M- 581-240-003 Cumberland Armory culvert repair (2023).pdf

PROJECT MANUAL

Culvert Repair

M-581-240-003(SBR)

FOR

CUMBERLAND ARMORY

CUMBERLAND, MD ALLEGANY COUNTY

FOR THE

MILITARY DEPARTMENT

THIS IS A SMALL BUSINESS RESERVE (SBR) ONLY SOLICITATION

PROJECT CLASSIFICATION – “A”

October 26, 2023

STATE OF MARYLAND

Notice:

“Minority Business Enterprises are encouraged to respond to this Solicitation.”

STATE OF MARYLAND

DEPARTMENT OF GENERAL SERVICES BOARD OF PUBLIC WORKS

ATIF CHAUDHRY, Secretary WES MOORE, Governor

301 West Preston Street, Room 1405 BROOKE E. LIERMAN, Comptroller

Baltimore, Maryland 21201 DERECK E. DAVIS, Treasurer

DIVISION 0 - PROCUREMENT & CONTRACTING REQUIREMENTS

• Notice To Bidders - Solicitation Fact Sheet (eMaryland Marketplace Advantage attachment)

• Instructions to Bidders for Construction Projects (July 1, 2022) (eMaryland Marketplace Advantage attachment)

• General Conditions for Construction Contracts (July 1, 2022) (eMaryland Marketplace Advantage attachment)

• Bid/Proposal Affidavit (eMaryland Marketplace Advantage attachment)

• Payment of Employee Health Care Expenses Certification (eMaryland Marketplace Advantage attachment)

• Contractors Questionnaire (eMaryland Marketplace Advantage attachment)

• Bid Bond, if applicable (eMaryland Marketplace Advantage attachment)

• Minority Business Enterprise Forms Attachment D (February 5, 2021), if applicable (eMaryland

Marketplace Advantage attachment)

• Veteran-owned Small Business Enterprise (VSBE) Forms Attachment E (September 1, 2022), if applicable (eMaryland Marketplace Advantage attachment)

• List of Prevailing Wage Rates, if applicable (eMaryland Marketplace Advantage attachment)

• Corporate Diversity Addendum, if applicable (eMaryland Marketplace attachment)

• Addenda, if any (eMaryland Marketplace Advantage attachment)

• List of Drawings (eMaryland Marketplace Advantage attachment)

• Pre-Bid Conference/Site Visit – Refer to: State Finance and Procurement Article

§14302(a)(7)(v) and COMAR 21.11.03.09.C.(2)(e).

SCOPE OF WORK

CUMBERLAND CULVERT REPAIR

1. OVERVIEW:

The scope of this project is repairing the deteriorated culvert at the Cumberland Armory located at

1100 Brown St, Cumberland MD 21502.

2. SPECIFICS OF WORK:

A. The successful contractor is to provide all labor, equipment, tools, materials, supplies, means and methods as required for removing and replacing the failed supporting structure.

B. The Bid shall include, but not necessarily be limited to, the following:

• Preserving or replacing the existing grate.

• Removing the failing brick structure currently in place.

• Prepping the area for the installation of the new supporting structure.

• Providing all necessary safety protocols.

• Installing all necessary structural supports to secure the new structure in place.

• Refinishing the pavement to achieve a finished product.

• Hauling away and legally disposing of all debris.

C. The existing grate may be reused, or a new grate of like quality may be installed.

D. It shall be the Contractor’s responsibility to field verify all existing conditions and dimensions prior to submitting bids.

E. The Contractor is strongly urged to visit the site and familiarize themselves with the conditions under which the work will be performed. No allowance will be made for any errors on the Contractor’s part for failure to take into account any conditions or circumstances existing on the site which may affect the contemplated work. Any measurements given are estimates and the contractor is responsible for taking their own. The fact that a bid is submitted will be taken as evidence that the Contractor has a full knowledge of the extent and character of the work and the problems in performing it.

3. MATERIALS AND SUPPLIES:

A. Prior to purchasing any materials or performing any work, the Contractor shall furnish material submittals to the Architect/Engineer (AE) for acceptance. All submittals, shop drawings, etc. shall be in accordance with DGS requirements.

B. All materials shall be new and unused, and shall be shipped to the project site with labels intact and legible.

C. The Contractor must contact the Facility Maintenance Director to request storage of

Materials and Supplies on the facility property for this project.

D. The Contractor shall furnish and install any/all materials or supplies not specifically mentioned but are recommended by the manufacturer or by generally accepted trade practices as necessary for the complete, safe and satisfactory completion of the project as if specified herein. The contractor shall furnish and install these materials at no additional cost to the State.

E. Materials:

1. Concrete- 4000 psi or as otherwise specified by the ACI / ASTM.

2. Grate- The grate is to be the same or similar to the existing grate unless otherwise specified or prevented by availability. Must match safety codes and / or other codes and standards.

3. Paving- Patching must be standard paving standards and practices capable of withstanding the weather and road conditions involved.

F. Any work, material or supplies which have not been specifically mentioned but are reasonably implied and is necessary for the safe and satisfactory completion of the entire project are to be included and installed by the Contractor.

Any work, material or supplies which have not been specifically mentioned but are reasonably implied and is necessary for the safe and satisfactory completion of the entire project are to be included and installed by the Contractor.

