LWV12125_JOFOC_REDACTED.pdf

Docusign Envelope ID: 387DE505-EEF1-4C8A-A17D-7426574C609D

Revised 12-06-2022

Justification for Other Than Full and Open Competition, Renewal Option

U.S. General Services Administration

GSA Region 3

Real Estate Acquisition Division

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

PROJECT NUMBER: 2WV0142

Agency Name: Social Security Administration

1. NATURE AND/OR DESCRIPTION OF ACTION BEING APPROVED.

The General Services Administration currently leases 11,747 ABOA/13,509 rentable square feet (RSF) of office space at K-Mart Plaza, 3014 E. Cumberland Road, Bluefield, WV 24701-4858 under lease number GS-03P-LWV12125 for the Social Security Administration (SSA). The current lease expires September 22, 2025. Approval is requested to exercise an existing five-year renewal with the incumbent Lessor without full and open competition for continued occupancy at this leased location. The renewal option will be exercised in accordance with 41 U.S.C. 3304(a)(1) and the General Services Administration Acquisition Manual (GSAM), Renewal options, 570.401. The renewal period will be effective September 23, 2025 through September 22, 2030.

2. DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY’S NEEDS

(INCLUDING ESTIMATED VALUE).

SSA began working with GSA on their continued occupancy of the Bluefield office on September 22, 2022. The agency has a continuing need of 11,747 ABOA/13,509 rentable square feet (RSF) in Bluefield, WV, which is the territory served by this office. An existing, but unevaluated, 5-year renewal exists in the lease for the following rates:

Shell - $108,882.54 Annual ($8.06 per RSF)

Operating - $85,305.88 Annual ($6.31 per RSF)

Total Annual Rent - $194,188.42 ($14.37 per RSF)

The aggregate contract value of all five years of the renewal is $970,942.10, though the average net annual rent is $108,882.54. The delineated area is defined as the city limits of Bluefield, WV.

There is no vacant Federal Space available.

3. IDENTIFICATION OF STATUTORY AUTHORITY PERMITTING OTHER THAN FULL AND OPEN

COMPETITION.

41 U.S.C. 3304(a)(1): Only one responsible source and no other supplies or services will satisfy agency requirements. This statutory authority is implemented through GSAR 570.402. In accordance with GSAR 570.402, use of the sole source authority is appropriate where it is determined that award to any other offeror would result in substantial duplication of costs to the Government that are not expected to be recovered through competition.

4. DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE QUALIFICATIONS OR

NATURE OF THE ACQUISITION REQUIRES THE USE OF THE AUTHORITY CITED.

In accordance with 41 U.S.C. 253 (c) (1), the agency’s minimum needs can only be satisfied by unique supplies or services available from only one responsible source and no other type of property or services will satisfy the needs of the agency. Additionally, relocation costs are not expected to be recovered through competition.

See Attached Cost Benefit Analysis.

5. DESCRIPTION OF EFFORTS MADE TO ENSURE THAT OFFERS ARE SOLICITED FROM AS

MANY POTENTIAL SOURCES AS IS PRACTICABLE.

Per the requirements of GSAR 570.402, the GSA Lease Contracting Officer placed an advertisement on the Contracting Opportunities domain of SAM.gov on August 1, 2024 for 20 days. In addition, Dan Hazley, Leasing Specialist for the Region 3 Real Estate Acquisition Division, conducted market research using CoStar data.

6. DEMONSTRATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED COST TO THE

GOVERNMENT WILL BE FAIR AND REASONABLE.

Recent market surveys conducted by Dan Hazley did not yield any results in Bluefield, WV that could meet the Government’s space requirements, however market conditions in the counties surrounding Bluefield, WV showed the rental rates in the area ranging from REDACTED for a fully serviced lease.

Data was collected using REDACTED.

Therefore, the proposed rental rates for this succeeding lease of $14.37/RSF, are at the bottom of the current market range for this submarket and are deemed fair and reasonable by the GSA Lease Contracting Officer.

7. DESCRIPTION OF MARKET RESEARCH CONDUCTED AND THE RESULTS.

GSAR 570.402-5 allows for negotiation with the incumbent Lessor when a cost-benefit analysis shows that the Government cannot expect to recover relocation and duplication costs through competition.

