LUTRON Lighting systems NCP-FULLY SIGNED.pdf

SINGLE SOURCE JUSTIFICATION NOT EXCEEDING THE SIMPLIFIED ACQUISTION

THRESHOLD

SECTION 1: IDENTIFICATION OF THE AGENCY AND THE CONTRACTING ACTIVITY

Department of State Contracting Activity

☐ Office of Acquisitions Management

☐ Foreign Service Institute

☐ Office of Foreign Missions

☐ U.S. Mission to the United Nations ☒ Overseas Post Mexico City

Requiring Activity PR16075963 - MEX/FAC/7112/NEC/SPARE/Lighting systems

SECTION 2: NATURE AND/OR DESCRIPTION OF THE ACTION BEING APPROVED

Approval is requested to be awarded on a sole source basis to Original Equipment Manufacturer (OEM) and brand name to LUTRON for the supplies and/or services described in Section 3 on behalf of the Requiring Activity.

SECTION 3: DESCRIPTION OF SUPPLIES/SERVICES REQUIRED TO MEET THE AGENCY’S NEEDS

The requirement is to provide Original Equipment Manufacturer (OEM), brand name LUTRON spare parts for the lighting control systems installed at the New Embassy Compound in Mexico City.

OBO has reviewed and approved the spare parts list under reference and directed that all replacement components be strictly limited to the specific LUTRON models and vendors identified therein, ensuring full compatibility with the installed lighting control system architecture, software configurations, and manufacturer support agreements. Replacement components must be fully compatible with the installed

LUTRON system infrastructure, and purchases must remain within the approved budget allocation as determined and authorized by the Bureau of Overseas Building Operations. Deviation from the specified models or vendors is not permitted, as substitutions would risk compromising system integrity, voiding manufacturer warranties, and undermining the long-term operational reliability of the NEC lighting control systems.

The estimated value of this procurement is $49,672.00 USD. All spare parts must match the brand and model of the originally installed equipment to ensure compatibility with the existing lighting systems, maintain critical safety functions, and preserve manufacturer warranties. Maintaining this inventory will enable the FAC team to conduct expedited replacement of failed lighting system components, minimizing the impact to

Embassy operations.

LUTRON CONTROLLERS

Item Brand Part # Description Qty

1 Lutron QP3-1PL-100-240 LIGHT MANAGEMENT HUB 1 2 Lutron QSN-2ECO-S ENERGY SAVR NODE QS (ECOSYSTEM) 1

3 Lutron EC-DIR-WH FIXTURE MOUNTABLE DAYLIGHT SENSOR W / IR

RECEIVER 1

4 Lutron LOS-CDT-1000-WH CEILING MOUNT DUAL TECHNOLOGY SELF ADAPTIVE

SENSOR 1000 SQ.FT 2

5 Lutron QSWS2-5BRLI-WH SEETOUCH QS - INSERT 5 BUTTON RISE/LOWER 5 6 Lutron PHPM-WBX-120-WH PHASE ADAPTIVE POWER MODULE 1 7 Lutron QSE-CI-NWK-E ETHERNET TCP/IP 2 8 Lutron C5-BMJ-16A ECOSYSTEM DIMMING POWER MODULE 1 9 Lutron GRX-12VDC POWER SUPPLY 1

10 Lutron QSE-IO CONTACT-CLOSURE INTERFACE 1 11 Lutron GRX-IRPS-WH GRAFICK EYE CEILING MOUNT PARTITION SENSORS 1 12 Lutron QSWS2-3BDI-WH 3-BUTTON SCENE SELECT WITH WALLPLATE 1 13 Lutron GRX-CESO-277PKG CCO DAYLIGHT CONTROL PACKAGE INCLUDING CES 1 14 Lutron QSE-CI-DMX DMX CONTROL INTERFACE 1 15 Lutron QSN-4T16-S ENERGY SAVR NODE QS (ESN) (0 - 10 V) 7 16 Lutron QS-A-CMP-SBO-0 STANDARD SERVER FOR QUANTUM/VIVE PC 1 17 Lutron QSN-1ECO-S ECOSYSTEM ENERGY SAVR NODE 1 1 18 Lutron QSMX-4W-C WIRED ONLY QSM 7 19 Lutron FLIPCVR-1G-CPN5738 WEATHERPROOF COVER 1 20 Lutron QSWS2-2BI-WH SEETOUCH QS INSERT 2 BUTTON 1 21 Lutron QSWS2-2BRLI-WH SEETOUCH QS INSERT 2 BUTTON RISE/LOWER 12 22 Lutron QSWS2-3BRLI-WH SEETOUCH QS INSERT 3 BUTTON RISE/LOWER 1