4. GENERAL REQUIREMENTS:

Method of Work:

a. All work shall be performed Tuesday through Friday between the hours of 5:00 am and

3:30 pm. To work at other times, the Contractor shall make that request to the Facility

Maintenance Director at least 48 hours prior to the desired work schedule. The Contractor submission of a change in work schedule request does not constitute acceptance or approval of that request on the part of the facility or the State. The Contractor must receive approval of this request from the Facility Maintenance Director and DGS Project Manager before proceeding with any proposed change in the work schedule.

b. All work shall be accomplished within ninety (90) calendar days from the date designated by the notice to proceed.

c. The contractor shall provide all necessary protection and safe guards for the property and persons at the existing facility during all phases of this project. The Contractor shall repair, restore, and/or replace any and all items/areas damaged by the Contractor or contractor forces while on facility property. This work shall be to the satisfaction of the State’s representative at no additional cost to the State or the facility. This applies to the existing items and areas as well as to the work included in this project.

d. If required, all modifications to, replacement of, or installation of new, electrical work shall be performed by contractors licensed to provide those services.

e. The contractor is responsible for all required cutting and patching. Patching must be done to the satisfaction of the State’s representative, and in accordance with applicable codes.

f. The project shall include all trades required to complete the work described in the contract documents, whether that specific trade is noted in those documents or not. All work shall be in accordance with applicable codes, as well as generally accepted building practices. All work shall be completed in compliance with all applicable codes.

g. Contractor Expectations:

Throughout this project, the Contractor shall continually remove and properly dispose of, off site, all materials and debris associated with this project in accordance with all federal, State of Maryland, and local codes, regulations, laws and all other applicable codes. The

Contractor shall maintain a clean, neat, safe, secure and orderly job site throughout this project. Contractor shall, as soon as possible, but not later than the end of the business day following notification, remedy any variance in this regard.

h. Site Conditions:

1. All work is to be coordinated with the DMIL Representative.

2. This is an occupied facility.

3. The Contractor shall schedule and perform all work to minimize any intrusion and/or disruption to facility operations. The area will be occupied during this project.

4. A material and equipment staging area is to be coordinated and confirmed with the

DMIL Representative. The staging area is to be considered unsecure.

5. The contractor is to leave no area unsafe at the end of the working day.

6. It is the contractor’s responsibility, to field verify all existing conditions and dimensions prior to submitting bid.

5. SITE VISIT / QUALITY ASSURNCE / INSPECTION:

A. Experience of Contractor:

The bidder shall, prior to submitting a bid for the work covered by this specification, have no less than five

(5) years’ experience in providing the services of the type(s) required by the specifications. The experience must have been within the past five (5) years. Upon request, the Contractor shall provide to the Procurement

Officer a list of similar projects that the Contractor has successfully completed. B. Licensing:

The Contractor shall be licensed in the State of Maryland in accordance with all requirements of the

Annotated Code of Maryland. The Contractor shall comply with all requirements of the Annotated Code of

Maryland (latest revisions and supplements), any and all bulletins, policies, directives, etc. issued by the

Maryland Department of Labor, Licensing, and Regulation (DLLR). C. Insurance:

The Contractor shall comply with minimum insurance requirements established under Annotated

Code of Maryland (latest revision).

B. Site visits:

Each bidder is encouraged to attend the pre-bid meeting, although it is not mandatory. At the scheduled pre-bid meeting, each bidder will be permitted to examine the facility, and familiarize himself/herself fully, with the facility and the contents of these specifications. Failure to do so does not relieve the successful bidder from his/her obligations to comply with all aspects of the Contract and/or the Invitation to Bid. Failure to visit the project site prior to bid submission will not relieve the successful contractor from full compliance with all requirements to complete the project in accordance with these specifications, contract documents and project site conditions at no additional cost to the State. Please contact the Director of Maintenance, Mr. Jeff Spiker cell 240 321 1606, or Project Manager Charles Clark cell 443 844 9536 for further site information or visits outside of the pre-bid meeting. Project site visits must be arranged at least 48 hours prior to the time of the visit.

C. Hours of operation:

1. The work hours of the facility are Tuesday through Friday, 6:30 AM to 5:00 PM or 5:00

AM to 3:30 PM at the contractor’s preference.

2. All work must be completed before the end of the business of that work day. (either 6:30

AM to 5 PM or 5 AM to 3:30 PM).

3. The Armory is closed Saturday, Sunday, and Monday.

4. If a Federal holiday falls on a Monday the Armory will be closed that prior Friday. If a

Federal Holiday falls on a Tuesday, Wednesday, Thursday, or Friday the Armory will be closed that day.

6. WARRANTY:

The Contractor shall provide a complete warranty of defects in workmanship, materials, and quality from substantial completion of work. DGS requires that Contractor warrants a minimum of two-year period

(unless another period is specified) commencing on the date of substantial completion of the project, as a whole. Any defects found within the warranty period shall be repaired or replaced by the Contractor at no additional cost to the State.

7. BIDDING: Total Bid shall be the lump sum total for completion of the project herein described.

The contract shall be awarded to the responsible and responsive bidder submitting the lowest total bid.

DGS Project Manager: Charles E. Clark, Telephone: (410) 767-6004

Email: charles.clark@maryland.gov