHASE ( II ): No Page Limit, including a Formal Offer Letter, SF 1449-Section B completed and Price

Proposal with cost breakdown in Excel or word format and any supporting documentation to support cost breakdown - see specific instructions in paragraph below.

Factor (3) Product Sample and Quality of Workmanship

Factor (4) Price

TECHNICAL VOLUME (I) -- PHASE ( I ):

Factor 1 - Technical Approach, Management and Quality Processes

The Offeror must demonstrate a sound understanding of the requirement ensuring their proposal articulates their approach in which the offeror demonstrates they can meet the governments‟ requirement.

The Offeror shall manufacture the products to the exact military specifications in accordance to the military publications listed in the statement of work for each sample product. Military Specification requirements must be strictly adhered to exactly without deviation and will be inspected for durability, quality of workmanship, and final appearance of each item.

The Offeror must also address the following topics for evaluation:

1.) Provide their technical approach and address all requirements provided in the Statement of Work (SOW) in correlation with past experience, 2.) Production/delivery management providing lead time for supply manufacturing process and delivery to include the capability of supporting large order production with meeting distribution timelines.

3.) Address quality control measures and procedures to ensure the quality of deliverables within the agreed upon timetable.

Proposal shall demonstrate their capability to supply scarlet red and black coats to the Drum & Bugle Corps and the

United States Marine Band successfully as required in this solicitation.

The Offeror shall demonstrate itsability, resources and experience required to perform the requirements in the

Statement of Work (SOW), including the detailed procedures and methods to be used. All information must be presented in sufficient depth for the Government to make a comprehensive evaluation of the Offeror's understanding of the SOW and the Offeror's capability for successful performance.

Factor 2 - Past Performance

The Past Performance factor requires that Offerors provide information about a minimum of three (3) most recent and relevant contracts. This section shall be limited to five (5) pages. References must be both Relevant and Recent to be considered. Relevant: Emphasis should be placed on the requirements similar to the Statement of Work.

Recent: experience is work performed within the last three (3) years from the issuance of this solicitation.

Include the following fields for each reference:

- Customer;

- Contract Title/Contract number;

- Contract type;

- Total contract value;

- Description of work performed / relevance to this task, provided in „bullet‟ format; and

- Names / telephone numbers / e-mail for the Contracting Officer and/or Contracting

Officer‟s Representative.

- Period of Performance

The Government may also use other information such as CPARS/PPIRS data and other available data from

Government sources to evaluate your past performance. The Government reserves the right to limit or expand the number of references it decides to contact and to contact references other than those provided by the Offeror.

If the Offeror possesses no relevant past performance, it should affirmatively state this fact in the Past Performance

Section of the proposal. Failure to submit any past performance shall be considered certification (by signature on the proposal) that the Offeror has no past performance for like or similar items for the Government to evaluate.

BUSINESS VOLUME (II) -- PHASE ( II )

Factor 3 - Product Sample and Quality of Workmanship.

Upon determination of the technical evaluation (Phase I) the three (3) highest rated propsals who are within the competitive range will be provided Government Furnished Material to manufacture the product sample.

The Offeror shall manufacture, produce and submit one (1) pre-award sample product to the Government for evaluation as listed in Table below. The pre-award sample product items shall be delivered to the address provided above and will become property of the Government and shall not be returned to the offeror.

Activity Product Description/ Size Military

Specification

Attachment

D&B COAT, Male Scarlet, Summer and

Winter, Drum and Bugle Corps, Drum

Major

42R Mens MIL-DTL-82172D Attachment A

Factor 4 - Price

The Government will evaluate price to determine fair and reasonableness. The Offeror shall provide sufficient price information to allow the Contracting Officer to determine the completeness and reasonableness of the proposed Firm

Fixed prices for each unit. In addition the Offeror is required to complete Line Items, in Schedule B pricing/bid schedule.

