LSS Welcome Center Updated.xlsx

XLSX spreadsheet 39 KB Posted Aug 4, 2026

Attached to: MDOT-SW Region-Janitorial & Grounds services New Buffalo W/C
Solicitation number: RFP 591 260000002308 1
Issued by: Berrien County, Michigan

About this file

Written by GovTribe AI · Aug 5, 2026

This is a Service Specifications Schedule C Location Specification Sheet for janitorial services at the Michigan Department of Transportation (MDOT) New Buffalo Welcome Center/Rest Area, located at Mile Marker 1 Eastbound I-94 in Berrien County, Michigan, under the Southwest Regional Service Area. The contract encompasses janitorial services for a 13,000 square-foot facility serving approximately 1.1 million annual visitors, including three men's restrooms, three women's restrooms, one staff restroom, and associated administrative and storage areas. Services are provided on a seasonal basis with staffing from 10:00 a.m. to 6:30 p.m. on Sunday, Monday, Thursday, Friday, and Saturday during both summer and winter months, with no work scheduled Tuesday and Wednesday. The contract has a three-year base term commencing November 1, 2026, and concluding October 31, 2029, with two one-year renewal options available. Basic janitorial services include daily tasks performed five days per week (260 days annually), weekly tasks, bi-weekly tasks, and seasonal tasks such as snow removal during winter months and litter management during growing season. Periodic janitorial services performed three times annually include restroom floor scrubbing, lobby cleaning, storage shelf sanitization, window washing, and attic maintenance.

Bidders must provide pricing quotations on a per-day basis for basic janitorial services and per-service basis for periodic janitorial services, with separate hourly rates for emergency services and monthly rates for infectious disease control cleaning. Bidders must also provide the hourly wage rate for attendants, which will be evaluated based on the contractor's ability to obtain and retain reliable, professional staff. The procurement is administered by the Coloma Business Office, with Mark Morrison serving as Contract Administrator (MorrisonM@michigan.gov, 517-275-1834) and Michael Bippley as Program Manager (bippleym@michigan.gov, 269-207-2269). Invoices should be submitted to Donnalee Forraht at ForrahtD@michigan.gov or mailed to 3880 Red Arrow Highway, Benton Harbor, Michigan 49022. The facility specifications include 21 toilets, 12 urinals, 24 sinks, 24 hand sanitizers, 13 thirty-gallon trash receptacles inside the building, and 3 drinking fountains. MDOT supplies waterless urinal cartridges, trash bags, and other specified materials.

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Other files

File	Type	Posted
Proposal Instructions 7-17-26 New Buffalo WC.docx	DOCX document	Aug 4, 2026
Vendor Questions Worksheet New Buffalo WC.docx	DOCX document	Aug 4, 2026
Sch A Welcome Center - Scope.docx	DOCX document	Aug 4, 2026
Confidential Treatment Form New Buffalo WC.docx	DOCX document	Aug 4, 2026
Standard Contract Terms New Buffalo WC.docx	DOCX document	Aug 4, 2026
Sch B1 Welcome Center Janitorial specs.docx	DOCX document	Aug 4, 2026

