M-11-21 Dental Hygiene Instrument Kits.pdf

Invitation for Bid (IFB)

M-11-21

Dental Hygiene Instrument Kits

Proposals Due May 18, 2021

Bristol Community College 777 Elsbree Street

Fall River, MA 02720 Phone: (774) 357-2216 Fax: (508) 730-3279

Issue Date May 4, 2021

May 2021

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Sections

A. Procurement Purpose …………………………………. Page 3 B. About Bristol Community College ………………….... Page 3 C. General Information and IFB Requirements …………. Page 3 - 4 D. Unforeseen Office Closure ……………………………. Page 4 E. Specifications …………………………………………. Page 4 – 7

• Student Purchase Items Freshman

• 22 Kits (Hu-Friedy Instruments) - No substitutions

• Student Purchase Items Sophomore

• 22 Kits (Hu-Friedy Instruments) - No substitutions

F. Inquiries ………………………………………………. Page 7 G. General Conditions and Notice to Bidders ……………. Page 7 - 9 H. Submission of Proposal ………………………….……. Page 9 I. Timeline ………………………………………………. Page 10

Attachment A - Company Contact Information ……….…. Page 11 Attachment B - Non-Collusion Statement ……….…….…. Page 12 Attachment C - Tax Compliance Certification ……...……. Page 13 Attachment D - Price Proposal - Freshman Clinic Kits ..…. Page 14 - 16 Attachment E - Price Proposal - Sophomore Clinic Kits …. Page 17 - 18

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A. Procurement Purpose Bristol Community College (“Bristol or the “College”) is seeking proposals for 22 freshman clinic kits and 22 sophomore clinic kits for dental hygiene students.

If vendors are under State or MHEC contract, ID number should be noted on bid for reference.

This request for proposals implies no obligation on the part of Bristol Community College. The College reserves the right to accept the proposal that it believes most nearly meets its requirements based on "best value" and not necessarily, the lowest price offered.

B. About Bristol Community College Since its chartering in 1965, Bristol Community College is where people turn to earn a degree, access work-related training, learn new leisure activities, and bring their kids for enrichment and entertainment. We offer many ways to enrich lives and communities.

The Fall River campus is located in a quiet residential neighborhood conveniently located near MA Route 24 and Interstate 195, the beautiful Elsbree Street Campus offers 105 acres of room with eleven buildings.

Bristol Community College is a comprehensive community college offering more than 150 career and transfer programs of study that lead to an associate degree in science, arts, applied sciences, and certificates of accomplishment or achievement. Students are able to transfer to many baccalaureate colleges throughout the state and country from any of our convenient locations Attleboro, New Bedford and Taunton.

In addition to providing access to high quality higher education, the College plays a critical role in community-building and cultural events for our service area.

Bristol is one of 15 public community colleges in Massachusetts operating under the jurisdiction of the Department of Higher Education (DHE). The College is governed by an eleven-member board of trustees appointed by the Governor. Appointments are for five-year terms, renewable for one additional term.

Trustees are not compensated and do not have any financial or business interest in the College.

C. General Information and IFB Requirements Unless otherwise specified in this IFB, all communications, responses, and documentation must be in English, all measurements must be provided in feet, inches, and pounds and all price proposals or figures in U.S. currency. All times listed in this IFB are Eastern Standard Time. All responses must be submitted in accordance with the specific terms of this IFB. No electronic responses may be submitted in response to this

IFB.

Proposals must include attachments A through E and must be received by the college no later than May 18, 2021 at 2:00pm, at which time the Director of Purchasing and Business Services (or his/her designee) will open the proposals in the presence of one or more college witnesses. Mailed or delivered proposals are required to be in a sealed envelope addressed to:

777 Elsbree Street, Fall River, MA 02720 Attn: Philicia Pacheco Director of Purchasing and Business Services

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Room F100 Re: IFB # M-11-21 Dental Hygiene Instrument Kits

No fax or email responses will be accepted.

Prices quoted must be available for acceptance for at least ninety (90) days after the proposal opening date unless otherwise noted in your proposal.

Vendors are prohibited from communicating directly with any employee of the college except as specified in this IFB and no other individual employee or representative is authorized to provide any information or respond to any question or inquiry concerning this IFB.

Should the vendor find discrepancies in or omissions from the specifications, or shall be in doubt as to their meaning, the vendor should notify the college contact at philicia.pacheco@bristolcc.edu with " Dental Hygiene Instrument Kits" on the subject line.