8. OTHER FACTS SUPPORTING USE OF OTHER THAN FULL AND OPEN COMPETITION.

The incumbent location has been maintained since the lease commenced on September 23, 2015.

The GSA Property Manager in the Charleston Field Office has confirmed that the Lessor has been responsive to building issues, though there is concern with the number of issues that arise.

The procurement strategy of pursuing a renewal option at K-Mart Plaza, 3014 E. Cumberland Road, Bluefield, WV 24701-4858 is aimed at providing the best value to the taxpayer by making use of the existing buildout while avoiding high replication and relocation costs.

9. LIST OF SOURCES, IF ANY, THAT EXPRESSED, IN WRITING, AN INTEREST IN THE

ACQUISITION.

10. STATEMENT OF ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR OVERCOME

ANY BARRIERS TO COMPETITION BEFORE ANY SUBSEQUENT ACQUISITION.

There are no systemic barriers to competition. If the agency has a continuing need for space upon lease expiration, GSA will follow all authorities, regulations and policies applicable to lease acquisition. Should there be remaining useful life in the Government’s tenant improvements, the Government will consider the cost of moving from the existing location, and the cost to build out new space when deciding whether to undergo a competitive action.

Additionally, objective scrutiny will be given to the customer agency’s mission and security requirements (if applicable) to eliminate unnecessary agency space requirements that may be deemed unduly restrictive.

11. CONTRACTING OFFICER CERTIFICATION.

By signature on this Justification for Other than Full and Open Competition, the GSA Lease Contracting Officer certifies that the award of a succeeding lease of 13,509 RSF is in the Government’s best interest and that this Justification is accurate and complete to the best of the GSA Lease Contracting Officer’s knowledge and belief.

2/11/2025

Date Daniel Hazley, Lease Contracting Officer

12. PREPARER’S TECHNICAL CERTIFICATION.

I certify that the supporting data used to form the basis of this Justification is complete and accurate to the best of my knowledge and belief.

2/11/2025

Date Daniel Hazley, Lease Contracting Officer

See FAR 6.304 for appropriate signature threshold levels.

If Senior Procurement Executive (SPE) approval is required, must include signatures from Regional Contracting [Leasing] Director, Regional Counsel, and Head of Contracting Activity (HCA). Use of a separate signature page is required.

Note that the threshold for SPE approval is based on aggregate contract value;

therefore, it is possible that SPE approval may be required for actions below the prospectus threshold.

Certificate Of Completion

Envelope Id: 387DE505-EEF1-4C8A-A17D-7426574C609D Status: Completed

Subject: Complete with Docusign: JOFOC Draft for SSA Bluefield

Source Envelope:

Document Pages: 3 Signatures: 2 Envelope Originator:

Certificate Pages: 1 Initials: 0 Dan Hazley

AutoNav: Enabled

EnvelopeId Stamping: Enabled

Time Zone: (UTC-05:00) Eastern Time (US & Canada)

1800F F St NW

Washington DC, DC 20405 dan.hazley@gsa.gov

IP Address: 96.248.98.229

Status: Original

2/11/2025 3:27:43 PM

Holder: Dan Hazley dan.hazley@gsa.gov

Location: DocuSign

Security Appliance Status: Connected Pool: FedRamp

Storage Appliance Status: Connected Pool: US General Services Administration Location: DocuSign

Dan Hazley dan.hazley@gsa.gov

Realty Specialist

US General Services Administration

Security Level: Email, Account Authentication (None)

Signature Adoption: Pre-selected Style

Using IP Address: 96.248.98.229

Sent: 2/11/2025 3:29:47 PM

Viewed: 2/11/2025 3:29:57 PM

Signed: 2/11/2025 3:30:04 PM

Electronic Record and Signature Disclosure:

Not Offered via DocuSign

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Envelope Sent Hashed/Encrypted 2/11/2025 3:29:47 PM

Certified Delivered Security Checked 2/11/2025 3:29:57 PM

Signing Complete Security Checked 2/11/2025 3:30:04 PM

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Record Tracking

Signer Events Signature Timestamp mailto:dan.hazley@gsa.gov mailto:dan.hazley@gsa.gov mailto:dan.hazley@gsa.gov