LTR_North_5kV_Utility_Replacement_at_Various_Locations___Phase_2__Contract_No._T-1531-0150__Combined_IFB_Less_NDA_060926.pdf

STATE OF MARYLAND

MARYLAND DEPARTMENT OF TRANSPORTATION

MARYLAND TRANSIT ADMINISTRATION

(MDOT MTA)

Invitation for Bids (IFB) This is a Federally Funded Project

LTR NORTH 5KV UTILITY REPLACEMENT AT

VARIOUS LOCATIONS – PHASE 2

SOLICITATION NO. T-1531-0150

DATE: JUNE 9, 2026

NOTICE

A Prospective Offeror that has received this document from a source other than eMarylandMarketplace (eMMA) https://procurement.maryland.gov should register on eMMA.

Small Business Enterprises Are Encouraged to Respond to this Solicitation.

MARYLAND TRANSIT ADMINISTRATION

LTR North 5kV Utility Replacement at Various Locations – Phase 2

CONTRACT NO. T-1531-0150

TABLE OF CONTENTS

DESCRIPTION PAGE NO.

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GENERAL

TABLE OF CONTENTS……………………………………………………... TOC 1 - 5

KEY INFORMATION SHEET………………………………………………... KISS 1 - 3

NOTICE AND INSTRUCTIONS TO BIDDERS…………………………….. NIB 1 – 19

VENDOR COMMENTS……………………………………………………… VC 1

NON-DISCLOSURE (BIDDER)…………………………………………….. NDA 1 – 3

SITE VISIT RESPONSE FORM……………………………………………... SVRF 1

PROCUREMENT DOCUMENTS

CONTRACTOR QUESTIONNAIRE………………………………………… CQ 1 – 6

BID FORM……………………………………………………………………... BF 1 – 17

BID/PROPOSAL AFFIDAVIT……………………………………………….. C 1 – 8

AFFIDAVIT OF INDIVIDUAL SURETY…………………………………… AIS 1 – 6

SURETY BOND ASSISTANCE PROGRAM………………………………... SBAP 1

BID/PROPOSAL BOND………………………………………………………. BB 1 – 2

BUILD AMERICA/BUY AMERICA CERTIFICATE………………………. BABA 1 – 2

DISADVANTAGED BUSINESS ENTERPRISE

(DBE) REQUIREMENTS……………………………………………………. DBE 1 – 22

SAMPLE DBE COMPLIANCE REPORT……………………………………... SCA 1

FEDERAL FUNDING ACKNOWLEDGEMENT & FFAC 1 – 21CLAUSES……………………………………………………………………...

CERTIFICATION REGARDING LOBBYING……………………………… CRL 1

LTR North 5kV Utility Replacement at Various Locations – Phase 2

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PROCUREMENT DOCUMENTS

LOCATION OF THE PERFORMANCE OF LPSD 1SERVICES DISCLOSURE…………………………………………………...

MERCURY AFFIDAVIT……………………………………………………... MA 1

CONFLICT OF INTEREST AFFIDAVIT……………………………………. CI 1

PAYMENT OF EMPLOYEE HEALTHCARE PEHC 1 – 2CERTIFICATE………………………………………………………………..

OWNER CONTROLLED INSURANCE

AON 1 – 41PROGRAM PROJECT INSURANCE MANUAL

AND WORKSHEET…………………………………………………………...

PAYMENTS BY ELECTRONIC FUNDS EFT 1 – 3TRANSFER……………………………………………………………………

SUBCONTRACTOR UTILIZATION SUI 1INFORMATION FORM……………………………………………………….

CONTRACT AGREEMENT………………………………………………… CA 1 – 3

CONTRACT AFFIDAVIT…………………………………………………… N 1 – 4

PAYMENT BOND…………………………………………………………… PaB 1 – 4

PERFORMANCE BOND…………………………………………………….. PeB 1 – 4

NON-DISCLOSURE (CONTRACTOR)…………………………………….. NC 1 – 5

DBE RESEARCH FACTORS………………………………………………... DRF 1

THE REMAINDER OF THIS PAGE IS INTENTIONALLY BLANK

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SPECIAL PROVISIONS

01 11 00 SUMMARY OF WORK.............................................................................................SP-1

01 13 00 CONTRACT TERMS AND CONDITIONS..............................................................SP-6

01 15 00 CONSTRUCTION PROCEDURES.........................................................................SP-12

01 18 13 INTERFACE REQUIREMENTS.............................................................................SP-20

01 21 00 MISCELLANEOUS WORK ALLOWANCE..........................................................SP-25

01 31 15 COORDINATION AND MEETINGS.....................................................................SP-27

01 33 00 SUBMITTALS .........................................................................................................SP-30

01 43 00 QUALITY ASSURANCE AND QUALITY CONTROL........................................SP-43

01 50 00 TEMPORARY FACILITIES AND CONTROLS....................................................SP-60

01 52 13.04 ENGINEER'S FIELD OFFICE TYPE 4 .............................................................SP-65

01 55 26 MAINTENANCE OF TRAFFIC..............................................................................SP-66

01 57 13 TEMPORARY EROSION AND SEDIMENT CONTROL.....................................SP-78

01 61 00 PRODUCTS..............................................................................................................SP-82

01 78 00 CLOSE OUT.............................................................................................................SP-84

01 91 10 SYSTEMS COMMISSIONING...............................................................................SP-88

02 24 00 ENVIRONMENTAL ASSESSMENT .....................................................................SP-95

02 41 13 SELECTIVE SITE DEMOLITION........................................................................SP-115

03 05 00 COMMON WORK RESULTS FOR CONCRETE................................................SP-118

03 20 00 CONCRETE REINFORCING ...............................................................................SP-122

03 30 00 CAST-IN-PLACE CONCRETE.............................................................................SP-126

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03 80 00 SAW CUTTING .....................................................................................................SP-136