The College reserves the right to accept the proposal deemed best for the College and the Commonwealth of Massachusetts. The contract will be awarded to the responsive and responsible bidder offering the lowest total price for all required services.

D. Unforeseen Office Closure

If, at the time of the scheduled proposal deadline, the college is closed due to uncontrolled events such as fire, snow, ice, wind, building evacuation or pandemic, the proposal deadline will be postponed until 2:00pm on the next normal business day. Proposals will be accepted until that date and time.

E. Specifications

Student Purchase Items Freshman – 22 Kits (Hu-Friedy Instruments) - No substitutions

Quantity Instrument Item Description

CLINIC KITS

2 IMN9148 BLUE 14 Instrument Cassette

2 MH7C Mirror handle. #7

2 EXTU17/237 TU17/23 Explorer

2 EXD11/127 ODU 11/12 Explorer

2 PCPNT126 UNC12 Nova Tech Probe

2 PQ2N7 Nabors Probe

2 SH5/339 #H5/33 Ever Edge anterior sickle scaler

2 SCNEV149 Nevi 4 EverEdge scaler posterior

2 SBH5/6R9 Barnhart EverEdge Rigid curette mailto:philicia.pacheco@bristolcc.edu

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2 SG1/2R9 #1/2 Gracey EverEdge Rigid curette

2 SG11/12R9 #11/12 Gracey EverEdge Rigid curette

2 SG13/14R9 #13/14 Gracey EverEdge Rigid curette

2 SG15/16R9 #15/16 Gracey EverEdge Rigid curette (Additional Red Ring)

2 SG17/18R #17/18 Gracey EverEdge Rigid curette

2 MIR5DSHD #5HD CS mouth mirror DS, 1 EA

2 DSCMED Diamond sharpening card, medium grit

BASIC KIT

1 IMN5108 BLUE 10 Instrument Cassette (Exam set-up)

1 MH7C Mirror handle. #7

1 EXTU17/237 TU17/23 Explorer

1 EXD11/127 ODU 11/12 Explorer

1 PCPNT126 UNC12 Nova Tech Probe

1 PQ2N7 Nabors Probe

1 SCNEV149C Nevi 4 EverEdge scaler posterior

1 SH5/339 #H5/33 Ever Edge anterior sickle scaler

1 SBH5/6R9 Barnhart EverEdge Rigid curette

3 MIR5DSHD #5HD CS mouth mirror DS, 1 EA

1 DSCMED Diamond sharpening card, medium grit

1 PTS Package of 6 plastic test sticks

1 IMS-1502 Hand Essentials

1 HF-126 Hu-Friedy Dental Hygiene Product Catalogs

1 HFL-039 Magneto Piezo Assessment Guide

1 HFL-228 Web Key – Sharpening Resource Kit

Quantity Instrument Item Description

ULTRASONIC KIT

1 IMN60H8 Ultrasonic Cassette BLUE

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1 UI30SD1000 Triple Bend Insert

1 UI30SD10 10 Insert

1 UI30SDR After 5 Right Insert

1 UI30SDXTTB Thin Triple Bend Insert

1 UI30SDL After 5 Left Insert

PIEZO KIT

1 IMIQ38 Sig Series Piezo Tip Guard Cassette (Blue)

1 USP10 P10 Piezo Tip S-Series

1 US100 100 Thin Piezo Tip S-Series

1 USAFS After Five Straight Piezo Tip S-Series

EXTRAS

1 IMS-Rings & Tabs Color-Code Service

Student Purchase Items Sophomore – 22 Kits (Hu-Friedy Instruments) - No substitutions

Quantity Instrument Item Description

CLINIC KIT

1 IMN9149 Infinity 14 instrument GREEN

1 MH7C Mirror handle, #7

1 MIR5DSHD #5HD CS mouth mirror DS, 1 EA

1 EXD11/127C ODU 11/12 DE Explorer, #7 Clr

4 PCVUNC12KIT Metal probe handle with 6 yellow tips

1 EXTU17/237 TU17/23 Explorer

1 PQ2N7C Nabors Probe 3-6-9-12, #7 CLR

2 SCNEV149 Nevi 4 posterior sickle scaler

1 SH5/339 #H5/33 Ever Edge anterior sickle scaler

1 SBH5/6R9 #5/6 Barnhart Curette Rigid EverEdge #9 Handle

1 SRP1/2R9 # 1/2 Mini After Five Rigid EverEdge #9 Handle clr

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1 SRP11/12R9 #11/12 After Five Rigid, EverEdge #9 Handle