23 Lutron QSWS2-KS13MOC-WH INSERT KEYSWITCH 3 POSITION CENTER KEY

REMOVAL 3

24 Lutron LOS-CDT-2000-WH CEILING MOUNT DUAL TECHNOLOGY SELF ADAPTIVE

SENSOR 2000 SQ.FT 17

25 Lutron LOS-CIR-1500-WH CEILING MOUNT PASSIVE INFRARED SELF ADAPTIVE

SENSOR 1500 SQ.FT 3

26 Lutron BCI-0-10 0- 10 V INTERFACE FOR 3 - WIRE CONTROL 1 27 Lutron C5-XPJ-16A ECOSYSTEM SWITCHING POWER MODULE 1

28 Lutron GRX-TVI GRX-TVI CONTROL INTERFACE (PHASE CONTROL 0- 10V) 1

29 Lutron PHPM-WBX-277DV PHASE ADAPTIVE POWER MODULO 1 30 Lutron PHPM-WBX-DB-WH PHASE ADAPTIVE POWER MODULO 1 31 Lutron QSPS-DH-1-75 DIN RAIL POWER SUPPLY 1 32 Lutron NT-R3R3-FB-WH ARCHITECTURAL FACEPLATE KIT 2

LUTRON drivers

Item Brand Internal Code Model Description Voltage (V)

Power (W)