Comparison of the proposed pricing is considered in the overall evaluation of „best value‟ to the Government based upon the anticipated level of competition. The Government may accept other than the lowest priced proposal if the perceived benefits of the higher priced proposal is deemed to merit the higher price. Prospective Offerors are forewarned that a proposal meeting solicitation requirements with the lowest evaluated price may not be selected if award to a higher evaluated, higher priced Offeror is determined to be the best value to the Government. In addition the Offeror is required to complete section B, in Schedule pricing/bid schedule.

Business Volume (II) must address, at a minimum, all facets of the non-technical aspects of the offer, including pricing. Please include any discounts in your final pricing to the Government. The Offeror must sign the SF1449 and complete the Schedule Pricing “Supplies or Services and Prices” above, acknowledge all amendments, and

Table of Contents correspond to their price submission. At a minimum, the business volume must include all of the following:

Offer is valid for 120-days from (Date of Submission);

No exception to any Terms and Conditions has been taken;

Acknowledge any Amendments to the RFP;

Signed proposal (SF1449) with a total in section B;

Valid: Central Contractor Registration and Online Representations and

Certifications Application registration

Annotate both the published rates and any discounted rates for all services

Additional supporting information (e.g. consultant quotes, subcontractor cost breakdown, etc.,)

Subcontracting Plan in accordance with FAR 19.702, Statutory Requirements

While there are not specific percentages targeted for this effort, a subcontracting plan is required in accordance with

FAR 19.702, Statutory Requirements, and must be submitted in the Business Volume. The Government highly encourages utilization of small business concerns to the maximum extent practicable in the performance of this effort. There is no specific page limit for the Business Volume.

Offerors shall complete Schedule Pricing for each CLIN as identified within the Solicitation as required. The fully developed technical solution and corresponding grand total price should be entered into the appropriate CLIN in

Schedule Pricing and supported with a cost breakdown (labor, materials, etc.,) for each CLIN to substantiate the proposed price.

(End of Provision)

RED AND BLACK COATS

DRUM AND BUGLE CORPS/UNITED STATES MARINE BAND

SCARLET RED AND BLACK COATS

July 9, 2012

1.0 BACKGROUND

This requirement is for procurement of scarlet red and black coats and collars in support of The United States

Marine Drum & Bugle Corps (D&B) and The United States Marine Band (USMB). The D&B supports the

Commandant of the Marine Corps (CMC), and represents the Marine Corps illustrious history in music and marching events throughout the United States and performs approximately 500 ceremonies annually. USMB supports most White House events, nationwide concerts, and performs at over 200 ceremonies in the Washington

DC metro area annually. These scarlet red and black coats are mandated by the Commandant and therefore considered mission essential. It is critical to provide quality uniforms that conform to Marine Corps Military

Standards for the Marines participating in the official events and ceremonies.

1.1 Scope

The D&B and USMB have a mandatory organizational requirement to wear the scarlet red and black coats in order to meet their primary mission of musical support to our nation‟s highest-ranking officials throughout our nation and abroad. The contractor shall provide both D&B and USMB with custom made coats and collars in accordance with military specifications outlined below.

1.2 Objective

The contractor shall manufacture and provide USMB and D&B with a full complement of scarlet red and black coats and collars of various MILSPECs, sizes and quantities. The Contractor shall provide actual finished coats produced in their factory in accordance with the specifications outlined in this Statement of Work (SOW). The contractor must be familiar with the specific military uniform requirements, including testing and wear capabilities.

Consistency in manufacturing these coats and collars is key to maintaining quality workmanship and ensuring a uniform professional appearance.

