Long_Duration_Energy_Storage.pdf

Long Duration Energy Storage

REQUEST FOR INFORMATION

Monday, October 7, 2024

City of Pasadena Water & Power Department, Power Supply

Monday, October 7, 2024

REQUEST FOR INFORMATION (RFI)

Introduction

Summary

The City of Pasadena (City) is striving towards achieving carbon-free electricity and recognizes the importance of innovative energy solutions in this endeavor. Long Duration Energy Storage (LDES) system, which offers at least 10 hours of storage capacity, are becoming increasingly important in enhancing grid reliability and integrating renewable energy sources. This Request for Information (RFI) aims to gather insights from a broad range of stakeholders – including industry experts, academia, research laboratories, and government agencies – about existing and evolving LDES technologies. The information collected will support the City in understanding the current landscape and potential advancements in this field.

Participation in this RFI will not positively or negatively impact the City’s consideration of any future procurements related to this effort. Information submitted in response to this RFI is considered public information.

Background

As the City works to achieve its goal of carbon-free electricity, understanding the role of the LDES systems is essential. LDES technologies are critical for enhancing grid reliability and facilitating the integration of renewable energy sources by providing power during non-solar hours. The proposed site for future LDES development is a decommissioned steam plant covering approximately 7 acres, which is scheduled for demolition in the coming years. The City is particularly focused on identifying LDES solutions that could be commercially available in the 2027-2030 timeframe and evaluating how much of these technologies can be accommodated within the designated site. While we are focused on information about emerging technologies during those years, we are also interested in insights into solutions that may be available after this timeframe.

Contact Information

Questions shall be in written format and be submitted ONLY via e-mail

Monday, October 7, 2024

Procurement Related Questions:

Department of Finance, Purchasing Division

Antonio Watson, Project Manager awatson@cityofpasadena.net

General and/or technical questions:

Mark Webster

Resource Planner 1

Email: wpd_irp@cityofpasadena.net

Phone: (626) 744-3928

Department:

Water & Power Department, Power Supply

Timeline

Release Project Date October 7, 2024

Question Submission Deadline December 20, 2024, 4:00pm

Proposal Submission Deadline December 31, 2024, 2:00pm

Scope of RFI

Purpose

The purpose of this RFI is to solicit detailed information about various LDES technologies. The city seeks insight into the capabilities and potential for deployment at the designated site. Responses should address the commercial availability of the proposed technologies during the 2027-2030 timeframe, as well as the extent to which they can be accommodated within the 7-acre area.

It is important to note that this RFI is intended solely for informational and planning purposes. This document does not constitute a competitive solicitation or an official offer for a contractual agreement.

All Responses will be reviewed by the City and may lead to further inquiries or exploration. We invite submissions in either prose format or through the attached Excel Workbook, and partial answers are acceptable.

Deliverables

The City of Pasadena, Department of Water and Power is seeking information about existing and emerging LDES systems. Respondents are asked to submit any relevant documentation related to this

RFI and answer the provided questions. All attachments and/or responses will be treated as non-confidential and may be used by the City to inform future procurements and solicitations. All responses will be reviewed by the City to assist in planning and strategy development.

mailto:wpd_irp@cityofpasadena.net tel:(626)744-3928

Monday, October 7, 2024

RFI Instructions

General Instructions

The information obtained from this RFI process may contribute to, and be used for, the guidance of a formal solicitation. The City is interested in identifying whether Contractors responding to this RFI are ultimately willing to respond to a formal solicitation, and potentially accomplish the tasks described in this RFI. Contractors are welcome to schedule a meeting with Mark Webster, Water & Power

Department, Power Supply for coordination of a presentation. THERE WILL BE NO CONTRACT AWARDED

AS A RESULT OF THIS RFI PROCESS. This RFI is a public solicitation of information designed to assist the

City in determining an optimal solution and procurement strategy.

No payment shall be made to individuals, contractors, suppliers, or manufacturers that represent for information and solutions provided in response to this RFI.

Submittal Instructions

Early Preparation for Submission

We value your participation in this solicitation and want to ensure you have every opportunity to present your response in the manner instructed in this solicitation. It is important that you submit a complete response prior to 2:00 pm on Tuesday, December 31, 2024 through this eProcurement portal. We strongly advise against waiting to within the last three days of the submittal deadline to begin working on your response. Starting early on your response increases time to:

• Thoroughly review all requirements and the entire solicitation document.

• Gather, organize, and complete the necessary documents for submittal.

• Address any unforeseen technical issues that may arise during the preparation or submittal of your response.

Delaying your response may result in errors, or can cause you to miss the submission deadline. Either of which can negatively impact your submittal or cause your submittal to not be accepted.

