LOG123-SOW DRAFT FOR SSN.pdf

NOAA/NATIONAL MARINE FISHERIES SERVICE

SOUTHWEST FISHERIES SCIENCE CENTER

Fisheries Ecology Division Performance Work Statement

Santa Cruz Laboratory Janitorial Services

I. Background/Overview:

The Santa Cruz Laboratory (SCL), located on 110 McAllister Way, Santa Cruz, CA 95060, is a fisheries research facility of the National Marine Fisheries Service (NMFS), which is part of the National Oceanic and Atmospheric Administration (NOAA); Department of Commerce (DOC).

The SCL site is approximately 1000 feet from the coastal surf zone, which is considered harsh environment for building structures and their systems.

The facility is a two-story, 56,000 square foot building which serves approximately 100 researchers and support staff. It consists of four (4) interconnected wings: administration wing, office wing, laboratory/aquarium wing, and the warehouse wing. There are common areas such as corridors, halls and special use areas. There is a small conference area with adjacent employee lunch room, two (2) small meeting rooms, a computer room, multiple laboratories, offices, mailroom, aquarium room, dive locker and mechanical shop. The facility also consists of an adjacent trailer with ~10 cubicle type offices.

II. Scope of Work The Contractor shall provide all labor, equipment, tools, materials, supplies, transportation, management, supervision, and other items and services necessary, and shall plan, schedule, coordinate, and assure effective performance of all custodial services performed at the Southwest Fisheries Science Center (SWFSC). All supplies and materials provided by the Contractor shall be of commercial grade and quality with Green Seal certification. If other products are required, the Contractor shall consult with the Contracting Officer’s Representative (COR) prior to using those products at the SWFSC.

Custodial services apply to all designated spaces including halls, restrooms, offices, laboratories, work areas, entranceways, hallways, lobbies, library, trailer and storage areas. The Contractor shall perform in a manner that will maintain a satisfactory facility condition and present a clean, neat, and professional appearance. The Contractor shall provide all required custodial services in all areas of the SWFSC, unless prevented from doing so due to damage, destruction, demolition, on-going renovation work by others, or where verbal or written instructions are received from the COR. The contractor shall not move main furniture in corridors and shall request furniture be moved and staged prior to annual carpet cleaning.

Custodial services requirements are divided into four (4) groups: weekly, monthly, quarterly and semi-annual cleaning work requirements. An inventory and description of the areas to receive custodial services are included in Section III “Tasks”.

“Clean” shall be defined as free of dirt, dust, spots, marks, streaks, stains, smudges, scratches, mop strands, litter, debris, and other residue. Following cleaning procedures, finished areas shall have a uniform luster, with no evidence of missed areas and all surfaces dry and the corners clean.

SWEEPING AND WET MOPPING: Sweep/Wet mop floors using a suitable EPA approved detergent for the various floor types in accordance with manufacturer’s recommendations or industry standards, edge to edge, under furnishings and under rugs/mats. Following wet mopping the entire floor surface shall be free of all dirt, water streaks, mop marks, smears, grease, gum, tar, scuff marks, spills and stains. Surface accumulations of hardened dirt that cannot be removed by normal mopping shall be scraped off and removed by sweeping. No dirt shall be left in corners, behind doors, or on/under floor mats. Areas shall be mopped using all precautions necessary to safeguard wiring and equipment. Following the spot clean, there shall be no evidence of carpet fuzz caused by harsh rubbing or brushing and cleaned areas shall blend with adjacent areas of floor surface, with the entire area appearing uniformly clean.

VACUUMING: Vacuum carpet edge to edge, extending the vacuum to remove dirt from around and under furnishings, to include the corners. Thorough vacuuming of carpeted areas and rugs shall be free of loose dirt, dust and debris. Exterior vacuum cleaners can be used but none shall exceed a decibel louder than 49 db. Carpets: Clean carpets/rugs in accordance with manufacturer’s recommendations or industry standards, edge to edge and under furnishings. The Contractor shall use the extraction method of carpet/rug cleaning. Carpet shall be free of spots and stains. There shall be no evidence of carpet fuzz caused by harsh rubbing or brushing.