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1. Service Specifications

	Schedule C - Location Specification Sheet (LSS)
	Janitorial Services for MDOT New Buffalo Welcome Center/Rest Area
	Note to Bidder: This Service Specifications worksheet tab is for informational purposes. Worksheet tabs 1 & 2 must be completed and the entire Schedule C workbook attached with your bid proposal.
	I.	CONTRACT and AGENCY CONTACT INFORMATION
	Contract Information
		CONTRACT TERM:	# of Years	OPTIONS:		# of Options		Year(s) per Option
			3			2		1
		CONTRACT START DATE:	11/1/26	CONTRACT END DATE:		10/31/29
		CONTRACTING DIVISION / OFFICE:	Coloma Business Office
		REST AREA NAME/NUMBER:	New Buffalo Welcome Center
		DESCRIPTION OF REST AREA LOCATION	Mile Marker 1 Eastbound I-94
		MDOT REGIONAL SERVICE AREA:	Southwest	COUNTY:		Berrien
	Procurement Contact Information
		CONTACT	NAME	EMAIL			PHONE
		CONTRACT ADMINISTRATOR	Mark Morrison	MorrisonM@michigan.gov			517-275-1834
		PROGRAM MANAGER:	Michael Bippley	bippleym@michigan.gov			269-207-2269
	Accounts Payable / Invoice Bill To Address
		Contact Name:	Donnalee Forraht		Contact Phone:		269-849-1165
		Email invoices to:	ForrahtD@michigan.gov
		Mail invoices to:	3880 Red Arrow Highway Benton Harbor Michigan 49022
	II.	LOCATION INFORMATION
	Welcome Center Location Information
		AVERAGE NUMBER OF ANNUAL VISITORS:	1,100,000	TOTAL SQ. FT. to be CLEANED:			13,000 (all of building)
		FLOORING TYPE(S)	Carpet
Tile		NUMBER of RESTROOMS in BUILDING:
				Men's Restrooms:			3
				Women's Restrooms:			3
				Family Restrooms:			0 (1 staff)
		NUMBER OF TOILETS	21	NUMBER OF URINALS			12
		NUMBER OF SINKS	24	DO URINALS REQUIRE WATERLESS CARTRIDGES?			Yes (MDOT supplies)
		NUMBER OF HAND SANITIZERS	24 soap, 0 sanitizers	NUMBER OF DRINKING FOUNTAINS			3
		NUMBER AND CAPACITY OF TRASH RECEPTACLES INSIDE BUILDING	13 - 30 gallon
(MDOT supplies bags)		NUMBER AND CAPACITY OF TRASH BARRELS OUTSIDE BUILDING	N/A
		APPROX SQ FT TO BE MULCHED	N/A	APPROX AREA TO BE MOWN			N/A
	III.	Description of Service Needs TASK AND FREQUENCIES
	JANITORIAL SERVICES
	Regular Hours of Staffing			SUMMER		WINTER
				May 1 to October 31		November 1 to April 30
	Sunday - Monday			10:00 am - 6:30 pm		10:00 am - 6:30 pm
	Tuesday - Wednesday			No work		No work
	Thursday - Saturday			10:00 am - 6:30 pm		10:00 am - 6:30 pm
			Hours of Coverage
			Year 1 of Contract (2027)	Year 2 of Contract (2028)		Year 3 of Contract (2029)
	Memorial Day Holiday		May 28 - 31	May 26 - 29		May 25 - 28
		Attendant 1	10:00 am - 6:30 pm	10:00 am - 6:30 pm		10:00 am - 6:30 pm
	Independance Day Holiday		July 1 - 4	July 1 - 4		July 3 - 6
		Attendant 1	10:00 am - 6:30 pm	10:00 am - 6:30 pm (7/1,7/2,7/3)
No work (7/4)		No work (7/3, 7/4)

10:00 am - 6:30 pm (7/5,7/6)

Labor Day Holiday		Sept 3 - 6	Sept 1 - 4	Aug 31 - Sept 3
	Attendant 1	10:00 am - 6:30 pm	10:00 am - 6:30 pm	10:00 am - 6:30 pm
Thanksgiving Holiday		Nov 24 - 25	Nov 22 - 23	Nov 21 - 22
	Attendant 1	No work	No work	No work

JANITORIAL SERVICES TASKS
Basic Janitorial Services - See Schedule B.1, Section 1.1.
Services	Frequency
	Daily

(5 X per week;

365 X per year)	Weekly
(Approx 52 X per year)	Bi-Weekly
(Approx 26 X per year)		Monthly

(12 X per year)