1.3 Applicable Documents

All manufactured coats provided under this contract must be in accordance with the provisions of the following military specifications or future revisions of the Marine Corps Individual Clothing Regulations Manual Marine

Corps Order (MCO) P10120.28G . All work shall be performed in the best and most professional workmanship manner possible. Contractor must certify with every delivery that each garment is manufactured to the corresponding military specifications annotated below. The following documents are referenced as attachments to this SOW or are publically available, but must be adhered to for the completion of this effort:

Requiring Activity Mandatory Standards Description Attachment/Source

USMC Military Specification as provided in the attachment

Marine Corps Individual Clothing

Regulations Manual Marine Corps

Order (MCO) 1020

Attachment 1

USMB Military Specification as provided in the attachment

USMB Drawings Attachment 2

D&B Military Specification as provided in the attachment

D&B Drawings Attachment 3

D&B MC/PD 01-2011

SYSCOM

SYSCOM COAT WOMAN'S

SCARLET D&B CORPS

MUSICIANS (completion date TBD)

Attachment 4

D&B MIL-DTL-82172D Coat, MANS: Scarlet, Summer and

Winter, Drum and Bugle Corps, Drum

Major and Director http://www.everyspec.

com/MIL-

SPECS/MIL+SPECS+

(MIL-DTL)/MIL-

DTL-82172D_37033/

D&B MIL-DTL-82156D Coat, MANS: Scarlet, Drum and

Bugle Corps, Musician http://www.everyspec.

com/MIL-

SPECS/MIL+SPECS+

(MIL-DTL)/MIL-

DTL-82156D_37027/

D&B Collars, Drum Major and Directors

D&B Collars, Musician

USMB MIL-DTL-21115L Black Fabric Specifications:

CLOTH, TROPICAL: WOOL,

POLYESTER/WOOL

http://www.everyspec.

com/MIL-

SPECS/MIL+SPECS+

(MIL-DTL)/MIL-

DTL-21115L_9324/

USMB MIL- DTL -82168C (MC) Coat, MANS: Scarlet, Full Dress, Summer and Winter, U.S Marine

Band, Drum Major

Publically Available

USMB MIL- DTL -82145C (MC) Coat, MANS:Scarlet, Special, Full

Dress, U.S. Marine Band, Musician

Publically Available

USMB MIL- DTL -82149C (MC) Coat, MANS: Scarlet, Full Dress, U.S.

Marine Band, Musician

Publically Available

USMB MIL- DTL -82189C (MC) Coat, MANS: Scarlet, Full Dress, U.S.

Marine Band, Officer

Publically Available

USMB MIL- DTL -82189C (MC-

R)

Coat, MANS:: Black, Full Dress, U.S.

Marine Band, Officer

Publically Available

USMB MIL- DTL -29397B (MC) Jacket, Female: Scarlet, Full Dress, U.S. Marine Band, Musician

Publically Available

USMB MIL- DTL -29396B (MC) Jacket, Female: Scarlet, Special Full

Dress, U.S. Marine Band, Musician

Publically Available

USMB MIL- DTL -29393B(MC) Coat, Female: Scarlet, Full Dress, U.S.

Marine Band, Musician

Publically Available

USMB MIL- DTL -82189B(MC-

R)

Collars, Director, (black & gold) Publically Available

USMB MIL- DTL -82145C (MC),

MIL- DTL -29397B (MC),

MIL- DTL -82149C (MC),

MIL- DTL -29396B (MC),

MIL- DTL -29393B (MC)

Collars, Musician Publically Available

USMB MIL- DTL -82189C (MC),

MIL- DTL -82168C (MC)

Collars, Officer‟s/Drum Major‟s (red

& gold)

Publically Available

2.0 ORDER TYPE

Contract type shall be Indefinite-Quantity contract (Delivery Order (DO) Contract)) with Firm Fixed Price Price(s) on unit items. This shall be a contract for supplies that does not procure or specify a firm quantity of supplies (other than a minimum and maximum dollar value) and provides for the issuance of DO‟s for the supplies during the period of the contract. As defined in Federal Acquisition Regulation 16.504 Indefinite-Quantity Contracts, the government shall order at least a stated minimum. If ordered, the contractor must furnish any additional quantities, not to exceed the stated maximum.