Furniture, equipment, and furnishings shall be moved by the facility manager to ensure uniform cleaning. Any furniture moved shall be replaced to its original position by the facility manager.

Non absorbent pads or foil shall be placed between the carpet and furnishings. Any rust or stains resulting from the Contractor’s lack of carpet protection shall be removed by the Contractor at the Contractor’s expense. The Contractor is responsible for repairing any damaged furniture caused by shampooing carpets/rugs.

CLEANING AND DUSTING: Clean and dust all surfaces to include but not limited to, desks, partitions (including glass in partitions and doors), file cabinets, hand rails, grills, horizontal ledges, sills, walls (including baseboards), doors, windows, window sills, picture frames, fire extinguishers, water fountains, hardware, tables, chairs, cabinets, refrigerators, etc. Following the clean dust there shall be no smudges, marks, dust, dirt, debris, streaks, food, cobwebs, rust or stains left on surfaces. This applies to all offices, restrooms, work rooms, lounges, and the kitchen/lanai area. Cleaning personnel shall not, however, dust furniture with papers or files on them.

TRASH AND RECYCLABLE’S: Empty all receptacles in the Science Center. Following trash/recycle removal all receptacles shall be empty, clean, disinfected, and free of residue and offensive odors. The liners shall be replaced if they are torn; food is stuck to them; or is deemed dirty. All collected waste/ trash shall be disposed of off Government property. The Contractor shall dispose of all hazardous waste in accordance with the Resource Conservation and Recovery Act and its associated state and local regulations. All cardboard boxes shall be broken down and placed in the outside recycle container. All office, common space and laboratory recycle receptacles should be empty, clean, disinfected, and free of residue and offensive odors.

BATHROOMS: Clean and disinfect urinals, toilets, lavatories, sinks, floors, floor drains, partitions, walls, mirrors, countertops, and dispenser surfaces. Empty waste receptacles. Waste receptacles shall be clean, disinfected and the liner shall be replaced and undamaged, free of residue and offensive odors. Restroom fixtures shall be free of dirt, stains and residue.

Partitions, walls, floors, grout and door surfaces shall be free of dirt, stains, and graffiti. Mirrors shall be clean, polished, and free of streaks. All metal fixtures and hardware shall be free of stains, water spots and residue. All surfaces shall be dry and the corners clean. Sweep and mop restroom floors, wash walls, stalls and shower area. Replenish all paper towels, toilet tissue, toilet seat covers, and soap dispensers. Cleaning shall be performed using detergents approved by the Environmental Protection Agency (EPA) as approved by the COR/ Safety and Environmental Compliance Officer (SECO).

EMERGENCY SERVICE CALLS: Emergency services include, but are not limited to, cleaning up water, mud, debris caused by inclement weather, precipitation, wind, broken or leaking pipes, sinks, toilets, or drinking fountains, broken glass and non- hazardous material spills. It is expected that occurrences of such requirements will occur on an as needed basis as directed by the SWFSC Administrative Staff/SECO and/or COR.

Service calls will be validated by the COR and the Supervisor as validated customer complaints when the work consists of skipped or missed tasks. Examples of customer complaints include trash not picked up, vacuum not completed, restrooms not cleaned, spots on walls, out of paper towels, etc. The COR will complete a Quality Deficiency Report and the Contractor will be notified either by telephone or email and all work must be completed by close of business same day, if reported by 6:30 am or next business day. The Contractor shall not exceed three (3) VCCs per month. If the Contractor exceeds three (3) VCCs per month, a deduction shall be taken for each VCC over three (3).