Training Resources for Vendors:

Screen Shots:

Instructions for the new eProcurement System: The following link will help you Get Started

(https://opengov.my.site.com/support/s/article/c7a5affa-e073-4d5a-8d87-b6eadcf343a9) and will include vendor guides for using the system. Below are additional screen shots for support.

All Video Guides: OpenGov Procurement Vendor Training

1. New Supplier Account

2. Submit a Bid or Proposal

3. Updating Your Company Designation on a Solicitation https://opengov.my.site.com/support/s/article/c7a5affa-e073-4d5a-8d87-b6eadcf343a9 https://opengov.my.site.com/support/s/article/c7a5affa-e073-4d5a-8d87-b6eadcf343a9 https://opengov.my.site.com/support/s/article/ca6d1285-1e48-4a21-bb0d-715edb7794ed https://opengov.my.site.com/support/s/article/dceacbcf-203c-4b0d-aa57-550043bb0dc0 https://opengov.my.site.com/support/s/article/8e675a48-dad3-4759-9bae-6b4cb7970d21 https://opengov.my.site.com/support/s/article/2f7dbe3d-9f16-4179-8358-d55fdb37b858

Monday, October 7, 2024

4. Vendor Selection of Category Codes

5. How To Subscribe To Organizations And Find Active RFPs & Bids

6. Login Process

7. How to Edit or Withdraw your Proposal after it's been Submitted

8. How to Submit a Question

9. Viewing Bid Results

Video Trainings

OpenGov Technical Support

Technical support for an eProcurement system plays a vital role in ensuring smooth operations. You can call or email technical support using the information below.

• Phone: (650) 336-7167

• Email: support@support.opengov.com

• Issue Log: https://opengov.my.site.com/support/s/contactsupport/incident

• Live Chat: Click on the circle blue icon at the bottom right of the screen.

Electronic Submission and Delivery Instructions

Parties interested in responding are required to submit electronically through the City of Pasadena's eProcurement Portal prior to 2:00 pm, Tuesday, December 31, 2024. Please upload all required documents as instructed in the section named Submittals/Checklist sufficiently early electronically through the city's eProcurement Portal before the time and day listed in this solicitation. Responses must be received in the system prior to the deadline.

The Specification or Scope of Work included in this Notice shall be considered part of any contract made pursuant thereunder.

Withdrawal of Proposal

Any Bidder or Proposer may withdraw their response via the City's eProcurement Portal prior to 2:00 pm on Tuesday, December 31, 2024.

City Changes to the Solicitation Documents

The City reserves the right to change any part of these Instructions and Specifications any time prior to the bid opening. Any changes shall be in the form of addenda and will become a part of the bid documents and of the contract. Addenda shall be made available to each Bidder or Proposer. A Bidder's or Proposer's failure to address the requirements of the addenda may result in the response not being https://opengov.my.site.com/support/s/article/fb581c18-5508-40d7-b714-c753af6514a1 https://opengov.my.site.com/support/s/article/f7fe1d1e-d79c-449a-ad8b-1d736d40b9cd https://opengov.my.site.com/support/s/article/a9d24d60-2ba1-4393-93c5-7512795f080e https://opengov.my.site.com/support/s/article/4f4218bf-7da6-4fc6-b0c3-7eade0776ebe https://opengov.my.site.com/support/s/article/12c62371-147b-45f4-9bcd-cf2ce5f58259 https://opengov.my.site.com/support/s/article/1323740f-ec46-48ee-a820-954bdd03f739 https://opengov.my.site.com/support/s/article/ca6d1285-1e48-4a21-bb0d-715edb7794ed mailto:support@support.opengov.com https://opengov.my.site.com/support/s/contactsupport/incident https://procurement.opengov.com/portal/pasadena https://procurement.opengov.com/portal/pasadena/projects/105520/document?section=undefined https://procurement.opengov.com/portal/pasadena

Monday, October 7, 2024 considered. If the City determines that a time extension is required for the bid, the addenda will give the new submission date.

Addenda shall be acknowledged via the City'seProcurement Portal for the project named "Long

Duration Energy Storage." Project ID: 2024-RFI-0551. Bidders or Proposers can view a list of addenda released by the City by clicking on "Addenda & Notices." While drafting a response, there is a section for

"Addenda Confirmation" where Bidders or Proposers must acknowledge each addenda released.

Deadline for Questions

The deadline to submit questions related to this solicitation is Friday, December 20, 2024, prior to 4:00 pm.

Questions regarding this solicitation should be submitted directly through the City's eProcurement

Portal Q&A function. Do not contact any City employee or official regarding this solicitation. Any questions submitted after the date and time specified may not be considered.