1 SRP13/14R9 #13/14 After Five Rigid, EverEdge #9 Handle

1 SRP15/16R9 #15/16 After Five Rigid, EverEdge #9 Handle (Additional Red Ring)

1 SRP7/8R9 #7/8 After Five Rigid, EverEdge #9 Handle

1 PCP11.5B-U CC SE Probe 3.5-5.5-8.5-11.5 PSR Probe

EXTRAS

2 SYRCW (Aspirating Syringe)

2 H4 Hemostats

1 IMPLG1/2T Langer 1/2 Titanium Implant Scaler

1 SRP7/8R9 #7/8 After Five Rigid, EverEdge #9 Handle

2 DSCMED Medium grit sharpening card for Titanium scaler

1 SS3C #3 Ceramic Stone

MINI SCALER KIT

1 IMN6059 5 Instrument cassette GREEN

1 SAS1/2R9 #1/2 Mini 5 Gracey Curette Rigid, EverEdge #9 Handle

1 SAS11/12R9 #11/12 Mini 5 Gracey Curette Rigid, EverEdge #9 Handle

1 SAS13/14R9 #13/14 Mini 5 Gracey Curette Rigid, EverEdge #9 Handle

1 IMS-Rings & Tabs Color-Code Service

F. Inquiries

Please refer requests for additional information or clarification of requirement to Philicia Pacheco at philicia.pacheco@bristolcc.edu with " M-11-21 Dental Hygiene Instrument Kits" on the subject line.

G. General Conditions and Notice to Bidders

1. The Commonwealth of Massachusetts or its agent, Bristol Community College, will make payment for equipment or services after COMPLETE delivery to the satisfaction of the College.

2. The bidders’ quotes shall include a SEPARATE line item to include costs for all delivery, insurance and transportation charges with inside delivery to the College.

3. The Bristol Community College reserves the right to award or reject any and all proposals in whole or in part, and to waive technical defeats, irregularities, and omissions if, in its judgment, the best interests of mailto:philicia.pacheco@bristolcc.edu

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Bristol Community College will be served. If a discrepancy occurs between the unit price and the extended price, the College will be bound by the LOWER price. Corrections and/or modifications received after the closing time specified will not be accepted.

4. The College is exempt from Federal Taxes and Massachusetts Sales Taxes. Prices quoted shall not include taxes.

5. No financial claim for any payment whatsoever shall be brought against the College for any contract delays.

6. Proprietary names are quoted for information and are not meant to limit competition. If the bid is based on similar products, be sure to give full information in the bid or in a letter attached.

7. Quotations on items which differ from specifications may be rejected unless manufacturer’s name and catalog number, together with literature and cuts are furnished with bid proposals.

8. All labor to be paid in accordance with Minimum Wage Rates and Health and Welfare and Pension Fund contributors as determined by the Commissioner of Labor and Industries under the provisions of the Massachusetts General Laws, Chapter 149, Section 26 to 27D, inclusive as amended.

9. If the bidder has not been issued a Massachusetts Vendor Code Number, use the 9 character Federal

Employee Identification number issued by the IRS if you employ two or more employees. Otherwise use your personal Social Security Number. Purchase orders cannot be issued or payment made until this number is shown complete and correct.

10. The right is reserved to accept the proposal deemed best for the College. Inspection at point of delivery.

Material not in accordance with specifications will be returned at vendor’s expense.

11. All proposals must be submitted in a sealed envelope clearly marked with the bid number, before the date and time indicated. The College will not be held responsible if any proposal is not so marked and is unintentionally opened as a result. Postmarks will NOT be considered.

12. Conflict of Interest: A bidder filing a proposal thereby certifies that the proposal is made in good faith, without fraud, collusion or connection of any kind with any other bidder, and that the bidder is competing solely in its own behalf without connection with, or obligation to any undisclosed person or firm.

13. Affirmative Action, Equal Opportunity Employer and Non-Discrimination: The following regulations

(federal and state) will be considered an integral part of the RFP specifications. Bristol Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964 and other applicable statutes and College policies.