05 59 10 CONCRETE-FILLED METAL BOLLARDS .......................................................SP-138

26 00 10 ELECTRICAL GENERAL PROVISIONS............................................................SP-140

26 05 00 COMMON WORK RESULTS FOR ELECTRICAL ............................................SP-153

26 05 05 SELECTIVE ELECTRICAL DEMOLITION........................................................SP-156

26 05 19 LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES.....SP-159

26 05 26 GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS ......................SP-164

26 05 33 RACEWAY AND BOXES FOR ELECTRICAL SYSTEMS ...............................SP-172

26 05 43 UNDERGROUND DUCTS AND RACEWAYS FOR ELECTRICAL SYSTEMS ...SP-

26 05 53 IDENTIFICATION FOR ELECTRICAL SYSTEMS ...........................................SP-209

26 05 73 ARC FLASH STUDY ............................................................................................SP-219

26 08 00 COMMISSIONING OF ELECTRICAL SYSTEMS .............................................SP-229

26 24 16 PANELBOARDS ...................................................................................................SP-236

26 28 16 ENCLOSED SWITCHES AND CIRCUIT BREAKERS ......................................SP-249

26 36 13 MANUAL TRANSFER SWITCHES.....................................................................SP-259

31 20 00 EARTH MOVING..................................................................................................SP-264

31 23 00 EXCAVATION AND FILL ...................................................................................SP-276

31 23 25 TAMPED FILL.......................................................................................................SP-280

31 23 33 TRENCHING AND BACKFILLING ....................................................................SP-282

31 32 19 GEOSYNTHETIC SOIL STABILIZATION AND LAYER SEPARATION .......SP-287

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32 11 23 AGGREGATE BASE COURSES..........................................................................SP-289

32 13 13 CONCRETE PAVING ...........................................................................................SP-292

32 31 13 CHAIN LINK FENCES AND GATES..................................................................SP-296

32 92 00 TURF AND GRASSES ..........................................................................................SP-300

33 05 00 COMMON WORK RESULTS FOR UTILITIES...............................................SP-306

APPENDICES

APPENDIX A - LIST OF CONTRACT DRAWINGS........................................................... A-1

APPENDIX B – SPECIAL DETAILS (NOT USED)..............................................................B-1

APPENDIX C - FDERAL MINIMUM WAGE RATES .................................................C-1 – 21

APPENDIX D – BGE WORK ORDER ................................................................................. D-1

APPENDIX E – NEPA DETERMINATION...........................................................................E-1

APPENDIX F - CONTRACT DATA REQUIREMENTS LIST (CDRL)......................... F-1 – 4

APPENDIX G - NOT USED................................................................................................... G-1

APPENDIX H – SUPPLEMENTAL GENERAL PROVISIONS (SGPs) FOR

CONSTRUCITON CONTRACTS (FEDERAL FUNDED) – APRIL 2013 .................. H-1 – 76

APPENDIX I - GENERAL PROVISIONS (GPs) FOR CONSTRUCTION CONTRACTS OCTOBER 2001 ..................................................................................................................... I – 1

– 79

APPENDIX J - CONTRACTOR SAFETY & HEALTH PLAN GUIDELINES................... J – 1

– 49

APPENDIX K - MTA QUALITY MANGEMENT SYSTEM PLAN ....................................K – 1

- 83

APPENDIX L - MTA DRAWING AND CADD STANDARDS ........................................... L – 1 – 64

Maryland Department of Transportation Maryland Transit Administration

LTR North 5kV Utility Replacement at Various Locations – Phase 2

Contract No. T-1531-0150

KEY INFORMATION SUMMARY SHEET

T-1531-0150 Version 2.0 (03/04/26)

KISS 1 of 3

Contract Name: LTR North 5kV Utility Replacement at Various Locations

– Phase 2

Contract Number: T-1531-0150

Contract Method: Invitation for Bid (IFB)

Small Business Reserve (SBR) Only Contract:

N/A

Contract Type: Firm Fixed Price, in accordance with the Competitive Sealed Bidding method under COMAR 21.05.02.

Bid Submission Method: eMaryland Marketplace Advantage (eMMA) https://emma.maryland.gov/

Contract Issue Date: Tuesday, June 9, 2026

Contract Issuing Office: Maryland Department of Transportation Maryland Transit Administration (MDOT MTA)

Procurement Officer: Jodie Biden 6 St Paul Street, 7th Floor Baltimore, Maryland 21202 ContractDevelopment@mta.maryland.gov

Contract Monitor: To Be Established

Contract Duration: 547 Calendar Days

Primary Place(s) of Performance:

Baltimore City, Baltimore County, Maryland

Prime Contractor Self- Performance Percentage:

50%

Non-Disclosure Agreement (NDA) Required:

Yes Please refer to Non-Disclosure Agreement (Bidder), found in Appendix A and Appendix E https://emma.maryland.gov/ mailto:ContractDevelopment@mta.maryland.gov

LTR North 5kV Utility Replacement at Various Locations – Phase 2

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KEY INFORMATION SUMMARY SHEET

T-1531-0150 Version 2.0 (03/04/26)

KISS 2 of 3

Site Visit Response Form (SVRF) Due Date & Time:

Friday, June 19, 2026 at 4:00 pm EDT

Pre-Bid Conference (PBC) Date & Time:

Tuesday, June 23, 2026 at 9:00 am EDT

Join via Microsoft Teams Meeting ID: 269 841 175 402 23 Passcode: 9F3qa6PG

Join by Phone +1 667-262-2962 Phone Conference ID: 797 944 826#

Note that individual meeting invites will not be sent.