3.0 CONTRACTING OFFICER REPRESENTATIVE (COR) AND TECHNICAL REPRESENTATIVE

Primary COR: to be provided at time of award

Alternate COR: to be provided at time of award

Technical Representative D&B: to be provided at time of award

Note: Separate DO‟s will be issued for D&B and for USMB requirements. There is a separate point of contact

(POC) for each activity in regards to all WAWF processing. These POC‟s will be provided at time of award.

3.1 CONTRACTOR REPRESENTATIVE

The contractor shall establish a single management focal point of contact to accomplish the administrative, managerial and financial aspects of this IDIQ contract and this person will serve as the primary interface with the

COR and the Regional Contracting Office- National Capital Region.

The Contractor‟s Representative designated and dedicated to this contract must be available during standard business hours. Standard business hours are Monday through Friday, from 8:00 am to 5:00 pm eastern daylight savings time.

4.0 PERIOD/PLACE OF PERFORMANCE

4.1 Period of Performance: The period of performance will be for one (1) year from date of award.

4.2 Place of Performance

All items shall be manufactured at the Contractors facility.

5.0 GOVERNMENT FURNISHED MATERIALS, EQUIPMENT, PROPERTY, AND SERVICES

Scarlet Red Fabric: The Government will provide the scarlet red fabric required for the items listed in CLINS 0001-

0003, 0005 – 0008 and 0012-0016. The contractor shall be held liable for any fabric determined, by the

Government, to be unserviceable or lost as a result of Contractor negligence, deficient performance or improperly operating equipment. Liability costs will be $13.85/yard. The Contractor may replace, vice pay for lost/damaged supply at the discretion of the government. Should replacement of supply be approved, replacement shall be made within 30 calendar days of being notified – in writing - of government‟s approval for replacement.

The Government will provide a maximum of five (5) yards per coat ordered in each ensuing DO. (Note: exact amount will be determined and identified in the ensuing contract award.) This fabric will be delivered to the contractor within two (2) weeks from the date the DO is executed. All fabric delivered will have a custody receipt document that shall be signed by the contractor‟s focal point (discussed in Section 3.1, above) or an alternate contractor representative, as identified in writing to the government.

All fabric provided by the government, upon completion of each DO requirements, as well as at the completion of this contract, must be returned to the Government – either as a final product or as excess supply.

The COR and other government representatives – as identified in writing and/or in the ensuing contract award - will be responsible for monitoring and accepting deliverables. All goods will be accepted or denied within five (5) business days of delivery.

6.0 TASKS/ REQUIREMENTS

6.1 Black Fabric: Prior to producing any lot of black fabric for use in items listed in item numbers 0004 and 0009, below, the contractor shall provide the Government a pre-production sample of black fabric to be used for approval for use. Approval, or lack thereof, will be determined by compliance to Military Standards/Equipment listed in para

1.3 above.

The contractor is responsible for supplying all other required materials. All materials and supplies used by the contractor in the manufacturing of all contract items shall be of the same kind and quality required by the Federal and/or military specifications instructed in para 1.3 above. At no time will any material and/or supplies be used that deviate from the original intended design, appearance, or standards required by the Marine Corps. The Contractor shall ensure that all items are serviceable and are able to be tailored for the intended Marine.

6.2 Materials/Supplies.

6.2.1 A Post Award Meeting shall be held at the contractor‟s facility within fifteen (15) business days after contract award. The purpose of the meeting is to ensure mutual understanding of contract requirements and procedures, by conducting a thorough review of the contract‟s requirements. Discussion at the meeting will focus upon project orientation, clarification and contract requirements, dispute resolution procedures, and identification of points of contact for both the contractor. An overarching goal of the Post Award Meeting is for the establishment of efficient and effective communication mechanisms amongst the parties.

6.2.2 The Government may call meetings from time to time, as deemed necessary, to discuss contract performance.

The venue, duration and required contractor participants shall be defined as the need for is determined. Actual meeting time will be agreed upon by both parties, within a 10 calendar day restraint from date of meeting notification. Meeting venues include, but are not limited to e-mail, teleconferencing, video teleconferencing, and any other technologies available to facilitate timely communication.

