LRS Vehicle Management PWS.pdf

PERFORMANCE WORK STATEMENT

(PWS)

VEHICLE MANAGEMENT SERVICES

1 October 2025

TABLE OF CONTENTS

Section Number and Title Page Number

1.0. Description of Services

General Duties 3-5

2.0. Vehicle Management 5

3.0. Types of Maintenance (Classification) 6-7

4.0. Accountability Tracking 7-8

5.0. Reports and Listings 8-9

6.0. Service Summary (SS) 9-10

7.0. Government-Provided Property And Services 10-12

8.0. General Information 12-17

Appendixes

Appendix 1 - Technical Acronyms 18

Appendix 2 - Technical Definition 19-22

Appendix 3 - Applicable Publications And Forms 23-24

Appendix 4 - Workload Estimates: Vehicle Maintenance Workload Factors 25

Appendix 5 - Workload Estimates: Training Workload 26

Appendix 6 - Government-Owned Vehicles Workload: General Services Administration (GSA) Leased Vehicles 27-28

Appendix 7 - Government-Owned Vehicles Workload: In-House Government- Owned Vehicles - Master List (Wing Users) 29-30

Appendix 8 - Data Deliverables 31

PERFORMANCE WORK STATEMENT (PWS) FOR VEHICLE MANAGEMENT

1.0. Description of Services/Overview. The Hurlburt Field AFB 1st Special Operations Logistics Readiness Squadron (1 SOLRS) Vehicle Management provides effective management, receipt, assignment, accountability, operation, transfer, inspection, and maintenance services for the base vehicle fleet, tenant organization vehicles, selected registered and non-registered equipment, and transient vehicles. Vehicles assigned are a combination of in-house government-owned vehicles (Appendix 7) and General Services Administration (GSA) leased vehicles (Appendix 6). GSA vehicle servicing and maintenance shall be accomplished In Accordance With (IAW) GSA policy defined in the GSA packet maintained in each GSA-leased vehicle. Note: Maintenance services will not include GSA-leased vehicles. Services will only include monitoring/tracking of work completed. Services include providing minor, major, unscheduled, scheduled, and preventive maintenance services for the government non-leased vehicle fleet, using in-house, contract and warranty services; performing on-base and local area mobile maintenance services; maintaining maintenance records; providing analysis and reports using the Defense Property Accountability System (DPAS) and Defense Logistics Agency (DLA) Enterprise External Business Portal (EEBT) link, and providing materiel support through government and commercial vendors and agencies. The contractor shall comply with Department of the Air Force Instructions (DAFIs/AFIs), all federal, state, and local laws in the performance of this Performance Work Statement (PWS).

1.1. Place of Performance. The contractor shall perform the required support at 1 SOLRS. The contractor is jointly located with government/military personnel in Building 90102, 122 Terry Avenue, Hurlburt Field FL, 32544. The contractor will conduct duties in the following locations:

• Building 90102 – Vehicle Maintenance Facility

• Building 90106 – Allied Trades Facility

• Building 90108 – Fire Truck/Refueling Maintenance Facility

1.1.1. Hours of Operation. The contractor shall provide Vehicle Management services as follows:

Monday through Friday 0630 – 1530 Vehicle Management

1.1.2. Workplace Safety. Contractor personnel shall comply with all installation and facility safety, and security regulations, as well as the health, safety, and security provisions of the contract. Contractor personnel shall report security or safety problems to the Contracting Officer, or designated safety representative and/or Security Police as appropriate.

1.2. General Duties.

1.2.1. Personnel. The contractor shall support the Hurlburt Field AFB 1 SOLRS located at in Building 90102, 122 Terry Avenue, Hurlburt Field FL, 32544. The contractor will work under the direction of the 1 SOLRS Vehicle Management Manager or designated alternate. The contractor shall provide all necessary labor and personnel to provide Vehicle Management capabilities. The contractor shall provide their personnel with the appropriate Job Safety Training to perform vehicle management capabilities.

The contractor shall work with the Contracting Officer’s Representative (COR) Point of Contact (POC) to resolve PWS work conflicts.

1.2.1.1. Vehicle Mechanics. The contractor shall provide a vehicle mechanic that have a minimum of three years’ experience in vehicle mechanic services in either gasoline or diesel engines and related vehicle systems such as electrical, hydraulic, air systems, heating & air conditioning (HVAC), to include powertrain, steering, suspension, and braking. Must have experience in troubleshooting and diagnostics of electronic control systems such as powertrain control modules, anti-lock brakes (both air and hydraulic). Experience with heavy construction equipment, forklift and mobile cranes is highly desirable. Associated Automotive Service Excellence (ASE) certifications highly recommended.

1.2.1.2. Firefighting & Aircraft Refueling Mechanic. The contractor shall provide a mechanic that performs inspections, maintenance, diagnosis, repair, and performance testing on crash and structural emergency response vehicles. Experience in related vehicle systems such as electrical, hydraulic, air systems, heating & air conditioning (HVAC), powertrain, steering, suspension, and braking. Must have experience in troubleshooting and diagnostics of electronic control systems such as powertrain control modules, anti-lock brakes (both air and hydraulic), to include Heavy vehicle steering, suspension, brake systems. Must have on-hand experience in both structural pumping systems and airfield rescue firefighting (ARFF) pumping systems. Additional qualifications can be identified by schooling, training, experience, and recognized certification programs, such as those administered by Automotive Service Excellence (ASE), Emergency Vehicle Technician (EVT) Certification Commission, Inc., or other equivalent certifying agencies and have a minimum of three years’ experience. Level II EVT qualifications, IAW National Fire Protection Association (NFPA) 1071, Standard for Emergency Vehicle Technician Professional Qualifications, is highly desired.