Site Visit (SV) Date & Time: Tuesday, June 23, 2026 at 2:00 pm EDT

Pre-Bid Questions (PBQ) Due Date & Time:

Tuesday, June 30, 2026 at 10:00 am EDT

Bid Closing Date & Time: Tuesday, July 28, 2026 at 10:00 am EDT Bidders are reminded that a completed Vendor Comments form is requested if no submission decision is made

Public Bid Opening (PBO) Date, Time, & Location:

Tuesday, July 28, 2026 at 3:00pm EDT

Join via Microsoft Teams Meeting ID: 240 392 465 768 883 Passcode: Ps3cV3YQ

Join by Phone +1 667-262-2962 Phone Conference ID: 654 865 953#

Note that individual meeting invites will not be sent.

Non-Disclosure Agreement (NDA) Due:

Friday, June 19, 2026 at 4:00 pm EDT Upon receipt of the completed NDA, affected documents will be sent electronically, typically within twenty-four hours

LTR North 5kV Utility Replacement at Various Locations – Phase 2

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KEY INFORMATION SUMMARY SHEET

T-1531-0150 Version 2.0 (03/04/26)

KISS 3 of 3

Funding Source: Federal

CFDA Number: 20.507

DBE Participation Goal: No Goal

SBE Participation Goal: 16%

MBE Participation Goal: N/A

VSBE Participation Goal: N/A

LTR North 5kV Utility Replacement at Various Locations – Phase 2

Contract No. T-1531-0150

NOTICE & INSTRUCTIONS TO BIDDERS

T-1531-0150 Version 2.0 (02/01/26) NIB 1 of 19

CONTRACT NO.: T-1531-0150 DATE: June 9, 2026

I. DESCRIPTION OF WORK

A. This Contract is for the construction of new electrical equipment to replace the Light Rail 5kV signal power distribution system at. Electric Lock (723N), Industry Ln crossing (730N), Recycle Way Crossing (754N), Warren Rd Electric Lock (758N)/Warren Rd Crossing (761N), Beaver Dam Rd Crossing (781N), Front Office Crossing (845N) and Shawan Rd Crossing (897N). The work involves:

1. Perform site survey and identify the location of existing utilities.

2. Perform hand-dig trenches, directional boring or an approved method of digging.

3. Installation of power distribution equipment including associated cables, conduits, electrical handholes, and accessories.

4. Power interface between existing equipment and new distribution equipment.

5. Install any conduits, a meter box and other equipment per BGE’s and the contractor’s drawings.

6. Acquire and tie into BGE installed utility service for the existing Wayside

Instrument Cabinets (WIC), Electric LOCs.

7. Perform the MTS commissioning and other tests.

B. Refer to Special Provisions (SP) for additional information.

C. The estimated value for this contract is in the range of Maryland DOT Terms & Conditions TC-2:01 Project Classification Cost Group “D” (between $1,000, 001 and $2,500,000).

II. INTENT AND GENERAL INFORMATION

A. Intent

1. This is a single award Invitation for Bids (IFB). Refer to subsequent sections for additional Contract award information.

2. MTA does not imply or guarantee that the Bidders will receive either the “Grand Total”, “Bid Total Cost” submitted, “Not to Exceed Value”, “Unit Price Schedule” or the “Amount Budgeted” during the life of this Contract.

Bidders will only be compensated for the actual work satisfactorily

LTR North 5kV Utility Replacement at Various Locations – Phase 2

Contract No. T-1531-0150

NOTICE & INSTRUCTIONS TO BIDDERS

T-1531-0150 Version 2.0 (02/01/26) NIB 2 of 19 completed and accepted on an item-by-item basis, as required by the Administration and in accordance with the General Provisions (GP), Supplemental General Provisions (SGP), and Special Provisions (SP) of this Contract.

B. General Information

1. Prior to the Public Bid Opening (PBO), bidders shall submit the following documentation as specified in the Key Information Summary Sheet (KISS):

a. Non-Disclosure Agreement (NDA) – Bidder (when applicable)

b. Pre-Bid Conference and Site Visit Response Form for bidder’s firm and any of their subcontractors that will be attending

III. BID DUE DATE & TIME

A. All Bids shall be submitted through eMaryland Marketplace Advantage (eMMA) at (https://emma.maryland.gov/).

B. Bids are due no later than the date and time specified in the KISS. Any Bids received after the date and time specified in the KISS shall not be considered.

C. Upon receipt, each Bid and any timely modification(s) to a Bid shall be securely stored on eMMA until the time and date set forth in the KISS.

D. Before PBO, the State may not disclose the identity of any Bidder.

E. Bids shall be opened publicly at the time, date, and location designated on the

KISS.

F. The name of each Bidder, the Total Bid Price, and such other information as is deemed appropriate shall be read aloud or otherwise made available and recorded at the time of the PBO.

IV. E-MARYLAND MARKETPLACE ADVANTAGE (eMMA) REGULATIONS

A. eMMA is an electronic commerce system administered by the Maryland Department of General Services.

B. Registration is free and will provide a means for your business to receive e-mail notifications of upcoming contracting opportunities in specified areas of interest https://emma.maryland.gov/

LTR North 5kV Utility Replacement at Various Locations – Phase 2

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NOTICE & INSTRUCTIONS TO BIDDERS

T-1531-0150 Version 2.0 (02/01/26) NIB 3 of 19 and expertise. This means that all such information is immediately available to subscribers to eMMA.