Bristol Community College prohibits sexual harassment, including sexual violence. Inquiries or complaints regarding the Americans with Disabilities Act, the Rehabilitation Act and related statutes and

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14. The College reserves the right to cancel the contract at any time following thirty days written notice.

H. Submission of Proposal

Proposals entitled for consideration must be made in accordance with the following instructions:

1. The following information must be submitted on the attached forms

• Provide company contact information. See attachment A

• Complete Non-Collusion Statement. See Attachment B

• Complete Tax Compliance Certification. See Attachment C

• Price Proposal. See Attachment D

2. Faxed proposals will NOT be accepted.

3. Proposal must be submitted in hard copy format

4. Proposals will be received until 2:00pm on Tuesday, May 18, 2021 in Building “F”, Room F100.

The bid will be publicly opened and read forthwith in Room F103 in the Physical Plant Building.

5. The bid should be sent free of all charges, F.O.B. Destination, to:

777 Elsbree Street, Fall River, MA 02720 Attn: Philicia Pacheco Director of Purchasing and Business Services Room F100 Re: IFB # M-11-21 Dental Hygiene Instrument Kits

6. As proposals are received in F100 they will be dated, time stamped (according to the clock in F100) and initialed by the Bristol staff receiving the proposal.

7. Bristol will not accept proposals received after 2:00pm standard eastern time on May 31, 2021.

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I. Timeline

1. Proposals Due

A. Return this proposal in a sealed envelope clearly marked with the bid number before 2:00pm on Tuesday, May 18, 2021 to Philicia Pacheco in Room F103 of the Physical Plant. The bid will be publicly opened and read forthwith in Room F103 in the Physical Plant Building.

2. Proposal Awarded

A. The contact will be awarded by May 31, 2021.

B. Bristol Community College shall use this IFB and the successful response as the basis for the final contract. The winning bidder will be required to sign a Commonwealth of Massachusetts standard contract.

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Attachment A

Company Contact Information

Please complete the following:

Company Name: ____________________________________________________________

Company Address: __________________________________________________________

City: ________________________ State: ___________ Zip Code: _______________

Phone Number: ________________________ Fax Number: ________________________

Authorized Signature: ________________________________________________________

Print Name: ___________________________ Title: _______________________________

Federal Employer ID Code (9 Digits): ___________________________________________

Purchase orders cannot be issued or payment made without the Federal Employer ID Code information.

W9 Form

Please provide a copy of your W9 form with your proposal.

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Attachment B

Non-Collusion Statement

The undersigned certifies under penalties of perjury that this Proposal or Proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word “person” shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals.

Authorized Signature* Date

Printed Name of Person Signing Proposal*

Name of Business

*Must be signed in ink

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Attachment C

Tax Compliance Certification

Pursuant to M.G.L. c. 62C, Section 49A, I certify under the penalties of perjury that, to the best of my knowledge and belief, I am in compliance with all laws of the Commonwealth relating to taxes, reporting of employees and contractors, and withholding and remitting child support.

Authorized Signature* Date

Printed Name of Person Signing Proposal*

Name of Business

*Must be signed in ink

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Attachment D

Price Proposal

Dental Hygiene Instrument Kits - Freshman Kits

Company ____________________________

Freshman Clinic Kit Items Quantity Unit Price Price

Freshman Clinic Kit - Sub Total (per student)

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Freshman Basic Kit Items Quantity Unit Price Price

Freshman Basic Kit - Sub Total (per student)

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Freshman Ultrasonic Kit Items Quantity Unit Price Price

Freshman Ultrasonic Kit - Sub Total (per student)

Freshman Piezo Kit Items Quantity Unit Price Price

Freshman Piezo Kit- Sub Total (per student)

Freshman Extras Quantity Unit Price Price

Freshman Extras - Sub Total (per student)

Grand Total Price - Per Freshman Kit

Freshman Kit Price:

X 22 Kits =

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Attachment E

Price Proposal

Dental Hygiene Instrument Kits - Sophomore Kits Company ____________________________

Sophomore Clinic Kit Items Quantity Unit Price Price

Sophomore Clinic Kit - Sub Total (per student)

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Sophomore Extras Quantity Unit Price Price

Sophomore Extra Kit Items - Sub Total (per student)

Sophomore Mini Scaler Kit Items Quantity Unit Price Price

Sophomore Mini Scaler Kit - Sub Total (per student)

Grand Total Price - Per Sophomore Kit

Sophomore Kit Price:

X 22 Kits =