Quantity to

Purchase

1 LUTRON FAA.d HI LUME LED DRIVER

100 W LED ECOSYSTEM 277 77 1

2 LUTRON FAB.d HI LUME LED DRIVER

26.6 W LED ECOSYSTEM 277 23 2

3 LUTRON FAC.d HI LUME LED DRIVER

26.6 W LED ECOSYSTEM 277 23 2

4 LUTRON FAE.d `4` HI LUME LED DRIVER

40 W LED ECOSYSTEM 277 40 2

5 LUTRON FAE.d HI LUME LED DRIVER

40 W LED ECOSYSTEM 277 23 5

6 LUTRON FAW.d HI LUME LED DRIVER

40 W LED ECOSYSTEM 277 33 1

7 LUTRON FAX-1.d HI LUME LED DRIVER

40 W LED ECOSYSTEM 277 21 3

8 LUTRON FAX.d HI LUME LED DRIVER

40 W LED ECOSYSTEM 277 21 2

9 LUTRON FAZ-1

HI LUME LED DRIVER

40 W LED ECOSYSTEM 277 18 1

10 LUTRON FAZ.d HI LUME LED DRIVER

40 W LED ECOSYSTEM 277 18 5

11 LUTRON FB-1.d HI LUME LED DRIVER

40 W LED ECOSYSTEM 277 15 2

12 LUTRON FB-2.d HI LUME LED DRIVER

40 W LED ECOSYSTEM 277 15 1

13 LUTRON FB.d HI LUME LED DRIVER

40 W LED ECOSYSTEM 277 15 3

14 LUTRON FBB.d HI LUME LED DRIVER

40 W LED ECOSYSTEM 277 28 1

15 LUTRON FBD.d HI LUME LED DRIVER

40 W LED ECOSYSTEM 277 36 1

16 LUTRON FBG.d HI LUME LED DRIVER

26.6 W LED ECOSYSTEM 277 22 1

17 LUTRON FF.d HI LUME LED DRIVER

40 W LED ECOSYSTEM 277 35 1

18 LUTRON FG-1.d HI LUME LED DRIVER

53 W LED ECOSYSTEM 277 49 5

19 LUTRON FG-2.d HI LUME LED DRIVER

100 W LED ECOSYSTEM 277 98 2

20 LUTRON FG.d HI LUME LED DRIVER

53 W LED ECOSYSTEM 277 48 3

21 LUTRON FK-1.d HI LUME LED DRIVER

26.6 W LED ECOSYSTEM 277 15 5

22 LUTRON FK.d HI LUME LED DRIVER

26.6 W LED ECOSYSTEM 277 15 1

23 LUTRON FZ.d HI LUME LED DRIVER

150 W LED ECOSYSTEM 277 135 1

24 LUTRON XFAU HI LUME LED DRIVER

53 W LED ECOSYSTEM 277 50 3

25 LUTRON XFAU-1 HI LUME LED DRIVER

53 W LED ECOSYSTEM 277 50 1

26 LUTRON XFBE HI LUME LED DRIVER

150 W

LED ECOSYSTEM 277 112 1

27 LUTRON XFF-1.d HI LUME LED DRIVER

53 W LED ECOSYSTEM 277 50 1

28 LUTRON XFF-2.d HI LUME LED DRIVER

53 W LED ECOSYSTEM 277 50 1

29 LUTRON XFF.d HI LUME LED DRIVER

53 W LED ECOSYSTEM 277 50 1

SECTION 4: IDENTIFICATION OF THE STATUTORY AUTHORITY PERMITTING OTHER THAN

FULL AND OPEN COMPETITION

In accordance with Federal Acquisition Regulation (FAR) 13.106-1(b)(1), the Contracting Officer has deemed only one source reasonably available based on the following:

☐ Urgency

☐ Exclusive licensing agreements

☒ Brand-name

☐ Industrial mobilization

☐ Other:

SECTION 5: DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE

QUALIFICATIONS OR THE NATURE OF THE ACQUISITION REQUIRES USE OF THE AUTHORITY

CITED

The NEC lighting control system was purpose-built using proprietary LUTRON hardware and software components at every stage — from design and programming through commissioning and full system integration. This end-to-end LUTRON architecture means that every element of the system, including its communication protocols, control logic, software configurations, and hardware interfaces, was engineered to operate as a unified, brand-specific ecosystem. The requested spare parts are direct OEM replacement components specifically manufactured and certified for use within this installed LUTRON system. Alternative manufacturers' components have not been tested, certified, or guaranteed to operate within the existing LUTRON control architecture — meaning their introduction could trigger incompatibilities across communication protocols, software, and programming that the original system depends upon. Use of non- LUTRON components would likely require system reconfiguration, engineering support, software modifications, and full recommissioning, generating significant additional costs and operational risk that are entirely avoidable through the procurement of OEM parts.

Beyond compatibility concerns, the installation of non-OEM components risks voiding existing manufacturer warranties and compromising the long-term performance, reliability, and maintainability of a critical facility system. Without an adequate inventory of OEM LUTRON spare parts, FAC technicians would face extended procurement lead times and sourcing uncertainty, limiting their ability to execute timely repairs and increasing the risk of prolonged system downtime with direct consequences for Embassy operations and facility safety.

OBO has specifically identified and approved these spare parts and models for procurement to support the sustained, long-term operation and maintenance of the NEC lighting systems. Procuring these OEM LUTRON components is therefore the only course of action that ensures full system compatibility, warranty compliance, and the protection of the Government's investment in NEC lighting control infrastructure.

SECTION 6. DETERMINATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED COST

TO THE GOVERNMENT IS FAIR AND REASONABLE

By signing the justification, the Contracting Officer makes a determination that the price to the Government is anticipated to be fair and reasonable.

SECTION 7. CERTIFICATIONS

All reviews and approvals should be completed in the order listed unless otherwise authorized or required.

REQUIREMENTS CERTIFICATION

I certify that the facts and representations under my cognizance which are included in this Justification and its supporting acquisition planning documents, except as noted herein, are complete and accurate to the best of my knowledge and belief.

Requirements Cognizance:

SIGNATURE:

David Marshall Date Facility Manager Facility Management Office (FAC)

CONTRACTING OFFICER CERTIFICATION

I certify that this submission is accurate to the best of my knowledge, and that it contains complete information necessary to enable other officials to make an informed recommendation for approval or disapproval.

SIGNATURE:

Osborne Morgan Date Contracting Officer General Services Office (GSO)

07/06/2026 20:19 GMT

Marshall, David (MarshallDP2@state.gov)

07/06/2026 20:53 GMT

Osborne, Morgan (OsborneML@state.gov)