A.	Restrooms
	1	Primary Cleaning of Restrooms (see Schedule B.1, Section 1.1.A.1. for all tasks included in Primary Cleaning)	X
	2	Periodic Check of Restrooms (see Schedule B.1, Section 1.1.A.2. for all tasks included in Periodic Check)	7 X per day
	3	Disinfect and clean entire walls and partitions		X
	4	Remove and clean plastic light fixture covers		X
	5	Clean window screens		X
	6	Wash restroom walls, partitions, toilets and urinals (see Schedule B.1, Section 3.1 B for tasks and procedure)		X
	7	Scrub tile floors (see Schedule B.1, Section 3.1 A for tasks and procedure)			X
	8	Clean drains with approved disinfectant			X
	9	Clean ceiling vent covers			X
	10	Clean ceiling heaters			X
B.	Private Restroom
	1	Primary Cleaning of Restrooms (see Schedule B.1, Section 1.1 for all tasks included in Primary Cleaning)	X
	2	Scrub tile floors (see Schedule B.1, Section 3.1 A for tasks and procedure)			X
	3	Clean wall heaters and vent cover			X
C.	Literature Stock Rooms, Employee Kitchen, and Office Areas
	1	Empty and clean trash receptacles including recycle containers. Replace receptacle liners when soiled	X
	2	Sweep and mop floor with detergent disinfectant - proper signing necessary.	X
	3	Vacuum all floor mats	X
	4	Pick up litter, papers, etc.	X
	5	Spot clean ceilings and light fixtures. Replace light bulbs as needed.	X
	6	Clean and disinfect conference table and chairs	X
	7	Clean and disinfect kitchen counter, sink, and top of refridgerator	X
	8	Clean and disinfect kitchen table	X
	9	Empty office shredder		X
	10	Dust all literature racks in both literature stock rooms		X
	11	Clean ceiling heaters			X
	12	Scrub tile floors (see Schedule B.1, Section 3.1 A for tasks and procedure)			X
	13	Wash windows, sills, and doors including all door handles inside and out.			X
D.	Lobby and Entrance Ways
	1	Clean and disinfect drinking fountains	7 x per day
	2	Wash windows/doors that are accessible to public	2 x per day
	3	Empty and clean trash receptacles including recycle containers. Replace receptacle liners when torn or soiled	2 x per day
	4	Remove all floor mats. Sweep and mop floor with detergent disinfectant - proper signing necessary. Sweep floor mats and replace when floor is dry.	X
	5	Pick up litter, papers, etc.	X
	6	Remove graffiti from surfaces	X
	7	Spot clean ceilings, light fixtures, and ceiling fans. Replace light bulbs as needed.	X
	8	Disinfect front and back lobby counters	X
	9	Clean and disinfect map on wall	X
	10	Dust all floor and wall literature racks		X
	11	Clean glass doors on display cases		X
	12	Dust all wooden light soffits			X
	13	Clean and disinfect lobby gates and housings			X
	14	Clean ceiling and beams/trusses			X
	15	Clean ceiling heaters			X
E.	Storage/Utility Areas
	1	Keep storage area neat and tidy; free of litter and empty/unused supplies and equipment, and walkway clear of obstruction.	X
	2	Record rest area incident report, rest area condition report and coffee break forms	X
	3	Visually inspect all equipment (water heaters, pipes, furnace, etc.) for possible leaks.	X
	4	Sweep and mop floor	X
	5	Wipe down all pipes and equipment with mild detergent.	X
	6	Clean and disinfect floor sink		X
	7	Clean drains		X
	8	Remove all items from storage shelves, clean and disinfect shelving, replace items on shelves			X
F.	General Grounds Cleaning
	1	Pick up litter and debris including sticks	X
	2	Clean and disinfect all park benches and picnic tables			X
	3	Clean cigarette snuffers/receptacles; remove butts from containers and parking lot; and disinfect receptacle.	X
	4	Remove outside light covers and wash with mild detergent. Replace covers.			X
	5	Remove/dispose of ashes and clean picnic grills/stoves			X
	6	Remove screens from windows. Wash outside of all windows. Wash screens and sills with mild detergent. Replace all screens.			X
	7	Wash all windows and sills with squeegee inside and outside			X
G.	Attic / Storage Area
	1	Clean and disinfect attic stairs/ladder, handrail, and grab bar.			X
	2	Remove cobwebs			X
	3	Dust wooden storage shelves			X
	4	Sweep Floor			X
	5	Sweep/Vacuum dumbwaiter area			X
H.	Plastic Map and Display Cases
	1	Clean plexiglass with a mild soap and water		X
	2	Remove graffiti.	X
	3	Remove cobwebs in and around structures	X
I.	Sidewalks, Walkways, and Plaza Areas
	1	Sweep all sidewalks, walkways and plaza areas			X
Seasonal Basic Janitorial Services
No-Snow and/or Growing Season (approx April - October) - See Schedule B.1, Section 1.2.
Services			Frequency
			Daily

(7 X per week;

Approx 200 X per year)	Weekly
(Approx 30 X per year)	Bi-Weekly
(Approx 15 X per year)		Monthly

(Approx 7 X per year)

J.	General Grounds Cleaning
	1	Walk the entire property and remove litter/debris from area.		X
K.	Sidewalks, Walkways, and Plaza Areas
	1	Remove gum	X
Snow and/or WinterSeason (approx. Late October - March) - See Schedule B.1, Section 1.3.
Services			Frequency
			Daily

(As needed;

Approx 150 X per year)	Weekly
(Approx 20 X per year)	Bi-Weekly
(Approx 10 X per year)		Monthly

(Approx 5 X per year)

