LSJ_Redacted.pdf

DEFENSE LOGISTICS AGENCY

CONTRACTING SERVICES OFFICE

5404 J AVENUE, BLDG 404

NEW CUMBERLAND, PA 17070-5059

Date

Justification for Other than Full and Open Competition IAW FAR 13.106-1(b)

1. Nature and/or description of the action being approved:

2. A description of the supplies or services required to meet the agency’s needs (including the estimated value):

3. An identification of the statutory authority permitting other than full and open competition:

4. A demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition requires use of the authority cited:

January 23, 2023

DLA Document Services has a need to issue a 4 month contract to continue services for SP7000-18-F-0037 (CTI) - 125 devices, SP7000-18-F-0046 (CTI) - 4 devices and SP7000-18-F-0057 (CTI) - 1 device (Feb 01, 2023 - May 31, 2023) with FY23 option months for Jun 1, 2023 – Jul 31, 2023 without using competitive procedures. Original contract provided for leased multi-functional devices (MFDs), full service maintenance, all consumable supplies (excluding paper) key operator training networking functionality security accreditation

FAR 13.106-1(b) Soliciting from a single source. (IAW U.S.C. 41 §3304)

(1) For purchases not exceeding the simplified acquisition threshold.

(i) Contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization)

Although other vendors are available to supply MFDs with consumables and services, there is a short time period to allow installation. No other vendor would be able to deliver new devices in time for a 1 FEB 2023 start date. These devices are currently in place and need to be extended on a sole source contract. Since the devices in place are under a lease, no other vendor can service the lease of another vendor without violating the lease terms. The only way to ensure uninterrupted support to the Warfighter is to issue a contract to the current vendor.

5. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by Subpart 5.2 and, if not, which exception under 5.202 applies:

6. A description of the market research conducted (see Part 10) and the results or a statement of the reason market research was not conducted:

7. Any other facts supporting the use of other than full and open competition, such as:

• Explanation of why technical data packages, specifications, engineering descriptions, statements of work, or purchase descriptions suitable for full and open competition have not been developed or are not available.

• When 6.302-1 is cited for follow-on acquisitions as described in 6.302-1(a)(2)(ii), an estimate of the cost to the

Government that would be duplicated and how the estimate was derived.

• Include a copy of the previous justification.

• The approval authority shall determine whether the planned actions were completed. If the actions were not completed, the justification for the follow-on acquisition shall be approved by the approval authority one-level above the approval authority for the previous justification (see FAR 6.304). If the previous justification was approved by the Senior Procurement Executive (SPE), the approval remains at the SPE level. DFARS PGI

206.304 (a)(s-70)(ii)

• When 6.302-2 is cited, data, estimated cost, or other rationale as to the extent and nature of the harm to the Government.

8. A listing of the sources, if any, that expressed, in writing, an interest in the acquisition (Include the results of the request for information or the sources sought notification in accordance with DFARS PGI 206.302-1 or include the waiver from the HCA or designee):

SP700-23-RFI-1007 posted to SAM.gov. SP7000-23-Q-0007 posted to SAM.gov

Market research indicates that an adequate competition pool exists for requirements of this type and it will be competed. The sole source order is being put in place long enough for the devices to be installed on SP7000-23-F-0077.

Original order SP7000-18-F-0037, SP7000-18-F-0046 & SP7000-18-F-0057 is for the lease of 130 devices, in which title/ownership is retained by CTI. Due to highly specialized supplies or services a competitive contract action for these devices is not possible as the devices are being leased from CTI who is the only vendor capable to continue the lease of the existing equipment. Although other vendors lease MFDs, no other vendor has lease rights to the existing equipment.

Failure to award a new order would result in numerous DLA customers being

None. DFARS PGI 206.302-1 required when utilizing the authority at FAR 6.302-1.

9. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required:

I certify that any supporting data that is the responsibility of technical or requirements personnel and which form a basis for the justification are complete and accurate.

Approval:

The justification, as presented above, is accurate and complete to the best of my knowledge and belief. Additionally, I have determined that the anticipated cost to the Government will be fair and reasonable.

Contracting Officer

Competition Advocate (Above $700K but not exceeding $13.5 million)

Head of the Procuring Activity (Above $13.

5 million but not exceeding $93 million)

Senior Procurement Executive (Above $93 m illion and as required by DFARS PGI 206.304(a)(S-70)(ii))

Due to highly specialized supplies or services a competitive contract action for these devices is not possible as the devices are being leased from CTI who is the only vendor capable to continue the lease of the existing equipment. The follow on requirement has been competed. This order is being put in place long enough until SP7000-23-F-0077 period of performance begins on 6/1/2023.