Lyrasis Biblioboard Justification for Single Source_FY27.docx
DOCX document 125 KB Posted
- Solicitation number
- 18338-27
- Issued by
- Duval County, Florida
About this file
This is a Justification for Single Source (JSS) procurement document submitted by the City of Jacksonville's Library department to the Finance & Administration Department, Procurement Division, requesting a single-source award pursuant to Jacksonville Procurement Code sections 126.206 and 126.312. The Library is seeking to procure BiblioBoard Library, a hosted software platform providing unlimited simultaneous-use access to digital content in book, image, audio, and video formats, along with Pressbooks, which enables authors to write, edit, format, design, and publish works in print and eBook formats, and the Indie Author Project, which allows local writers to submit eBooks for inclusion in the Library catalog. The request date is October 12, 2026, with no specified contract term or renewal options detailed in the document.
The justification for single source procurement is based on the fact that these products are developed, sold, and distributed exclusively by Lyrasis with no authorized agents or dealers representing them in the United States, making procurement through any other source impossible. Market research conducted by Stephanie Miller on October 9, 2026, included a review of six peer library systems in Florida and fifteen peer library systems across other U.S. states. While only three peer systems subscribe to the Lyrasis products, no competitive alternative was identified that provides comparable functionality for independent authors to write, edit, format, design, and publish eBooks or allows customers to post eBooks to a library catalog. The document confirms no actual, potential, or perceived conflicts of interest exist, and includes a supplier quote and director-signed memo as supporting documentation. No pricing, funding source, or contract term information is provided in this justification document.
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Other files
| File | Type | Posted |
|---|---|---|
| 18338-27_SUPPLIER.pdf | ||
| 7-1-24 Protest Procedures.pdf | ||
| Lyrasis Quote.pdf | ||
| Lyrasis BiblioBoard Single source memo_FY27signed.pdf | ||
| Lyrasis Sole Source Letter.pdf |
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Text version
Finance & Administration Department, Procurement Division Justification For Single Source (JSS)
Pursuant to the City of Jacksonville Procurement Code§ 126.206 & § 126.312, when requesting a purchase from a vendor subject to the referenced sections, please complete this form to justify your request and submit to Procurement with applicable attachments.
| 1. Requesting Agency: |
| Library |
2. Nature and/or description of the requirement being requested.
Identify each item, component or service being procured. (Attach quote/proposal):
Why does the city need these particular goods or services?
BiblioBoard Library is a hosted software platform that provides unlimited simultaneous-use access to digital content in book, image, audio, and video formats. Pressbooks enables authors to write, edit, format, design, and publish their works in print and a variety of eBook formats. BiblioBoard helps elevate independent and local authors via their Indie Author Project by allowing our local writers to submit their eBooks for inclusion into the Library catalog. Additionally, authors can participate in state and national selection processes that increase exposure to their works. These offerings give libraries the opportunity to support the City of Jacksonville’s local authors from the conception of a book all the way through to distribution and promotion.
| 3. Provide a detailed justification as to why the requested goods/services can only be efficiently and effectively procured through the recommended Single Source vendor: |
| These products are developed, sold, and distributed exclusively by Lyrasis. There are no agents or dealers authorized to represent these products in the US. The library cannot procure these particular products through any other source. |
4. Date of Request
10/12/2026
5. Summary of Market Research [Provide a description of the market research performed, how it was performed, by whom, and market research results. Please spell out acronyms.]
[ Stephanie Miller reviewed 6 peer library systems in Florida and 15 peer library systems from other states across the US on October 9, 2026. While only three of the systems we generally consider our “peer library systems” subscribe to the Lyrasis: BiblioBoard Library/PressBooks/Indie Author Products, there was no competitive product that other libraries subscribed to that allowed independent authors to write, edit, format, design, and publish their own e-books or that provided a mechanism for customers to post their own e-books to a Library catalog that the Library could then share with other Library customers. ]
6. Conflict of Interest (Must Check) √ By checking this box, I affirm that there are no actual, potential, or perceived conflicts of interest with the entity in which I am requesting a single source award. Conflict of Interest shall be interpreted consistent with Chapter 112, Florida Statutes.
7. Other Documentation (Check and attach all that apply) √ Supplier Quote √ Single Source Memo signed by Director √ Other [Supplier single source letter ] Justification for Single Source, effective 09/2023 Page 1 image1.jpeg
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