C. Because of the instant access afforded by eMMA, it is recommended that all Bidders interested in doing business with Maryland State agencies subscribe to eMMA. For more eMMA registration information, visit the website.

V. MULTIPLE OR ALTERNATIVE BIDS

A. Multiple and/or alternate Bids will not be accepted.

VI. PRE-BID CONFERENCE & SITE VISIT

A. General

1. Bidders are encouraged to invite their potential subcontractors to the Pre-Bid

Conference and Site Visit to ensure all parties understand the requirements of the Contract.

2. Socioeconomically classified subcontractors are encouraged to attend to market their participation to potential prime contractors.

3. Any and all statements made by the Administration during the Pre-Bid Conference and/or Site Visit are not binding unless followed up in writing through a formally posted amendment.

4. All Bidders must confirm attendance for their firm and any subcontractors by submitting the Pre-Bid Conference and Site Visit Response Form, as defined in and by the specified date and time noted on the KISS.

5. For in-person meetings, all attendees are required to bring photo identification and business cards to assist in facilitating accurate sign-in, and for potential networking opportunities with other firms.

B. Pre-Bid Conference (PBC)

1. A PBC for the purpose of explaining the Contract will be held on the date, time, and location specified in the KISS.

2. The PBC may be held in person, or virtually, as outlined in the KISS.

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NOTICE & INSTRUCTIONS TO BIDDERS

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3. Though attendance at the PBC is not mandatory unless specified in the KISS, it is strongly suggested that the person(s) responsible for the preparation of bid documents in response to this solicitation attend, as instructions critical to the preparation of the contract documents will be presented.

C. Site Visit (SV)

1. A SV is not held for every solicitation.

a. For each solicitation, the KISS will identify if a SV will be held, along with the date, time, and location of the SV.

b. If the Administration has not scheduled a SV, one may be requested by a Bidder.

2. Though attendance at the SV is not mandatory, attendance is strongly encouraged.

VII. DEADLINE FOR QUESTIONS

A. Questions regarding the Contract should be submitted as outlined in the KISS.

B. Questions must be received no later than the due date and time specified in the

KISS.

C. Questions should be submitted on company letterhead.

D. Late questions will not be considered.

E. Answers to timely questions will be distributed via addendum to all Bidders, via eMMA. When in the best interest of the State, the Administration may reserve the right not to answer select questions.

F. No verbal statements made by the Administration are binding unless followed up in writing through a formally posted amendment.

VIII. BID SUBMISSION PROCESS AND REQUIREMENTS

A. General Information

LTR North 5kV Utility Replacement at Various Locations – Phase 2

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NOTICE & INSTRUCTIONS TO BIDDERS

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1. Bids delivered by facsimile and electronic mail (email) shall not be considered.

2. Bidders shall submit Bids through eMMA.

3. The Procurement Officer must receive all electronic Bid material(s) through eMMA by the PBO date and time specified in the KISS.

4. Requests for extension of the PBO date or time may not be granted, except as provided in COMAR 21.05.02.

5. Bid(s) not received by the specified PBO date and time will not be opened/considered.

6. Should the Administration require clarification, verification, and/or support of a Bidder’s Bid, the Administration may request said information in writing. Such information shall be furnished by the Bidder and received by the Administration by the deadline outlined in its request (typically within two (2) business days of its request).

7. Bidders shall not submit any unsolicited information. Such information, should it be submitted, will not be accepted by the Administration and will not be used.

8. Duration of Bids

a. Bids submitted in response to this IFB are irrevocable for one hundred and eighty (180) calendar days following the date of the PBO date.

b. This period may be extended at the Procurement Officer’s request only with the Bidder’s written agreement.

9. Electronic Version of Bid Documents

a. The IFB documents will be available by electronic means, through eMMA.

b. The Bidder acknowledges and accepts full responsibility to ensure that the Bidder has made no changes to the Administration’s IFB documents.

c. In the event of a conflict between the version(s) of the IFB documents in the Bidder’s possession and the version(s) maintained by the Procurement

LTR North 5kV Utility Replacement at Various Locations – Phase 2

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NOTICE & INSTRUCTIONS TO BIDDERS

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Officer, the version(s) maintained by the Procurement Officer shall govern.

10. Availability of Documents

a. Contract documents may be downloaded from eMMA. First-time users will be required to create a vendor account. Bidders must supply a valid email address to receive notice of all communications and postings related to this solicitation.

b. Non-Disclosure Agreement (NDA) – Bidder/Offeror

i. Some solicitations may contain security sensitive documents that cannot be provided to potential Bidders until a signed NDA, contained within this solicitation, is submitted. The presence or absence of security sensitive documents will be identified in the

KISS.

ii. Once the signed NDA has been received, the affected documents will be provided to the corresponding Bidder.

11. Addenda

a. Addenda will be posted on eMMA as necessary.

b. Although the Administration endeavors to send out all addenda to this solicitation in a timely manner, it is the responsibility of the Bidder(s) to ensure they have received all appropriate documents prior to the PBO date.

B. Bid Submission Process

1. Bidders shall provide their Bids in one envelope through eMMA following the Quick Reference Guides (QRG) labelled “4 - eMMA QRG Responding to Solicitations (IFB)” for single envelope submissions.

Wherever possible, the Bid shall be entitled “IFB No. T-1531-0150 “Light Rail 5kV Utility Replacement at Seven Locations Between 723N and 897N” – Bid – Bidder’s Firm Name”.

IX. BID DOCUMENTS

https://procurement.maryland.gov/emma-qrgs/

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NOTICE & INSTRUCTIONS TO BIDDERS

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If Bidder fails to submit these documents, the Administration may reject the submitted bid. Also, please be advised that these documents must be completed in their entirety, with concise and accurate information. Failure to abide by these requirements may lead to rejection of the IFB submission.