III. Tasks

Task 1: Offices (includes mailroom and the offices in the adjacent trailer next to facility) o The contractor shall complete the following task(s) one (1) times per week

Empty trash & recycle receptacles (only during designated hours for Nursing Mother’s Room) o The contractor shall complete the following task(s) one (1) time per month if requested Vacuum carpets and office area rugs if present Dust all furniture and cleared surfaces Wipe clean door handles and wall marks Dust high areas & clean light fixtures Wet mop all non-carpeted areas

***Do not move or disturb personal items*** o The contractor shall complete the following tasks upon notification from the

Facility Manager or COR that an office has been vacated:

Empty trash & recycle receptacles

Vacuum carpets and office area rugs if present Spot clean carpet if necessary Dust all furniture and cleared surfaces Wipe clean door handles and wall marks Dust high areas & clean light fixtures Wet mop all non-carpeted areas

Task 2: Library (to include the office located in the library) o The contractor shall complete the following task(s) one (1) time per week Empty trash & recycle receptacles Vacuum Carpet Spot clean carpet if necessary Dust all furniture and cleared surfaces Wipe clean door handles and wall marks o The contractor shall complete the following task(s) one (1) time per month

Dust high areas, vents, & light fixtures

Task 3: Conference Room & two (2) Smaller Meeting Rooms o The contractor shall complete the following task(s) one (1) times per week

Empty trash & recycle receptacles Floors-vacuum carpet Spot clean carpet if necessary Wipe clean door handles and wall marks Dust and wipe clean furniture and appropriate surfaces

***This task may be required daily a few weeks out of the year due to scientific conferences hosted at the SCL and will be directed by the COR***

Dust high areas, vents, & light fixtures

Task 4: Lunch Room & two (2) Kitchenette Areas o The contractor shall complete the following task(s) two (2) times per week Empty trash & recycle receptacles. Fill towel dispensers Clean and sanitize tables, counter tops, sink and general kitchen area Clean door Hardware, light switches and wall marks Clean Microwaves

Vacuum carpet Spot clean carpet if necessary

Dust high areas, vents & light fixtures

Task 5: Bathrooms – Six (6) o The contractor shall complete the following task(s) two (2) time per week Empty trash receptacles Clean and disinfect washbowls, toilets, and urinals, inside & out Wet-mop and sanitize floors Clean & polish mirrors Clean & polish all chrome and steel fixtures Fill toilet tissue dispensers (If roll is less than 3/4, place the partial roll on grab rail - both dispensers should have full rolls) Fill seat cover, paper towel, soap and sanitary product dispensers Pour 1/4 gallon of water down each floor drain to refill the traps

Task 6: Common Areas (hallways, entries, connectors, stairways)

Empty trash & recycle receptacles Vacuum carpet Spot clean carpets Wet mop stairs, hallways & uncarpeted areas Clean door hardware, Stair rails and wall marks Clean bike rack area – mop & wipe down walls & tire scuffs Dust & clean furniture

Task 7: Science Laboratories and Science Special Use Rooms

Sweep floors Empty trash & recycle receptacles Fill towel dispensers Wet mop floors

***DO NOT CLEAN SINKS OR COUNTERS; THEY ARE THE

RESPONSIBILITY OF THE SCIENCE STAFF***

***No janitorial staff shall enter the laboratories until they have first received site-specific safety training from the Facility Manager or designated lab safety trainer***

***It is required that the janitorial staff wears protective gloves and safety glasses while working in the labs. These supplies are provided by the SCL. The janitorial staff shall be provided training in the proper use, removal and disposal of gloves prior to commencement of work***

Task 8: Dissection Lab

Empty trash & recycle receptacles

Fill towel dispensers Mop floor

Task 9: Dive Locker

Empty trash & recycle receptacles Clean and disinfect shower rooms (2)

Wet mop floors

Dust high areas, lockers, vents & light fixtures

Task 10: Shop & Warehouse

Clean sink Empty trash & recycle receptacles Fill towel dispensers Sweep floors

Task 11: Floors o The contractor shall complete the following task annually and schedule with the Facility Manager and COR Shampoo/clean all carpets (provide carpet shampooer machine)

***Must coordinate with Facility Manager***

Task 12: Window Cleaning

Spot clean windows around all entryways, inside and out o The contractor shall complete the following task(s) annually and schedule with

