LTV GTA Example - 11 Ft Chamber.pdf

LTV Solicitation Attachment L-X Government Task Agreement Instructions and Template

Government Task Agreement (GTA) Instructions

Introduction

While the majority of work to be completed under this contract is anticipated to be performed by the Contractor at Contractor or subcontractor facilities, the Offeror or Contractor may propose to use resources that are on-site at a NASA facility as described in paragraph (b)(1)(i) of contract section H clause, “Use of NASA Resources.” In the event of a conflict between that clause and these instructions, the contract clause shall govern.

Note that NASA is also making a variety of optional Government-furnished equipment, property, and information (collectively, “Government-Furnished Resources,” or GFR) available to Contractors. The Contractor’s elective use of any of those items shall be effectuated through the nominal contract mechanism for identification and use/management of GFR.

In the event that the Offeror requests optional GFR and the Offeror also requires NASA support in modifying, augmenting, transforming, or providing any additional certifications related to the requested item(s), the Offeror must also execute and submit an accompanying Government Task Agreement (GTA) requesting such support in accordance with the procedures and instructions set forth herein. It is imperative that the contractor understand that a GTA is intended to define the agreement of labor/material resources to make any modification, augmentation, etc. and the GTA does not relieve the contractor from property management approvals required to modify government equipment as specified in applicable contract or FAR clauses (i.e., FAR 52.245-1).

Instructions

The purpose of this document for a Government Task Agreement (GTA), is to memorialize the Offeror’s or Contractor’s requested approach to utilization of NASA on-site resources that are described in paragraph (b)(1)(i) of contract section H clause, “Use of NASA Resources.” The Offeror shall submit all GTAs as attachments to its proposal. GTAs shall have an agreed-upon cost provided to the Contractor by the NASA POC, which is the corresponding Center Partnership Office representative. The cost of all GTAs will be added to the Offeror’s firm-fixed price for purposes of calculating a Total Evaluated Price for proposal evaluation purposes. Offerors are advised that if awarded a contract for this effort, any GTA may be amended or revised during performance as agreed to by NASA and the Contractor. During contract performance, the Parties may also agree to execute additional GTAs if they mutually determine such agreements are necessary to respond to new or changed circumstances that arise during performance. The Contractor shall be responsible for the cost of any such GTA, and the Parties shall effectuate the addition of new GTAs, and corresponding contract price adjustments, pursuant to FAR 52.243-1 – Changes – Fixed- Price (ALT I) as incorporated herein. To propose new GTAs during contract performance, the Contractor shall work with the Contracting Officer and their duly delegated representatives.

The provision of any GTA shall be subject to a determination by the Government that any potential organizational conflicts of interest (OCIs) can be effectively avoided, negated, and/or adequately mitigated.

If an OCI exists or the Government determines one exists, a mitigation approach must be provided to the Contracting Officer for determination and acceptance prior to executing the terms of any GTA.

For proposals that include hardware delivered to and/or tested at NASA centers, Offerors shall submit appropriate Safety and Health plans prior to delivery or testing to address hazardous materials/activities, environmental, and facilities considerations commensurate with their hardware and in accordance with NASA policy and regulations. Required documentation is dependent upon the hardware, identified hazards, and nature of the tests and facilities being exercised.

The Contractor shall indicate herein whether, as part of this GTA's performance, the Contractor is requesting to have any Contractor-provided “IT resources,” as that term is defined at NFS 1852.204-76, interface with NASA IT resources. If so, the Contractor's IT resources shall comply with the requirements at NFS 1852.204-76 and FAR 52.204-21. In evaluating such GTA requests, NASA will perform an IT assessment and identify any additional requirements in the final GTA. The Contractor shall meet all of the indicated requirements before its IT resources interface with NASA IT resources.