1.2.1.2.1. The contractor will be required to perform the preventative, annual and 3-year inspections on all refueling assets. The contractor is also required to perform maintenance, diagnosis, repairs, training, and performance testing on refueling assets to include R-11’s and C301’s as well as hands-on training for personnel assigned to the refueling maintenance section. Experience in related vehicle systems such as the Scully fuel control system, electrical, hydraulic, air systems, heating & air conditioning (HVAC), powertrain, steering, suspension, and braking. Must have experience in troubleshooting and diagnostics of electronic control systems such as powertrain control modules, anti-lock brakes (both air and hydraulic), to include heavy vehicle steering, suspension, and brake systems. Furthermore, must have hands-on experience with R-11 and C301 pumping systems. Additional qualifications can be identified by schooling, training, experience, and recognized certification programs such as those administered by Automotive Service Excellence (ASE), or other equivalent certifying agencies and have a minimum of three years of experience.

1.2.1.3. Fleet Management and Analysis (FM&A). The contractor shall provide FM&A capability to manage the efficient and economic operation of the wing vehicle fleet IAW AFI 24-302, Vehicle Management. Contractor responsibilities include, but are not limited to fleet accountability, conducting fleet management/maintenance analysis, oversight and scheduling of vehicle preventative maintenance/special inspection schedules and establish and manage the Vehicle Control Program (VCP). The FM&A personnel will have a minimum of two (2) years’ experience or equivalent training in FM&A and DPAS operation and/or similar/related accounting systems and procedure as required by this PWS.

1.2.1.3.1. Scheduled Maintenance Program. FM&A will oversee the schedule maintenance program.

Scheduled maintenance is accomplished IAW TO 36-1-191, which provides maintenance frequencies.

The contractor shall notify customer of scheduled maintenance requirements based on schedule generated from DPAS. The contractor shall be responsible for scheduling work and determining vehicle maintenance priorities IAW AFI 24-302. The contractor shall provide work status to the customer, typically the unit VCO, as requested.

Upon receipt of vehicle addition or notice of deletion to fleet inventory, the contractor shall research data received with vehicle and input into the Basing & Logistics Analytics Data Environment (BLADE) Transaction Request Tool (TRT) or equivalent; TRT will be monitored for changes/updates made by 441 Vehicle Support Chain Operation Squadron (VSCOS). Other services shall include, but not be limited to performing an acceptance inspection or serviceability inspection and processing vehicle for service or disposition. If vehicle is being transferred to another location or being used for extended Temporary Duty (TDY), the contractor shall update vehicle status in TRT and place the historical file with the vehicle for transfer and a copy of the historical record for extended TDY. All work under this paragraph shall be accomplished IAW AFI 24-302, TO 36-1-191 and 441 VSCOS guidance.

1.2.1.3.2. DOD Fleet Credit Card. The FM&A shall manage the base fleet service credit cards established by the Accountable Official (AO). Services shall include requisitioning, receiving, issuing, and administering control of the DOD Fleet Credit Card IAW AFI 24-302 and AFI 24-301.

1.2.1.4. Vehicle Management Training Leader. The contractor shall provide an individual who has Air Force vehicle management experience to administer the duty and skill upgrade training program.

The contractor will track training requirements, performance, and progress of all personnel in Vehicle Management and provide inputs into the OJT records and My Training or equivalent system, other Air Force training system of record, and into locally formed spreadsheets, documents, and slides. The contractor will be responsible for briefing training status to squadron, unit training manager, and vehicle management leadership on a weekly schedule.

1.2.1.5. Technical Orders (TO) Library. The contractor shall maintain the Vehicle Maintenance Technical Orders (TOs) publication file, commonly referred to as a TO Library. The contractor shall maintain a file of current TOs for Vehicles and Equipment that they are responsible to maintain and service. The contractor shall use the Enhanced Technical Information Management System (ETIMS) where applicable to maintain, add, delete, and update TO requirements IAW TO 00-5-1. Other repositories of TOs may be used if required TOs are not available through ETIMS IAW AFI 24-302.

The TO Library will be managed and inspected IAW TO 00-5-1.

2.0. Vehicle Management

2.1. Requirements. The contractor shall provide scheduled and unscheduled vehicle and equipment maintenance and repair services for Hurlburt Field. Services shall include inspections (including Time Compliance Technical Orders (TCTOs), Service Bulletins (SBs), One Time Inspections (OTIs), etc.), servicing, major and minor repair of vehicles and equipment accounted for in DPAS. The contractor shall maintain Mission Capable (MC) rates for the vehicle fleet IAW AFI 24-302. Scheduled maintenance is accomplished IAW TO 36-1-191, which provides maintenance frequencies. The contractor shall notify customer of scheduled maintenance requirements based on schedule generated from DPAS. The contractor shall be responsible for scheduling work and determining vehicle maintenance priorities IAW AFI 24-302. The contractor shall provide work status to the customer, typically the unit VCO, as requested.