Follow these simple steps to submit your proposal electronically:

If you are already registered and need help logging in or retrieving your user information utilize the blue chat bubble visible on the lower right hand corner of the screen.

Click on the hyperlink for the City's eProcurement Portal to create your vendor profile.

Electronic Submission of Bids

All Proposers are required to submit their bid pricing electronically via the city's eProcurement Portal.

The electronic system will close submission exactly at the date and time set forth in this solicitation or as changed by addenda. In addition, your bid must be submitted via the eProcurement Portal.

Proposers are responsible for submitting and having their bid accepted before the closing time set forth in this solicitation or as changed by addenda. NOTE: It is the Proposer's sole responsibility to ensure their bid and document(s) are uploaded, transmitted, and arrive in time electronically. The City will have no responsibility for bids that do not arrive in a timely manner, no matter what the reason.

Upon closing of the Bid, Bid Results will be available on the City's eProcurement Portal.

In the case of a discrepancy between the electronic bid schedule (pricing) and any uploaded Bid schedule document or pricing, the electronic bid schedule will be the accepted bid.

Steps to Submit Your Electronic Proposal:

To submit an offer to the City, vendor must begin by clicking on the green DRAFT PROPOSAL button.

https://procurement.opengov.com/portal/pasadena/projects/105520

1. Acknowledge all Addenda

2. Accept City of Pasadena Terms and Conditions Message https://procurement.opengov.com/portal/pasadena https://procurement.opengov.com/portal/pasadena https://procurement.opengov.com/portal/pasadena/projects/105520

Monday, October 7, 2024

3. Answer all required vendor questions.

4. Upload all required forms. Proposer may save their work and return.

5. Review your work and submit proposal when ready.

6. You will receive a confirmation email from OpenGov upon receipt of your bid/proposal.

7. Proposer may withdraw their bid at any time prior to 2:00 pm on Tuesday, December 31, 2024.

Note: If an addenda is issued after a response has been submitted, Proposer or bidder must return to take steps below. Failure to do both steps will result in an invalidated offer.

1- Acknowledge the new addenda; and

2- Resubmit your bid through the City's eProcurement Portal.

Do Not upload a Zip File: Unzip Your Files

Note: If your files are [zipped or] in a zip folder, you may need to unzip the files before uploading. The following instructions may be helpful to do so.

A. Open File Explorer, and find the zipped folder.

B. To unzip the entire folder, right-click to select Extract All, and then follow the instructions.

C. To unzip a single file or folder, double-click the zipped folder to open it. Then, drag or copy the item from the zipped folder to a new location.

Vendor Registration Instructions & Customer Service information:

Click here to register onto the City's eProcurement Portal hosted by OpenGov.

If you are already registered and need help logging in or retrieving your user information simply click on the blue chat bubble on the lower right hand corner of your screen or contact OpenGov at procurement-support@opengov.com for help at any time.

Customer Service

For assistance with e-bidding or uploading documents: Contact OpenGov via the blue chat bubble on the lower right hand corner of your screen or email at procurement-support@opengov.com.

Monday through Friday 5 am - 5 pm PST, except statutory holidays-- response time is typically less than ten minutes.

https://procurement.opengov.com/portal/pasadena mailto:procurement-support@opengov.com mailto:procurement-support@opengov.com mailto:procurement-support@opengov.com

Monday, October 7, 2024

RFI Questions

Company Questions

What category does your company belong to? *

☐ Academic/Research

☐ Manufacturer

☐ Developer

☐ Distributor

☐ Government Entity

☐ Other

*Response required

Please describe your company's experience in Long Duration Energy Storage installation and operation?

Please include dates, locations, and capacities. For each project, also mention you company's role (EPC, design consultant, equipment supplier only, etc.).

What city and state is your company located in?

What products or services does your company provide related to Long Duration Energy Storage?

Please list what makes your product unique compared to other companies in the same industry.

What services could you provide to ensure a successful installation and operational project?

Please describe your preferred contract terms

Including: Term length, pricing structure, products offered (Tolling + RA, RA only, etc.) project ownership, project operations and management, scheduling rights.

(Responses to this question are indicative and non-binding)

Technology Discussion

The next few questions will ask about the general long-duration energy storage technologies that your company may have information on or is developing. If you have a specific product that meets this RFI's topic those questions will be asked in Section 3.

What type of energy storage can you provide information on?

What is the technology readiness level for each of the technologies discussed in the response above?

What are the safety issues and associated safety measures provided/recommended for the technology described above?

What is the reliability and availability of each of the technologies described above?