If the Offeror proposes to operate commercially owned Ground Support Equipment (GSE) at NASA owned facilities, the Offeror shall design such GSE in accordance with the standards agreed upon between the applicable NASA facility representatives and the Offeror. Such agreement must be reached prior to any GSE installation or operation at a NASA facility. The Offeror shall describe its approach to attaining this agreement, consisting of necessary NASA standards to be followed, design milestones and schedule, below in the section, ‘Portion of the Task to be Performed by the Contractor.’ For reference, and as an example, NASA standards specifically applicable to GSE operated at flight facilities are located here:

• NASA-STD-5005 Standard for the Design and Fabrication of Ground Support Equipment

• KSC-DE-512-SM Facility, System, and Equipment General Design Requirements

The Offeror shall use one GTA for each requested use of a facility, asset, or service except when the use of multiple on-site resources as part of a single overall endeavor is contemplated; for example, if a certain type of testing requires the use of three different NASA on-site resources, the Offeror may use one GTA for “testing” that indicates the use of three different on-site resources. Additionally, each GTA shall only be applicable to one Contract Line Item (CLIN).

How to Inquire About NASA On-Site Resources

To inquire about relevant, unique on-site resources at NASA Centers that may be available to Offerors, contact the applicable NASA Center Partnership Office representative. The Offeror or Contractor shall only request NASA facilities, assets, services, or other specialized resources that are unique and not reasonably available commercially. The Government has the right to refuse any GTA request for any reason.

During any blackout period in which the Offeror is drafting a contract proposal, communications with any government representative (i.e., LTV Office Technical Managers, Center Partnership POC’s, performing organization representatives) must be limited to sharing information about the specific GTA requested. The Government POC communications with the Offerors will not include any assistance in preparing the Offeror’s proposal, advice, or opinions on the Offeror’s proposed design solution or approach for performing the work requested by the LTV solicitation or any information regarding the LTV competition or its technical requirements.

Data Rights

All technical data (TD), computer software (CS), and computer software documentation (CSD) developed pursuant to a GTA shall be delivered to NASA with either unlimited rights or Government Purpose Rights (“GPR”, as defined in contract clause FAR 52.227-14 – Rights in Data-General (May 2014) (Deviated)).

Assertions provided by the Offeror on its Identification and Representation, pursuant to Clause H.26, Identification and Representation Data with Restrictive or Limiting Markings, that propose to deliver TD/CS/CSD developed pursuant to a GTA with less than GPR will be rejected by NASA and will not be incorporated into the contract at or after award.

Data Delivery

At no additional cost to NASA, the contractor shall deliver, to a NASA Program authorized repository defined by the Contracting Officer, all technical data, computer software, and computer software documentation developed under work performed pursuant to a GTA no later than sixty (60) calendar days after performance of the GTA has concluded.

Cost Information

The GTA NASA POC is responsible for providing the GTA Total Cost value in this template and reporting detailed cost information to the LTV Office. The detailed cost information will delineate, per fiscal year: (1) FTE and (2) WYE annualized equivalent labor; (3) FTE and (4) WYE labor equivalent cost; (5) material costs; (6) other costs projected; and (7) total cost. The detailed cost table template will be provided by the LTV Office directly to the NASA POC for reporting.

Contract Performance

Upon contract award, all GTAs are subject to formal review and approval by the LTV Office and Contracting Officer. Once funding has been secured from the appropriate organization, the Safety and Occupational Health Plan has been approved, and the Offeror has met all other requirements (e.g., standards applicable to GSE has been finalized and documented), the approved GTA(s) will become an attachment to the contract authorizing the Contractor to proceed with the GTA(s).

GTA Template

The required Government Task Agreement template that Offerors shall use for each GTA is provided below on pages 4-6 of this Instruction.