Clean all exterior & interior windows (high pressure cleaning using DI water – Estimated to be a two (2) person job) See Task 13 below | Pressure wash roof eaves with pressure washer extensions prior to window cleaning* Wash window screens Clean & polish wood trim around windows

***Must coordinate with Facility Manager***

Task 13: Exterior Building

Empty trash receptacles, ashtrays and pick up all cigarette butts o The contractor shall complete the following task(s) annually and schedule with

Polish & wax all exterior stainless steel door hardware to remove rust Clean stainless steel front door inside and out Clean and polish the stainless steel and glass entry cover Pressure wash roof eaves with pressure washer extensions prior to window cleaning

*** AREAS NOT COVERED BY JANITORIAL SERVICE***

MDF/Server room. Storage areas. Aquarium room. Pump room.

Mechanical rooms. Electrical rooms.

Service and entry courtyards (except for trash receptacles).

IV. Quality Control The quality control plan (QCP) shall be submitted to the COR within 10 days of contract award, along with the initial work schedule. The QCP shall include, but not be limited to the following:

Inspection System: The COR and the Company’s designated project representative shall perform a walk-through inspection of the Center as requested by the COR.

DEFICENCY REPORT: The Contractor shall utilize the Santa Cruz Lab’s Log Check System each day to check for identified defects in the quality of service performed before the level becomes unacceptable.

ANNUAL WORK SCHEDULE: The Contractor shall be required to provide an annual work schedule that indicates when services will be performed in areas requiring special cleaning times and periodic work. The Contractor shall include what day of the week services will be scheduled for those areas and periodic tasks performed monthly or less frequently. Once the work plan and QCP are approved, all work shall be performed in strict compliance with the work schedule to facilitate the Government’s inspection of the work performed. Changes to work schedules shall be submitted to the COR for approval at least three (3) working days prior to performance. The schedule for strip/refinish of floor surfaces, high dusting, and carpet shampoo will be coordinated with the COR thirty (30) days prior to the scheduled start date. The Contractor shall coordinate day-to-day operations with the COR. This shall include responding to validated customer complaints or special scheduling to accommodate Center operations. Upon option exercise, an updated work schedule shall be submitted to the COR.

PYSICAL SECUIRTY: The Contractor shall be responsible for safeguarding all Government property provided for Contractor use. At the end of each work period, Government facilities, equipment, supplies, and materials shall be secured. The Contractor shall be responsible for any damage caused by their personnel to the building, finishes, furnishings, equipment, etc., and shall repair, clean, replace, or restore damaged items to the condition existing immediately prior to the item being damaged.

The Contractor shall remove from the site any individual whose continued employment is deemed by the Contracting Officer (CO), COR, or Executive Officer to be contrary or inconsistent with the best interest of SWFSC. The CO, COR or Executive Officer will provide this information to the Supervisor in writing. The Contractor shall notify the COR, in writing, of any individual removed from the site either for suspension, misconduct, or to terminate the individual’s employment. In the instance of misconduct, the CO, COR and the Executive Officer shall be contacted immediately following the incident before any other action is taken.

Should the contractor be found with unauthorized personnel on site at the SWFSC, the unauthorized personnel (persons without the required security badge) shall be removed from the site.

KEY CONTROL: The Contractor shall establish and implement methods of ensuring all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. No keys/key cards issued to the Contractor by the Government shall be duplicated. The Contractor shall develop quality control procedures covering key/key card control that shall be included in their quality control plan. Such procedures shall include turn-in of any issued keys/key cards by personnel who no longer require access to locked areas.

The Contractor shall report to the COR and Executive Officer any occurrences of lost or duplicated keys/key cards no later than the next duty day.

In the event keys, other than master keys are lost or duplicated, the Contractor may be required, upon written direction of the Contracting Officer, to re-key or replace the defective lock or locks.

The Government may, however, at its option, replace the defective lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the Contractor. In the event a master key/key card is lost or duplicated, all locks and keys/key cards for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor's employees. The Contractor shall prohibit the opening of locked areas by the Contractor's employees to permit entrance of unauthorized personnel.