Please include information on expected lifespan of the technology, round-trip efficiency, average availability, capacity-weighted percent availability, and any other metrics that would be useful for quantifying the reliability and availability of this technology.

Monday, October 7, 2024

Has the technology been deployed in commercial operation at a scale that mitigates further technology risks?

Please describe the capacities and locations.

Product Offer

These next few questions will ask about specific products that your company may manufacture or outsource, which would align with the topic of this RFI. If you do not have any relevant products, please either enter N/A, leave the answer blank, or provide any information that may be applicable.

Do you have a product that aligns with this RFI's topic? *

☐ Yes

☐ No

*Response required

What broad category does your technology(ies) fall under?

Select all that apply

☐ Electrochemical (e.g. lithium-ion)

☐ Mechanical (e.g. pumped hydro or gravity)

☐ Thermal

☐ Chemical (e.g. hydrogen)

Please describe your product.

Please describe the energy storage technology.

Please provide the following information: power rating in MWs or kWs (charging/discharging), energy storage capacity in MWhs or kWhs, round-trip efficiency, cycling limitation, expected degradation over the life of the project (if any), and manufacturing location(s).

What is the size in kilowatts and kilowatt-hours of one standalone unit?

What are your site requirements, specifications, and limitations for one of your company's units?

Please provide the footprint of an individual unit and the energy density (kW/kWh per acre), if available.

What are the potential risks or safety concerns for your company's product(s)?

What is the likelihood of fire, explosions, hazardous material leak, gas leak, or other dangerous conditions that may arise from normal use? What conditions or operations could increase the risk of dangerous situations occurring? What typical safety measures do you incorporate into you design?

Monday, October 7, 2024

What are the technical advantages of your system compared to more established or conventional technologies?

What is the estimated project lifetime? If this varies based on operation (duty cycle), please specify.

What is the levelized cost of storage (LCOS) for your product in $/kWh?

Please specify whether this is based on an estimate or actual measured data.

How many cycles are allowed per day on average for your unit?

A cycle is defined as one full charge and one full discharge of the energy storage unit.

What is the degradation rate of your product?

Degradation is defined as the annual percentage decrease in MW capacity based on normal usage.

Does your unit require an augmentation schedule, if so what is the typically timeline for augmentation?

Augmentation is defined as the act of adding or replacing individual cells or components of the energy storage unit to maintain a certain level of MW capacity.

What type of pricing structure does your company offer?

Responses to this question are indicative and non-binding.

Describe the end-of-life/decommission plan for the system and any associated disposal issues, including hazardous materials and the estimated fraction of the system that could be recycled.

Miscellaneous

Describe any potential tax credits that your product may qualify for, if applicable.

What are the current and future supply chain vulnerabilities associated with this technology?

Are there currently any grant opportunities your company believes would apply to your technology?

If so, are you seeking a grant partner to work with? Please describe the details of any potential partnership.

PWP is working on applying for grants related to LDES. Is your company interested in exploring partnering opportunities for grants with the City? If so, outline levels of support (In-Kind, Cost

Share/Match share, or other).

Grant opportunities would include federal, state, local, and agency grants, including but not limited to

Department of Energy, California Energy Commission, and American Public Power Agency.

What environmental agency restrictions have been placed on the technology you are providing information about?

Example Environmental agencies include: Environmental Protection Agency (EPA), California

Environmental Quality Act (CEQA), National Environmental Policy Act (NEPA), local city permitting, etc.

Monday, October 7, 2024

How do you execute projects?

Please describe the estimated degree of subcontractor participation, if available.

What is the typical timeline from site identification to the commercial operation date?

Responses to this question are indicative and non-binding.

Does your products come with any warranties on product, labor, or parts?

If yes, what is the duration and what is included in each warranty provided?

Admin

Through what type of procurement process does your company typically sell its products or services to governmental agencies?

Select all that apply

☐ Request for Proposals

☐ Competitive Bids

☐ Sole Source (if selected, please respond to question 5.2 below)

☐ Piggyback contracts (if selected, please respond to question 5.3 below)

☐ Never Participated in a Competitive Process with a Governmental Agency

If selected through Sole Source, can your company provide a sole source letter that includes descriptive literature, photographs, diagrams, technical data, etc., for your product?

If a manufacturer has dealers or distributors anywhere this does not constitute as a sole source under the City of Pasadena's definitions.

If selected through a Piggyback contract, please provide the contracting entity's name, website, and any additional information.

Would your company be willing to respond to a formal competitive solicitation (bid or RFP) released by the City of Pasadena for the goods or services described in this RFI?*

☐ Yes

☐ No

*Response required

Attach any additional information you believe is relevant to this RFI or if submitting the excel form of questions please attach here.