Other services shall include, but not be limited to performing an acceptance inspection or serviceability inspection and processing vehicle for service or disposition. All work under this paragraph shall be accomplished IAW AFI 24-302, TO 36-1-191 and 441 VSCOS guidance.

3.0. Types of Maintenance (Classification)

3.1. Scheduled Maintenance. The contractor shall perform scheduled maintenance to include Preventative Maintenance and Inspection (PM&I) and Special Inspections based on the DPAS schedule IAW TO 36-1-191 and AFI 24-302. An AF Form 4354, PM&I is used in conjunction with applicable manufacturer’s inspection requirement during the scheduled PM&I and will be filed with the DPAS work order IAW AFI 24-302.

The contractor shall process a 90-day due-in listing from DPAS Inquiries, IAW DPAS Maintenance & Utilization (M&U) Playbook, for vehicles and vehicular equipment that require PM&I by date IAW TO 36-1-191. The contractor shall verify, schedule and/or complete all schedule maintenance due by mileage/hours within four duty days of DPAS notification, i.e. auto work order opened.

3.2. Intermediate Maintenance. Intermediate maintenance is accomplished by the base Vehicle Management, including major and minor repairs. The Vehicle Maintenance Manager determines shop capability and decides which source of repair to use. Manpower, total cost, mission requirements, Non- Mission Capable (NMC) time, shop tools, equipment and technical capability influence the decision-making.

3.3. Minor Maintenance. Upon customer arrival, the contractor shall inspect vehicle for operator care, damage, or possible abuse; check mileage, and determine work requirements. The contractor shall accomplish minor maintenance when the work requirement is determined to be two hours or less in duration and does not require expenditures exceeding costs as determined by the Vehicle Maintenance Manager for any single component. The contractor shall ensure completed work information is input into DPAS as a work order. Maintenance costs exceeding component cost as determined by the Vehicle Maintenance Manager or exceeding two hours in work duration shall be major maintenance. The contractor shall replace tires and batteries IAW AFI 24-302.

3.4. Major Maintenance. When work costs exceed the minor maintenance requirement, the contractor shall complete an AF Form 4355, Vehicle Incoming Inspection, each time a vehicle is processed into Vehicle Maintenance. It is filed with corresponding DPAS work order upon completion of maintenance (Reference AFI 24-302). The contractor shall then generate the DPAS work order, perform work, and notify customer for pick-up. This work includes repairing or replacing parts, assemblies, sub-assemblies, and components IAW AFI 24-302. The contractor may have to fabricate parts when required and perform body, glass, upholstery, and structural repair. The contractor shall ensure completed work information is input into DPAS. All parts exceeding $500 must be approved by the Vehicle Management leadership prior to purchase, to include two purchase quotes, provided with the parts request. Vehicle Management leadership approval is required for exceeding the One Time Repair Limit (OTRL) IAW AFI 24-302 and TO 36-1-191.

3.5. Mobile Maintenance. Upon receipt of request for mobile maintenance, the contractor shall determine validity, and if valid, respond to the request IAW AFI 24-302. If parts are needed, the contractor shall order parts, recover the vehicle, schedule repair and complete. All attempts shall be made to accomplish the required work at the breakdown site. The contractor shall ensure completed work information is input into DPAS as a work order.

3.5.1. The contractor shall complete training for AF Form 483 Certificate of Competency as required for flightline driving.

3.6. Operator Care Maintenance. The contractor shall provide operator care maintenance required by the operator care program for all vehicles IAW AFI 24-302.

3.7. Tools and Equipment (Specialized). Specialized tools and equipment are tools used for special applications in specific vehicle repair and maintenance. Government-owned specialized tools and equipment shall be calibrated IAW TO 00-20-14 and AFI 24-302.

3.8. Tires. The contractor shall provide tire shop services to include inspection, repair, replacement, and assistance in changing tires not covered in the operator care program. The contractor shall use tire control procedures IAW TO 36-1-191, AFI 24-302, and AFI 23-101. New tires for all government owned vehicles will be procured from the most economical source.

3.9. Unscheduled Maintenance. Unscheduled Maintenance does not include scheduled maintenance, preventive maintenance, and any other recurring type of maintenance.

3.10. Limited Technical Inspections (LTIs)

3.10.1. Deployments. The contractor shall perform an LTI and accomplish repairs on general and special purpose vehicles and material handling equipment identified to deploy. The contractor shall prepare duplicate Vehicle Historical Records IAW AFI 24-302, TO 36-1-191 and Hurlburt Field Installation Deployment Plan (IDP). Historical record, if required, will be placed inside the vehicle.

3.10.2. Process LTIs. The contractor shall ensure vehicles requiring an LTI for acceptance, disposition action, and repair decisions are processed within 10 duty days of requirement and provided to the AO.

LTIs for shipping must be completed as soon as practical in order to meet Redistribution Order (RDO) requirements IAW AFI 24-302 and TO 36-1-191.

4.0. Accountability Tracking.

4.1. Parts. The contractor shall account for all parts by entering data into DPAS. The contractor shall ensure accountability of all parts waiting to be installed or still on-order, update parts locations and associated data elements IAW applicable DPAS M&U and Warehouse Playbooks and 441 VSCOS guidance.

