Locating and Responding to Bid Solicitations in COMMBUYS~1.pdf
PDF 337 KB Posted
- Attached to
- Chelsea DC - Chilled Water piping Taps
- Solicitation number
- BD-27-1107-FREG5-ACCOU-133920
- Issued by
- Suffolk County, Massachusetts
About this file
This is a job aid document provided by the Massachusetts Operational Services Division (OSD) that explains how vendors can locate and respond to bid solicitations through COMMBUYS, the state's online procurement platform. The document serves as an instructional guide for vendors seeking to search for bid opportunities and submit quote responses. It does not address a specific contract opportunity but rather provides step-by-step procedural instructions for navigating the COMMBUYS system, including how to launch the platform, use advanced search features to filter bid solicitations by bid number, description, opening date, organization/department, and NIGP commodity class, and how to access detailed bid information once a relevant solicitation is identified.
The guide outlines the complete quote response process, which includes creating a quote response, attaching required documents through the Items tab, answering buyer questions, reviewing and accepting terms and conditions, and submitting the completed quote through the Summary tab. Vendors are not required to be registered in COMMBUYS to search for bid solicitations, but registration as a COMMBUYS Vendor is necessary to create and submit a quote response for solicitations that require online submission. The document includes contact information for the OSD Help Desk (OSDHelpDesk@mass.gov or 888-627-8283) and OSD Training (OSDTraining@mass.gov or 617-720-3300) for vendors requiring additional assistance, with support available Monday through Friday during business hours.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
OFFERED BY
Locating and Responding to Bid
Solicitations in COMMBUYS
Operational Services Division
This Job Aid explains how to search for COMMBUYS Bid Solicitations and submit a Quote Response.
Overview
Overview
Launching COMMBUYS
Using Advanced Search
Searching for Bid Solicitations
Responding to Bid Solicitations
Creating a Quote Response
Attaching a Quote
Answering Buyer Questions
Using the Notes Tab
Accepting Terms and Conditions
Submitting the Quote
Contact
4/10/26, 11:00 AM Locating and Responding to Bid Solicitations in COMMBUYS | Mass.gov https://www.mass.gov/info-details/locating-and-responding-to-bid-solicitations-in-commbuys 1/5 https://www.mass.gov/ https://www.mass.gov/orgs/operational-services-division
You do not have to be registered in COMMBUYS to search for a Bid Solicitation. If you find a Bid Solicitation of interest that requires online submission, you may register as a COMMBUYS Vendor to create and submit a quote.
1. Launch COMMBUYS (https://www.commbuys.com/)
2. Select Sign In
3. Type User ID and Password
4. Select Sign In
1. Navigate to Advanced search at the top of the screen
2. Choose Bid Solicitation from the “Document Type” dropdown
Search fields may be used individually or in combination with each other. Select Clear between searches.
Field Name Action Needed
Bid Number Type the last five to six digits of the Bid
Number
Bid Description Type a keyword (ex: ‘catering’) to search for bids
Opening Date From and Opening
Date To
Select the calendar to display bid opportunities by Bid Opening Date timeframe
Organization/Department Choose an Organization or Department
NIGP Class Select the NIGP Class dropdown menu and choose a commodity code
Launching COMMBUYS
Using Advanced Search
Searching for Bid Solicitations
Responding to Bid Solicitations
4/10/26, 11:00 AM Locating and Responding to Bid Solicitations in COMMBUYS | Mass.gov https://www.mass.gov/info-details/locating-and-responding-to-bid-solicitations-in-commbuys 2/5 https://www.commbuys.com/
1. Select the Bids tab
2. Select the linked Bid Number
3. Select Yes to Acknowledge Receipt of the bid details. Select No to proceed to the bid details without acknowledging
a. By selecting Yes, you agree to receive any future correspondence regarding the Bid Solicitation including amendments
b. By selecting No, you may still view the bid and submit a quote but will not receive notifications regarding updates or amendments
1. Navigate to the bottom of the Bid Solicitation
2. Select Create a Quote
3. Select Save and Continue
4. Select the Items tab
a. Review the RFR for specific instructions
5. Select Save and Continue
1. Select the Items tab
2. Select Add File
3. Select Choose File
4. Click Save and Continue to save changes
5. Repeat until all required documents are attached
1. Select the Questions tab
2. Type answers to questions
3. Select Save and Continue
Creating a Quote Response
Attaching a Quote
Answering Buyer Questions
4/10/26, 11:00 AM Locating and Responding to Bid Solicitations in COMMBUYS | Mass.gov https://www.mass.gov/info-details/locating-and-responding-to-bid-solicitations-in-commbuys 3/5
If needed, use this space to record internal notes.
1. Review the Terms and Conditions provided by the Purchaser
2. Select Yes to accept the Terms and Conditions of the Bid Solicitation
3. Select Save and Continue
1. Review the Quote on the Summary tab
2. Select Submit Quote
3. Select OK
Using the Notes Tab
Accepting Terms and Conditions
Submitting the Quote
Contact
OSD Help Desk
Online
OSDHelpDesk@mass.gov
Phone
888-627-8283
Available Monday through Friday, 8:00 a.m. - 5:00 p.m.
Training Contact Information
4/10/26, 11:00 AM Locating and Responding to Bid Solicitations in COMMBUYS | Mass.gov https://www.mass.gov/info-details/locating-and-responding-to-bid-solicitations-in-commbuys 4/5 mailto:OSDHelpDesk@mass.gov tel:8886278283
State Organizations (/massachusetts-state-organizations)
© 2026 Commonwealth of Massachusetts.
Mass.gov® is a registered service mark of the Commonwealth of Massachusetts.
RELATED
OSD Buyer Training (/osd-buyer-training)
Online
OSDTraining@mass.gov
Phone
Main (617) 720-3300
Open M-F 9am-5pm
TTY Line (617) 727-2716
Fax
Fax (617) 727-4527
Address
One Ashburton Place, Room 1608, Boston, MA 02108-1552
Directions (https://maps.google.com/?
q=One+Ashburton+Place%2C+Room+1608%2C+Boston%2C+MA+02108-1552)
4/10/26, 11:00 AM Locating and Responding to Bid Solicitations in COMMBUYS | Mass.gov https://www.mass.gov/info-details/locating-and-responding-to-bid-solicitations-in-commbuys 5/5 https://www.mass.gov/massachusetts-state-organizations https://www.mass.gov/osd-buyer-training mailto:OSDTraining@mass.gov tel:6177203300 tel:6177272716 https://maps.google.com/?q=One+Ashburton+Place%2C+Room+1608%2C+Boston%2C+MA+02108-1552 https://maps.google.com/?q=One+Ashburton+Place%2C+Room+1608%2C+Boston%2C+MA+02108-1552
File details come from the government source that posted it. Updated .