L.	Sidewalks, Walkways, and Plaza Areas
	1	Shovel/sweep as often as needed to remove snow and ice around doors	X
	2	Apply deicer chemicals after snow/ice removal is complete.	X
As-needed Minor Maintenance
M.	The following minor maintenance tasks are included in Basic Janitorial Services
	1	Tighten loose screws in partition doors, door closures, etc.
	2	Plunge plugged toilets and urinals or rod if necessary

	NOTE:
	Services requested by the Program Manager and performed by the contractor, which are beyond the scope of this service contract, shall be billed separately at the hourly rate quoted by the contractor for additional / emergency services.
ADDITIONAL SERVICES – FOR QUOTATION PURPOSES ONLY – Do not include in the total price of the bid

Description	Quote per Hour
Emergency Services:

(Includes cleaning services for emergency situations such as restrooms overflow, etc.)

Description	Quote per Month
Infectious Disease Control:

Additional cleaning procedures in response to Infectious Disease mailto:MorrisonM@michigan.govmailto:bippleym@michigan.govmailto:ForrahtD@michigan.gov

2. Price

Reminder to Bidder: Complete spreadsheets (tabs) 2. through 5.
Schedule C - Price
	To be completed by Bidder

Agency	Michigan Department of Transportation
Divison / Location	Coloma Business Office
Roadside Park Name/Number	New Buffalo Welcome Center
Roadside Park Location	Mile Marker 1 Eastbound I-94
Contract Base Term (years):		3
Contract Start Date:		11/1/26
Contract End Date:		10/31/29
JANITORIAL SERVICES
		Annual Quantity	Price per Day	ANNUAL PRICE
BASIC JANITORIAL SERVICES includes:

Daily Tasks performed daily 5 days per week (Sunday, Monday, Thursday, Friday, and Saturday) from 10:00 am to 6:30 pm Weekly Tasks performed 1 time per week Bi-Weekly Tasks performed 1 time every 2 weeks Seasonal Basic Janitorial Tasks performed as indicated Minor Maintenance Tasks performed as-needed Refuse Disposal 260 x = $ - 0

PERIODIC JANITORIAL SERVICES; performed as-needed/directed	Annual Quantity		Price Per Service		ANNUAL PRICE
Restroom
A.) Scrub floors with rotary machine B.) Clean drains C.) Clean ceiling vent covers D.) Clean ceiling heater panels	3	x		=	$ - 0
Lobby and Entrance Ways
A.) Dust wooden light soffits B.) Clean and disinfect lobby gates and housing C.) Clean ceiling and beam trusses D.) clean ceiling heaters	3	x		=	$ - 0
Literature Stock Rooms and Employee Kitchen
A.) clean ceiling heaters B.) scrub tile floor with rotary machine C.) Wash windows, sills, and doors	3	x		=	$ - 0
Storage and Utility Room
A.) Remove items from storage shelves, clean and sanitize shelves, replace storage items.	3	x		=	$ - 0
General Grounds
A.) Remove screens from windows. Wash outside of all windows. Wash screens and sills with mild detergent. Replace all screens. B.) Wash all windows and sills with squeegee inside and outside	3	x		=	$ - 0
Attic/Storage Area
A.) Clean and disinfect attic stairs/ladder, handrail, and grab bar. B.) Remove cobwebs C.) Dust wooden storage shelves D.) Sweep Floor	3	x		=	$ - 0
TOTAL ANNUAL PRICE FOR PERIODIC JANITORIAL SERVICES					$ - 0

TOTAL ANNUAL PRICE FOR ALL JANITORIAL SERVICES $ - 0

Successful performance of this Contract requires Attendents who are reliable and professional while on duty. It is critical that attendents report for duty as scheduled, perform Contract Activities without hindrance or delay, and maintain a professional manner when interacting with the public. Bid prices should be based on a wage for attendents that will facilitate obtaining and retaining attendents who meet this criteria and lessen employee turn-over.

Provide the hourly wage attendents will be paid under the contract:

TOTAL QUOTE FOR ONE YEAR			$ - 0
NUMBER OF YEARS IN CONTRACT TERM			3
TOTAL QUOTE FOR CONTRACT			$ - 0
Quick payment terms:	discount off invoice if paid within	days after receipt of invoice
Bidder
SIGMA VSS Vendor ID
Name of Bidder's representative/agent who approved price quote
Date
Telephone Number
Cell Phone Number
Email

File details come from the government source that posted it. Updated Aug 5, 2026.