4.2. Green Procurement Program (GPP). Collect and report on the local procurement standards utilizing the virtual “Air Force Vehicle Management Green Procurement Program Log” to document data concerning the use/procurement of all items identified in AFI 24-302 (to include new/virgin/exempted items/products). Collect and report on the purchase and use on Engine Coolants, Hydraulic Fluids Greases-Truck, Sorbents, Re-refined Oil and Tires using the latest reporting tool located on the Air Force Vehicle Management Neighborhood IAW AFI 24-302. Personnel involved in this process must complete the required “Green Procurement” computer-based training.

4.3. Fuel Issues. Attain access to the Defense Logistics Agency (DLA) Enterprise External Business Portal (EEBP) website, https://business.dla.mil/landing/index.jsp. Perform a download of fuel issue data from the DLA EEBP link, screen for accuracy, resolve discrepancies, and input into DPAS (IAW DPAS M&U Playbook). Download/input frequency will be at least weekly (IAW AFI 24-302).

4.4. Air Force IT Systems (AFITS)

4.4.1 Defense Property Accountability System (DPAS). DPAS will be used by the AF Vehicle Management community as the primary system for performing all life-cycle management functions pertaining to the ground vehicle fleet including agency owned and leased assets. After work is performed, information concerning the completed work is also entered into the system and is used to generate various reports for local and higher headquarters use. DPAS is composed of several modules which collect data on vehicle utilization, cost, and other specialized data on the base vehicle fleet that is managed and supported. The contractor shall comply with operating procedures as described in DPAS M&U Playbook, BLADE Vehicle View Transaction Request Tool (TRT) User’s Guide or equivalent, AFI 24-301 and AFI 24-302.

5.0. Reports and Listings.

5.1. Master Vehicle Report. The Master Vehicle Report is maintained in BLADE/Fleet Management/Fleet Posture Current/Hurlburt Field/Details. The contractor shall monitor for vehicle data accuracy in BLADE and if not, submit corrections through TRT or report problems to 441 VSCOS, DSN: 312-574-4410/4408, Comm: 757-764-4410/4408, Email: 441VSCOS.AF.VehMgt@us.af.mil.

The listing is used for fleet management purposes.

The contractor shall provide fleet management services to include, requesting adjustments to unit vehicle authorizations and assignments, receiving new assets from the Vehicle Due-In Listing (or rotating vehicles), receiving new leased vehicle authorization by updating /using TRT IAW AFI 24-302.

All adjustments/assignments will be validated by the AO.

Upon request for a new vehicle authorization, the contractor shall process request IAW AFI 24-302 and coordinate AF Form 601 through the AO prior to submission to Major Command (MAJCOM).

5.2. Analysis Data Reports. The contractor shall provide various reports and analysis generated by OLVIMS-Dispatch, DPAS, BLADE or any applicable IT system; some reports require manual preparation. OLVIMS-Dispatch, BLADE, and DPAS generated reports are to be prepared IAW AFI 24- 301, AFI 24-302, and DPAS M&U Playbook. Non-automated reports are generally reports required by higher headquarters or public law. The contractor shall provide the AO/COR any additional analysis data (non-programmed) upon request.

5.2.1. Minimum Essential Level (MEL) and Vehicle Priority Recall List (VPRL). The contractor shall develop and manage a vehicle MEL/VPRL IAW AFI 24-302. The purpose of this listing is to establish vehicle maintenance and recall priorities. The MEL/VPRL is approved by the 1 SOMSG/CC annually IAW AFI 24-302. All coordination will be routed to the AO prior to 1 SOMSG approval. (See

APPENDIX 8, C08)

5.2.2. Reimbursable Report. The contractor shall complete monthly reimbursable report (parts purchased) IAW AFI 24-302. The contractor will ensure all reimbursable cost data is reconciled monthly with AO. This data must be verified for accuracy. (See APPENDIX 8, C09)

5.3. Activity/Data/Performance Reports.

mailto:441VSCOS.AF.VehMgt@us.af.mil

5.3.1. WAR Reports. The contractor shall provide a weekly activity report (WAR) to the COR not later than close of business each Friday. The WAR shall contain status of all current tasks, timeline milestones status, and comments as required.

The WAR will be on contractor letterhead and will list previous week’s accomplishments.

The WAR shall include at a minimum the following.

- Contract number and report period.

- A narrative review of work accomplished during the reporting period and/or significant events.

o Number of intermediate maintenance action performed.

o Number of minor maintenance action performed.

o Number of major maintenance action performed.

o Number of scheduled maintenance action performed.

o Number of mobile maintenance action performed.

o Number of limited technical inspections for deployment action performed.

- Projection of work to be perform during next reporting period.

- Problems areas anticipated for the next reporting period.

- Other additional comments as required.

5.3.2. Delivery Instructions. Reports will be submitted electronically, if possible, and hard copy if wet signature is required, unless otherwise specified. Electronic submissions will be compatible with AF-standard desktop applications.

5.3.3. Deliverables. All deliverables must meet professional standards and the requirements set forth in contractual documentation. The contractor shall be responsible for delivering all end items specified. The following items are outputs, which fall within the scope of this effort, and which are illustrative of the type of work the Government expects to require.