6.3 Other Materials/Supplies/Equipment, etc..

Other than the red fabric discussed in Section 5.0, above, the Contractor shall furnish all other labor, black fabric (as discussed in Section 6.1, above) equipment, facilities and any other materials or supplies required for successful performance of this contract.

7.0 Description of Items

As required per each individual Delivery Order the contractor shall be required to provide the style, size, and quantity of each item as provided in the below table. In the table you also find that items 0001- 0011 are in reference to the U.S. Marine band and items 0012 – 0016 are in reference to the Drum & Bugle Corps.

7.1 ITEMS LIST

United States Marine Band

(Item No. 0001-0011)

Item # Item Specifications Description of Items Sizes

MIL- DTL -82168C (MC)

Coat, Men's, Full Dress, Summer and Winter, Scarlet, Drum Major

42R, 42L, 44S, 44R, 44L, 46S, 46R, 46L

0002 MIL- DTL -82145C (MC) Coat, Men's: Special Full Dress

Scarlet, Musician's

38S, 38R, 38L, 39S, 39R, 39L

40S, 40R, 40L,42S, 42R, 42L, 44S, 44R, 44L, 46S, 46R, 46L

48S, 48R, 48L

0003 MIL- DTL -82149C (MC) Coat, Men's; Full Dress, Scarlet, Musician

38S, 38R, 38L, 39S, 39R, 39L

40S, 40R, 40L, 42S, 42R, 42L

44S, 44R, 44L, 46S, 46R, 46L

48S, 48R, 48L

0004 MIL- DTL -82189C (MC) Coat, Men's: Full Dress, Officer's

(black)

38R, 41L

0005 MIL- DTL -82189C (MC-R) Coat, Men's: Full Dress, Officer's

(red)

38S, 38R, 38L, 39S, 39R, 39L, 40S, 40R, 40L, 42S, 42R, 42L, 44S, 44R, 44L

0006 MIL- DTL -29397B (MC) Jacket, Women's; Full Dress

Scarlet, Musician

6S, 6R, 6L, 8S, 8R, 8L

10S, 10R, 10L, 12S, 12R, 12L

14S, 14R, 14L, 16S, 16R, 16L

18S, 18R, 18L

0007 MIL- DTL -29396B (MC) Jacket, Women's; Special Full

Dress Scarlet, Musician

6S, 6R, 6L, 8S, 8R, 8L

10S, 10R, 10L, 12S, 12R, 12L

14S, 14R, 14L, 16S, 16R, 16L

18S, 18R, 18L

0008 MIL- DTL -29393B (MC) U.S. Marine Band Coat, Women's: Full Dress, Scarlet, Musician

6S, 6R, 6L, 8S, 8R, 8L

10S, 10R, 10L, 12S ,12R, 12L

14S , 14R, 14L, 16S, 16R, 16L 18S, 18R, 18L

0009 MIL- DTL -82189C (MC-R) Collars, Director‟s, (black & gold)

13, 13.5, 14, 14.5, 15, 15.5, 16, 16.5, 17,17.5, 18, 18.5

19, 19.5

0010 MIL- DTL – 2145C(MC),

MIL- DTL - 9397B(MC),

Collars, Musician‟s 13, 13.5, 14, 14.5, 15, 15.5, 16, 16.5, 17,17.5, 18, 18.5, 19, 19.5

MIL- DTL - 82149C (MC),

MIL- DTL – 9396B (MC),

MIL- DTL -29393B (MC)

0011 MIL- DTL -82189C (MC),

MIL- DTL -82168C (MC)

Collars, Officer‟s/Drum Major‟s

(red & gold)

13, 13.5, 14, 14.5, 15, 15.5, 16, 16.5, 17,17.5, 18, 18.5

19, 19.5

Drum and Bugle Corps

(Item No. 0012-0016)

