M-581-240-003 Meeting Mins.pdf
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- Attached to
- M-581-240-003 - Culvert Repair - Cumberland, MD
- Solicitation number
- BPM040572
- Issued by
- Allegany County, Cumberland City, Maryland
About this file
This document contains the pre-bid meeting minutes for the Cumberland Culvert Repair project (DGS Project No. M-581-240-003) located in Cumberland, Maryland. The project is being procured by the Maryland Department of General Services (DGS) through a Small Business Reserve (SBR) solicitation. The successful contractor will be responsible for providing all labor, equipment, tools, materials, and supplies required to remove and replace the failed supporting structure of the deteriorated culvert at the Cumberland Armory. The project has a 90-calendar day completion timeline with $250 per day in liquidated damages. The pre-bid meeting reviewed the bidding process, project scope, and site conditions, and no changes or deletions to the scope were discussed.
The procurement is a written bid process, where the contract will be awarded to the responsive and responsible bidder who submits the lowest total bid price in accordance with COMAR 21.05.02. Minority Business Enterprises are encouraged to respond to this solicitation. The deadline for bidder questions is November 30, 2023 at 9 AM, and all questions must be submitted via email to the Procurement Officer and DGS Project Manager.
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Text version
DEPARTMENT OF GENERAL SERVICES
PRE-BID MEETING MINUTES
DATE & TIME: November 8, 2023 @ 9 am
DGS PROJECT NO. M-581-240-003(SBR)
PROJECT TITLE/ LOCATION: Cumberland Culvert Repair / Cumberland Armory 1100 Brown Ave.
Cumberland MD 21502
SUBJECT: Pre-Bid Meeting
ATTENDANCE: See Attached Sign-In Sheet
PROJECT COST CLASSIFICATION – A
PROCUREMENT SOURCE SELECTION: Written Bids COMAR 21.05.02 (Contract award to Responsive and
Responsible Bidder who submits the Lowest Total Bid price.)
CALENDAR DAYS TO COMPLETE THE PROJECT: 90
LIQUIDATED DAMAGES: $250.00
PROCUREMENT OFFICER: Lakecia Dingle
DGS PROJECT MANAGER: Charles Clark
A/E REPRESENTATIVE: Charles Clark
“Minority Business Enterprises are encouraged to respond to this Solicitation Notice.”
Overview
The purpose of this meeting was to provide a basic overview and to answer any questions from potential bidding contractors regarding this project. The following items represent a general overview of the meeting.
DGS Project Manager explained the bidding process to include: Procurement Officer, Bid Due Date, Small
Business Reserve solicitation only. Project Number & Name, Bidder’s inquiries date, Bond requirement, and
Liquidated Damages. The DGS Project Manager opened a discussion on the bidding process to the attendees, and all the attendees were clear on the procurement process.
The DGS Project Manager provided a detailed description of the project scope during pre-bid and opened discussion of the project scope to the attendees, and all the attendees were clear on the logistics of the scope with the exception of the forthcoming questions, clarifications, and changes.
The attendees conducted a site walk-through in order for the contractors to survey the scope of work and ask any additional questions. During the walk through the following was reviewed:
1) Clarifications:
a. The approximate dimensions of the culvert are 2’ by 4’ by 4’ deep.
b. The drainage pipes are in good condition.
c. There are no collapses or cave-ins other than the failed brickwork.
2) Deletion from the scope of work - None.
3) Change/addition – None
Question Deadline – The deadline for questions has been established is November
30,2023 @ 9 AM
All questions must be via e-mail to lakecia.dingle@maryland.gov and christine.stenhouse1@maryland.gov
File details come from the government source that posted it. Updated .