5.3.3.1. Data Deliverables. See Appendix 8.

5.3.3.2. Contract Performance Deliverables.

Deliverable PWS Paragraph

DATE of 1st Submission

Date of Subsequent Submission Delivered To

Weekly Activity Report 5.3.1. 30 days after award

Friday of Each Week

COR

Employee List 8.2.2.

Within fifteen (15) business days of contract award

Within two (2) working days of the change*.

Contracting Officer&

COR

Quality Control Plan 8.1. Submitted at time of proposal. * When any changes occur.

Contracting Officer&

COR

*Report to be updated on an as needed basis or upon written request of the Contracting Officer (CO).

5.4. Contractor personnel shall not perform additional duties.

6.0. Service Summary (SS)

6.1 Service Summary (SS). The contractor service requirements are summarized into performance objective which relate directly to mission essential items. The performance thresholds describe the minimum acceptable levels of service required for each performance objective. These thresholds are critical to mission success and constitute acceptable (satisfactory) performance.

SS# Performance Objective PWS Ref Performance Threshold (to receive Satisfactory Rating)

SS1

Repairs to vehicles and equipment shall be accomplished to meet safety and serviceability standards

1.2.1.3.1. & 2.1

a. 1 Defect per month. All vehicles awaiting pick- up by user shall be inspected for job quality and completeness Vehicle is free of grease and grime generated by the accomplished repairs. Repairs meet the standard IAW TO 36-1-191.

2.1.

b. 1 Defect per month. All TCTOs, SBs, and/or directed OTIs and other required inspections that apply to the vehicle fleet shall be performed and annotated in DPAS at all times IAW AFI 24-302 and DPAS M&U Playbook.

SS1 Mission Capable (MC) rates shall be obtained for the vehicle fleet 2.1. Fleet shall comply with the monthly average MC rate of 80%.

SS1 Timely performance of scheduled maintenance actions 3.1.

85% of all scheduled maintenance accomplished prior to the DPAS scheduled due date each month. Those due by mileage/hours scheduled/completed within four duty days each month.

SS1 Limited Technical Inspection (LTI) processing 3.10.2.

LTI's for acceptance, disposition action and repair decisions will be processed within 10 duty days of requirement and provided to the AO 100% of the time.

SS1 Green Procurement Program (GPP) Log. 4.2.

1 Defect per month. All records are maintained in the GPP log with a 98% accuracy rate per entry IAW AFI 24-

302. All transactions will be logged onto the virtual GPP Log within two duty days of actual transaction.

SS1

Upon completion of vehicle maintenance work order, data must accurately match the data within

DPAS

4.4.1.

1 Defect per month. Completed work orders generated in a one month period are entered into DPAS. 100% of errors found corrected.

SS1 Fuel Issues downloaded/input into DPAS 4.3. 100% of accurate fuel issues will be input into DPAS on a weekly basis.

SS1 Perform required reconciliations of DPAS and BLADE systems 5.1.

100% of vehicles will be correctly loaded and managed with the applicable data systems.

*Note: PWS paragraph references shall be inclusive of all subparagraphs within that section.

7.0. Government-Provided Property And Services

7.1. General Information. The Government shall provide the facilities, office supplies, equipment, materials, and services listed in Section 7.2 through Section 7.3. Except for the items identified as government provided, the contractor shall furnish all required other items to perform this contract IAW the PWS.

7.2. Government-Provided Property:

7.2.1. Government-Provided Facilities. The Government shall provide or make available facilities located with government/military personnel in Buildings 90102, 90106, and 90108, Hurlburt Field FL, 32544. Government facilities have been inspected for compliance with the Occupational Safety and Health Act (OSHA). No hazards have been identified for which work-a-rounds have been established.

Should a hazard be subsequently identified, the Government corrects OSHA hazards according to base-wide government developed and approved plans of abatement taking into account safety and health priorities. A higher priority of correction will be assigned to the facilities provided hereunder merely because of this contracting initiative. The fact that no such conditions have been identified does not warrant or guarantee that no possible hazard exists, or that work-around procedures will not be necessary or that facilities as provided will be adequate to meet the responsibilities of the contractor.

Compliance with the OSHA and other acceptable laws and regulations for the protection of employees is exclusively the obligation of the contractor. Further, the Government will assume no liability or responsibility for the contractor's compliance or noncompliance with such requirements, with the exception of the aforementioned requirement to make corrections according to approved plans of abatement subject to base-wide priorities. Before any modification of the facilities performed by the contractor at his or her expense, the contractor must provide the contracting officer documentation describing in detail, the modification requested. No alterations to the facilities shall be made without specific written permission from the contracting officer. In the case of alterations necessary for compliance with OSHA, such permission shall not be unreasonably withheld. The contractor shall return the facilities to the Government in the same condition as received, fair wear and tear and approved modifications excepted. These facilities shall be only used in performance of the contract.

7.2.2. Automatic Data Processing Equipment (ADPE). The government host unit will grant access to ADPE and training to the minimum extent necessary for mission accomplishment. The contractor shall use ADPE for controlling and tracking data and information as well as any other duties related to contract performance. (The contractor shall not use government furnished ADPE or services for non-contractual related purposes.) The contractor shall comply with all computer system security procedures required by the Government.

