Lower level flooring scope B34406 Jake Wolf Memorial Fish Hatchery.docx

LLINOIS DEPARTMENT OF NATURAL RESOURCES

SMALL PURCHASE PROCUREMENT

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: January 13, 2023

PROJECT TITLE: Laboratories, Crew office/break room and Pathology office flooring replacement

PROJECT NARRATIVE:

Jake Wolf Fish Hatchery located near Havana, Illinois, opened in 1984, and is one of the largest and most sophisticated hatcheries in the United States. Up to eighteen fish species are spawned and/or raised there annually and stocked into hundreds of public lakes and rivers statewide. The current flooring in the Laboratories, Pathology office and Crew office have outlived their useful life and need to be replaced. Therefore, the Illinois Department of Natural Resources is seeking bids to remove and replace the existing carpet flooring (Pathology office) and VCT tile flooring (crew office) and laminate flooring (Laboratories) in these structures with new VTC tile (Laboratories and Crew office) and luxury vinyl plank flooring (Pathology office).

SCOPE OF WORK:

Approximate Square footage of flooring for Pathologist office 165 square feet. Approximate square footage for Crew office is 680 sq ft. Approximate square footage for Laboratories are 560 sq ft.

Therefore, the scope of work includes:

1. Remove existing carpet, associated padding, vinyl tile and/or vinyl sheet flooring

2. Remove baseboard trim as necessary to install new flooring

3. Razor scrape existing vinyl composite adhesive from substrate and prepare substrate as needed per manufacturer specifications. Razor scrape existing carpet adhesive from substrate of pathologist office.

4. Inspect subfloor before laying down flooring. If any damaged is discovered, report to Site Manager before proceeding with installation.

5. For Pathologist office (Item #3) prepare substrate as needed using Ardex Feather Finish (or approved alternate)

6. Install 6 inch x 48 inch Heavy Commercial Luxury Vinyl Plank with an overall Wear Layer thickness of 20 MIL (Minimum Higher will be excepted) – Installation method to be stagger.

7. In Pathology office place baseboard trim back over the new flooring; replace any baseboard trim with new product if damaged during removal/placement.

8. In Laboratories (item #4) and Crew Office (item #1) installation of 12inch x 12 inch Vinyl Composite Tile– Installation method to be straight and square.

9. In Laboratories and Crew office replace all vinyl baseboard with new, install with manufacturer approved adhesive.

10. Clean up all construction debris and properly dispose of materials off-site (no dumpster will be provided for cleanup.

ATTACHMENTS:

The following documents are included:

1) N/A

PROJECT SPECIFICATIONS & REQUIREMENTS:

Contractor must have at least one year of experience in the removal of carpet and the installation of luxury vinyl plank flooring and sheet vinyl flooring. Contractor shall employ only experienced workmen, skilled in the installation of the specified materials. No subcontractors will be allowed.

Vinyl Composite Tile: Shall be NEW Vinyl Composite Tile, waterproof, Installed with a manufacturer approved adhesive ; color and style to be approved by site manager.

Approved Flooring Manufacturers include:

Shaw, Traffic Master, NuCore, COREtec, Armstrong, Smart Core, Lifeproof; other manufacturers may be considered for approval if the above material requirements are met.

3) Delivery, Storage & Handling:

Deliver all materials in unopened packages with the label attached. Store all materials inside/out of the elements.

4) Environmental Requirements: N/A

5) Warranty:

General Contractor Warranty shall be two (2) years on workmanship in accord with this Standard Document and installation life of the floor. Manufacturer’s Warranty shall be no less than 20- year for contract, expand, curl, crack, rip, tear, gouge, indent, fade, stain, discolor, or wear through.

Coordinate available working hours, parking, staging areas, equipment storage, and access requirements with Site Manager Scott Shasteen (309/ 968 – 7531).

2) Contractor’s Licensing and/or Certifications:

Contractor shall be responsible for compliance with all applicable contractor and trades person licensing with the appropriate State agency.

3) Shop Drawings:

Submit for the approval of the DNR Project Architect/Engineer, shop drawings and product data for the following items: N/A

In accordance with 820 ILCS 130/5, the contractor shall make and keep, for a period of 5 years from the date of the last payment made on or after January 1, 2014 (the effective date of Public Act 98-328) on a contract or subcontract for public works, records of all laborers, mechanics, and other workers employed by them on the project.

No later than the 15th day of each calendar month, the contractor shall file a certified payroll for the immediately preceding month with the Department of Natural Resources.

5) Small Business Set-Aside The Contractor awarded the project must be registered as a small business, as required by the Small Business Set-Aside Program. (For complete requirements, to become registered, or to certify your business is in the Small Business Set-Aside Program, visit the Illinois Procurement Gateway (IPG) at https://ipg.vendorreg.com/ or call (217) 782-1270.

6) Apprenticeship-in-Training When applicable, the contractor must be a participant in apprenticeship and training programs that are both approved by and registered with the U.S. Department of Labor’s Bureau of Apprenticeship and Training. The program(s) must be in the same trade(s) in which the contractor performs work. For information on how to participate in or set up a program, contractors may call the U.S. Department of Labor at 312/596-5508 or visit their website http://www.doleta.gov/oa/ .

7) Construction Bond Pursuant to the Public Construction Bond Act (30 ILCS 550/), a construction bond shall be required if the project cost exceeds $50,000.

8) Permits and Licenses Permits and licenses necessary for the execution of the work shall be secured and paid for by the Contractor.

9) New Products Unless otherwise specifically provided in the contract documents, all materials, equipment and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

11) Specified Materials Bids shall be based on providing all products exactly as required by the project specifications. Contractor may select from the list of acceptable manufacturers, or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of DNR.

12) Final Cleaning Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition.

13) Warranty The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of two years from the goods acceptance date. See Section B. Project Instructions and Notes, for any extended warranties that apply to flooring materials.

14) Small Purchase Procurement Bid Bid may be submitted electronically through the Bid buy system. Any questions about bidbuy or the project should be directed to Nicole.bergee@illinois.gov

Division of Architecture & Engineering Springfield, IL, 62702

25410 Fish Hatchery Road Topeka, IL 61567

25410 Fish Hatchery Road Topeka, IL 61567