A. Bidders must submit with their bid all required, fully executed, procurement documents, as specified in the solicitation:

1. Contractor’s Questionnaire (CQ)

2. Bid Form

3. Bid Affidavit

4. Affidavit of Individual Surety & Appendix

5. Bid Bond or other acceptable security under COMAR 21.06.07.01 and 21.06.07.09.

a. Pursuant to Section GP-2.07, Bids must be accompanied by a Bid Bond or other acceptable security under COMAR 21.06.07.01 on a form furnished by the Administration in the amount of five percent (5%) of the total bid price, for all Contracts in excess of $100,000.00.

b. In submitting a response to this solicitation, the Bidder acknowledges that it shall acquire the required securities as noted herein. Failure to provide security shall render a bid not reasonable susceptible for award.

6. Certification Regarding Lobbying

7. Location of the Performance of Services

8. Mercury Affidavit

9. Conflict of Interest Affidavit

10. Electronic Fund Transfer (EFT) Form (Note that unless the State Comptroller’s Office grants an exemption, Bidders will be required to accept payment by EFT on every solicitation expected to exceed $200,000.00)

11. Insurance Certificate as outlined in the Owner Controlled Insurance Program (OCIP) manual

LTR North 5kV Utility Replacement at Various Locations – Phase 2

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NOTICE & INSTRUCTIONS TO BIDDERS

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12. Form 1A “Insurance Cost Worksheet” (contained within the OCIP manual)

13. Payment of Employee Health Care Expenses Certification (this must also be submitted for all proposed subcontractors)

a. The contractor and each subcontractor shall pay employee health care expenses as required by State Finance and Procurement Article, Title 17, Subtitle 8, Annotated Code of Maryland.

b. If the contractor fails to submit records required under this section within a reasonable period of time, the procurement officer may void the contract.

14. Payment of Employee Healthcare Expenses Worksheet

15. Subcontractor Utilization Information Form

16. For IFBs containing any Federal funding, as identified on the KISS, the following documents should be submitted with the Bid:

a. Build America/Buy America Certificate

b. MDOT DBE Form A “Certified DBE Utilization and Fair Solicitation Affidavit”

c. MDOT DBE Form B “DBE Participation Schedule”

d. Other socioeconomic forms, as identified in the KISS.

e. Federal Funding Acknowledgement (signature page only)

17. For IFBs containing only State funding, as identified on the KISS, the following documents should be submitted with the Bid:

a. Buy America Steel Certificate

b. Corporate Diversity Addendum (Note that this addendum is only required to be submitted with a Bid when the contract award is estimated to be $1,000,000.00 or more)

c. MDOT MBE Form A “Certified MBE Utilization and Fair Solicitation Affidavit”

LTR North 5kV Utility Replacement at Various Locations – Phase 2

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NOTICE & INSTRUCTIONS TO BIDDERS

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d. MDOT MBE Form B “MBE Participation Schedule”

e. VSBE Utilization Affidavit and Prime/Subcontract Participation Schedule, if a VSBE goal is identified in the KISS.

f. Other socioeconomic forms, as identified in the KISS.

B. Bidders shall additionally provide the following documentation, individually tabbed and clearly marked, at a minimum:

1. Transmittal Letter: The transmittal letter shall be signed by an officer authorized to make a binding commitment for the firm submitting the Bid and shall include the following information:

a. Name, title, address, email address, and phone number of the Bidder’s primary point of contact;

b. A statement affirming that the Bidder has accepted, agreed to, and will comply with all Contract documents contained in this solicitation, and does not take exception to the mandatory terms and conditions listed herein;

c. A statement affirming the Bidder’s understanding that, by submitting a response to this solicitation, it represents that it is not in arrears in the payment of any obligation due to the State of Maryland or the Federal Government, including the payment of taxes and employee benefits, and that it shall not become so in arrears during the term of this contract, if selected for contract award.

d. A statement affirming that the Bidder does or does not have any former MTA employees working on the contract. If former MTA employees will be used, they must be identified and an explanation of those employees’ roles under this contract must be provided, as well as a description of their previous state work. Should the contents of this originally submitted letter change throughout the life of this Contract, the Bidder will provide an update in writing, outlining such changes.

2. Safety Plan: Ensuring adherence to Specification Section “Contractor Safety and Health Plan Guidelines” (CSHPG), Bidder shall submit:

a. Corporate Safety Plan

LTR North 5kV Utility Replacement at Various Locations – Phase 2

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NOTICE & INSTRUCTIONS TO BIDDERS

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b. Site-Specific Safety Workplan (SSSWP)

c. Site-Specific Hazard Assessment Worksheet (SSHAW)

3. Quality Assurance/Quality Control (QA/QC) Plan: Ensuring adherence to specification section SP 01 43 00 “Quality Assurance and Quality Control”, Bidder shall submit:

a. Corporate QA/QC Plan

b. Site-Specific QA/QC Plan

4. References: Bidders shall provide a minimum of five (5) client references (name, title, firm name, phone number, email) from at least three (3) different organizations that the Bidder has worked for as a Prime Contractor within the past five (5) years.

a. References must be separate from references provided to meet requirements stated elsewhere, herein.

b. Provided references cannot be current MTA state employees.

X. BID EVALUATION AND BASIS OF AWARD

A. The Bids will be evaluated based on the Total Bid Price, as per COMAR 21.05.02.13.

1. All Bids will be ranked from the lowest to the highest price based on the Total Bid Price as submitted in its Bid.

2. During the evaluation process, the Procurement Officer may determine at any time that a particular Bidder is not susceptible for award.