Item # Item Specifications Description of Items Sizes

0012 MIL-DTL-82156D

Man's-Scarlet, Musicians Coat 33 S, 33 R, 33 L, 33 XL 34 S, 34 R, 34 L, 34 XL 35S, 35R, 35L, 35XL

36S, 36R, 36L, 36XL 37S, 37R, 37L,

37XL 38S, 38R, 38L, 38XL 39S,

39R, 39L, 39XL 40S, 40R , 40L,

40XL 41S, 41R, 41L, 41XL, 42S,

42R, 42L, 42XL 43S, 43R, 43L,

43XL 44S, 44R, 44L, 44XL 45S,

45R, 45L, 45XL 46S, 46R, 46L,

46XL 48S, 48R, 48L, 48XL 50S, 50R

, 50L, 50XL

0013 MC/PD 01-2011SYSCOM Coat, Female: Scarlet, Musician Custom Sizes

0014 MIL-DTL-82172D Drum Major and Directors Coat

Size

33S, 33R, 33L, 33XL 34S, 34R, 34L,

34XL 35S, 35R, 35L, 35XL 36S,

36R, 36L, 36XL 37S, 37R, 37L,

37XL 38S, 38R, 38L, 38XL 39S,

39R, 39L, 39XL 40S, 40R , 40L,

40XL 41S, 41R,41L, 41XL, 42S,

42R, 42L, 42XL 43S, 43R, 43L,

43XL 44S, 44R, 44L, 44XL 45S,

45R, 45L, 45XL 46S, 46R, 46L,

46XL 48S, 48R, 48L, 48XL 50S, 50R

, 50L, 50XL

0015 Collars, Musicians 13, 13.5, 14, 14.5, 15, 15.5, 16, 16.5, 17, 17.5, 18, 18.5, 19, 19.5, Special

Order Size

0016 Collars, Drum Major and

Directors

13, 13.5, 14, 14.5, 15, 15.5, 16, 16.5, 17, 17.5, 18, 18.5, 19, 19.5, Special

Order Size

7.2 Coat Labels

The Contractor shall be responsible for the identification labeling of all coats. Each coat shall have a label sewn in the inside of each coat, on the inside of the right pocket of the uniform. The label shall consist of the following:

Size: W 3.5” L 5”

Font: 12

Manufacturer name

Description

Contract number

Delivery Order# 0000

Front: 28 numerical size of the Musicians Coat and followed by the corresponding letter S (short), R (regular), L (long), or XL

(extra long). 38R, 48L, Care and maintenance

Font: 28

Four digit number. Each number start with the fiscal year that the coat was ordered

Front: 12

Name:____________________

Space

Name:____________________

Figure 1 and 2 are provided as examples:

Company Name

Men‟s or Women‟s Musicians Coat

USMB

Contract# M00264-11-D-0000

Delivery Order #0000

38R

100% wool of U.S. Origin

Professional Dry Clean Only

Name:_________________________________

Figure 1 - Men‟s or Women‟s Musicians Coat

(Size: W 3.5” X L 5”)

Company Name

Directors Coat

USMB

Contract# M00264-11-D-0000

Delivery Order# 0000

38R

100% wool of U.S. Origin

Professional Dry Clean Only

Figure 2 – Director‟s Coat (Size: W 3.5” X L 5”)

7.3 Pre-production approval/ First Article Testing

Immediately after contract award, a Delivery order will be issued for two (2) of each coat style to be delivered within 45 days for Verification and First Article Testing. The coats will be sent to Marine Corps System Command and a POC will be identified. The coats shall be manufactured in accordance with the criteria and processes provided in each applicable military specification that corresponds to each specified coat.

This first delivery order shall supplying two (2) coat of each style and will be subject to pre-production evaluation approval before ANY other Delivery Orders are placed or produced. Male Coats shall be provided in a regular size

42 and female coats in a regular size 12.