7.2.2.1. Local Area Network Access (LAN). Contractor personnel using unclassified automated information systems that have access to sensitive information must possess, at a minimum, a National Agency Check or Entrance National Agency Check in accordance with DoDMAN5200.02_DAFMAN16-1405 DAF Personnel Security Program.

7.2.2.2. Computer Security. The contractor shall maintain computer systems security integrity in accordance with the Air Force Computer Security (COMPUSEC) program (AFSSI 5102). The contractor personnel will be required to complete testing IAW DoD Cyber Awareness Program and satisfy any other local requirements set forth by the 1st Special Operations Communications Squadron or other government agency prior to being allowed access to government computers.

7.3. Government Provided Services. The contractor will not be required to reimburse the Government for the cost of the following services. Notwithstanding the services listed below, the contractor shall perform all tasks identified in the PWS.

7.3.1. Government-Provided Utilities. Normal operational utilities include electric, sewer and water.

7.3.2. Telephone. Class "A" DSN access for official off base use and class "C" for on base use only.

Long distance commercial service shall be at contractor's expense.

7.3.3. Refuse Collection. IAW the base refuse contract. Provided at no cost to the contractor.

7.3.4. Insect and Rodent Control. Submit request to Civil Engineer Work-order Desk.

7.3.5. Environmental Services. IAW with base Civil Engineer directives and policy. Provided at no cost to the contractor.

7.3.6. Security Forces. The Government will provide general security service. Security Forces phone extensions are 911 for emergencies, and 884-7777 / 7114 / 6423 for routine calls.

7.3.7. Emergency Medical Services. In the event of a severe emergency, 911 should be contacted.

Ambulance transport responds from the Hurlburt Field Clinic Monday through Friday. On Weekends and Holidays, Okaloosa County ambulance transport will respond. One of the units will respond to the 911 call, and if necessary, transport a service provider employee to one of the local hospitals. The service provider shall reimburse the respective agency for these services.

7.3.8. Computer Services. The Government shall provide a LAN and E-mail account to each contractor employee. This service shall be strictly for conducting official Government business. Individuals must pass the DoD Information Assurance Awareness (IAA) Cyber Awareness course and obtain a Common Access Card (CAC) prior to receiving access to the base network.

8.0. General Information

8.1. Quality Control Plan. Revisions to the Quality Control plan may be required at any time during performance of the contract to assure contractor compliance with requirements of the PWS and contract.

The contractor shall make appropriate revisions and obtain acceptance of the revised plan from the contracting officer. Revised copies of the Quality Control Plan shall be provided to the contracting officer and COR upon acceptance from the contracting officer.

8.2. Contractor Personnel: All contractor personnel must possess or be able to obtain a favorable security clearance prior to the start of work stated in this PWS.

8.2.1. The contractor shall ensure personnel are commensurate with manning and experience levels for each designated position and job description. Where reading, understanding, and discussing safety, security, mission, and environmental issues are an integral part of a contract employee’s duties, that employee must be able to understand, read, write, and speak English.

8.2.2. The contractor shall maintain a current listing of all employees working on this contract. The list shall include each employee’s full name, aliases and social security number and shall be marked For Official Use Only. The original and one copy of this list shall be furnished to the Contracting Officer at the pre-performance conference. Personnel changes at Hurlburt Field that are made during the performance of this contract shall be sent to the Contracting Officer and 1 SOLRS COR, within two (2) working days of the change.

8.2.3. The contractor shall not employ any person who is an employee of the US Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to Department of Defense (DoD) Regulation 5500.7, Standards of Conduct. The contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64-106, Contractor Labor Relations Activities.

8.2.4. Driving License/On-base Requirements. The contractor and employees shall comply with base traffic regulations at all sites. The contractor shall ensure employees have a current and valid state/country driver’s license for the type of vehicle being driven before allowing the employee to operate a personal vehicle on Hurlburt Field, Florida. NOTE: IAW AFI 24-301, Ground Transportation, DoD contractor employees shall not be issued Optional Form (OF 346), U.S. Government Motor Vehicle Operator’s Identification Card or AF Forms 2293 or 2296. There are no government provided vehicles under this contract.

8.2.5. Site Leaders. The contractor shall provide a site leader who shall be responsible for the performance of work. The name of this person and of an alternate(s), who shall act for the site leader when the site leader is absent, shall be designated in writing to the Contracting Officer (CO) for approval prior to contract start date. Changes to designations should be supplied in writing (or email) to the Contracting Officer promptly within 24 hours of the change.

8.2.5.1. The site leader or alternate shall have full authority to act for the contractor on all matters relating to daily performance.

8.2.5.2. The site leader or alternate shall be available during normal duty hours within 30 minutes to meet on the installation with government personnel to discuss problem areas. After normal duty hours, the designee shall be available within one hour to discuss problem areas telephonically to determine appropriate course of action.

8.2.5.3. Base Access. The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished contractor identification badges while visiting or performing work on the installation.

8.2.5.4. Employee Base Access: The Contractor shall be required to complete the following forms (to be provided at the pre-performance conference) in order for employees to gain access to the installation:

a. Contractor Employee Listing

b. Hurlburt Field Contractor Access Badge Affidavit (CAB)

c. Department of Homeland Security Form I-9 (DHS I-9)

8.2.5.5. Required Forms. Upon notification that the Employee List has been forwarded to the Visitor Control Center, the other two forms (DHS I-9 & CAB) shall be completed and hand carried to the Visitor Control Center by the employee. If everything is in order, they will receive a contractor badge. If an employee will be driving on Hurlburt Field they are required to provide a valid driver’s license, vehicle registration, and proof of insurance. NOTE: It is recommended employees allow sufficient time at the Visitor Control Center (main gate or contractor gate) for their documentation to be processed.

