Lodging BPA Combined Synopsis Solicitation.pdf

Combined Synopsis/Solicitation for Commercial Items/Services

General Information

Title: Inactive Duty for Training (IDT) Lodging Services Document Type: Combined Synopsis/Solicitation Solicitation Number: FA670324Q0006 Posted Date: May 1, 2024 Response Date: May 15, 2024 North American Industry Classification System: V231 Set-Aside: Full and Open Competition NAICS Code: 721110 - Hotels (except Casino Hotels) and Motels

Contracting Office Address

Department of the Air Force Air Force Reserve Command (AFRC), 94 CONF/PK, Dobbins ARB, GA

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Offers are being requested and a written solicitation (paper copy) will not be issued. Further, offerors are responsible for monitoring this site for the release of amendments (if any) or other information pertaining to this solicitation.

Solicitation FA670324Q0006 is being issued as a request for quote (RFQ).

This solicitation document and incorporated provisions and clauses for commercial items are those in effect through Federal Acquisition Circular (FAC) 2024-03, Electronic Code of Federal Regulation (eCFR) https://gov.ecfr.io/cgi-bin/ECFRl, Defense Federal Acquisition Regulation Supplement Publication Notice (DPN) 20240326, and Department of the Air Force Federal Acquisition Circular

(DAFAC) 2023-0707.

It is the Offeror’s responsibility to be familiar with applicable provisions and clauses. See https://gov.ecfr.io and https://www.acquisition.gov for the full text of all provisions and clauses incorporated by reference herein. Class deviations can be found at https://www.acq.osd.mil/dpap/dars/class_deviations.html.

The 94th Airlift Wing (94 AW) requires lodging services for military reservists in inactive duty training (IDT) status when government-controlled quarters are not available in accordance with Air Force Manual (AFMAN) 34-135. Lodging services will be provided for the 94 AW, its tenant organizations, 94th Aerial Port Squadron located on Robins Air Force Base, and USTRANSCOM located on Norfolk Naval Air Station.

Under this requirement, the contractor shall provide all labor, tools, materials, supplies, equipment, and supervision necessary to supply, at a minimum, 15 rooms for one weekend per month located near Marietta, GA in accordance with the Statement of Work, see Attachment 1. Additional lodging may be required during that same weekend and/or any day within that month. Lodging services at Robins Air Force Base and Norfolk Naval Air Station may vary month-to-month.

A firm-fixed-priced, multiple-award, blanket purchase agreement (BPA) is contemplated.

The provision at FAR 52.212-1, Instructions to Offerors -- Commercial Products and Commercial Services applies to this acquisition. Written proposals are required (oral offers will not be accepted).

Submission of proposals must be in accordance with FAR 52.212-1, Instructions to Offerors - Commercial Items and Commercial Services and any addenda to the provision.

The provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Products and Commercial Services applies to this acquisition. Offerors are required to complete the electronic annual representations and certifications at the System for Award Management https://www.sam.gov, completion of Attachment 5, as well as the following:

52.204-24 Representation Regarding Certain Telecommunications and Video

Surveillance Services or Equipment 52.204-26 Covered Telecommunications Equipment or Services-Representation 52.209-7 Information Regarding Responsibility Matters 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications

Equipment or Services - Representation

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Products and Commercial Services applies to this acquisition.

The following additional FAR clauses cited in the clause are applicable to this acquisition:

52.203-6 Restrictions on Subcontractor Sales to the Government, Alternate I 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.209-6 Protecting the Government Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters 52.222-3 Convict Labor 52.222-21 Prohibition of Segregated Facilities 52.222-26 Equal Opportunity 52.222-35 Equal Opportunity for Veterans 52.222-36 Equal Opportunity for Workers with Disabilities 52.222-37 Employment Reports on Veterans 52.222-40 Notification of Employee Rights Under the National Labor Relations Act 52.222-50 Combating Trafficking in Persons 52.222-54 Employment Eligibility Verification 52.223-11 Ozone-Depleting Substances and High Global Warming Potential

Hydrofluorocarbons 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.223-20 Aerosols 52.224-3 Privacy Training 52.225-13 Restrictions on Certain Foreign Purchases 52.232-33 Payment by Electronic Funds Transfer - System for Award Management 52.239-1 Privacy or Security Safeguards

The following additional FAR and FAR Supplement provisions and clauses also apply:

