LRC Belvoir Compressors Service and Maintenance PWS.pdf

Performance Work Statement (PWS) USAG Belvoir Fire Department

SCBA Compressor Maintenance

PART 1

GENERAL INFORMATION

1.1 Description of Product/Introduction:

Repair and preventative maintenance service per quote of the Self-Contained Breathing Apparatus (SCBA) Cylinders Compressors located at fire stations #463, #464, 4#65 and #466.

The contractor shall provide air sampling for all compressors to meet the requirements of National Fire Protection Agency (NFPA) 1989.

1.2 Background:

Fort Belvoir Fire and Emergency Services Department operates four SCBA compressors / Cascade systems to purify, compress, and refill Self-Contained Breathing Apparatus cylinders with breathable air for fire fighters to safely enter dangerous to life, health, and safety in IDLH atmospheres.

1.3 Scope:

The compressors and filling stations require immediate maintenance, service and repairs. This contract will ensure the department stays in compliance with NFPA 1989 for monitoring air systems.

1.4 Period of Performance:

Work to Start within (30) Days of award of this contract award date.

1.5 General Information

1.5.1 Quality Control:

The contractor shall develop and maintain an effective Quality Control Program (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

The contractor’s QCP is how he assures himself that his work complies with the requirement of the contract. As a minimum, the contractor shall develop quality control procedures that address the areas identified in “Performance Requirements Summary”. The QCP shall be delivered via electronic mail within 30 days of contract award. Amendments/changes to the QCP shall be delivered to the Contracting Officer’s Representative (COR) within three business days following any change. After acceptance of the QCP, the Contractor shall receive the COR’s acceptance in writing of any proposed change.

1.5.2 Quality Assurance:

The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.3 Recognized Holidays:

The contractor for this contract is not required to perform work on this contract on recognized holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.5.4 Hours of Work:

All work shall be performed between the hours of 0700 and 1530. No work shall be performed on weekends, holidays, or unexpected base closures.

1.5.5 Type of Contract: Fixed Firm Price

1.5.6 Security Requirements:

Contractor personnel performing work under this contract must have a local background check at time of the proposal submission. Contractors are not expected to hold any clearance higher than unclassified. The local background check shall be no older than six months. The contractor is responsible for any costs associated with the check. Purpose is to identify any issues that may preclude them from obtaining a base access pass prior to application for one.

1.5.6.1 Base/Facility Access:

All individuals working on Fort Belvoir must be a legal resident of the United States and able to obtain a base access pass from the Fort Belvoir Visitor Control Center.

1.5.6.2 Physical Security:

The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.5.7 Key Control: N/A

1.5.8 Combination Locks: N/A

1.5.9 Special Qualifications:

All breathing air quality verification testing shall be performed by a laboratory that is accredited for testing compressed breathing air by an accreditation body in accordance with ISO 17025, General requirements for the competence of calibration and testing laboratories.

1.5.10 Post Award Conference/Periodic Progress Meetings:

The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the KO will appraise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government. Periodic progress meetings may be conducted in person or via telephone. Government anticipates initial post award meeting and progress meeting to be conducted every (6) months (1) week after each maintenance check is completed

1.5.11 Contract Manager or other primary Point of Contact (POC):

The Contractor shall provide a Contract Manager or POC who shall be responsible for the performance of the provided service or work. The name of this person and an alternate(s) who shall act for the Contractor when the Contract Manager or POC is absent and shall be designated in writing to the KO at least 5 days prior to contract performance. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.5.12 Identification of Contractor Employees:

All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed

1.5.15 Organizational Conflict of Interests:

Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.8 Contracting Officer’s Representative (COR):

The COR will be nominated by the requiring activity and appointed by the contracting officer by separate letter. A copy of the COR’s appointment letter will also be sent to the awarded Contractor, identifying the designated duties and limitations of the COR. The CORs’ designated duties will describe the level of responsibility (inspection only – or inspection and acceptance) and what technical or administrative aspects of the contract are to be monitored. The COR’s oversight responsibilities are not limited to the QASP since all listed contract requirements or tasks are expected to be met by the contractor at all times, the COR is authorized to conduct oversight on any and all tasks or requirements and report observations to the Contracting Officer. The COR is not authorized to change any terms or conditions in the contract that pertain to cost, schedule, performance, quality, quantity, or other legal aspects of the resulting order.

1.5.17 Contract Manpower Reporting:

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the SCBA Compressor Maintenance Contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/ Reporting http://www.ecmra.mil/ inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at help desk at:

http://www.ecmra.mill

1.5.18 AT Level I Training:

All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil

1.5.19 iWatch Training:

The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 45 calendar days after contract award.

1.5.20 OPSEC Training:

Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. Level I OPSEC training is available at the following website:

http://cdsetrain.dtic.mil/opsec/index.htm.