V. Contract Improvement Program At the request of the COR or the Contracting Officer, the Contractor shall meet periodically with the Contracting Officer and Government representatives of the using activity to discuss performance of the contract and to suggest various improvement measures.

In accordance with the FAR 52.246.4, INSPECTION OF SERVICES clause, all work performed under this contract is subject to Government inspection at any time. The Government’s Quality Assurance Surveillance Program (QASP) is not a substitute for quality control by the Contractor.

All findings of unsatisfactory or non-performed work will be administered in accordance with the consequences of Contractor’s failure to perform required service’s clause, Section E. All costs associated with rework are the responsibility of the Contractor. The Government reserves the right to choose the inspection methods to be used in implementing its quality assurance program and to vary the inspection utilized during the work, without notice to the Contractor.

Inspections by the Government will be recorded as Quality Deficiency Reports (QDR) and issued to the Contractor for corrective action. The Contractor shall ensure corrective action is taken within one (1) working day and shall notify the COR of the corrective action taken and the planned action to preclude repeating the deficiency.

Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the Contracting Officer and not the COR.

The services to be performed by the Contractor during the period of this contract shall at all times and places be subject to review by the Contracting Officer or authorized representatives.

VI. Contractor Personnel and Subcontractors Supervisor or alternate must be able to read, write, speak, and understand the English language and shall be able to speak the language of the employees being hired. Supervisor or alternate shall be available 0730-1600, Monday through Friday, within 30 minutes telephonically and in person within the next business day to meet on the installation with Government personnel to discuss problem areas.

INVOICES: All submitted correspondence invoices, schedules, etc.) shall be electronic (1330- 52.232-71 Electronic Submission of Payment Requests). The contract shall be performance based with requirements determined by square footage of designated spaces to be maintained.

CONTRACTOR EMPLOYEES: The Contractor shall furnish sufficient personnel to perform all work specified within the contract. The Contractor shall supply a fully qualified work force, within fourteen (14) days of contract start date, to service all areas as specified in this statement of work. All Contractor employees shall be citizens of the United States of America, or an alien who has been lawfully admitted for permanent residence. Contractor employees shall be able to read, write, speak and understand the English language in order to communicate with staff at the SWFSC and comply with the Manufacture’s Safety Data Sheet (MSDS).

Contractor personnel shall present a neat appearance and be easily recognized as a Contractor.

This shall be accomplished by wearing distinctive clothing bearing the name of the company in large letters on the upper back or chest area and identification badges bearing the name of the individual and company name.

Contractor personnel shall not utilize lounges or other facilities, except when authorized by the

COR.

VISITORS: A list of names and social security numbers of all subcontractor personnel accessing SWFSC must be submitted to the COR seventy-two (72) hours in advance of work performance.

The Contractor shall ensure that all work performed by subcontractors are escorted by designated contractor personnel and all work is inspected for completion before notifying the COR services are completed.

BACKGROUND SECURITY CHECKS: See clause 1352.237-71 Security Processing Requirements - Low Risk Contracts. Thirty (30) calendar days prior to employee start date, all employee’s that are to work at the SWFSC, shall complete the OF-306 Form, Declaration for Federal Employment; be fingerprinted; and submit two (2) forms of picture IDs. No employee is allowed to start work until their fingerprints clear our Western Region Security Office (WRSO).

The paperwork shall be submitted to the WRSO by the SWFSC administrative personnel. Upon favorable check from WRSO, the employee will need to complete the Standard Form 85

Questionnaire for Non-Sensitive Positions using Electronic Questionnaire for Investigations Processing (E-Qip). This shall be submitted to the Western Region Security Office within ten

(10) working days of notification. The Contractor will be provided written instructions for the use of the E-Qip system by the COR and can obtain assistance from the Administrative personnel at the SWFSC. The E-Qip shall be electronically submitted to the SWFSC Administrative office.

Once the SF 85 is approved by WRSO, the COR will notify the Contractor that the employee is cleared. The SWFSC COR will notify the Contractor in writing if the employee is not eligible to work at the SWFSC.

If there are delays with WRSO in approving the SF 85, the Contractor will be issued a temporary ID badge for up to 60 days.