52.203-3 Gratuities 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform

Employees of Whistleblower Rights 52.204-7 System for Award Management 52.204-16 Commercial and Government Entity Code Reporting 52.204-18 Commercial and Government Entity Code Maintenance 52.204-19 Incorporation by Reference of Presentations and Certifications 52.204-21 Basic Safeguarding of Covered Contractor Information Systems 52.204-22 Alternative Line-Item Proposal 52.212-4 Contract Terms and Conditions - Commercial Items 52.228-5 Insurance-Work on a Government Installation 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.237-2 Protection of Government Buildings, Equipment, and Vegetation 52.247-34 FOB Destination 252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7003 Control of Government Personnel Work Product 252.204-7004 DoD Antiterrorism Awareness Training for Contractors 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber

Incident Information 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications

Equipment or Services 252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements 252.204-7020 Notice of NIST SP 800-171 DoD Assessment Requirements 252.204-7022 Expediting Contract Closeout 252.209-7004 Subcontracting with Firms that are Owned or Controlled by the Government of a

Country that is a State Sponsor of Terrorism 252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors 252.223-7008 Prohibition of Hexavalent Chromium 252.225-7000 Buy American - Balance of Payments Program Certificate 252.225-7001 Buy American and Balance of Payments Program 252.225-7012 Preference for Certain Domestic Commodities 252.225-7048 Export - Controlled Items 252.225-7052 Restriction on the Acquisition of Certain Magnets, Tantalum, and Tungsten 252.226-7001 Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and

Native Hawaiian Small Business Concerns 252.227-7015 Technical Data - Commercial Items 252.227-7037 Validation of Restrictive Markings on Technical Data 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area Workflow Payment Instructions 252.232-7010 Levies on Contract Payments 252.232-7017 Accelerating Payments to Small Business Subcontractors - Prohibition on Fees and Consideration 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel 252.239-7010 Cloud Computing Services

252.239-7017 Notice of Supply Chain Risk 252.239-7018 Supply Chain Risk 252.243-7001 Pricing of Contract Modifications 252.243-7002 Requests for Equitable Adjustment 252.244-7000 Subcontracts for Commercial Items 252.246-7003 Notification of Potential Safety Issues 252.246-7004 Safety of Facilities, Infrastructure, and Equipment for Military Operations 252.246-7008 Source of Electronic Parts 252.247-7023 Transportation of Supplies by Sea - Basic (10 U.S.C. 2631(a)) 5352.201-9101 Ombudsman is hereby incorporated into this solicitation. The Ombudsman for this acquisition is Ombudsman: Col Brandon Douglass, HQ AFRC/DSD, 555 Robins Parkway, Suite 250C, Robins AFB GA 31098, Comm: 478-327-1008, Email: brandon.douglass.2@us.af.mil.

5352.223-9001 Health and Safety on Government Installations 5352.242-9000 Contractor Access to Air Force Installations

The clause at 252.232-7003 is included in this solicitation. DoD requires all payment requests (with a few exceptions) to be submitted and processed electronically. All vendors/contractors must familiarize themselves with this clause and DFAR 232.7003 for specific procedures. The DoD preferred electronic form for transmission is Wide Area Workflow accessed through the PIEE website (https://piee.eb.mil).

Wide Area Workflow training may be accessed online at the same web address. Offerors must register and identify a Proposal Manager in PIEE. Vendor Registration and Proposal Manager Identification may be viewed on https://dodprocurementtoolbox.com.

All responsible organizations may submit a quote, which shall be considered.

ADDENDUM TO FAR 52.212-1, Instructions to Offerors – Commercial Items

Offerors must follow the instructions contained herein to assure timely and equitable evaluation proposals. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of Administration, Technical and Price.

Submission of offers: Electronic Submission of offers is required. Offers shall be submitted via email to the Contract Specialist: Keyonis Shack, keyonis.shack@us.af.mil and the Contracting Officer: Patrina Sheffield, patrina.sheffield@us.af.mil. Offers must be submitted NLT 2:00 PM, (EST) Wednesday, May 15, 2024. Offerors shall submit a clear and complete proposal and include only information that is relevant to this notice.

The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the Contracting Officer will review this determination and if, in the Contracting Officer's opinion, adequate price competition exists no additional cost information will be requested. However, if at any time during this competition the Contracting Officer determines that adequate price competition no longer exists; Offerors may be required to submit information to the extent necessary for the Contracting Officer to determine the reasonableness and affordability of the price.

Any questions generated from this solicitation must be submitted in writing to the above email addresses.

When addressing questions concerning any aspect of the solicitation, state the page number, section, and paragraph that requires clarification. The Contracting Officer will provide clarification(s) through amendment(s) to the solicitation following receipt of any questions.

If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Contract Specialist, Keyonis Shack via email @ keyonis.shack@us.af.mil and the Contracting Officer, Patrina Sheffield via email @ patrina.sheffield@us.af.mil, with supporting rationale. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received.

Exchanges of acquisition information between Government and Offerors will be controlled by the Contracting Officer, Patrina Sheffield.