3. The Contract shall be awarded to the responsible and responsive Bidder who is deemed to have submitted a responsible and responsive Bid with the lowest Bid Price to perform the scope of work as specified in this IFB. Said Bidder will henceforth be known as the Apparent Low Bidder (ALB).

B. Award of this Contract will not be final and complete until after:

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1. The Contractor submits complete and satisfactory documentation required under the Contract and/or documentation required by the Procurement Officer; and

2. The Contract is signed by the Administration following any approvals of the Contract required by law or regulation.

C. Reciprocal Preference

1. Although Maryland law does not authorize procuring agencies to favor resident Bidders in awarding procurement contracts, many other states do grant their resident businesses preferences over Maryland contractors.

2. COMAR 21.05.01.04 permits procuring agencies to apply a reciprocal preference under the following conditions:

a. The Maryland resident business is a responsible Bidder;

b. The lowest responsive Bid is from a responsible Bidder whose principal office, or principal base of operations is in another state;

c. The other state gives a preference to its resident businesses through law, policy, or practice; and

d. The preference does not conflict with a federal law or grant affecting the procurement Contract.

3. The preference given shall be identical to the preference that the other state, through law, policy, or practice gives to its resident businesses.

D. Tie Bids

1. Tie Bids will be handled in accordance with COMAR 21.05.02.14.

XI. BID PROTESTS

A. All protests relating to this solicitation, the selections and/or award, must be filed in writing with the Administration's Procurement Officer, and within the time limitation set forth in COMAR 21.10.02. Bid protests shall be filed not later than seven (7) days after the basis for protest is known, or should have been known, whichever is earlier. Oral protests will not be considered.

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B. The specific details of the protest procedures to be followed by aggrieved actual or prospective Bidders are contained in COMAR 21.10.

XII. DOCUMENTATION REQUIRED UPON ISSUANCE OF NOTICE OF

INTENT TO AWARD

A. The Apparent Low Bidder (ALB) shall submit the following documentation as specified in the Notice of Intent to Award (NoIA) letter.

1. Contract Agreement

2. Contract Affidavit

3. NDA (Contractor) – if required

a. Some solicitations may contain sensitive documents that cannot be provided to the ALB until a signed NDA, contained within this solicitation, is submitted.

b. The NDA must be provided within five (5) business days of the date of the NoIA. However, to expedite processing, it is suggested that this NDA be completed and submitted with the Bid.

4. Bonds

a. The ALB shall be required to submit a Performance Bond in an amount equal to one hundred percent (100%) of the total Bid price.

b. The ALB shall be required to submit a Payment Bond in an amount equal to one hundred percent (100%) of the total Bid price.

c. All bonds shall be on a form furnished by the Administration, underwritten by a surety authorized to do business in the State of Maryland, and in the amount specified above, or:

i. A bond executed by a surety company authorized to do business in the State; or

ii. Any other acceptable security under COMAR 21.06.07.01.

d. The ALB shall deliver the bond(s) to the Administration no later than before the date identified in the NoIA.

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5. For Contracts containing any Federal funding, the ALB shall also submit:

a. MDOT DBE Form C “Outreach Efforts Compliance Statement”

b. MDOT DBE Form D “DBE Subcontractor Project Participation Affidavit”

c. Other socioeconomic forms, as identified in the KISS.

6. For Contracts containing only State funding, the ALB shall also submit:

a. MDOT MBE Form C “Outreach Efforts Compliance Statement”

b. MDOT MBE Form D “MBE Subcontractor project participation affidavit”

c. VSBE Form E-2 “VSBE Subcontractor Participation Statement”

d. Other socioeconomic forms, as identified in the KISS.

XIII. CONTRACT INITIAL REQUIREMENTS

A. Contract Kick Off Meeting

1. A Contact Kick Off Meeting shall be scheduled and held within ten (10) business days of the Notice to Proceed date, unless otherwise specified by the Administration.

2. The Contract Kick Off Meeting may be held in-person, or virtually. Meeting date, time, and form will be identified by the Administration upon issuance of Notice to Proceed.

B. Refer to Specification Section 01 11 00 “Summary of Work” for information regarding contract management.

XIV. SOCIOECONOMIC REQUIREMENTS

A. Disadvantaged Business Enterprises (DBE) Requirements

1. DBE requirements are only applicable to Contracts containing any Federal funding, as outlined in the KISS.

2. DISADVANTAGED BUSINESS ENTERPRISES ARE ENCOURAGED

TO RESPOND TO THIS SOLICITATION NOTICE.

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3. The Administration hereby notifies all Bidders that, in regard to any Contract entered into pursuant to this solicitation, DBEs will be afforded full opportunity to submit Bids in response to this solicitation and will not be subjected to discrimination on the basis of political or religious opinion or affiliation, race color, creed, sex, age or national origin in consideration for an award.

4. It is the goal of the Administration that DBEs participate in contracts in accordance with the DBE program guidelines.

5. Bidder must submit with their Bid a fully executed copy of the Certified DBE Utilization and Fair Solicitation Affidavit (MDOT DBE Form A).

6. Bidder must submit with their Bid a fully executed copy of DBE Participation Schedule (MDOT DBE Form B).

7. If the Bidder fails to submit these completed forms with the Bids as required, the Procurement Officer shall deem the submission non-responsive. ALL DBE

FIRMS MUST BE CERTIFIED BY THE MARYLAND DEPARTMENT OF

TRANSPORTATION. NO OTHER CERTIFICATIONS WILL BE

ACCEPTED.