PARKING: Vehicle owners and those who work at SWFSC are responsible for parking in accordance with the SWFSC Parking Policy. Contractor employees are expected to be aware of the contents of the parking policy, obey signs posted to identify the various parking rules, and inquire with the COR when there is doubt. Strict enforcement of parking procedures will be enforced to control violations.

WORK CONTROL: The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking of work in progress. The Contractor shall plan and schedule work to assure material, supplies, labor and equipment are available to complete work requirements within the specified time limits and in conformance with quality standards established herein. The Contractor shall develop a procedure for documenting the location of furnishings and fixtures such that if such must be moved for execution of required cleaning, then it is replaced to the found location after the cleaning operation is completed. This procedure shall be submitted for approval by the COR with the Quality Control Program. Should furniture or fixtures have to be relocated to proper location by others; the labor cost associated with this effort will be deducted from the Contractor’s monthly payment.

VII. Hours of Operation The facilities manager (or their representative) shall be consulted each weekday before starting the work to be informed of any needed information.

All persons employed by the Contractor shall comply with all building regulations while on the premises.

Janitorial services are to be performed weekdays from 8:00 a.m. to 3:00 p.m. Services under this contract shall be performed in such a manner that there will be minimal interruption to or interference with, the normal operation of Government business on the premises. The Contractor shall schedule working hours to being at 8:00 a.m. to 3:00 p.m., Monday through Friday, except Federal holidays.

VIII. GOVERNMENT-FURNISHED SERVICES:

UTILITIES: The Government shall furnish the Contractor a facility with water, electricity, sanitary sewers, and refuse collection at no cost for the sole purpose of accomplishment of this contract. Failure of the Government to furnish the utilities at any time during the performance of the contract due to outages or other interruptions in service shall not be used by the Contractor as a basis of claim against the Government. In the event of power outage or interruption, the Contractor is not relieved from performing those tasks which do not require power. Contract operations shall minimize the use of electricity, water and sewage. The Contractor shall report the malfunction of any utility devise or the misuse of any utility to the COR, immediately, either verbally, electronically (email), or telephonically.

SPACE FOR CONTRACTOR’S OPERATION: Janitorial closets will be made available for the Contractor’s storage use. The Government property will not be used in any manner for any personal advantage, business gain, or other personal endeavor by the Contractor or their employees. The Contractor shall not make any alterations to the space except with written permission from the COR.

STORAGE: Storage of any flammable or explosive liquids in the building is prohibited. The use of gasoline or propane powered equipment must be approved by the COR before it is used. The Government will not be responsible for any damage or loss to the Contractor’s stored supplies, materials, replacement parts, or equipment. The Contractor will maintain the janitorial closet in a clean, tidy and professional manner equal to the same standards as similar areas occupied by the Government.

PERIODIC WORK SCHEDULE: The Contractor shall be responsible to perform all periodic work as outlined in the Contractor’s annual schedule. The Contractor shall be responsible to ensure all work is completed on schedule. It is the responsibility of the Contractor to notify the COR, in advance, of any date changes to periodic work that differ from that on the annual schedule. The Contractor shall be required to provide an updated annual schedule when changes are approved.

TECHNICAL REQUIREMENT MANAGEMENT: The Contractor shall manage the total work effort associated with the custodial services required herein to assure fully adequate and timely completion of these services. Included in this function will be a full range of management duties including, but not limited to, planning, scheduling, and quality control. The Contractor shall provide an adequate staff of personnel with the necessary management expertise to assure the performance of the work in accordance with sound and efficient management practices. The Contractor shall maintain an adequate work force to complete work in accordance with the time and quality standards specified herein.

EQUIPMENT. The Contractor shall provide all cleaning products and equipment needed for the proper performance of the work. Such equipment shall be of the type customarily used in work of this kind and shall meet the approval of the COR.

All electrical equipment used by the Contractor shall have bumpers and guards to prevent marking or scratching of fixtures, furnishings, or building surfaces, and shall be UL approved.

