LukeDays2026_Audio_PWS v2.docx

Performance Work Statement (PWS) Audio Services – Luke Days 2026 Open House Luke Air Force Base, Arizona March 20–22, 2026

1.0 Scope

The Contractor shall provide and operate a complete outdoor audio system in support of Luke Days 2026, scheduled for March 20–22, 2026 at Luke Air Force Base, Arizona. The purpose of this requirement is to ensure clear, consistent, and intelligible sound coverage across the entire air show crowd area and other specified remote areas in the crowd area, allowing all attendees to hear narration, music, safety announcements, and other official communications.

2.0 Performance Requirements

The Contractor shall provide all personnel, equipment, tools, materials, supervision, and services necessary to deliver and operate an audio system that meets the following performance objectives:

2.1 Coverage and Quality

- Provide uniform sound coverage across all designated spectator areas along the flight line, vendor areas, family activity zones, and VIP chalets.

- Ensure sound is intelligible over ambient crowd and aircraft noise, with clear voice reproduction and balanced music playback.

- System must minimize sound drop-offs and echoes, providing consistent quality regardless of attendee location on the airfield.

2.2 Placement and Design

- Contractor shall propose speaker placement and distribution design based on the airfield layout, crowd line, and ground operations map.

- Contractor shall ensure design avoids obstruction of emergency access, aircraft operations, and pedestrian flow.

- Contractor shall provide power solutions as required, unless otherwise coordinated.

2.3 Operational Requirements

- Contractor shall provide qualified technical staff on-site during all event hours to monitor, operate, and troubleshoot audio systems.

- System shall be fully operational no later than 0900 hours each day and remain operational until the conclusion of daily events.

- Contractor shall provide mixing and control stations for coordination with the Air Boss, Narrator, and Public Affairs.

2.4 Set-Up and Tear-Down

- Equipment shall be fully delivered, installed, and tested by March 19, 2026 at 1700 hours.

- Contractor shall conduct full system sound checks with Government representatives to verify quality and coverage.

- Removal shall be completed by March 23, 2026 at 1200 hours.

3.0 Government-Furnished Support

- The Government will provide site access, crowd line layout maps, and designated staging areas.

- The Government will not provide sound equipment, cabling, or generators – contractor must furnish turnkey solutions.

4.0 Deliverables

- Audio Support Plan: Submitted at least 30 days prior to the event, outlining proposed speaker layout, equipment list, power needs, and staffing.

- On-Site Test: Conducted on March 19, 2026, demonstrating full system coverage and clarity across the spectator area.

5.0 Performance Standards & Acceptable Quality Levels (AQLs)

6.0 Period of Performance

- Setup: March 18–19, 2026

- Operations: March 20–22, 2026

- Removal: March 23, 2026

7.0 Place of Performance

Luke Air Force Base, Arizona – crowd line, vendor areas, and designated public activity zones.

8.0 Security & Access

All contractor personnel shall comply with Luke AFB installation access procedures. Background checks may be required for technical staff.

9.0 Contractor Responsibilities

- Furnish and install all required equipment for turnkey operation.

- Maintain compliance with safety, fire, and electrical codes.

- Coordinate with the Air Boss, Narrator, Public Affairs, and 56 CONS for placement and execution.

5.0 Performance Standards & Acceptable Quality Levels (AQLs)