Lowndes County Schools September 2026 Compute.pdf

Lowndes County Schools – Technology Department

REQUEST FOR BIDS FOR WINDOWS DESKTOP COMPUTERS

LOWNDES COUNTY SCHOOLS

The Lowndes County Schools System is soliciting sealed bids for

165 - Dell or HP business class mid tower desktop computers with Ultra 5 225 (minimum) processor, 16GB RAM, 512GB SSD, DVDRW optical, 2 DisplayPorts and 1 HDMI(HDMI must support 4k) with Windows 11, keyboard, and mouse.

No refurbished products will be accepted or considered.

For the 165 monitors, we are accepting either Dell, HP, or Viewsonic monitors that are 22-24 inches that will support both HDMI AND DisplayPort. Must be able to run a resolution of 1920x1080. The proposed solution will have cables to connect the monitor to the CPU.

[District has a current Office 365 A3 agreement and can image/upgrade Win 11 Home licenses to WIN 11 Education/Pro.]

Request For Sealed Proposals – September 2026 PC Bid Proposals must be received by 2 pm, Tuesday, September 22

Please read the requirements for the proposal carefully.

Sealed, written bids must be received by 2 pm, Tuesday, September 22. Electronic submission will not be accepted. The school system reserves the right to reject any and all bids, to waive any and all formalities, and to accept the bid that in its judgment will be in the best interest of the system.

These bids will be evaluated by the Technology Department of the Lowndes County Schools. The department will make a recommendation to the superintendent as to which bid best meets the needs of our schools and which best satisfies the requirements detailed in this packet. While price is an important consideration, it will not be the sole determining factor in the selection of a solution. An established history in the education market, past satisfactory experience in the Lowndes County Schools System, positive evaluations by schools submitted as references, and comparison of the vendors’ warranty/service proposals will contribute to the selection of the solution.

Questions and/or requests for additional information should be addressed to Jeff Harrell or Lindsey Martin.

Jeff Harrell jeffharrell@lowndes.k12.ga.us 229.316.1864

Lindsey Martin lindseymartin@lowndes.k12.ga.us 229.316.1845 mailto:lindseymartin@lowndes.k12.ga.us

BID REQUIREMENTS -

As required by Board policy all bids must be submitted as a sealed bid. Sealed, written bids must be received by 2 pm, Tuesday, September 22. Bids will be opened in the Board of Education building on Norman Drive.

Late bids will not be accepted.

Envelopes should be returned to the attention of Terri Dinkins and marked “September 2026 PC Bid.” Bids must be delivered to 1592 Norman Drive, Valdosta, GA 31601. The system will not be responsible for the premature opening of envelopes not properly addressed and/or marked.

Unsealed bids will be deemed unresponsive and rejected.

All bids must be in ink or typewritten. No pencil or erasures (including ink erasures) shall be permitted.

Mistakes may be crossed out and corrections inserted adjacent. The person signing the bid form must initial corrections in ink.

The enclosed response sheet must be used and fully completed.

An officer of the company must sign the bid response sheet and list the official firm or corporate name.

After the public opening of the bids, the system may require up to thirty (30) working days for review before presenting a recommendation to the superintendent.

If the vendor does not have established and satisfactory experience with the Lowndes County Schools, the vendor must provide three references, including names, titles, email addresses, and phone numbers, from previous business customers (preferably school systems).

Demo Units No demo units are required for this opportunity.

Warranty Desktop computers must include a three-year warranty for parts and labor. Lowndes County Schools is an established HP Self-Maintainer. We have in the past been a Dell Self-Maintainer.

If bidding for a Viewsonic monitor, the responding vendor must provide a letter of authorization from the manufacturer. The warranty must be three years with advanced replacement and free shipping both ways.

Support For each proposed device you must provide the process by which we will obtain support and the process for submitting a claim under warranty, including all related costs (including up charges for domestic support or shipping charges) for warranty service.

Shipping Your proposal shall clearly indicate any shipping costs. All desktops and monitors will be delivered to Lowndes County Board of Education 1592 Norman Drive, Valdosta, GA 31601. A loading dock is available at this location.

Additional Purchases Indicate on your bid response sheet if your bid price will be honored for additional purchases, and if so, for how long the price will be honored.

September 2026 PC Bid Response Sheet

$____________________ Unit Price for the Ultra 5 225 Dell or HP business class mid tower

$____________________ Unit Price for LED monitor - Full HD (1080p) - 22”-24"

$____________________ Shipping to Lowndes County Board of Education 1592 Norman Drive, Valdosta, GA

31601

$____________________ Total for 165 Ultra 5 225 desktops and 165 monitors with shipping..

Price will / will not be honored for subsequent purchases until ___________________ [date].

Submitted by :

Company Name

Contact Name

Address

Address

City State Zip

Telephone Number Fax Number

E-mail address

Signature Date

Request For Sealed Proposals – September 2026 PC Bid