FACTOR 1 – ADMINISTRATIVE DOCUMENTATION

1. Contact Information: Provide address, phone number, fax number, proposal POC and email address for the proposing prime and each of the teaming members.

2. Validity Statement: The Offeror shall make a clear statement the proposal is valid for 30 calendar days from the date specified for receipt of offers.

3. Exceptions to Terms and Conditions:

a. Exceptions to terms and conditions of the solicitation are strongly discouraged. Failure to comply with the terms and conditions of the solicitation may result in an Offeror being removed from consideration for award.

b. Exceptions taken to terms and conditions of the solicitation, to any of its formal attachments, or to other parts of the solicitation shall be identified.

c. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken.

d. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost and specific requirement of the solicitation.

FACTOR 2 – TECHNICAL

Technical Approach. The Offeror shall include the following information:

Subfactor 1 – No third-party quotes (e.g. Travel Agent, Agency or etc.)

Subfactor 2 – Fire and Health Department Compliancy

Fire and Health Department Compliancy o Listed as a DoD Preferred Commercial Lodging at https://www.travel.dod.mil/Programs/Lodging/DoD-Preferred-Commercial-Lodging/ o Listed on the U.S. Fire Administration website at https://apps.usfa.fema.gov/hotel/ o Provide copies of fire, security and health department reports within the last 12-months (only required if not a prefer commercial lodging facility or compliant with U.S. Fire Administration) OR o Agree to a fire, security and health inspection performed by Dobbins Air Reserve Base Members

Subfactor 3 – Location:

Hotels shall reside within a 15-mile radius of each base:

o Dobbins ARB (zip code 30069) o Robins AFB (zip code 31098) o Norfolk Naval Air Station (zip code 23511)

FACTOR 3 – PRICE

All information relating to the price must be included in the section of the proposal designated as the price volume.

1. General Instructions: Information is provided to assist you in submitting information other than certified cost or pricing data that is required to evaluate the reasonableness of your proposed price.

Compliance with these requirements is mandatory and failure to comply may result in rejection of your proposal. Offers should be sufficiently detailed to demonstrate their reasonableness. The burden of proof for credibility of proposed prices rests with the Offeror.

2. Offerors are to quote a nightly rate for 15-rooms for one weekend per month. Any additional fees such as taxes, parking, and etc. shall be part of the nightly rate. Offerors are to provide an itemized amount of the nightly rate.

a. Offerors are to accept payment via credit card and have the ability to submit invoices via the Procurement Integrated Enterprise Environment (PIEE) using the Wide Area WorkFlow (WAWF) module.

b. The Government Purchase Card (GPC) will be authorized to make monthly payments that do not to exceed $25,000.00.

c. Any monthly payments that exceed $25,000.00 shall require a task order and payment shall be made electronically via WAWF.

d. Pricing shall comply with the Joint Travel Regulation (JTR)

3. Exceptions: List any exceptions taken to the pricing requirements stated in this solicitation and state assumption(s) made by the Offeror. Provide complete rationale.

4. Properly executed (by an official authorized to bind the company) Price Schedule – (Attachment 2) with both Unit and extended amounts, including acknowledgment of all amendments completed.

5. Insert proposed unit and extended price for a Firm Fixed Price (FFP) Contract Line-Item Number

(CLIN). All dollar amounts provided shall be rounded to the nearest dollar.

6. Offerors shall ensure their information is up to date in the System for Award Management (SAM) https://www.sam.gov.

7. Data beyond that required by this instruction shall not be submitted unless you consider it essential to document or support your price position. All data relating to the proposed price, including all required supporting documentation, must be included in the section of the proposal designated as the Price.

Under no circumstances shall this data and documentation be included elsewhere in the proposal.

8. If, after receipt of proposals, the Contracting Officer determines that there is insufficient data available to determine price reasonableness, the Offeror shall be required to submit additional cost or pricing data.

ADDENDUM TO FAR 52.212-2, Evaluation – Commercial Items

ADDENDUM TO FAR 52.212-2, Evaluation -- Commercial Items

Basis for Contract Award

1. This acquisition is conducted in accordance with Federal Acquisition Regulation (FAR) 12, Acquisition of Commercial Items and FAR 13, Simplified Acquisition Procedures. The Government intends to award a firm fixed-price contract to the Offeror who is deemed responsible in accordance with the FAR Part 9.1, as supplemented, whose proposal conforms to the solicitation's requirements and is judged to represent the lowest priced technically acceptable (LPTA) proposal.

2. The Government intends to award twenty (20) Blanket Purchase Agreements. Proposals should be submitted initially on the most accurate and favorable terms from a price and technical standpoint.