Hours of operation for the contractor gate is 0600 – 1800 (6:00 pm) for employees operating contractor identified vehicles.

8.2.5.6. Employee Listing Revisions. During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials (e.g. CAC, Line Badge, SIPRnet token, etc.) and vehicle passes for any employee who no longer requires access to the work site. Issued credentials will be handled/treated as government property.

8.2.5.7. Return of Credentials. Contractor Employees that terminate their employment with 1 SOLRS will out process through the 1 SOLRS Security Manger and/or Trusted Agent equivalent along with their issued credentials. Issued credentials not returned will be considered “lost.” The Contractor will assume financial liability for credentials not returned to the government IAW DoDI 5000.64_DAFI 23-111.

8.2.5.8. Escort Requirement. When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, The Air Force Installation Security Program, and DoDMAN 5200.02_DAFMAN 16-1405, AF Personnel Security Program, as applicable.

8.2.5.9. Disposition of Identifications/Passes. Upon completion or termination of the contract or expiration of the identification passes, the contractor shall ensure that all base identification passes issued to employees are returned to the issuing office.

8.2.6. Personnel Integrity. The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the contracting officer as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

8.2.7. Personnel Appearance. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This shall be accomplished by the wearing of approved badges or shirts, which shall contain at least the company's name. If used, badges shall be of sufficient size and shall be worn by employee in such a standardized manner as to be clearly visible. Wearing of badge will be in a manner as not to pose a safety violation.

8.2.8. Smoking, Eating and Drinking. The contractor shall permit smoking, eating and drinking only in designated areas.

http://www.e-publishing.af.mil/search.asp?keyword=AFI+31-101&Go.x=8&Go.y=10

8.2.9. Safety. Contractors are solely responsible for compliance with Occupational Safety and Health Administration (OSHA) standards and the protection of their employees.

8.2.10. Employee Training. Employees of the contractor are expected to maintain currency in their core professional competencies in a manner that is standard practice in the industry. This includes the attendance at required refresher courses, and training in new product releases or updates.

8.2.10.1. Standard Government Provided Training. The training listed in the table below is normally provided by the Government to contractor employees and is available through the applicable AF training platform (myLearning, GRIFFIN, AFIT, DAU, etc.) accessed through the Air Force Portal unless otherwise noted.

Note 1: Contractor will perform Chief of the Office of Records and RC responsibilities IAW AFI 33- 322 for each contractor managed work centers.

Note 2: Defense Acquisition University (DAU) online course.

Note 3: In-house Local training.

8.2.10.2. New or Updated Technology Training. Training in support of new or updated technology for the 1 SOLRS mission shall be provided once by the Air Force for the initial cadre of contract employees working at the time of the upgrade or receipt of new equipment. The method, amount and need for training will be defined by the Air Force. The contractor will be responsible for training any subsequent employees.

8.3. Performance Evaluation Meetings. The contracting officer may require the contract manager to meet with the contracting officer, contract administrator, COR, and other government personnel as deemed necessary. The contractor may request a meeting with the contracting officer when he or she believes such a meeting is necessary. Written minutes of any such meetings shall be recorded in the contract and signed by the contract manager and the contracting officer or contract administrator. If the contractor does not concur with any portion of the minutes, such non-concurrence shall be provided in writing to the contracting officer within 10 calendar days following receipt of the minutes.

8.4. Physical Security. The contractor shall safeguard all government property.

TITLE DURATION REQ.

FREQ.

REQUIRED

BY

DoD Cyber Awareness Challenge 60 Minutes Annual All Force Protection 30 minutes Annual All

Records Management Training 60 Minutes Annual All Controlled Unclassified Information (CUI)

Training 60 Minutes Annual All

DAF-Operations Security Awareness Training 60 Minutes Annual All DoD Annual Security Awareness Training

Environmental Management System 30 Minutes One-time All SECAF Directed “No Foreign” Training 30 Minutes One-time All

Nuclear Certified Equipment (NCE) 30 Minutes Annual All War Reserve Materiel (WRM) Course 30 Minutes Annual All

Anti-Terrorism Training (locally determined) TBD As required All

8.4.1. Key Control. If issued work center keys, the contractor shall establish and implement methods of making sure all keys issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the Government.

8.4.1.1. The contractor shall immediately report to the COR or contracting officer any occurrence of lost or duplicated keys.

8.4.1.2. In the event keys, other than master keys, are lost or duplicated, the contractor may be required upon written direction of the contracting officer, to re-key or replace the affected lock or locks without cost to the Government. The Government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. In the event the master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

8.4.1.3. The contractor shall prohibit the use of keys issued by the Government by any persons other than the contractor's employees and the opening of locked areas by the contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas.

8.4.1.4. Lock Combinations. The contractor shall control access to all government provided lock combinations to preclude unauthorized entry.

8.5. Hours Of Operation

8.5.1. Normal Hours of Operation. The contractor shall perform the services required under this contract during the following hours: Monday through Friday 0630 hours to 1530 hours.

