LSJ Redacted.pdf

DEFENSE LOGISTICS AGENCY

, A

Date

Justification for Other than Full and Open Competition IAW FAR .

1. Nature and/or description of the action being approved:

2. A description of the supplies or services required to meet the agency’s needs (including the estimated value):

3. An identification of the statutory authority permitting other than full and open competition:

4. A demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition requires use of the authority cited:

April 11, 2023

DLA Document Services has a need to issue a 5 month (May 01, 2023 - Sep 30, 2023), with option months for Oct 1, 2023 - Dec 31, 2023, extension contract to continue services for without using competitive procedures. Original contract provided for leased multi-functional devices (MFDs), full service maintenance, all consumable supplies (excluding paper), key operator training, networking functionality, security accreditation along with technical and network installation support is required for OCONUS

Original orders procured 45 devices, with full service maintenance and all consumable supplies (excluding paper) for OCONUS. Lease support is requested to allow continuation of performance until replacement devices are delivered under pending Japan IDIQ.

FAR 13.106-1(b) Soliciting from a single source. (IAW U.S.C. 41 §3304)

(1) For purchases not exceeding the simplified acquisition threshold.

(i) Contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization)

Although other vendors are available to supply MFDs with consumables and services, there is a short time period to allow installation. No other vendor would be able to deliver new devices in time for a 1 May 2023 start date. These devices are currently in place and need to be extended on a sole source contract. Since the devices in place are under a lease, no other vendor can service the lease of another vendor without violating the lease terms. The only way to ensure uninterrupted support to the Warfighter is to issue a contract to the current vendor.

9. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required:

I certify that any supporting data that is the responsibility of technical or requirements personnel and which form a basis for the justification are complete and accurate.

Technical Personnel

Approval:

The justification, as presented above, is accurate and complete to the best of my knowledge and belief. Additionally, I have determined that the anticipated cost to the Government will fair and reasonable.

Contracting Officer

Competition Advocate (Above $ K )

Head of the Procuring Activity (Above $1 .5 million but not exceeding $ million)

Senior Procurement Executive (Above $ million and as required by DFARS PGI 20 0 ( ))

Due to highly specialized supplies or services a competitive contract action for these devices is not possible as the devices are being leased from who is the only vendor capable to continue the lease of the existing equipment.

The follow on requirement has been competed. This order is being put in place long enough until the follow on devices' new order period of performance to commence.