Equipment must operate using existing building circuits. The Contractor shall not use electrical equipment that requires power exceeding the capacity of existing circuits. The Contractor shall provide and maintain at his expense, the necessary extension cords from existing Government electric receptacle outlets to the site of work.

The Contractor shall ensure all vacuum cleaners will be maintained to maximum effectiveness in reducing the introduction of dust into the air. Back-pack or portable vacuums may be used on stairs, tile floors, sub-floors, or other areas which cannot be swept effectively, including exterior walkways and areas. Administrative carpeted areas, raised floor and sub-floor requires a vacuum which utilizes a three-stage, high efficiency, and particulate air filter system. All vacuum cleaners shall be below 49 decibels level and utilize HEPA filter technology. http://www.parish-supply.com/canistervacuum.htm.

All custodial equipment and materials used in the computer and equipment rooms shall be non-conductive, no-static, and non-toxic.

The Contractor shall identify restroom cleaning equipment by painting a red ring (or some other means approved by the COR) on the handles and store these items separately when not in use.

Mop heads shall be replaced with sufficient frequency to prevent mold and mildew odors.

Proposed equipment for use under this contract must be approved by the Task Manager and SWFSC Santa Cruz Facility Manager prior to its use under the contract, and must meet all applicable OSHA standards prior to start of work. A list of equipment proposed for use under this contract is to be forwarded to the Task Manager no later than 5 days before the start of the contract and thereafter as equipment is added or substituted. Unsafe equipment or equipment in need of repair shall not be approved

MATERIALS: The contractor shall furnish all supplies, materials, and training necessary for the successful performance of this contract. All supplies and materials provided by the Contractor shall be of commercial grade and quality with Green Seal certification. If other products are required, the Contractor shall consult with the Contracting Officer’s Representative (COR) prior to using those products at the SWFSC Santa Cruz facility.

CONSUMABLES: This includes, but is not limited to, the following: cleaning chemicals and solutions, rubber gloves, trash can liners, compost can liners, toilet paper, paper towels, hand soap, hand sanitizer, and any other items necessary to accomplish the task. Proposed cleaning chemicals and solutions for use under this contract must be approved by the Task Manager and SWFSC Santa Cruz Facilities Manager prior to their use under the contract. A list of cleaning chemicals proposed for use under this contract shall be forwarded to the Task Manager prior to contract award and thereafter as chemicals are added or substituted.

IX. INSURANCE COVERAGE

Within fourteen (14) days of contract start date, the Contractor shall furnish the CO a certificate of insurance as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR 52.228-5, “INSURANCE – WORK ON A GOVERNMENT INSTALLATION (JAN 1997)” clause, Section I. This insurance must be maintained during the entire performance period and shall also include coverage for any Subcontractor working at the SWSFC.

(1) Comprehensive General Liability

(2) Comprehensive General Liability

(3) Automobile Liability

(4) Workmen’s Compensation: As required by federal and state workers compensation and occupational disease statutes

(1) Employer’s Liability Coverage

(2) Others as required by state law

X. ADDITIONAL TERMS

CONTRACTOR PHASE OUT. To ensure an orderly and smooth transition of services both at the end of this contract and at the beginning of the follow-on contract, the following procedures will be adhered to for Phase Out:

Sixty (60) days prior to expiration of this contract, after selection by the Government of a successor Contractor, the Contractor shall provide continuity and performance of all services required under this contract and shall ensure all scheduled periodic work is completed.

The Contractor shall vacate such building space and restore the premises to the condition in which received, at his expense, fair wear and tear expected, by the time stated for contract completion. The Contractor will be held responsible for the cost of any repairs caused by negligence or abuse on his part, or on the part of his employees.

ENVIRONMENTAL COMPLIANCE. The Contractor shall be knowledgeable of and comply with all applicable Federal, State, and Local laws, regulations and requirements regarding environmental protection. In the event environmental laws or regulations change during the term of this contract, the Contractor is required to comply as such laws come into effect.