8.5.1.1. Holidays. The contractor will not be required to work during the listed holidays:

New Year's Day January 1st - As Federally Observed Martin Luther King Day Observed on the third Monday of January President's Day Observed on the third Monday of February Memorial Day Observed on the last Monday in May Juneteenth As Federally Observed Independence Day July 4th - As Federally Observed Labor Day Observed on the first Monday of September Columbus Day Observed on the second Monday in October Veterans Day November 11th - As Federally Observed Thanksgiving Observed on the fourth Thursday in November Christmas December 25th - As Federally Observed

If the holiday falls on a Saturday, it is observed on the proceeding Friday. If the holiday falls on a Sunday, it is observed on the following Monday.

4.5.1.2.1. AFSOC identified Military Down Days, 1 SOW Resilience Tactical Pauses (RTP), and other deliberate non-flying/non-maintenance days are considered workdays for contractor personnel.

8.6. Support During Other Than Normal Duty Hours. Unforeseen mission requirements may require the contractor to occasionally perform during other than normal duty hours.

These requests will be limited to bona-fide emergencies such as Hurricane preparation and recovery, Real-World deployment surges and/or catastrophic failure of critical supply data systems. Requests for extended support will be submitted through the Contracting Office and will provide a minimum of 4 hours-notice prior to start of extended support periods. The number of contractor personnel required will be based on the level and duration of extended support required.

8.7. Force Protection Condition (FPCON) Checks. FPCON checks may occur sporadically. Increased military security measures shall dictate the use of force protection conditions (FPCON Alpha, Bravo, Charlie or Delta) for the base. 1 SOLRS UCC will notify the contractor if the base FPCON level changes and provide the appropriate FPCON instructions to follow.

8.8. Conservation Of Utilities. The contractor shall make sure all employees practice utility conservation. The contractor shall be responsible for operating under conditions that prevent the waste of utilities to include:

8.8.1. Lights shall be used only in areas where work is actually being performed.

8.8.2. Employees shall not adjust mechanical equipment controls for heating, ventilation, and air conditioning systems.

8.8.3. Water faucets or valves shall be turned off when not in use.

Appendix 1 Technical Acronyms

AFITS Air Force Information Technology System AO Accountable Official CDL Commercial Driver’s License CO Contracting Officer COR Contractor’s Officer Representative DPAS Defense Property Accountability System ETIMS Enhanced Technical Information Management Support FM&A Fleet Management and Analysis FMVRS Federal Motor Vehicle Registration System GFP Government Furnished Property GPP Green Procurement Program IDO Installation Deployment Officer IDP Installation Deployment Plan ILS-S Integrated Logistics System-Supply KPI Key Performance Indicators BLADE Basing & Logistics Analytics Data Environment M&U Maintenance & Utilization MC Mission Capable MEL Minimum Essential Level OTI One Time Inspection OLVIMS-Dispatch On-Line Vehicle Interactive Management System-Dispatch RDO Redistribution Order SB Service Bulletin SP Service Provider TDD Time Definite Delivery TDY Temporary Duty TRT Transaction Request Tool VAL Vehicle Authorization Listing VCO Vehicle Control Officer VDQD Vehicle Data Quality Dashboard VED Vehicle Enterprise Dashboard VPRL Vehicle Priority Recall Listing VSCOS Vehicle Supply Chain Operation Squadron

Appendix 2 Technical Definitions

ACCEPTANCE INSPECTION. An inspection performed on all new and used vehicles and equipment received on base, before placing them in service that shows the condition of the vehicle. Discrepancies noted on the AFTO 91 must be fixed before placing the vehicle in service if use of the vehicle would aggravate the problem or if the discrepancy creates a safety hazard.

ACCIDENT REPAIRS. Repairs required as a result of collision, regardless of whether the object collided with a vehicle, and regardless of whether the vehicle requiring repairs was the moving unit.

AGRICULTURAL EQUIPMENT. Equipment designed and used for landscaping, cultivating, or processing agricultural products.

AVERAGE HOURLY LABOR RATE. The labor rate established locally, for use with DPAS documentation, and used for DOD reporting.

AREA ASSISTANCE. A service provided by the geographical Air Logistics Center (ALC) to the requesting activity in resolving operational, maintenance, and technical problems.

BLADE VEHICLE VIEW. A “Data Service” that serves as the overarching gateway to AF/A4 enterprise reporting and analysis. BLADE Vehicle View provides a consolidated look at vehicle accountability and sustainment data. Data comes from the Integrated Logistics System-Supply (ILS-S) and DPAS and is merged with supplemental tables that are maintained by 441 VSCOS.

COMMERCIAL REPAIR. Maintenance of vehicles or equipment accomplished by contract with an approved commercial organization on either a one-time or a continuing basis.

CORROSION CONTROL. That treatment required to prevent or correct corrosive action on vehicles and equipment.

DEFENSE PROPERTY ACCOUNTABILITY SYSTEM (DPAS). A menu-driven system using interactive screen processing that provides automated on-line edits of input data for vehicle management use.

The system maintains a database of vehicle information to provide local management and higher headquarters with motor vehicle operations and maintenance information. This information includes pertinent cost and failure information for use in surveying the Air Force and Air Force Reserve vehicle fleet.

DELAYE…