8. Bidder may count toward its DBE goal sixty percent (60%) of its expenditures for materials and supplies required under the contract and obtained from a DBE regular dealer, and one hundred percent (100%) of such expenditures to a DBE manufacturer. The DBE credited supplies may not exceed sixty percent (60%) of the entire goal.

9. Questions or concerns regarding the DBE requirements of this solicitation must be raised prior to the PBO date and time.

10. The Maryland Department of Transportation (MDOT) hereby notifies all Bidders that, in regard to any contract entered into pursuant to this solicitation, whenever the term ‘disadvantaged’ or ‘minority’ is used, it is understood to include women. The terms ‘disadvantaged’ and ‘minority’ include certified female owned businesses, which will be afforded full opportunity to submit bids in response to this notice and will not be subjected to discrimination on the basis of race, color, sex or national origin in consideration for an award.

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11. Special Notice to Contractors: Please furnish the names and addresses of all firms that have submitted quotes for work in which DBE participation is required.

B. Minority Business Enterprises (MBE) Requirements

1. MBE requirements are only applicable to Contracts containing only State funding, as outlined in the KISS.

1. MINORITY BUSINESS ENTERPRISES ARE ENCOURAGED TO

RESPOND TO THIS SOLICITATION NOTICE.

2. The Administration hereby notifies all Bidders that, in regard to any Contract entered into pursuant to this solicitation, MBEs will be afforded full opportunity to submit Bids in response to this solicitation and will not be subjected to discrimination on the basis of political or religious opinion or affiliation, race color, creed, sex, age or national origin in consideration for an award.

3. It is the goal of the Administration that MBEs participate in contracts in accordance with MBE program guidelines.

4. Bidders must submit with their Bid a fully executed copy of the Certified MBE Utilization and Fair Solicitation Affidavit (MDOT MBE Form A).

5. Bidders must submit with their Bid a fully executed copy of the MBE Participation Schedule (MDOT MBE Form B).

6. If the Bidder fails to submit these completed forms with the Bids as required, the Procurement Officer shall deem the submission non-responsive. ALL MBE

FIRMS MUST BE CERTIFIED BY THE MARYLAND DEPARTMENT OF

TRANSPORTATION. NO OTHER CERTIFICATIONS WILL BE

ACCEPTED.

7. Bidder may count toward its MBE goal sixty percent (60%) of its expenditures for materials and supplies required under the contract and obtained from an MBE regular dealer, and one hundred percent (100%) of such expenditures to an MBE manufacturer. The MBE credited supplies may not exceed sixty percent (60%) of the entire goal.

8. Questions or concerns regarding the MBE requirements of this solicitation must be raised prior to the PBO date and time.

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9. Effective on October 1, 2009, Minority Business Enterprise (MBE) firms may elect to be dually certification as woman-owned businesses and as members of an ethnic or racial category. For purposes of achieving any gender or ethnic/racial MBE participation subgoals in a particular contract, an MBE firm that has dual certification may participate in the contract either as a woman-owned business or as a business owned by a member of a racial or ethnic minority group, but not both.

C. WARNING – PLEASE READ:

A firm must be listed in the MDOT MBE/DBE Directory of Certified Firms with the gender category to be used to meet the gender subgoal.

A firm must be listed in the MDOT MBE/DBE Directory of Certified Firms with an ethnic/racial category to be used to meet the ethnic/racial subgoal.

A firm must be listed in the MDOT MBE/DBE Directory of Certified Firms with both the gender and ethnic/racial categories in order for a contractor to have the option of selecting which of those categories it will use for the firm on a State contract.

Contractors should designate whether the MBE firm will be used as a woman-owned business or as a business owned by a member of a racial/ethnic group before calculating the percentage of MBE participation goals and subgoals they intend to meet.

Maryland’s MBE/DBE Directory of Certified Firms will reflect the dual certification status beginning October 1, 2009. You can access the MBE/DBE Directory at https://marylandmdbe.mdbecert.com. Firms with dual certification will now be listed as follows:

Example:

ABC Corporation, Inc.

123 Corporate Circle Hanover, MD 21076 Female/African American 00-000

D. Potential for Additional Socioeconomic Classifications

1. Other socioeconomic classifications that may be included in the IFB are as follows:

a. IFBs with any Federal funding:

https://marylandmdbe.mdbecert.com/

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i. Small Business Enterprises (SBE)

b. IFBs with only State funding:

i. Veteran Small Business Enterprise (VSBE)

ii. Small Business Reserve (SBR)

2. Should SBE, VSBE, and/or SBR goals be established for an IFB, it/they will be identified on the KISS.

3. Additional Bidder requirements associated with these classifications will be identified via the inclusion of corresponding appendices.

XV. IMPORTANT CONTRACT REQUIREMENTS AND STIPULATIONS

A. Affirmative Action Requirements: Bidders awarded this Contract will be required to comply with the Administration’s Affirmative Action Requirements and all applicable Equal Employment Opportunity Laws and Regulations.

B. Bonds: In submitting a response to this solicitation, the Bidder acknowledges that it shall acquire the required securities as noted herein. Failure to provide security shall render a bid not responsive and/or responsible. For the purposes of this Contract, the Bidder’s premium for the payment and performance security shall be considered as an indirect cost to the fulfillment of the Contract and shall be included in the Bidder’s overhead. No direct payment will be made to the Bidder for the premium cost of these or any bonds.

C. Cancellation or Rejection of IFB: The “Notice and Instructions to Bidders” may be canceled in accordance with State Procurement Regulations. The State (Administration) reserves the right to cancel this IFB, or accept or reject any and all Bids, in whole or in part and/or waive technical defects if, in its judgment, the interests of the Administration so require.