However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. Offerors should not assume they will be contacted or afforded an opportunity to clarify, discuss and/or revise their proposals. The Government reserves the right to reject any or all offers if such action is in the Government's best interests.

3. If, during the evaluation process, it is determined to be in the best interest of the Government to hold discussions, Offeror responses and/or any revision(s) to an Offeror’s proposal will be considered in making the award decision. If the Offeror's proposal was evaluated as acceptable at the time discussions are closed, any changes or exceptions in the revised proposal are subject to evaluation and may introduce risk that the Offeror's proposal be determined unacceptable and ineligible for award.

4. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as factors or subfactors. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale. The Government reserves the right to determine any such exceptions unacceptable and the proposal therefore, ineligible for award.

EVALUATION PROCESS.

The Government will use the following procedures to evaluate offers:

Synopsis of Evaluation

1. Each responsive offer received will be ranked by price from lowest to highest.

2. The lowest priced offers will be evaluated for technical acceptability in accordance with Table 1 below. The lowest priced hotels who meet the technical acceptability will be awarded an agreement.

Once the Government determines the specified number of hotels in each location, the Government will end its evaluation process with no other offers being evaluated.

3. Award will be made to the LPTA responsible Offeror.

Evaluation Factors and Subfactors

The following evaluation factor and subfactors will be used to evaluate each proposal. Any factor or subfactor determined to be unacceptable will render the entire proposal ineligible for award.

Factor 2: Technical Capability

Subfactor 1: Offerors Subfactor 2: Fire and Health Compliancy Subfactor 3: Location

Factor 3: Price

Factor 2 – Technical Capability

The Government’s technical evaluation team shall evaluate the technical factor/subfactors on an acceptable or unacceptable basis, assigning one of the ratings described below. A technical factor/subfactor evaluated as “Unacceptable” will render the entire proposal unacceptable and, therefore, unawardable. Only those proposals determined to be technically acceptable, either initially or as a result of discussions, will be considered for award. However, the Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

(a) The Government intends to award a multiple award BPA resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i) technical capability of the item offered to meet the Government requirement; and (ii) price.

Technical acceptability will consist of the following:

Subfactor 1: No third-party quotes (e.g. Travel Agency)

Subfactor 2: Fire and Health Department Compliancy o Listed as a DoD Preferred Commercial Lodging at https://www.travel.dod.mil/Programs/Lodging/DoD-Preferred-Commercial-Lodging/ o Listed and compliant with U.S. Fire Administration at https://apps.usfa.fema.gov/hotel/ o Provide copies of last fire, security and health department reports (only required if not a prefer commercial lodging facility or compliant with U.S. Fire Administration) OR o Agree to a fire, security and health inspection performed by Dobbins Air Reserve Base

Agencies

Subfactor 3: Hotels shall reside within a 15-mile radius of each base:

o Dobbins ARB (zip code 30069) o Robins AFB (zip code 31098) o Norfolk Naval Air Station (zip code 23511)

FACTOR 3 – Price:

Complete Attachment 2, Price Schedule o Pricing shall comply with the Joint Travel Regulation (JTR)

The Government’s technical evaluation team shall evaluate the technical quotes on an acceptable or unacceptable basis, assigning one of the ratings described below. Any aspect evaluated as “unacceptable” will render the entire quote unacceptable and, therefore, ineligible for award. Only those quotes determined to be technically acceptable, either initially or as a result of communications, will be considered for award. However, the offeror is reminded that the Government reserves the right to award this effort based on the initial quote, as received, without communication.

(End of Provision)

TABLE 1 – Technical Ratings

Rating Description Acceptable Quote meets the requirements of the solicitation

Unacceptable Quote does not meet the requirements of the solicitation

The technical quotes shall be evaluated against the criteria in the Statement of Work, see Attachment 1.

Technically Acceptability is met when the offeror’s technical approach provides rationale that can satisfy the requirements set forth in the Statement of Work, see Attachment 1, reflecting understanding of the work involved with sufficient detail to allow the Government to evaluate the Offeror’s proposed price in accordance with the Statement of Work.

The evaluation process shall rank the quotes by price analysis from lowest to highest evaluation price.

Then determine the technical acceptability or unacceptability in accordance with the evaluation criteria.

During this process, if the lowest priced quote is determined to be technically acceptable and the price is determined reasonable and balanced, award shall be made to that Offeror without further consideration of any of the other offerors. If the lowest priced quote is found to not be acceptable, the next lowest quote shall be evaluated by the same criteria. The Government reserves the right to award less or more than the intended amount. The Government intends to award fourteen (14) contracts located near Marietta, GA.

List of Attachments

Attachment 1 Statement of Work Attachment 2 Price Schedule Attachment 3 Wage Determination Attachment 4 BPA Terms and Conditions Attachment 5 Representations and Certifications