PART 2

http://www.ecmra.mill/ http://jko.jten.mil/ http://cdsetrain.dtic.mil/opsec/index.htm

DEFINITIONS & ACRONYMS

PWS – Performance Work Statement

Contracting Officer’s Representative (COR): A representative from the requiring activity assigned by the Contracting Officer to perform surveillance and to act as liaison to the contractor

Defective Service. A service output that does not meet the standard of performance associated with it in the Performance Work Statement.

Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control. Those actions are taken by a contractor to control the performance of services so that they meet the requirements of the PWS.

Quality Assurance. Those action that are taken by the government to ensure services meet the requirements of the Performance Work Statement.

National Fire Protection Agency (NFPA). The National Fire Protection Association (NFPA) is a global self-funded nonprofit organization, established in 1896, devoted to eliminating death, injury, property and economic loss due to fire, electrical and related hazards

International Organization for Standardization (ISO).The International Organization for Standardization is an international standard-setting body composed of representatives from various national standards organizations. Founded on 23 February 1947, the organization promotes worldwide proprietary, industrial, and commercial standards

Self-Contained Breathing Apparatus (SCBA). A self-contained breathing apparatus, sometimes referred to as a compressed air breathing apparatus or simply breathing apparatus, is a device worn by rescue workers, firefighters, and others to provide breathable air in an immediately dangerous to life or unhealthy atmosphere.

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1. Services: The Government will aid with accessing buildings where compressors are located. Government will notify Fire Station Duty Chiefs of testing and maintenance being conducted on scheduled dates and times provided by Contractor.

3.2 Facilities: The Government will not provide any facilities for the performance of this contract.

3.3 Utilities: The Government will provide utilities in the buildings where compressors are being inspected only of water and electricity to be used by the contractor to perform testing and inspections only. Electrical equipment should be provided from accessible outlets for the contractor to plug in testing equipment and tools required to complete tasks. Water shall be provided from accessible from sinks and washrooms for cleaning of equipment and for contractors clean up.

3.4 Equipment: The Government will not provide any equipment for the performance of this contract.

3.5 Materials: N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1 General: Contract is for equipment maintenance and service. Contactor is responsible for delivering all required items in this PWS that are compatible with current equipment used by Fort Belvoir Fire Department.

4.2. Materials: The Contractor shall supply any materials required to complete the tasks of this contract.

4.3. Equipment: The Contractor shall supply all testing equipment to complete the tasks of this contract. Contractor will be responsible for assuring that all testing equipment is properly calculated to manufacture or industry standards.

PART 5

SPECIFIC TASKS

5.1 BASIC SERVICES. The contractor shall provide services for maintenance and repairs of (4) SCBA Air Compressors. Contractor shall complete assure all compressors meet air sampling compliance found in NFPA 1989 (2019).

5.2. Delivery & Set up. Contractor shall deliver provide the first site visit and perform maintenance of the air compressor SCBA filling stations within 30 days of award of this contract.

Contractor will notify the point of contact of no less than five (5) business days of proposed date and time service is to be complete. One compressor is located at each of the Fort Belvoir Fire Stations.

5.3. Service specifics.

5.3.1 Contractor shall provide maintenance and repairs to each air compressor located at each Fort Belvoir Fire Station.

5.3.2 Contractor shall complete all regular maintenance requirements in NFPA 1989(2019) except for NFPA 1989 Section 7.5.1 – 30-minute weekly compressor operation requirement.

Government will complete NFPA 1989 Section 7.5.1 with Government resources.

5.3.3 Contractor shall provide maintenance and services as outlined on the quote they provided.

Any additional repairs shall be documented on a cost estimate provided to the Government.

5.3.4 Contractor will identify and repair that would require the air compressor to be taken out of service until repaired. A red tag shall be left on any equipment identifying it as being out of service, reason for being out of service, date taken out of service, and person that identified the problem

5.3.5 Contractor shall complete and meet all air sampling requirements found in NFPA 1989.

5.3.6 Contractor shall complete air sampling requirements during onsite maintenance.

Additional required samples maybe completed by providing the Government air sampling collection containers to be mailed too or collected by the Contractor.

5.3.7 Contractor shall identify all corrective actions required to bring air samples back into compliance with NFPA 1989. A quote to complete those actions will be provided in writing to the Government.

5.3.8 Contract shall meet the requirements of NFPA 1989 (2019).

5.4 Service completion, clean up, and closeout. Contract will be complete when all requirements of this PWS are met.

5.4.1 Contractor shall provide written documentation to the Government all service and maintenance completed on each of the four SCBA air compressors.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1.1 Regulations and

Directives

Applicable Publications.

NUMBER DATED DESCRIPTION MANDATORY ADVISORY

NFPA 1989 2019 Breathing Air Quality for X Emergency Services Respiratory Protection

ISO 17025 Current General Requirements for the X Competence of calibration and testing laboratories