Government Task Agreement Lunar Terrain Vehicle (LTV) Contract

Task No. JSC-F-0001 Task title LTV Qualification Test in Building 7 11-foot Chamber Date

WBS No. WBS title Rev

Points of Contact

Authorized Offeror/Contractor Rep. NASA POC

Name POC Sean Carter

Location Company NASA Johnson Space Center, Houston, TX

Office 281.244.7232

Cell

Email sean.carter-1@nasa.gov

Facility/Resource Name 11’-Chamber Location NASA CTSD B7

NASA Center JSC/Houston

Overall Task Objective Describe the GTA effort in (at least) 1 – 2 sentences.

Request 11’-Chamber facility/staff support, located in B7 at NASA/JSC, to perform LTV qualification testing. Activities included are LTV instruction, hardware familiarization and procedures. This GTA is for preparation and conduct of X runs for qualification testing.

Portion of the Task to be Performed by the Government Describe the roles and responsibilities proposed to be completed by the Government as part of the GTA effort. Describe any products to be delivered by the Government to the Contractor as part of the GTA effort (e.g., hardware produced, training, test data, reports, etc.).

Government/NASA to provide the 11’-Chamber facility and support staff for a vacuum chamber event involving crew for LTV qualification testing. Support involves assigning a CTSD EC4 Test Director to oversee the events required to perform full 11’-Chamber vacuum chamber training events. Support also involves supplying EC4 engineering and technical support staff, training, ensuring the 11’- Chamber is operable, ensuring the 11’-Chamber and associated GSE are calibrated to support testing, coordinating applicable quality, safety and medical oversight, ensuring the chamber technical staff are qualified, providing space for partner engineers and technicians to oversee/support real-time chamber operations, providing support to partner staff for hardware insertion/removal, providing space for partner to prepare for chamber operations, and provide post-test data on LTV hardware performance.

Portion of the Task to be Performed by the Contractor

Describe the Contractor roles and responsibilities to complete the GTA effort. Describe the items, labor support, and any additional provisions necessary (e.g., test hardware provided, Contractor labor support, test plans, etc.). Please include information about when and how the required TD/CS/CSD will be delivered to the Government (see “Data Delivery” above for more information).

Partner to provide the LTV associated GSE (RFG Rig/etc.) hardware, Review data: test plans, DTO’s, test procedures/objectives, space hardware TRR sheets, and any applicable hazard analyses. Partner to provide engineering and technical support personnel for real-time test monitoring, technical personnel for hardware 11’-Chamber insertion/removal and technical support.

Agreed Upon Schedule for Use of the On-Site NASA Resources Detail the agreed-to schedule for GTA execution. Include milestones and Government product delivery dates.

FYXX-FYYY: X events. Specifics to be negotiated based on award, need dates, and NASA availability.

This GTA is for preparation and conduct of a qualification testing consisting of X Y-hr events in FYXX-FYYY.

Work must begin NLT FY(XX-1) to prepare for testing to be initiated in FYXX (see assumptions listing for other details).

Any Other Pertinent Information

Provide any additional information pertinent to this request. Additional information shall include, but is not limited to: assumptions for the cost and schedule estimates; justification for utilization of Government resources (see Instructions, above); details on the property Contractor intends to bring on-site; approach to show commercial GSE compliance with NASA Center-specific design standards; approach to IT compliance, as applicable (see above); and any reference Safety and Health Plans, as applicable.

Justification for using Government resources: NASA is the only provider for the 11’-Chamber test venue which uses unique operations for such hardware familiarization while at vacuum.

Contractor Property: Partner to provide the LTV and associated GSE to support a 11’-Chamber event.

Partner will design, build, certify, and provide applicable GSE hardware fabricated to NASA Center-specfic design standards.

NASA provided BOE assumptions:

1. See detailed NASA assumptions and BOE used to develop the ROM in Appendix A of this GTA: 11 Foot Chamber Crew Training GTA

Appendix A

11 Foot Chamber GTA

Intent and Objective o Please complete

Facility Readiness for LTV o Please complete

Items to be Provided By NASA o Please complete

Items to be Provided By Contractor o Please complete