NOTIFICATION OF ENVIRONMENTAL SPILLS: If the Contractor spills or releases any substance contained in 40 CFR 302 into the environment, the Contractor or its agent shall immediately report the incident to the Safety and Environmental Compliance Officer (SECO) or the Administrative Office. The liability for the spill or release of such substances rests solely with the Contractor and its agent.

MATERIAL STORAGE AND USE: The Contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. The Contractor’s work space (to include janitorial closets) may be inspected periodically for OSHA violations. Abatement of violations will be the responsibility of the Contractor and/or Government as determined by the CO. Any fines levied on the Contractor by Federal or State OSHA offices due to safety/health violations shall be paid promptly by the Contractor.

PURCHASE OR USE OF HAZARDOUS MATERIALS: Fourteen (14) days prior to contract start date, the Contractor shall submit to the COR for approval, an inventory of all hazardous materials/chemicals, and associated Material Safety Data Sheets (MSDS), that the Contractor or his sub-contractors intend to use in the performance of this contract. Pre-approval from the SECO is required prior to the Contractor purchase of hazardous materials for work performed under contract with the Government. The Contractor shall notify the COR, within ten (10) days, in writing, of any change in the Hazardous Material Inventory, and obtain approval prior to use.

The Contractor shall conform to the requirements set forth in 29CFR1910.1200, Hazard Communication, as follows:

The Contractor shall make an inventory of all chemicals purchased and provide this inventory to the COR.

The Contractor shall have immediately available a Material Safety Data Sheet (MSDS) for each chemical listed on the inventory and provide copies of each MSDS to the COR.

The Contractor shall make every effort to use cleaning chemicals which are environmentally friendly and non-toxic to employees.

The Contractor shall ensure the contractor employee who uses the cleaning chemicals has read the MSDS for each chemical.

The Contractor shall ensure each chemical container is labeled with the name of the chemical inside it.

Record and report within one (1) hour to the COR, SECO or Administrative Staff, all available facts relating to each instance of damage to Government property or injury to either Contractor or Government personnel.

In the event of an accident, take reasonable and prudent action to establish control of the accident scene, prevent further damage to persons or property, and preserve evidence until released by the accident investigative authority through the Contracting Officer.

If the Government elects to conduct an investigation of the accident or mishap, the Contractor shall cooperate fully and assist Government personnel in the conduct of investigation until the investigation is completed.

Include a clause in all subcontracts to require Subcontractors to comply with the safety provisions of this contract as applicable to include accident or mishap reporting and investigation

XI. Deliverable Schedule

Due Date Deliverable Activity

Within fourteen (14) days of contract start date

The Contractor shall submit to the COR for approval, an inventory of all hazardous materials/chemicals, and associated Material Safety Data Sheets (MSDS), that the Contractor or his sub-contractors intend to use in the performance of this contract. See Section X.

No later than 5 days before the start of the contract and thereafter as equipment is added or substituted

A list of equipment proposed for use under this contract is to be forwarded to the Task Manager.

Due Date Deliverable Activity

09/10/2025 Determine contractor weekly work schedule and hours. Not to exceed 15 hours per week.

Submit Quality Control Plan to COR for review and approval.

09/12/2025 Meet with Facility Manager to review the facility cleaning checklist.

Implement completing the checklist each week and submit to the COR the following Monday each week.

10/03/2025 All tasks that shall be completed annually throughout the period of performance shall be scheduled in coordination with the facility manager.

Within 30 days of Option Exercise 1

The Contractor shall be required to provide an annual work schedule that indicates when services will be performed in areas requiring special cleaning times and periodic work. See Section IV.

Within 30 days of Option Exercise 2

The Contractor shall be required to provide an annual work schedule that indicates when services will be performed in areas requiring special cleaning times and periodic work. See Section IV.

Within 30 days of Option Exercise 3

The Contractor shall be required to provide an annual work schedule that indicates when services will be performed in areas requiring special cleaning times and periodic work. See Section IV.

Within 30 days of Option Exercise 4

The Contractor shall be required to provide an annual work schedule that indicates when services will be performed in areas requiring special cleaning times and periodic work. See Section IV.