The Government will provide a Technical Evaluation Panel (TEP) consisting of members from both musical organizations as well as a representative from Marine Corps Systems Command. The TEP will determine if the coat sample provided for evaluation meets technical acceptability.

If the required items fail during the Verification and First Article Testing, the contractor shall make corrections and provide a technically acceptable replacement (at no cost to the Government) for a Final Acceptance. The contractor shall be responsible for additional incurred shipping costs related to the return and reshipping of the items to the designated USMB or D&B shipping address due to failure of verification/testing process.

8.0 DELIVERY AND PACKAGING

8.1 The Contractor shall ensure that coats and jackets are being packaged in hanger boxes for inspection. All shipments shall have the DO information, to include the POC (who will normally be the COR) visible on the shipping label.

The Contractor shall ensure that there are two (2) packing slips per DO shipment. Packing slips shall be located on the inside and outside of each shipment and must include the following information, at a minimum:

Contract Number/ Delivery Order Number

Requiring Unit

Date of Delivery Order

CLIN/ITEM numbers delivered

Quantities per CLIN/ITEM NUMBER

Unit Price and Extended Price per CLIN/ITEM NUMBER

Total Price

Date of Shipment

Per yard Total of GFM used, if applicable

Vendor must certify, with every delivery, that each garment is manufactured to the corresponding military specifications. All certifications shall be in writing and signed by an appropriate contractor representative.

8.2 Delivery Schedule Distribution

The contractor must deliver the requested quantities, styles and sizes ordered between 10 business days after receipt of order (ARO) and no later than six (6) months ARO – as identified within the DO. The government may allow/request longer delivery periods via DO‟s or DO modifications. Under no conditions will the government request or agree to a delivery period in excess of nine (9) months ARO. Each DO will also provide required address.

8.3 Delivery Address

DO‟s will identify one (1) of the two (2) addresses below:

USMB Delivery Address: US Marine Band

Attn: Band Supply, SSgt Rodriguez-Keeton th

& I Streets SE

Washington, DC 20390

D&B Delivery Address: Marine Barracks

USMC Drum & Bugle Corps

Attn: SSgt Alexandra Sales th

& I Streets S.E.

Washington, DC 20390

Receiving hours for both addresses is 7:00 a.m. to 4:00 p.m. (Eastern Time), Monday through Friday, excluding

Federal holidays.

All deliveries shall be F.O.B. Destination. Contractor may be required/approved to make partial shipments at the times. This requirement/approval will be included in DO or DO modification.

8.4 Inspection and Acceptance (for all shipments after Pre-production order)

Inspection and Acceptance: Each delivery order shall be inspected by the

COR before acceptance. The Government shall have up to five (5) business days to inspect and approve all end products received) from the date of delivery to the government. All items determined to be unsatisfactory by the

Government (whether because of material used, poor workmanship, shipping damages, etc.) shall be replaced and shipped immediately (within 5 business days from government notification of non-acceptance of item(s) by the contractor, at no additional cost to the Government. The Contractor shall not assume that all replacement items will receive automatic acceptance.

No invoice shall be approved for payment until inspection and acceptance has been accomplished.

No invoice/payment shall be approved until the supply ordered is delivered and successfully inspected by the

TPOC/COR.

9.0 WIDE AREA WORK FLOW (WAWF) INSTRUCTIONS

Contractor shall submit all invoices via WAWF. WAWF invoice acceptors and acceptor(s) email address(es) will be provided at time of award. See Section I of this RFP for more specific WAWF instructions.

52.216-19 ORDER LIMITATIONS. (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than 5, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor: Any order over the total contract maximum quantity amount.

(1) Any order for a single item in excess of 1,000;

(2) Any order for a combination of items in excess of 1,000; or

(3) A series of orders from the same ordering office within 90 days that together call for quantities exceeding the limitation in subparagraph (1) or (2) above.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal

Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the

Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) above.

(d) Notwithstanding paragraphs (b) and (c) above, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 30 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons.

Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of clause)

(End of Summary of Changes)