D. Compliance with Laws/Arrearages: By submitting a Bid in response to this IFB, the Bidder, if selected for award, agrees that it will comply with all federal, State, and local laws applicable to its activities and obligations under the Contract and represents that it is not in arrears in the payment of any obligations due and owing the State, including the payment of taxes and employee benefits, and shall not become so in arrears during the term of the Contract.

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E. Federal Funding: Federal funds may be used to finance a portion of the cost of this contract. Any Contract that includes federal funding, as identified on the KISS, is subject to all requirements for federally funded projects.

F. Insurance Requirements: The Administration has chosen to provide Workers’ Compensation, General Liability, Excess Liability, Builders Risk, Pollution Liability and Railroad Protective coverage on behalf of Contractors and subcontractors working on this project. This approach to project insurance is commonly called a wrap-up or Owner-Controlled Insurance Program (OCIP).

1. Specific information regarding liability insurance requirements is contained in the attached OCIP manual.

2. The Insurance Cost Worksheet must be included with each Bid submission.

3. The insurance premium shown on this form, or the pro rata portion thereof, will be added to the base bid in the event you are excluded from the wrap-up program, or the program is terminated midterm.

G. Incurred Expenses: The State will not be responsible for any costs incurred by any Bidder in preparing and submitting a Bid or performing any other activities related to submitting a Bid in response to this solicitation.

H. Protests & Disputes: Any protest or dispute related, respectively, to this solicitation shall be subject to the provisions of COMAR 21.10 (Administrative and Civil Remedies).

I. Verification of Registration and Tax Payment: Before a business entity can do business in the State, it must be registered with the State Department of Assessments and Taxation (SDAT). SDAT is located at State Office Building, Room 803, 301 West Preston Street, Baltimore, Maryland 21201. For registration information, visit https://www.egov.maryland.gov/businessexpress.

1. It is strongly recommended that Bidders complete registration prior to the PBO date and time. The Bidder’s failure to complete registration with SDAT may disqualify an otherwise successful Bidder from final consideration and recommendation for Contract award.

2. Bidders must also be in good standing with the State Assessment & Taxation Department.

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J. Suspension and Debarment Certification: All Bidders will be required to certify that they are not on the GSA List of Parties Excluded from Procurement and the List of Contractors Suspended or Debarred from Contracting with the State of Maryland.

K. Use of Bidder’s Own Forces: The Contractor shall execute on-site work, with its own organization and forces, work equivalent to at least the percentage of the total amount of the Contract as identified on the KISS.

1. The cost of work performed by skilled and unskilled laborer(s) carried on the Contractor’s own payroll, together with the cost of materials installed, may be included in the above percentages.

2. If, during the solicitation process, the Contractor believes a reduction in such percentage would benefit the Administration, and the Procurement Officer, in conjunction with the Engineer, determines that such a reduction would be to the Administration’s advantage, the percentage of the work required to be performed by the Contractor(s) may be reduced provided:

a. Written approval of such reduction is obtained by the Contractor from the Engineer prior to the beginning of work on the Contract; and

b. Any potential reduction in such percentage shall not increase the agreed upon total cost of the Contract; and

c. The Contract is amended to state the revised self-performance requirement.

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VENDOR COMMENTS

T-1531-0150 Effective: 04/18/25

THANK YOU!!!! VC 1 of 1

To help us improve the quality of State solicitations and make our procurement process more responsive and business-friendly, we ask that you take a few minutes to complete this form.

Thank you for your assistance.

Bid/Proposal No.: T-1531-150

Contract Title: LTR North 5kV Utility Replacement at Various Locations – Phase 2

I. If you are not submitting a response to this solicitation, please indicate why:

Other commitments preclude our participation at this time.

The subject of the contract is not in our business line.

We lack experience in the work/commodities required.

The scope of work is beyond our current capacity.

We cannot be competitive. (Please explain below.)

The specifications are either unclear or too restrictive. (Please explain below.)

Requirements, other than specifications, are unreasonable or too risky (Please explain below.)

Time for completion is insufficient.

Bonding/insurance requirements are prohibitive. (Please explain below.)

Doing business with government is simply too complicated.

Prior experience with State of Maryland contracts was unprofitable or otherwise unsatisfactory. (Please explain below.)

Other:

II. Please explain your response further, offer suggestions, or express concerns. (use the back for additional information).

Remarks:

OPTIONAL:

Vendor Name: Date:

Contact: Phone:

Address: Email:

NON-DISCLOSURE AGREEMENT (BIDDER)

T-1531-0150 NDA 1 of 3 Version 2.0 (05/20/25)

Maryland Department of Transportation Maryland Transit Administration

(MDOT MTA)

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This Non-Disclosure Agreement (the “Agreement”) is made this day of 20 , by and between (hereinafter referred to as "the Bidder ") and the State of Maryland (hereinafter referred to as "the State").

Bidder warrants and represents that it intends to submit a Bid in response to IFB # T-1531-0150: LTR North 5kV Utility Replacement at Various Locations – Phase 2 zIn order for the Bidder to submit a Bid, it will be necessary for the State to provide the Bidder with access to certain confidential information including, but not limited, to by way of example only, information that the Contractor views, takes notes from, copies (if the State agrees in writing to permit copying), possesses or is otherwise provided access to and use of by the State in relation to the Contract. All such information provided by the State shall be considered Confidential Information regardless of the form, format, or media upon which or in which such information is contained or provided, regardless of whether it is oral, written, electronic, or any other form, and regardless of whether the information is marked as “Confidential Information”.

As a condition for its receipt and access to the Confidential Information described above, the Bidder agrees as follows:

1. Bidder will not copy, disclose,…