Attachment 4 - Lodging BPA Terms and Conditions.pdf

BLANKET PURCHASE AGREEMENT (BPA)

TERMS AND CONDITIONS

LODGING SERVICES

May 2024

DECENTRALIZED BPA

BPA MASTER DOLLAR LIMIT: $250,000.00

BPA CALL LIMIT: $25,000.00

1. DESCRIPTION OF AGREEMENT: This pre-priced Blanket Purchase Agreement (BPA) is to provide single occupancy lodging accommodations (hotel/motel) for Air Force personnel and other official visitors of the 94th Airlift Wing (94 AW) located at Dobbins Air Reserve Base, Georgia. The contractor shall provide accommodations, if available, when requested by the Contracting Officer (CO) or duly authorized representative.

2. EXTENT OF OBLIGATION: The Government is obligated only to the extent of authorized calls placed against this BPA by the authorized caller. The Government shall not be liable in any manner in the event no calls are made.

3. EFFECTIVE PERIOD: The effective period of this agreement is 26 May 2022 through 25 May 2027 unless sooner withdrawn in writing by the Contracting Officer or the Contractor. Any termination will require a minimum of thirty (30) calendar day written notice to either parties addressed herein.

4. PRICE LISTS: The Contractor is required to submit one original price list. Price lists will be effective for a period of one year and will be incorporated as part of the BPA. A new price list will be requested from the vendor on an annual basis. Revised price lists will not become effective until approved by the CO; therefore, the Contractor is required to submit a revised price list a minimum of thirty (30) calendar days prior to the expiration date. If a contractor chooses to amend/increase the price list, a valid cage code is required at the time the revised price list is submitted.

5. PURCHASE CALL LIMITATION: Purchases made by Government Purchase Card (GPC) shall not exceed $25,000.00 per individual purchase. For payments made utilizing the GPC against this BPA, the Contractor shall waive any and all surcharges associated with processing the GPC through the US Bank Card System. If any purchases exceed the $25,000.00 limit, a call shall be initiated against this BPA. At which time, payment will be made via Procurement Integrated Enterprise Environment (PIEE) via Wide Area Workflow (WAWF).

6. NOTICE OF INDIVIDUALS AUTHORIZED TO PLACE CALLS AND DOLLAR LIMITATIONS: The Contracting Officer will provide a list of personnel authorized to purchase under this BPA within the purchase call limitation specified in paragraph 5. The list will include Position/Title, Organization and Phone Number. No one other than the authorized caller is authorized to place calls against this BPA up to a $25,000.00 limit per call. Calls received by the Contractor from personnel not so listed will not be honored nor will any resultant deliveries be accepted.

7. INVOICES: An itemized invoice shall be submitted for each call or at least monthly (all calls for the month), or upon expiration of this BPA, whichever occurs first. A copy of all invoices should be forwarded after delivery to the authorized caller placing the call.

8. DELIVERY TICKETS: A delivery ticket in duplicate, which shall contain the following minimum information, shall accompany each delivery against this BPA:

a. Name of supplier

b. BPA Number

c. Call (Purchase) Number

d. Date of Call (Purchase)

e. Itemized list of supplies furnished

f. Quantity, unit price, and extension of each item less applicable discounts.

g. Date of delivery or shipment

h. Name of individual placing call

9. PAYMENT: Payment will made by Government Purchase Card (GPC). In accordance with FAR 13.301, AFFARS 5313.301 and AFI 64-117, the GPC is authorized for use in making and/or paying for purchase of supplies, services, or construction as a method of payment for supplies and services and shall not exceed $25,000.00 per individual purchase.

10. CANCELLATION AND/OR CHANGES OF/TO THE BPA: This agreement may be terminated unilaterally, or changes recommended at any time by either party in writing with a thirty (30) calendar days’ notice.

This will not relieve either party from performance or acceptance of those calls that were issued and accepted prior to the effective date of withdrawal, unless otherwise agreed to by the parties herein. Any changes to this BPA shall be made by written modification by a warranted CO.

11. ADMINISTRATIVE AUTHORITY:

a. Following award, this BPA will be administered by the 94th Contracting Flight (94 CONF/PK). The following address are as follows:

94 CONF/PK

1538 Atlantic Ave. Bldg. 812 Dobbins ARB, GA 30069

b. The CO is the only person authorized to approve changes or modify any of the requirements under this BPA and not withstanding any provisions contained elsewhere in this BPA, the said authority remains solely with the CO. In the event the Contractor effects any such change at the direction of any person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the BPA price to cover any increase in cost incurred as a result thereof.

c. Contractual problems, of any nature, which might occur during the life of the BPA must be handled in conformance with very specific public laws and regulations (e.g., Federal Acquisition Regulation), and must be referred to the CO for resolution. Only the CO is authorized to formally resolve such problems. Therefore, the user and the Contractor are hereby directed to bring all such contractual problems to the immediate attention of the CO.

d. Any request for BPA changes/modifications shall be submitted to the CO.

e. All correspondence concerning this BPA, such as requests for information, explanation of terms and conditions, and BPA interpretations, shall be submitted to the CO.